Business Services, Thought Leaders

Why You Should Adopt the Dedicated Team Model for Outsourced Projects

July 19, 2019

by Igor Zapletnev

CEO, Exyte

The dedicated team model for outsourced projects connects your business with a team of specialists focused on your projects’ goals. Learn more about the dedicated team approach, what it looks like, and the ways it can benefit your business. 

Businesses are increasingly outsourcing projects. If you’re looking to hire an IT company for one of your company’s projects, you have two options: the team extension model or the dedicated team model. 

With both the team extension and dedicated team models, businesses should have a plan in place to make sure communication stays clear between the on-shore and outsourced teams and that time differences are always accounted for. 

The team extension model refers to the augmentation of an existing in-house IT-team with a specialist possessing specific expertise. 

With the team extension model, you save time on the hiring process and save money by hiring equally qualified specialists from countries such as Russia or those in Eastern Europe. 

With the team extension model, your business's team expands but it may be difficult to onboard new team members and operate cohesively.
Keep in mind, however, that if you’re extending your team in the middle of a project, it might be difficult to onboard new team members. 

The dedicated team model is a good option if you need an expert in a very specific area for a short period of time or if you only need a developer for a specific project taking up more time than anticipated. The outsourcing company provides IT specialists (a whole team) who meet the client’s requirements and are entirely focused on the project.

With this option, you save time hiring an entire team that already know how to work together. This will also save time getting the project started.

With the dedicated team model, your business's team expands with an entire team that can already work together.
The members of a finely tuned dedicated team complement each other's skills so there aren’t knowledge gaps.  

The dedicated team option is ideal for businesses that don’t have a development department at all or those that suddenly landed a big project without a team already in place. 

The Dedicated Team Model Allows You to Maintain Control Over Your Project

The dedicated team business model involves hiring a group of professionals dedicated to the accomplishment of a certain project or task such as redesigning a website or developing software

The choice of these developers depends on the demands of the client regarding experience, knowledge, and skills. 

Hiring a dedicated team, the client gets full management control over the project and team. The outsourcing company is only responsible for recruiting staff and administrative support. 

Usually, a dedicated team can be also described as a cross-functional one. It means that every member of the group will have different functional expertise, but they will still be working towards a common goal. 

For example, TimeQuest Labs is a company that designs escape rooms. After they had become leaders in building and running escape rooms in Russia, they decided to take the player experience to the next level and create a virtual reality escape room. 

They contacted Exyte because while they didn’t have any experience in software development or 3D-modelling, we did. Within three months, we were able to work with TimeQuest to develop a working MVP

A dedicated cross-functional team often consists of specialists from distinct levels of a company or special freelancers who can provide some extra expertise. A cross-functional team can be referred to as self-directed, multi-disciplinary, creative, and multi-tasking.

But how do you know if this model is right for you?

Consider the following statements and how they apply to your business or project: 

  • You have a large project, several small projects, or a big pool of tasks.
  • You hope to define the main requirements during the discovery phase and through R&D tasks which may not bring immediate profit or any profit at all but may help discover new technological opportunities. For example, Google invests in researching computer vision, natural language processing, and neural networks for more long-term projects.
  • You understand that it’s likely the scope and timeline of your project might change; however, the quality should not be compromised. 

If these statements apply to you, then the dedicated team model might be the right approach. 

A Dedicated Team Structure Should Include a Project Manager

If you’re thinking of a possible dedicated team structure, then you need to think about how these distributed teams will be managed and decide whether to hire an engineers team with or without a project manager (PM). 

The following factors may influence the option you choose: 

  • Your knowledge of the development process
  • Your understanding of what your staff needs

Let’s examine what a dedicated team structure will look like with and without a PM.

In a situation with one or more engineers, the company should take almost all of the PM responsibilities.

With an outsources PM, you won't have to provide all the expertise for a specific project. =
This means that you’ll need to have a deep understanding of the development process. Then, you’ll be in charge of creating a task backlog of the whole working process and facilitating a clear interaction process between all team members.

The situation with an outsourced PM is simpler from an organizational point of view. You don’t need to personally understand the intricacies of code development. 

The PM lays out a blueprint for the whole project including project scope and parameters, explains the roles of each member of the team, estimates risks, and sets deadlines.
The only person you need to talk to is the dedicated team’s PM. You don’t have to solve any of the problems on your own. 

If you are already an experienced PM or team lead already and only need a team to perform, you wouldn't need an outsourced PM. However, if you only have a vague understanding of how the development process looks like, you should opt for a PM.

Adopting a Cross-Functional Dedicated Team Comes With Advantages

A cross-functional dedicated team comes with undeniable benefits, such as: 

#1: Marked Cost Efficiency

The best thing about this model is that it allows a company to save money. 

Finding each separate team member on your own is more complicated and time-consuming than hiring a ready to work team. There is no need to interview and evaluate every candidate and negotiate the salary expectations of each developer. 

You can get a fully-manned team of developers who are ready to work on your project. The money that you save can be used for technology research and business analysis.

#2: Task Focus & Adaptability

The dedicated team model provides a more focused approach to the app development process. 

The members of your dedicated team don’t have additional tasks assigned to them are able to focus entirely on your project. This minimizes the distractions freelancers might face while working for multiple clients simultaneously.  

With this focus also comes vastly increased adaptability. You’re able to modify your team according to the actual needs of your project structure.

#3: Accelerated Development Cycle

Another crucial benefit is the speed of delivery. Due to the direct involvement of the client in the process and the dedication of the team, everything runs smoother and you get results more efficiently.

#4: Quality Collaboration

The dedicated team model involves the client’s direct involvement in the decision-making process. 

This emphasis on collaboration leads to a transparent relationship between the client and team members, mutual understanding, and the development of rapport throughout the process.

#5: Continuous Integration

Our fast-paced technological world means current projects continue to evolve at rates we’ve never experienced before. 

The dedicated team model is ideal for long-lasting projects and those that want to keep up with technology updates. 

Therefore, cooperation with developers doesn’t cease after a certain set of dedicated team services is accomplished, it continues to be monitored and refined after the product is released to help it grow.

The Dedicated Team Model Can Help You Meet Your Goals More Efficiently 

The dedicated team model allows you to maintain control over your project while hiring a team of professionals who possess the skills your project needs to succeed. Before hiring a dedicated team, you need to determine if you will act as the project manager or if you will hire a separate project manager. 

By adopting the dedicated team approach, you can expect greater flexibility, transparency, efficiency, and focus as you work towards your projects’ goals.

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