Top Virtual Assistant

BACKGROUND

Please describe your company and position.

I am the President of TXP Security

Describe what your company does in a single sentence.

We are a Commercial Security & Alarm Monitoring Company at Dallas, Texas.

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire Top Virtual Assistant to accomplish?

• Enhance Customer Communication
• Reduce Operational Load

SOLUTION

How did you find Top Virtual Assistant?

Online Search

Why did you select Top Virtual Assistant over others?

• Pricing fit our budget
• Good value for cost

How many teammates from Top Virtual Assistant were assigned to this project?

6-10 Employees

Describe the scope of work in detail. Please include a summary of key deliverables.

The scope of work involved managing both inbound and outbound calls. Top Virtual Assistant was responsible for answering customer inquiries, processing orders, handling appointment bookings, and following up with leads. 

They also managed outgoing calls for sales outreach and customer follow-ups. Key deliverables included timely call responses, accurate information sharing, and consistent updates on call logs and customer interactions.

RESULTS & FEEDBACK

What were the measurable outcomes from the project that demonstrate progress or success?

The project delivered several positive outcomes. Response time to inbound calls improved, leading to faster customer engagement. Customer satisfaction increased due to more efficient call handling, and outbound calls helped boost lead conversions and follow-ups, driving sales. Additionally, missed calls were significantly reduced, ensuring no potential customer was left unanswered

Describe their project management. Did they deliver items on time? How did they respond to your needs?

Top Virtual Assistant demonstrated strong project management throughout the collaboration. 

They consistently delivered all tasks on time, ensuring there were no delays in call handling or follow-ups. Whenever we had specific requests or changes, Their team maintained clear communication, keeping us updated on progress and addressing any concerns promptly.

What was your primary form of communication with Top Virtual Assistant?

Email or Messaging App

What did you find most impressive or unique about this company?

Top Virtual Assistant was their professionalism and attention to detail. 

They didn’t just handle calls, they took the time to understand our business and customer needs, ensuring every interaction was personalized and on-brand. The team was really professional.

Are there any areas for improvement or something Top Virtual Assistant could have done differently?

While the service was excellent overall, there’s always room for improvement in scaling the team for peak times to ensure even faster response rates during high-demand periods. 

Additionally, more detailed reporting on call outcomes could further help us track performance and refine strategies.

BACKGROUND

Please describe your company and position.

I am the Branch Manager of A-1 Locksmith

Describe what your company does in a single sentence.

We are a trusted, family-owned locksmith company serving the Dallas–Fort Worth area since 1949. We offer residential, commercial, and automotive locksmith services with 100% satisfaction guaranteed.

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire Top Virtual Assistant to accomplish?

• To handle day-to-day customer inquiries and support tickets efficiently.
• Improve response time and overall customer satisfaction through consistent support.

SOLUTION

How did you find Top Virtual Assistant?

Online Search

Why did you select Top Virtual Assistant over others?

High ratings

How many teammates from Top Virtual Assistant were assigned to this project?

2-5 Employees

Describe the scope of work in detail. Please include a summary of key deliverables.

Top Virtual Assistant managed our customer support operations, including handling live chat and email inquiries, managing support tickets, and providing timely responses to customers. 
They also delivered regular performance reports and ensured a high level of professionalism and customer satisfaction throughout the engagement.

RESULTS & FEEDBACK

What were the measurable outcomes from the project that demonstrate progress or success?

The project resulted in faster response times and better overall customer satisfaction. 
The number of unresolved tickets decreased, and customers frequently praised the support team for their professionalism, clear communication, and quick assistance...

Describe their project management. Did they deliver items on time? How did they respond to your needs?

Their project management was smooth and reliable. They consistently delivered tasks on time and communicated clearly throughout the process, The team was responsive to our needs, quickly adapting to feedback and making adjustments as required to ensure quality support.

What was your primary form of communication with Top Virtual Assistant?

Email or Messaging App

What did you find most impressive or unique about this company?

Most about Top Virtual Assistant was their proactive approach and dedication to understanding our specific needs. They didn’t just follow instructions; they anticipated challenges and offered solutions, making the whole customer support process seamless and efficient.

Are there any areas for improvement or something Top Virtual Assistant could have done differently?

While the overall experience was positive, there were a few moments where quicker initial onboarding would have helped speed up the process. A more detailed introduction to our systems from the start could make future projects even smoother.

BACKGROUND

Please describe your company and position.

I am the Operations Manager of InsurX

Describe what your company does in a single sentence.

I am the Operations Manager at InsurX, wespecialize on Insurance Services

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire Top Virtual Assistant to accomplish?

• The primary goal of mine was to make sure that our clients were provided with timely and professional customer service and that queries could be answered in a timely and effective manner.

SOLUTION

How did you find Top Virtual Assistant?

I came across them by google.

Why did you select Top Virtual Assistant over others?

• High ratings
• Pricing fit our budget
• Good value for cost
• Company values aligned

How many teammates from Top Virtual Assistant were assigned to this project?

8 team members, 1 project manager

Describe the scope of work in detail. Please include a summary of key deliverables.

Top Virtual Assistant was in charge of managing our entire customer support operation-responding to emails and live chat, customer-specific, simple problems, and complex cases and documenting all conversations in our CRM. The objective was to be professional, accurate and efficient in all the interactions.

RESULTS & FEEDBACK

What were the measurable outcomes from the project that demonstrate progress or success?

We had improved response rates, an increased customer satisfaction rating, and more effective overall documentation of all our support materials. This contributed to the flow of the communication and mitigated the resolution of problems.

Describe their project management. Did they deliver items on time? How did they respond to your needs?

Their delivery schedule and workflow are well organized and stable with no delays in the deliverables. They're responsive to demands and ready to adjust with every change in requirements.

What was your primary form of communication with Top Virtual Assistant?

• Virtual Meeting
• Email or Messaging App

What did you find most impressive or unique about this company?

Their instant communication and ease by which they fitted in our internal procedures was impressive and they could fit in our team easily.

Are there any areas for improvement or something Top Virtual Assistant could have done differently?

They may be able to do more personal and empathetic responses to the customers

BACKGROUND

Please describe your company and position.

I am the Co Managing Director of Limited Space

Describe what your company does in a single sentence.

I am the Co Managing Director at Limited Space of Limited Space, we specialize on Advertising Services and Building advertising networks that create active connections with an aspirational and engaged audience.

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire Top Virtual Assistant to accomplish?

• We need Top Virtual Assistant to solve every customer problems when we did not get solution by own then dial a toll free number and Top Virtual Assistant provide us the software solutions.

SOLUTION

How did you find Top Virtual Assistant?

Clutch Site

Why did you select Top Virtual Assistant over others?

• High ratings
• Pricing fit our budget
• Good value for cost

How many teammates from Top Virtual Assistant were assigned to this project?

2-5 Employees

Describe the scope of work in detail. Please include a summary of key deliverables.

Top Virtual Assistant needs to take care of our product's customer support and technical aspects. We need customer solutions when we did not get solution by own then dial a toll free number and Top virtual Assistant agent provide us the software solutions

RESULTS & FEEDBACK

What were the measurable outcomes from the project that demonstrate progress or success?

Customers receive faster, more accurate service with top virtual assistant services that handle issues like providing immediate customer support, resolving issues, and gathering customer feedback. Our sales have increased by 20 to 30 percent thanks to Top Virtual Assistant. Their work is up to my standards in terms of quality.

Describe their project management. Did they deliver items on time? How did they respond to your needs?

The best virtual assistant services provide customers with quicker and more precise services as cases such as delivering instant customer support are handled.

What was your primary form of communication with Top Virtual Assistant?

• Virtual Meeting
• Email or Messaging App

What did you find most impressive or unique about this company?

They employ a variety of strategies, including keeping an eye on predetermined objectives and giving updates, which makes them more impressive

Are there any areas for improvement or something Top Virtual Assistant could have done differently?

I don't have any problems with Top Virtual Assistant.

BACKGROUND

Please describe your company and position.

I am the Business Dev Mgr of BAKOTECH

Describe what your company does in a single sentence.

I am the Business Development Manager at BAKOTECH, we specialize on IT Services and IT Consulting

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire Top Virtual Assistant to accomplish?

• In order to enhance the caliber and promptness of our customer service, we engaged Top Virtual Assistant Contact.

SOLUTION

How did you find Top Virtual Assistant?

Referral

Why did you select Top Virtual Assistant over others?

• High ratings
• Great culture fit

How many teammates from Top Virtual Assistant were assigned to this project?

2-5 Employees

Describe the scope of work in detail. Please include a summary of key deliverables.

The task of handling our incoming client inquiries via live chats and phone calls in four different languages—English, Spanish, German, and French—was given to Top Virtual Assistant. Their committed staff ensures a flawless user experience by helping our clients with general questions, troubleshooting, and questions about our two-factor authentication solutions.

RESULTS & FEEDBACK

What were the measurable outcomes from the project that demonstrate progress or success?

Our metrics for customer service significantly improved as a result of our partnership with Top Virtual Assistant. We were able to increase customer satisfaction ratings by 30% and decrease response times by 45%. By implementing strategic changes and identifying areas for improvement, Simply Contact's analytics enabled us to continuously improve the quality of our services.

Describe their project management. Did they deliver items on time? How did they respond to your needs?

The Top Virtual Assistant demonstrated exceptional project management during our partnership. Every stage from planning to carrying out was managed with the highest accuracy and effectiveness. Their responsiveness and flexibility were admirable; they quickly modified their strategies to fit our unique requirements and difficulties. Regular updates and transparent communication ensured we were always informed and confident in the progress being made.

What was your primary form of communication with Top Virtual Assistant?

• Virtual Meeting
• Email or Messaging App

What did you find most impressive or unique about this company?

It was really amazing how they managed to offer multilingual support without sacrificing quality. They stood out for taking the initiative to recommend innovations and enhancements to improve the customer experience.

Are there any areas for improvement or something Top Virtual Assistant could have done differently?

As of right now, everything has met our standards.

BACKGROUND

Please describe your company and position.

I am the Assistant Manager of TSM GROUP INC

Describe what your company does in a single sentence.

I am the Assistant Manager at TSM GROUP INC, we do Advertising Services

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire Top Virtual Assistant to accomplish?

• Online forms were sending us a sizable number of queries, but we were unable to convert them. We used to handle this ourselves. Although we had a small staff, our specialist was attempting to schedule the appointments by calling leads. The majority of the time, we couldn't reach them by phone, and our leads' showings significantly decreased. We needed someone to get in touch with those potential customers and set up a meeting or appointment.

SOLUTION

How did you find Top Virtual Assistant?

We discovered them on the internet.

Why did you select Top Virtual Assistant over others?

• Pricing fit our budget
• Good value for cost
• Company values aligned

How many teammates from Top Virtual Assistant were assigned to this project?

2-5 Employees

Describe the scope of work in detail. Please include a summary of key deliverables.

Making cold calls is done by Top Virtual Assistant. They answer questions, set up appointments, and converse with potential clients. We have given the team a comprehensive process to adhere to. To determine whether the leads are eligible for paid marketing or the campaign we're running, they give them a call and ask them specific questions. After receiving the feedback, the team completes the CRM form. We then attempt to close the deal after one of our agents joins the meeting with the prospect based on that information.

We have provided them with the required paperwork. They manage their portion of the CRM for the prospect and have access to our CRM. They have a process to adhere to. Each lead is given comments by the team before proceeding to the next phase.

RESULTS & FEEDBACK

What were the measurable outcomes from the project that demonstrate progress or success?

The process of marketing and advertising comes easily to them. A lot of questions are asked by the prospects when they schedule the appointment. The training of the team is excellent. They have reviewed every item we typically discuss during the discovery call. It's simple for us to convert because they set high expectations for the prospect.

Describe their project management. Did they deliver items on time? How did they respond to your needs?

We hire the agents from them, so project management is not involved. The agents complete their shift and are required to contact the lead within a few seconds of receiving the form via the website; the team has been meeting deadlines and never misses a lead. They are very detailed, and we are pleased with the weekly overview they provide. They manage the leads using our system, which allows us to see how many leads are pending and how many are converted. We hold weekly meetings, and Slack is used for regular communication.

What was your primary form of communication with Top Virtual Assistant?

• Virtual Meeting
• Email or Messaging App

What did you find most impressive or unique about this company?

We've seen a lot of conversions since working with them, and because they're very good at setting up appointments, we've seen a lot of cost savings and an increase in appointment setting.

Are there any areas for improvement or something Top Virtual Assistant could have done differently?

They are serving us well, and I don't see anything that they could do better.

BACKGROUND

Please describe your company and position.

I am the Regional Director of Kearney Korea

Describe what your company does in a single sentence.

I am the Regional Director at Kearney Korea, we specialize on Business Consulting and Services

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire Top Virtual Assistant to accomplish?

• Schedule sales meetings
• create pipelines.

SOLUTION

How did you find Top Virtual Assistant?

Message on Email

Why did you select Top Virtual Assistant over others?

• Pricing fit our budget
• Great culture fit
• Good value for cost

How many teammates from Top Virtual Assistant were assigned to this project?

2-5 Employees

Describe the scope of work in detail. Please include a summary of key deliverables.

Ten qualified sales meetings per month were one of the main deliverables and the creation of pipelines

RESULTS & FEEDBACK

What were the measurable outcomes from the project that demonstrate progress or success?

Our top virtual assistant ensures that we consistently meet our KPIs. That equates to ten qualified sales meetings each month in this instance. We currently have a few contracts out that are almost ready to be signed, and the quality is excellent.

Describe their project management. Did they deliver items on time? How did they respond to your needs?

The group responds quickly. If there are ever any problems, they are resolved before they actually become problems.

What was your primary form of communication with Top Virtual Assistant?

• Virtual Meeting
• Email or Messaging App

What did you find most impressive or unique about this company?

work ethic. Their results demonstrate how much they care.

Are there any areas for improvement or something Top Virtual Assistant could have done differently?

Nothing for now

BACKGROUND

Introduce your business and what you do there.

I’m the marketing manager of a clothing company. 

OPPORTUNITY / CHALLENGE

What challenge were you trying to address with Top Virtual Assistant?

We needed someone to cover our customer service line.

SOLUTION

What was the scope of their involvement?

Top Virtual Assistant handles our inbound and outbound calls. They provide customer support and handle sales, giving customers information about our products and rates. They also handle inbound leads from our online marketing, PPC, and SEO efforts. Their job is to dial the leads right away and schedule appointments. If they get any interested customers who want to buy right away, they sell the product directly.

Top Virtual Assistant uses Dialpad to handle our inbound leads. I’ve provided them with access to our Dialpad account.

What is the team composition?

We work with three teammates from Top Virtual Assistant. One of them is the manager, and the other two do the dialing.

How did you come to work with Top Virtual Assistant?

I found them online through an ad. I scheduled a meeting with them, and their manager was very experienced. He answered all my questions and assured me they could handle what I was looking for. I thought they were good people, so I hired them.

How much have you invested with them?

We’ve spent around $25,000 so far. 

What is the status of this engagement?

We started working with them in December 2024, and the partnership is ongoing.

RESULTS & FEEDBACK

What evidence can you share that demonstrates the impact of the engagement? 

Top Virtual Assistant has been very professional. They handle the calls according to our needs and provide excellent service. Their customer handling skills are very good. We’re very happy with them and plan to give them more work in the future. We’ve seen an increase in customer satisfaction. I’d give them a 90% success rate.

How did Top Virtual Assistant perform from a project management standpoint?

We do weekly meetings, and they always complete the targets I give them ahead of time. We communicate via Slack and email. We also use Google Sheets to manage the project.

What did you find most impressive about them?

Their customer handling skills are very impressive.

Are there any areas they could improve?

I wish they had more people to work with me.

Do you have any advice for potential customers?

I’ll definitely refer them to anyone.

BACKGROUND

Please describe your company and position.

I am the CEO of Nova Start Consulting

Describe what your company does in a single sentence.

NovaStart Consulting helps early-stage startups with strategic planning, fundraising support, and operational workflows.

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire Top Virtual Assistant to accomplish?

• We needed help managing our inbox, setting investor meetings, preparing pitch decks, and keeping our documents organized.

SOLUTION

How did you find Top Virtual Assistant?

Online Search

Why did you select Top Virtual Assistant over others?

• Great culture fit
• Good value for cost
• Referred to me

How many teammates from Top Virtual Assistant were assigned to this project?

2-5 Employees

Describe the scope of work in detail. Please include a summary of key deliverables.

Top Virtual Assistant assigned us a VA who handled email filtering, calendar syncing, meeting follow-ups, and slide formatting for pitch decks. Deliverables also included weekly updates and priority lists.

RESULTS & FEEDBACK

What were the measurable outcomes from the project that demonstrate progress or success?

Our founder was able to focus fully on fundraising efforts. We booked 30+ investor calls in a month without missing a single follow-up thanks to their task tracking system.

Describe their project management. Did they deliver items on time? How did they respond to your needs?

Everything was timely and organized. We used shared tools (Google Docs, Trello), and the VA kept everything updated daily.

What was your primary form of communication with Top Virtual Assistant?

In-Person Meeting

What did you find most impressive or unique about this company?

The quality of work, attention to detail, and ability to work independently with little supervision.

Are there any areas for improvement or something Top Virtual Assistant could have done differently?

It would be great if they offered more advanced reporting features, but overall the service was excellent.

BACKGROUND

Please describe your company and position.

I am the CEO of Ascend Digital Studio

Describe what your company does in a single sentence.

We’re a digital marketing and creative agency helping startups and small businesses scale through branding, paid ads, and content strategy.

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire Top Virtual Assistant to accomplish?

• We needed a virtual assistant to handle recurring administrative tasks, client onboarding, inbox management, and light content posting on our social platforms so our internal team could focus more on strategy and client delivery.

SOLUTION

How did you find Top Virtual Assistant?

Online Search

Why did you select Top Virtual Assistant over others?

• High ratings
• Good value for cost
• Referred to me

How many teammates from Top Virtual Assistant were assigned to this project?

2-5 Employees

Describe the scope of work in detail. Please include a summary of key deliverables.

Top Virtual Assistant provided us with a dedicated VA who managed email communication, organized project files, updated CRM records, booked appointments, posted scheduled content, and coordinated simple tasks with our freelancers. Deliverables included daily task summaries, calendar management, and weekly check-ins with our operations lead.

RESULTS & FEEDBACK

What were the measurable outcomes from the project that demonstrate progress or success?

Within the first 6 weeks, we saw a 40% improvement in internal task turnaround time and were able to onboard 3 new clients without hiring an additional in-house admin. Response time to client emails also improved by 60%, and missed calendar appointments dropped to zero.

Describe their project management. Did they deliver items on time? How did they respond to your needs?

Yes — their workflow was very organized. We used Trello and Slack for communication, and our assistant never missed a task deadline. Weekly reports were sent every Friday without fail, and the VA adapted quickly when we changed tools or SOPs.

What was your primary form of communication with Top Virtual Assistant?

Email or Messaging App

What did you find most impressive or unique about this company?

Their VAs are well-trained and professional. The standout was how quickly our assigned VA understood our tone of voice and workflow preferences. It felt like onboarding a new team member, not just outsourcing tasks.

Are there any areas for improvement or something Top Virtual Assistant could have done differently?

In the beginning, timezone differences caused minor scheduling friction, but once aligned, we faced no recurring issues. It would be helpful if they offered some industry-specific assistants (e.g., marketing-focused) right from the start.