VirtuHire US

BACKGROUND

I am the Owner of Build And Decor Construction

Build And Decor Construction is a licensed general contractor that builds, rebuilds and remodels homes across Los Angeles County.

OPPORTUNITY / CHALLENGE

• Get the back office running without me standing over it: paperwork, follow-ups and client communication
• Get help closing sales and change orders on live jobs
• Free my own hours for the job sites

SOLUTION

Referral

• Great culture fit
• Good value for cost
• Referred to me

1 Employee

Aden Ritz, the founder, worked with me directly. He brought the back office of my company into order: he set up how the paperwork, the follow-ups and the client communication get handled, and he put that into the system I run the business on. He joined client meetings and took the lead on the commercial side of live jobs, including a change order he carried to a signed yes. He also handed me a written plan for getting the company found online. Every service on his profile, he has done some of for me. We started in August 2026 and we are still working together.

RESULTS & FEEDBACK

The office work that used to wait for my evenings now gets done during the day. A change order that had sat without a price was approved and paid. I got hours back on the job sites every week. The work he set up in August is still running today.

On time, prepared, and he does what he says he will do. When a plan changed the morning of a meeting, he adjusted and kept going. He answers when I call, and when something needed fixing, he fixed it.

• In-Person Meeting
• Email or Messaging App

Most people in this line sell you hours. Aden learned my business and fixed what was costing me money. He understood how a contracting company runs before our first meeting, so I did not have to teach him my trade. Months later he still calls with something I can use that week. I would hire him again tomorrow.

None so far. I would take more of his time if he had it.

BACKGROUND

Please describe your company and position.

I am the Project Coordinator of Home Upgrade Specialist

Describe what your company does in a single sentence.

We're contractors specialized in Solar, roofing, and HVAC installations and related services.

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire VirtuHire US to accomplish?

• Lead conversion
• Fulfillment of dispatch-related tasks
• Solve customer issues (via phone)

SOLUTION

How did you find VirtuHire US?

Online Search

Why did you select VirtuHire US over others?

• High ratings
• Good value for cost
• Company values aligned

How many teammates from VirtuHire US were assigned to this project?

1 Employee

Describe the scope of work in detail. Please include a summary of key deliverables.

Scope of Work

Daniel is responsible for managing dispatch-related activities, including scheduling and coordinating appointments between customers and field personnel such as installers and technicians. He communicates with customers regarding appointment availability, scheduling changes, arrival expectations, and other service-related matters. In addition to dispatch responsibilities, Daniel receives and handles incoming customer calls. He assists customers with questions, concerns, scheduling issues, and service-related problems, working to resolve matters independently whenever they fall within his authorized scope. When an issue requires additional assistance or approval, he identifies the appropriate person or department and facilitates proper escalation.

Key Deliverables

• Appointment Scheduling & Coordination: Book, confirm, reschedule, and coordinate appointments between customers, installers, and technicians. 
• Dispatch Support: Maintain effective communication with field personnel and customers to help keep scheduled service visits organized and on track. 
• Customer Communication: Contact customers as needed regarding appointments, technician or installer visits, scheduling updates, and service-related information. 
• Inbound Customer Support: Answer customer calls professionally, identify the nature of the customer's concern, and provide appropriate assistance. 
• Issue Resolution: Resolve customer concerns within his level of authority while providing accurate information and practical solutions. 
• Escalation Management: Recognize issues requiring management, technical, or departmental involvement and escalate them appropriately with sufficient information for follow-up. 
• Schedule Management: Help minimize scheduling conflicts, missed appointments, and communication gaps between customers and field teams. 
• Customer Service Quality: Maintain professional, courteous, and helpful communication that contributes to a positive customer experience. 
• Internal Coordination: Serve as a communication bridge between customers, dispatch operations, technicians, installers, and other members of the Home Upgrade Specialist team. 
• Follow-Up & Accountability: Assist with necessary follow-ups to ensure customer requests and appointment-related matters are properly addressed and brought toward resolution. 

Overall, Daniel’s key responsibility is to help maintain an efficient flow of communication and scheduling between the company’s customers and field teams while providing responsive and professional customer service.

RESULTS & FEEDBACK

What were the measurable outcomes from the project that demonstrate progress or success?

Daniel’s work has contributed to noticeable improvements in dispatch organization, customer communication, and overall service coordination. Key measurable outcomes include: 

• Improved appointment completion and scheduling efficiency, with fewer missed or incorrectly scheduled appointments. 
• Faster response times to customer inquiries, allowing a higher percentage of customer concerns to be addressed during the initial call. 
• Reduction in scheduling conflicts and communication errors between customers, installers, and technicians. 
• Higher volume of appointments successfully coordinated, helping field teams maintain more consistent and productive schedules. 
• Improved customer satisfaction, reflected in fewer repeat calls regarding the same issue and more positive interactions with customers. 
• More efficient issue resolution, with routine customer concerns handled directly by Daniel and only more complex matters escalated to management. 
• Better follow-up and accountability, ensuring that pending appointments, service concerns, and customer requests are tracked through resolution.

Describe their project management. Did they deliver items on time? How did they respond to your needs?

Daniel has demonstrated strong project management skills in handling his dispatch and customer service responsibilities. He consistently stays organized, prioritizes tasks effectively, and manages multiple appointments and customer requests while maintaining clear communication with both customers and field personnel. He has been reliable in completing assigned tasks and following up on scheduling and customer-related matters in a timely manner. Appointments, confirmations, and necessary communications have generally been handled within the expected timeframes, helping prevent unnecessary delays in our operations. Daniel has also been very responsive to our needs. When priorities change or unexpected customer or scheduling issues arise, he adapts quickly and works to find practical solutions. He communicates concerns when necessary, follows instructions well, and is receptive to feedback. Overall, Daniel was proven to be dependable, responsive, and proactive. His ability to manage day-to-day dispatch responsibilities while responding effectively to changing operational needs has made him a valuable support to our team.

What was your primary form of communication with VirtuHire US?

Virtual Meeting

What did you find most impressive or unique about this company?

Quick response, full availability, and efficiency. Overall, it's a highly reliable company.

Are there any areas for improvement or something VirtuHire US could have done differently?

Maybe just more payment options for business overseas.

BACKGROUND

Please describe your company and position.

 I am the CEO of an ecommerce company 

Describe what your company does in a single sentence.

We are a health based products company

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire VirtuHire US to accomplish?

• To handle administrative tasks such as invoicing
• website management
• marketing

SOLUTION

How did you find VirtuHire US?

Referral

Why did you select VirtuHire US over others?

• High ratings
• Pricing fit our budget
• Good value for cost

How many teammates from VirtuHire US were assigned to this project?

1 Employee

Describe the scope of work in detail. Please include a summary of key deliverables.

Manage and maintian website, marketing via LinkedIn, Instagram and Facebook, create and manage multiple websites, manage and create patient invoices.

RESULTS & FEEDBACK

What were the measurable outcomes from the project that demonstrate progress or success?

Succesfully created and maintained website, increased followers on social media by 100%

Describe their project management. Did they deliver items on time? How did they respond to your needs?

The individual met all deadlines on time and or earlier than needed. Polite, friendly service.

What was your primary form of communication with VirtuHire US?

• Virtual Meeting
• Email or Messaging App

What did you find most impressive or unique about this company?

Has amazing skills that typically would result in a much more expensive hire.

Are there any areas for improvement or something VirtuHire US could have done differently?

Very happy with the service and the pricing.