xfive

BACKGROUND

Introduce your business and what you do there.

I am a manager at TorontoJourney.com, an online advertising platform for hotels. We review hotels, attractions, neighborhoods and more.

OPPORTUNITY / CHALLENGE

What challenge were you trying to address with Xfive?

We were looking for a partner to help with our websites.

SOLUTION

What was the scope of their involvement?

Xfive coded and built both static websites and blogs on WordPress, sometimes creating sites from scratch and other times revamping old ones. 

Additionally, their team added features such as star ratings, CSS adjustments and basic website development. Years ago when websites started going mobile, they made our websites fully responsive, fitting the screen no matter what device you view them on. Lately, they’ve been revamping older more established sites of ours and ensuring our sites load quickly.

What is the team composition?

Our main point of contact is Pawel (Senior Project Manager, Xfive) and we also work with Ewa (Senior Project Managers, Xfive), Rafal (WordPress Developer, Xfive) along with Aleks, Michel and Ada. They help us go through everything and answer any questions we may have.

How much have you invested with them?

We have invested over $25,000.

What is the status of this engagement?

Our ongoing engagement with Xfive began in 2013.

RESULTS & FEEDBACK

What evidence can you share that demonstrates the impact of the engagement? 

Xfive’s team is always friendly and polite, no matter who we work with. They’ve been working with us for so long that they know what to expect. Our websites load very quickly and look beautiful.

How did Xfive perform from a project management standpoint?

Xfive is fantastic at project management. Everything is always on time. In fact, they usually complete things ahead of when they said they would. Their team anticipated everything before we can even think of it. 

What did you find most impressive about them?

Whenever we start a new project, they always are at the forefront of what is happening in the web design industry. They make sure to apply the latest trends to our website. 

Are there any areas they could improve?

No. There is no need for us to go looking elsewhere because they do such a great job.

Do you have any advice for potential customers?

I absolutely recommend working with Xfive.

BACKGROUND

Introduce your business and what you do there.

I am the CEO of Crowdfund Mainstreet, a crowdfunding platform for US-based companies. Companies build out campaigns to raise money from investors. Investors visit the site to run through various investment opportunities.

OPPORTUNITY / CHALLENGE

What challenge were you trying to address with Xfive?

We hired them to build our platform.

SOLUTION

What was the scope of their involvement?

After we had a disastrous experience with another developer, we had a limited time to get the MVP launched. Their outsourced team built the product from scratch. The business runs on this platform—that includes the onboarding for companies and investors. We used Heroku. They haven’t provided much design work for us; everything we’ve sent them needed to be figured out beforehand. They continue to provide maintenance and development on the product.

What is the team composition?

The main point of contact has been the project manager. On the development side, we dealt with Patrick (Developer, Xfive) and another developer.

How did you come to work with Xfive?

I found them through a colleague that had worked with Xfive previously. I was able to contact them and interview them. They had a lot of experience, so I decided to take a chance on that.

How much have you invested with them?

We’ve invested over $100,000.

What is the status of this engagement?

They came on board after June 2018. We launched an MVP in August 2018 and have continued to build out features that weren’t included at launch. It’s not full-time since we’re a small company, but we still have them engaged.

RESULTS & FEEDBACK

What evidence can you share that demonstrates the impact of the engagement?

They’ve provided excellent, quality work. They only had two months to build the MVP, but they completed it on time despite the pressure. They did an amazing job with that. We have some minor bugs, but we’re definitely pleased with their attentiveness and customer service.

The feedback has been extremely positive. It’s a highly-regulated space, which limits our creativity, but the site does work very well. Sometimes you hire developers for design and engineering, but that’s not what happened.

How did Xfive perform from a project management standpoint?

They were really good. We have not been the easiest client because we’re developing a tech company without having technical backgrounds. They’re patient, but we don’t speak the language. They use Basecamp.

Their team also consists of non-native English speakers, which was a challenge for them. However, they were really good at coming back to us and asking detailed, specific questions to get the information that they need. We’d have phone calls with 3–5 people for the whole team.

What did you find most impressive about them?

I’m most impressed by their willingness to walk through the project with us. With our last developer, communication was disastrous. However, now we know exactly what everybody’s doing. It’s very easy to go back and view the history of the product.

Are there any areas they could improve?

I’d like to have more access to the design portion. That’s a weakness for them.

Do you have any advice for potential customers?

You should engage with them. I’d highly recommend them. You should also have your design in place as it will save money.

BACKGROUND

Introduce your business and what you do there.

I’m the senior interaction designer at a design consultancy called Forpeople.

OPPORTUNITY / CHALLENGE

What challenge were you trying to address with Xfive?

As a design consultancy, we don’t have any in-house development support so we wanted to expand our skills for our clients by finding a web development partner.

SOLUTION

What was the scope of their involvement?

They implement the designs we create for our clients. Whether we’re creating a static website or a larger project that requires a CMS, they’re able to build the platform we need. We’ve worked on several projects including custom WordPress themes and apps that are built with PHP and Ruby on Rails.

We've also built static Web sites using some interesting JavaScript libraries, which have enabled us to add animations that would trigger certain scroll events and implement cool ways of rendering scalable vector graphics (SVGs) on the page. We also have a library of plug-ins that they hadn't actually used before, but they were able to apply them to our projects quickly and efficiently when we wanted to. They recommend different technology stacks as well.

They usually go through a briefing with us and our client to understand their needs. Our team provides sketches and wireframes, and they develop the rest. Then, we hand over the final product to our clients who can implement it into their servers.

What is the team composition?

It has depended on the project—from one full stack developer to five people including a project manager, frontend developer, and backend developer for larger projects. It’s nice that we can scale our project based on the resources we need.

How did you come to work with Xfive?

One of my former colleagues recommended them to us. We thought they were a good fit for our team and liked that they could work remotely.

How much have you invested with them?

We’ve spent between $50,000 to $200,000.

What is the status of this engagement?

We started working together in January 2017 and the partnership is ongoing.

RESULTS & FEEDBACK

What evidence can you share that demonstrates the impact of the engagement? 

Our clients are always happy with the quality of their work and the speed of their output. They always deliver a solid product. During the design and prototype phases, they’re able to raise questions or address issues before they arise. In this sense, they have a lot of valuable insight.

Initially, we planned to work on a single project with them, but then added another. Since our partnership was strong and we worked together well, we bought packaged hours at a discounted rate. This allows us to have multiple ongoing projects and they’re able to provide the development support we need. As the timeline for different projects increases, they’re able to bring on additional developers and improve our efficiency. They always provide the right resources to fit project needs.

How did Xfive perform from a project management standpoint?

They always make sure that we’re progressing and completing each stage of the project before moving on. By checking in regularly with us, they make sure that we pass on the necessary assets that we promised.

We like that they can work remotely and we can communicate via Slack and Basecamp. Their efficiency is exactly what we needed. They’re like members of our own team. Overall, it’s a pleasure working with them.

What did you find most impressive about them?

They provide a wide skillset and a pool of talent we can draw from. We’ve worked with freelancers in the past, but they’re more expensive, more difficult to track down, and often can’t cover everything we need. In comparison, Xfive is very easy to work with.  

Are there any areas they could improve?

They’re very good at creating safe and solid deliverables, but I think they could push themselves to be more experimental and think more outside the box.

Do you have any advice for potential customers?

It’s crucial to know project requirements, estimates, and timelines before projects start. The more information you can provide, the more feedback they can give, which means you get more out of the partnership. This is part of the reason why we often have them sit in on client meetings.

BACKGROUND

Please describe your company and your position there.

I work with the department of astronomy at UC Berkeley.

OPPORTUNITY / CHALLENGE

For what projects/services did your company hire Xfive?

We employed them to design and migrate new websites for two of our research centers, and we’re also in the process of migrating our main departmental website.

What were your goals for this project?

The old websites were outdated and needed a complete overhaul. The goal was a fresh, modern image, updated information and links, and intuitive site management tools so that multiple constituents without web design backgrounds could manage content efficiently.

SOLUTION

How did you select this vendor?

We had used Webvanta to overhaul our previous astronomy website. Webvanta was purchased by Xfive, so by default, we started working with Xfive. It was a very streamlined, seamless transition.

Describe the project and the services they provided in detail.

Stano (Engager, Xfive) and his associates completely took the reins and initiated these web projects. They delivered new websites according to our specifications.

What was the team composition?

Stano was our point person, with Rafal (Project Producer) and other Xfive associates also assisting us with everything.

RESULTS & FEEDBACK

Can you share any information that demonstrates the impact that this project has had on your business?

The sites are visually beautiful and simple in the way we had envisioned them. They’re also easy to use. We are revamping our social media presence to get more applicants and public presence, and the new sites are a perfect accessory to this. The faculty is re-engaged too, in terms of updating information and content that could potentially garner us more exposure to the outside world.

How was project management arranged and how effective was it?

Stano kept us on track and I appreciated his patience and persistence. Everyone on their team was friendly, patient, and immediately responsive when we had any questions.

What did you find most impressive about this company?

They seemed to know what the site needed before I could articulate it.

Are there any areas for improvement?

No, not that I can think of.

BACKGROUND

Introduce your business and what you do there.

I’m a partner and executive director at a branding agency specializing in everything from strategy to creative. The interactive department is my responsibility.

OPPORTUNITY / CHALLENGE

What challenge were you trying to address with Xfive?

Accomplishing interactive work as it relates to websites and microsites means having a flexible and experienced development team. Unfortunately, no such in-house resources existed. As a result, it was necessary to find a qualified partner capable of scaling with demanding projects.

SOLUTION

What was the scope of their involvement?

Xfive’s role is exclusively on the development side; all maintenance and operations are done internally. They were originally brought on to do straightforward PSD to HTML translations, but then expanded the collaboration after gaining a better understanding of their capabilities.

Next came full-stack WordPress development with specialized themes and e-commerce customization using both Magento and WooCommerce. Separate intranet projects involved using Drupal.

What is the team dynamic?

There’s a dedicated project manager assigned and the supporting team varies depending on project requirements. Teams fluctuate between 3–10 contributing developers (front- and back-end) and a few other specialized members.

How did you come to work with Xfive?

Another dev team recommended them to us, having been unable to deliver an important project. That experience convinced us to return to Xfive for newer work.

How much have you invested with them?

We spent between $200,000 to $999,000.

What is the status of this engagement?

The first project began around December 2012 and our other work with them is ongoing.

RESULTS & FEEDBACK

What evidence can you share that demonstrates the impact of the engagement?

We have been extremely satisfied overall and have been able to increase our billings by having them on the support side. Whereas it might have been uncomfortable to take on certain size projects beforehand, having Xfive’s resources means more bandwidth without compromising quality.

How did Xfive perform from a project management standpoint?

We use Basecamp for a lot of our work with Xfive. Their responsiveness and consistency across the board has been of the highest quality. Having the same project manager since the beginning of our engagement has created a comfortable ongoing relationship.

On the rare occasion a that a timely delivery isn’t possible, quick and proactive updates always help prevent the issue from escalating to the point of a project delay.

What did you find most impressive about them?

Team flexibility based on project demand was very impressive, especially when only given short notice. Expertise with a wide variety of technologies has been another strength because it’s expanded the scope of inbound projects. In terms of return on investment, Xfive is at the top of similar companies on both a local and a national level.

Are there any areas they could improve?

While timezone differences have been slightly challenging, communications have never suffered.

Do you have any advice for potential customers?

It’s important to bring detailed project information upfront to help manage expectations and scope. Xfive is more likely to succeed if customers bring finished documentation at the beginning instead of delivering items piecemeal.

BACKGROUND

Introduce your business and what you do there.

I’m the founder and creative director for a design studio that works with social impact clients.

OPPORTUNITY / CHALLENGE

What challenge were you trying to address with Xfive?

We do a lot of custom websites and microsites, and we needed a new partner to handle our dev work.

SOLUTION

What was the scope of their involvement?

Many of our clients have been around for decades, so when we build their customized WordPress sites, we have to connect them to third-party systems they already have in place. Xfive has helped us do that in the most cost-effective way while also improving the overall service, usually through innovative and budget-sensitive solutions.

Because we’re not very tech-savvy and often have to deal with different APIs, Xfive is normally on our client calls to explain the technical details and how the site will function. They also review our proposals and make sure they can actually deliver what we’re telling the potential client.

What is the team dynamic?

We've had a consistent project manager and various dev leads. Typically, the team includes them and two support developers.

How did you come to work with Xfive?

We switched how we designed websites, going from Photoshop to Sketch, and our previous provider didn’t know how to work with Sketch files. Also, we wanted to streamline our workflow, and I didn’t see that happening with our old partner.

I began looking online and found Xfive, and we began working together almost immediately. We finished the trial project much sooner than we had anticipated, and it went so well that we decided to shift all of our projects to them.

How much have you invested with them?

We've spent around $100,000 over the past two years.

What is the status of this engagement?

Our partnership started in February 2015, and we still have ongoing projects.

RESULTS & FEEDBACK

What evidence can you share that demonstrates the impact of the engagement?

Before Xfive, it took us between eight months to a year to finish a site. Now, we can launch a complex website within three weeks to three months. That’s a huge improvement, and it allows us to bring in a lot more clients and revenue.

How did Xfive perform from a project management standpoint?

Our project manager is phenomenal. She explains every detail of the project from the beginning and is available for calls whenever we need her; in fact, she often suggests them herself. That’s quite unlike other overseas dev partners we’ve had who were impossible to get a hold of.

Our work is highly customized, so it’s essential that we have open communication with our dev partner, and their project management style allows for that to happen. Our plan with them gives us a certain number of hours each month that can roll over, if needed, so we can have the help we need during busier times without paying extra.

They use Basecamp for day-to-day communication, but they’re also accessible via phone or even Skype. Their process is highly streamlined and organized, and they immediately fix any problems or delays that may arise. Their excellent project management is one of the reasons we’ve stuck with them for so long.

What did you find most impressive about them?

Because of Xfive’s rapid and high-quality work, we’re able to bring in more business and keep our current clients happy. They’ve helped take our small design studio to a whole new level, and our clients are so satisfied that they keep coming back and referring us.

They often do more work than what they were hired for because they want to create exceptional products. They make everything look so simple, but it’s due to their high-level of expertise and technical knowledge. As we grow and consider new lines of service, we know Xfive is a professional and competent partner we can rely on.

For example, a while back we partnered with a local dev firm that did not deliver. They were impossible to meet with, and they constantly missed deadlines. Finally, we asked Xfive to finish the project, and they were more than happy to, saving us hundreds of thousands of dollars and helping us retain the client. They’ve more than exceeded my expectations.

Are there any areas they could improve?

I would love if they had a physical team here or if we could just have in-person contact with them at least once a year.

Advice for potential customers?

Look at Xfive as a long-term partner because that’s what they’re structured to provide best. You can use them for one-time projects, but an extended engagement will help you get the most out of your relationship.

BACKGROUND

Please describe your company and position.

I am the Program Coordinator of a research and learning network.

Describe what your company does in a single sentence.

A global research, evaluation, and learning network that promotes rigorous knowledge accumulation, innovation, and evidence-based policy in various governance and accountability domains.

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire xfive to accomplish?

• Ongoing website maintenance
• Advice on optimizing web presence
• Ad hoc support with web needs

SOLUTION

How did you find xfive?

Pre-existing relationship

Why did you select xfive over others?

Good value for cost

How many teammates from xfive were assigned to this project?

2-5 Employees

Describe the scope of work in detail. Please include a summary of key deliverables.

xFive has managed and maintained our website on an ongoing basis, providing monthly upkeep as well as proactively identifying areas for improvement. They provide support where needed to improve our organization's web presence, as well as proactively monitor for cost-saving and effectiveness upgrades.

RESULTS & FEEDBACK

What were the measurable outcomes from the project that demonstrate progress or success?

Reduced annual costs; website functions well

Describe their project management. Did they deliver items on time? How did they respond to your needs?

The team is responsive and helpful, and provided services in a timely manner. 

What was your primary form of communication with xfive?

Email or Messaging App

What did you find most impressive or unique about this company?

The team is helpful and friendly and takes time to answer any questions and provide context. They also display an understanding of our organization's requirements and are flexible to fit our timelines. 

Are there any areas for improvement or something xfive could have done differently?

We have had a very positive experience working with xfive

BACKGROUND

Please describe your company and position.

 I am the Web Project Architect of an energy & natural resources company 

Describe what your company does in a single sentence.

Our company is the leading engine for sustainable energy innovation in Europe, established in 2010. It accelerates the energy transition by supporting startups, fostering innovation projects, and providing specialized education. We focus on three main industrial pillars: battery storage, green hydrogen, and solar photovoltaics. 

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire xfive to accomplish?

• Corporate website

SOLUTION

How did you find xfive?

Long cooperation

Why did you select xfive over others?

Other

How many teammates from xfive were assigned to this project?

2-5 Employees

Describe the scope of work in detail. Please include a summary of key deliverables.

Delivery of a corporate website in accordance with the presented design within 3 months. Then maintenance and development work.

RESULTS & FEEDBACK

What were the measurable outcomes from the project that demonstrate progress or success?

The project was divided into milestones. 

Describe their project management. Did they deliver items on time? How did they respond to your needs?

The work was completed on time. What is more, we could always count on advice and effective use of resources.

What was your primary form of communication with xfive?

• Virtual Meeting
• Email or Messaging App

What did you find most impressive or unique about this company?

They are always on time. 

Are there any areas for improvement or something xfive could have done differently?

Everything was done and is being done as agreed, and I do not believe that anything could have been done differently in a better way. 

UPDATED REVIEW

BACKGROUND

Please describe your company and your position there.

Our objective is to become the leading engine for innovation and entrepreneurship in sustainable energy. We are about securing Europe's global competitiveness in the field of energy technologies. Close networking of all our partners speeds up commercialization and generates new energy products. I am a project manager responsible for various IT projects.

OPPORTUNITY / CHALLENGE

For what projects/services did your company hire Xfive, and what were your goals?

We hired Xfive to design and develop website for a global event which takes place on a yearly basis.

SOLUTION

How did you select Xfive and what were the deciding factors?

We run the RFP procedure. Three companies were invited to take part and X-five won by scoring the highest amount of points in selection criteria.

Describe the scope of work in detail, including the project steps, key deliverables, and technologies used.

• Gather necessary information to build the website
• Plan Sitemap and create Wireframes 
• Prepare Design: Page Layouts/Templates, Review, and go through the approval cycle
• Coding
• Testing, Review, and Launch/migration to our hosting
• Training Maintenance: deliver agreed on the post-implementation support package.

How many people from the vendor's team worked with you, and what were their positions?

We worked with 3 people.

1. Bartek - project manager
2. Daniel - designer
3. Marcin - developer

RESULTS & FEEDBACK

Can you share any measurable outcomes of the project or general feedback about the deliverables?

They have a great project manager, designer and a quick developement. With Xfive help we have created a website that everybody likes. Overall, we are very pleased with Xfive. They did everything we asked in a timely matter. I will definitely be recommending Xfive to other companies. Thanks for such good work.

Describe their project management style, including communication tools and timelines.

We communicated pretty much every daily, and their team is very responsive. We had review calls once a week. We used Basecamp platform to support communicaiton and assets exchange. Overall, the project management was excellent. Bartek was flexible and incredibly understand our needs.

What did you find most impressive or unique about this company?

They are very flexible, professional and attentive. They are very friendly and very easy to work with. They provide very valuable and honest advice which let's you rethink what you wnat to achive.

Are there any areas for improvement or something they could have done differently?

Not really. I wish there were more companies like Xfive.

BACKGROUND

Please describe your company and position.

I am the Project Director of a nonprofit company 

Describe what your company does in a single sentence.

Conserving the lands and waters on which all life depends.

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire xfive to accomplish?

• Website security and maintenance
• Website content - new pages

SOLUTION

How did you find xfive?

Referral

Why did you select xfive over others?

• Pricing fit our budget
• Great culture fit
• Referred to me

How many teammates from xfive were assigned to this project?

2-5 Employees

Describe the scope of work in detail. Please include a summary of key deliverables.

xFive provided multiple services - including website development, creation of new pages, integration with Airtable to provide key metrics, and on-going security and maintenance in WordPress. 

RESULTS & FEEDBACK

What were the measurable outcomes from the project that demonstrate progress or success?

Our website is secure, up to date, and our home page features new metrics automatically pulled in from Airtable. 

Describe their project management. Did they deliver items on time? How did they respond to your needs?

Yes - xFive is incredibly well organized, timely, and stellar at communication. They provide monthly updates on the site, and were available on slack for any needs.

What was your primary form of communication with xfive?

• Virtual Meeting
• Email or Messaging App

What did you find most impressive or unique about this company?

I find the team's project management and communication style most impressive and impactful. They are always dependable, responsive, and action-oriented. They were clear about small details too - such as temporary changes in staffing when their teammates when on vacation. Much appreciated!

Are there any areas for improvement or something xfive could have done differently?

None.

BACKGROUND

Please describe your company and position.

 I am the CEO of an information technology company 

Describe what your company does in a single sentence.

Software development

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire Xfive to accomplish?

• Software development
• Software Management

SOLUTION

How did you find Xfive?

Referral

Why did you select Xfive over others?

• High ratings
• Pricing fit our budget
• Great culture fit
• Good value for cost
• Referred to me

How many teammates from Xfive were assigned to this project?

2-5 Employees

Describe the scope of work in detail. Please include a summary of key deliverables.

Management and development of a custom SaaS product. Key deliverables were delivery of a stable and funcationla product to be delivered in a timely fashion and ensure that it continues to run functionally without issues.

RESULTS & FEEDBACK

What were the measurable outcomes from the project that demonstrate progress or success?

Progression in the development of the project and SaaS platform.

Describe their project management. Did they deliver items on time? How did they respond to your needs?

Vrery responsive and delivered in timely and professional manner

What was your primary form of communication with Xfive?

Virtual Meeting

What did you find most impressive or unique about this company?

We are impressed with their capability to adapt and bring on new resources as required to assist with the project.

Are there any areas for improvement or something Xfive could have done differently?

Sale down the pricing slightly to accomodate longer ongoing projects.