Koombea

BACKGROUND

Please describe your company and position.

I am the CTO of a software company.

Describe what your company does in a single sentence.

Our company uses generative-AI agents to automate the end-to-end design, testing, and deployment of data pipelines and compliance workflows on cloud data warehouses, cutting delivery time and cost—especially for health-and-life-sciences organizations.

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire Koombea to accomplish?

• DevOps
• WebApp
• Website

SOLUTION

How did you find Koombea?

Referral

Why did you select Koombea over others?

• Referred to me
• Company values aligned

How many teammates from Koombea were assigned to this project?

6-10 Employees

Describe the scope of work in detail. Please include a summary of key deliverables.

• Production-grade web application, console, and dashboard that wrap the AI engine in a user-friendly SaaS interface.
• GitHub integration to auto-store, version, and document all generated outputs.
• End-to-end QA and automated testing pipeline validating both UI and AI workflows before release.
• UI/UX design refinements and marketing-site assets (website, videos, slides) supporting a professional product launch.

RESULTS & FEEDBACK

What were the measurable outcomes from the project that demonstrate progress or success?

• Successful launch of our website and admin console
• Smooth, reliable DevOps operations

Describe their project management. Did they deliver items on time? How did they respond to your needs?

• Detailed project plans with clear milestones and weekly status reports kept everyone aligned.
• Proactive dependency, risk, and cost tracking prevented surprises and kept the budget on target.
• Responsive communication—open Slack channels and quick Zoom check-ins—ensured our questions and priority shifts were addressed immediately.
• Agile in handling changing scope: timelines and resource allocations were re-forecasted swiftly whenever requirements evolved.

What was your primary form of communication with Koombea?

• Virtual Meeting
• Email or Messaging App

What did you find most impressive or unique about this company?

• End-to-end ownership: Koombea covered everything—from UI/UX and architecture to QA, docs, and marketing—so the platform could launch as a polished, production-ready SaaS product.
• Agile adaptability: The team has re-forecasted timelines and resources quickly whenever the scope has shifted, keeping momentum without cost overruns.
• Strong onboarding and continuity: New developers ramped up fast thanks to clear processes and thorough documentation, minimizing disruption as the team scaled.

Are there any areas for improvement or something Koombea could have done differently?

• Additional bench strength in specialized data-engineering roles would be helpful as the project scales.
• Likewise, expanding the pool of AI-agent specialists could accelerate future feature work and reduce staffing gaps.

BACKGROUND

Introduce your business and what you do there.

I’m the CEO of Nevets Media LLC, a company that develops interactive digital products, such as apps, online communities, and podcasts. 

OPPORTUNITY / CHALLENGE

What challenge were you trying to address with Koombea?

Last year, I acquired an existing iPhone app, which had been in the App Store for 10 years. I was an active user of the app and loved it. Everything seemed fine when I looked under the hood, but I soon realized there as a lot to be fixed. I needed help updating the old, glitchy app so that I could put it on the market and make it a paid, revenue-generating product.

SOLUTION

What was the scope of their involvement?

Koombea was available with fast responses, which was a huge relief

What is the team composition?

The team composition has fluctuated, but we’ve worked with 1–7 teammates from Koombea, including Felipe, Erick, Oscar, and Nico. 

How did you come to work with Koombea?

Since the developer that the previous app owner gave me was committed to other projects and in another time zone, it was challenging to connect. That problem was alleviated with Koombea on board. I started searching and found Koombea. I liked their website, so I reached out to them. I initially thought I could afford them, but they came back and said they wanted to work with me and help me.

The first teammate I spoke to was Tony, and I felt good and relieved. I was in the dark since I bought the app without knowing much about the business. However, I felt I could trust the team, so I went with them.  

How much have you invested with them?

I’ve invested around $50,000. 

What is the status of this engagement?

The engagement started in November 2023, and it’s ongoing. 

RESULTS & FEEDBACK

What evidence can you share that demonstrates the impact of the engagement? 

Koombea’s work is all five stars. If they promise to do something on a certain day, they’ll do it. If they say they’ve fixed something, they’ve done that and more. In fact, they’ve found improvements that I didn’t even know could happen. Simply put, their team has been terrific in helping and guiding me as a new app owner through a process where I feel safe[ and secure — I can trust them 100%. 

How did Koombea perform from a project management standpoint?

The team is either on time or ahead of schedule, and they’ve given me their starting rate. We typically communicate via Slack and track progress using Jira. We also have weekly team meetings and monthly manager meetings. 

Are there any employees from the service provider's team that you would like to give a shout-out to in this review?

Felipe, Erick, Oscar, and Nico have been fantastic. 

What did you find most impressive about them?

I’m proud of Koombea. If I needed somebody to join me in this venture, I’m completely confident introducing the team to that new business partner. They’re so professional that I’ll have no hesitation whatsoever in referring or introducing them to my partners or customers. 

Are there any areas they could improve?

No, there aren’t any. 

Do you have any advice for potential customers?

Have a good vision for what you want to accomplish. I have a good vision, which has naturally morphed as we’ve uncovered things. Being flexible is also important because things aren’t always possible, and that’s a good thing sometimes. 

BACKGROUND

Introduce your business and what you do there.

I'm the CEO and co-founder of Trainerz Fitness, a company that offers moms a better way to exercise.

OPPORTUNITY / CHALLENGE

What challenge were you trying to address with Koombea?

I needed to update our mobile application to encompass our company’s vision. We had worked with the previous developer for a year through Upwork but weren’t happy with their work.

SOLUTION

What was the scope of their involvement?

We had an existing app that was in shambles and gave that existing code to Koombea. Some parts of the previous app design were usable, however, most of the files I delivered to Koombea weren’t, and they developed the code completely from scratch. 

Koombea has developed two iOS apps: one for trainers and one for moms. The idea behind both apps is to work as an on-demand personal trainer. Our apps target moms who usually don’t have much time to exercise or go to a gym. Through our app, users can find a personal trainer close to them and schedule an appointment. 

Both apps communicate with each other, and trainers can create workout routines for moms to select. Koombea has also integrated a Strip functionality to receive payments within the app. Koombea has also developed custom push notifications that appear once someone schedules an appointment, cancels it, and one hour before it starts. These notifications also arrive via email.

Koombea also integrated Google API to locate trainers around you on the map and what workouts they offer and schedule a workout that way. Customers don’t need to activate their location to use the app, but the app prioritizes users that do. The app also has a functionality that allows moms and trainers to select the distance they’re willing to travel, and the algorithm matches them that way.

Koombea has used Swift to develop the app and AWS to host it. They’ve also integrated a function that requires my wife or me to verify a client’s new account when they create it since our app is targeted toward moms. Any user can download the app, but to access our database, their account has to be verified by us. 

What is the team composition?

We’ve worked with 5–6 teammates from Koombea, including a project manager, a technical account manager, a UI/UX designer, an iOS developer, a QA specialist, and from time to time, a DevOps engineer.

How did you come to work with Koombea?

I contacted Koombea through their website and chose them because they specialize in the type of services I required, which was reclamation projects. 

How much have you invested with them?

We’ve invested around $106,000 with Koombea.

What is the status of this engagement?

We started working with Koombea in January 2022, and they finished developing our apps’ first version in November 2022. We have an ongoing partnership and are planning to add more features and launch a second version of the app.

RESULTS & FEEDBACK

What evidence can you share that demonstrates the impact of the engagement? 

Both apps have a five-star rating in the App Store since we launched them. However, we’ve been focusing more on fortifying our business plan and generating awareness to attract customers. 

How did Koombea perform from a project management standpoint?

We don’t have strict deadlines since I’m not a technical founder and didn’t know how long this project would take — I just wanted it to be developed correctly. The deadlines we’ve agreed on, Koombea has met them. We use Jira for project management and Slack to communicate. We also use email and have daily stand-up calls. 

We’ve exceeded our budget because I’ve requested additional work on some features, and Koombea has been extremely supportive and understanding. They’ve worked with me to ensure there wasn’t a pause in the development process and helped us create a payment plan for the remaining project’s balance. Koombea is flexible and understanding since they know we fund the project ourselves.

What did you find most impressive about them?

I’m most impressed with Koombea’s personable treatment. They’re very empathetic, which I haven’t found in many companies. Many variables happened last year, and Koombea has been understanding and working with us to achieve our project’s goals. 

Are there any areas they could improve?

My only constructive feedback for Koombea is that they could’ve conducted a more thorough analysis upfront to provide an initial budget estimate. However, I know this was hard since we didn’t know how long our project would take. Aside from that, we’ve communicated excellently and are on the same page.

Do you have any advice for potential customers?

Be as transparent as possible about your project’s requirements and limitations, whether financial or timeline limitations. This way, Koombea’s team will be able to propose the best recommendations for your project.

BACKGROUND

Introduce your business and what you do there.

I’m the CEO & founder of Fashioned Health. We’re a concierge medicine company that provides care focused on increasing healthspan and longevity.

OPPORTUNITY / CHALLENGE

What challenge were you trying to address with Koombea?

We wanted to develop an application to provide our services virtually and expand our reach.

SOLUTION

What was the scope of their involvement?

Koombea has built a healthcare app for us. We initially met with one of Koombea’s representatives to discuss the project. They helped us see what was important to us. Following those initial calls, we set up a workshop with Koombea. The workshop lasted approximately a month; we went through what we had to look at as a startup beyond application development going deeply into market research and more. From there, Koombea worked on how the application would look and what would appeal to our target market. Afterward, they brought forward a proposal, and we moved forward into app development.

The app’s most important requirement was that it needed to be compliant with the Health Insurance Portability and Accountability Act (HIPAA). The app allows users to register and log in. From there, users can spot a physician that matches their health goals and make appointments with the doctor. Physicians can video chat and text their patients at any time, and the users can view their medical records.

What is the team composition?

We’ve worked with about seven teammates throughout different stages. We’ve worked more closely with Nicolas (Director of Customer Operations) and Valentina (Project Manager).

How did you come to work with Koombea?

We researched development companies online, and Koombea’s proposal was the best.

How much have you invested with them?

We’ve spent around $200,000.

What is the status of this engagement?

We started working with them in January 2022, and our partnership is still ongoing.

RESULTS & FEEDBACK

What evidence can you share that demonstrates the impact of the engagement?

Koombea’s work has allowed us to reach more patients in rural areas throughout the state. Moreover, it has gone beyond helping our business; we’re actually helping with the health equity problem in the US because we provide quality healthcare to people in regions without readily available access.

All in all, Koombea has done a great job; they’ve guided us through the whole process.

How did Koombea perform from a project management standpoint?

We’ve made some changes, but Koombea has been able to adapt and change the budget so we can get everything done. They also find ways for us to save time and automate a bit. Overall, they’ve been flexible and nice to work with.

We have a Slack channel for communication, and they invite us to all their public meetings so we can see how they’re doing and what’s going on daily. Additionally, they use Jira as another management tool.

What did you find most impressive about them?

They’ve done additional services just to help us as a startup. We’ve learned a lot from them, so they’ve taken it beyond being a technical company. Koombea’s entire community has helped us develop our business; they feel like they’re part of our company. Moreover, they’ve come up with ideas on how to get more patients, improve customer service, and more. We like to leverage them as much as possible.

Are there any areas they could improve?

No, they’re a great company. Koombea is really transparent and has an excellent leadership structure, so they’re a solid service provider.

Do you have any advice for potential customers?

I recommend doing the initial research phase to know what your project is before you jump into development. At first, we thought it was delaying the onset, but it was very valuable.

BACKGROUND

Introduce your business and what you do there 

I’m a software analyst at an energy and natural resources company. 

OPPORTUNITY / CHALLENGE

What challenges were you trying to address with Koombea? 

We needed to develop a tool to help us coordinate with our operation centers, as we have different centers throughout the coast. Each center has a manager in charge of the workers and resources there. We used to coordinate using an excel sheet, but we needed to find a way to make that process more efficient.

SOLUTION

What was the scope of their involvement? 

Koombea has created a software platform using Ruby on Rails, which we’ve implemented into our Azure platform. They’ve developed the project in different phases. First, we had a workshop in which we validated and adjusted our process. After that, the team went into the design and ideation phase. From there, Koombea started working on the development of the platform.  

What was the team composition? 

We’ve worked with the commercial manager, different project managers for each phase of the project, some developers, and designers. 

How did you come to work with Koombea?

They were referred to our IT manager. We had a meeting to get to know Koombea and hear their proposal. When we were able to start with this project, we decided to reach out to them.  

How much have you invested in them? 

So far, we’ve spent around $116,000. 

What is the status of this engagement? 

We started working with them in October 2018, and our collaboration is ongoing.

RESULTS & FEEDBACK

What evidence can you share that demonstrates the impact of the engagement? 

Since working with Koombea, we’ve seen increased client satisfaction as we’ve been able to transform our processes.  

How did Koombea perform from a project management standpoint? 

We’ve had a very good project management experience with them. They’re very well organized, and their processes are very well structured. The team is rigorous about dailies, timely deliverables, and follow-up and validation strategies. Moreover, they’re always checking in with us to avoid any delays.  

They use Jira as a project management tool. We use an instant messaging platform to communicate and periodical Zoom meetings.  

What did you find most impressive about them? 

Besides helping us create a tool, Koombea has helped us structure our processes, which has been a great advantage and something not all service providers offer. We’re also impressed with their great project management and efficient work methodologies. 

Are there any areas they could improve? 

They’re too strict sometimes; at times when our processes have been subject to changes, we’ve felt that there wasn’t much time to make them. However, I understand their approach, and as a former developer myself, I know how important it is to respect schedules.  

Do you have any advice for potential customers? 

I recommend you appropriate the technologies and processes Koombea uses because they’re very valuable. They have very talented professionals, so make sure you take advantage of that.

BACKGROUND

Introduce your business and what you do there.

I work at a B2B SaaS company that sells marketing technology. I’m the senior product manager within the company, so I look after all of our integrations.

OPPORTUNITY / CHALLENGE

What challenge were you trying to address with Koombea?

We tried to build integrations between our software and other B2B SaaS tools in-house, but we faced a very slow time to market. Thus, we hired Koombea to help us address that challenge and develop the integrations that we wanted.

SOLUTION

What was the scope of their involvement?

Koombea provides us with their custom software development tools and their iPaaS software (integration platform as a service software) to help us build the implementations we need. With their help, we’ve built middleware applications that connect our marketing software to third-party systems like CRMs, e-commerce platforms, and payment platforms. These applications can either send or receive data to and from those external systems as needed.

Typically, we first approach them with our problem, and they put together a proposal on how they will implement a solution. Then, our product team meets with their technical people to discuss the proper solution for our requirements before going into the implementation itself.

What is the team composition?

I’ve worked with around eight different people from Koombea, including Jonathan (CEO), Robert (Chief Revenue Officer), and Nicolás (Director of Customer Operations). On an ongoing basis, I work with Ebed (Project Manager & Scrum Master), Carlos (Backend Developer), Brenda (PHP Developer), and another developer. Additionally, Miguel (Director of Products) offers occasional technical project management.

How did you come to work with Koombea?

Someone from Koombea emailed our CEO, and he passed the message to me.

How much have you invested with them?

We’ve spent over $1 million.

What is the status of this engagement?

We started working together in June 2020, and our engagement is ongoing.

RESULTS & FEEDBACK

What evidence can you share that demonstrates the impact of the engagement? 

Currently, we have over 500 companies using the integrations that we’ve built with Koombea.

How did Koombea perform from a project management standpoint?

I’ve had an excellent experience working with Koombea. They’re very comprehensive, proactive, and communicative, which is very helpful for our partnership. We set up a Jira board to manage the projects together, and we communicate via email, Slack, and Zoom. For every project, we have the typical scrum meetings, daily standups, and sprint cycle reviews, which have enabled us to work in a very effective way.

What did you find most impressive about them?

Compared to similar development companies, Koombea goes above and beyond to understand our needs and deliver those in a timely fashion. Additionally, they’re very flexible and provide ongoing support to ensure the success of the projects.

Are there any areas they could improve?

Nothing comes to mind.

Do you have any advice for potential customers?

I highly recommend working with Koombea; it’s a great experience. Invest a lot of time and energy in working with them to make your project be successful.

BACKGROUND

Introduce your business and what you do there.

I’m a consultant for AltaThera Pharmaceuticals, a pharmaceutical company that offers an antiarrhythmic drug called Sotalol IV to treat patients who have atrial fibrillation. This drug helps the patient after the cardioversion procedure to keep their heart in a normal sinus rhythm.

OPPORTUNITY / CHALLENGE

What challenge were you trying to address with Koombea?

The indications for the use of Sotalol IV are difficult because it has a dosage regimen not easy to prescribe. Thus, doctors needed a tool to ensure that patients would apply the right doses at the right time, so we needed help to develop an app that supported doctors with the prescriptions.

SOLUTION

What was the scope of their involvement?

Koombea has helped us develop an app for both iOS and Android systems. We requested them to be easy to use and graphically oriented so that it wouldn’t take much of the doctor’s time. The app is specifically designed for physicians, but the idea is that they would be able to download the app from the App Store and Google Play and use it in their daily practice.

What is the team composition?

I’ve worked with 4–5 people from Koombea, including a main point of contact and a designer. 

How did you come to work with Koombea?

A person from our company found Koombea through a Google search.

How much have you invested with them?

We’ve spent between $25,000–$30,000.

What is the status of this engagement?

We started working together around September 2021, and our engagement is ongoing. We already have the app, and it works well, but the FDA’s approval process isn’t finished yet. Now, we’re waiting for the feedback from the FDA to know if the app will need changes or not. If so, Koombea will help us change what’s needed.

RESULTS & FEEDBACK

What evidence can you share that demonstrates the impact of the engagement? 

Koombea has gone above and beyond to ensure the app's success, doing things that weren’t part of the original contract. For example, the app needs to be approved by the FDA because it is going to be used alongside a drug. To get the approval, we’ve needed to develop a lot of documentation that we didn’t initially consider. However, Koombea’s team has supported us in producing that documentation.

Now, we don’t just have a great product, but we’re also very happy with their effort and willingness to work with us to get results.

How did Koombea perform from a project management standpoint?

I’ve been very satisfied with Koombea’s team. Initially, we weren’t sure of what this project would entail, but they've worked with us around the challenges that have arisen, allowing us to come in on budget. We communicate via phone calls, Zoom meetings, and Slack messages.

What did you find most impressive about them?

Koombea’s collaboration and willingness to work as a partner are impressive.

Are there any areas they could improve?

I wouldn’t change anything about Koombea’s work. However, they initially approach clients in a very structured way. This approach wasn’t fit for me, but it became less and less of an issue over time. Still, this is not a criticism but a personal comment of a challenge I experienced — it’s not their fault.

Do you have any advice for potential customers?

Work with Koombea. They want to satisfy their customers, and they’re willing to work with them to make it happen, so expect them to be responsive to your needs.

BACKGROUND

Introduce your business and what you do there.

I’m a chief strategy officer of a communications app that allows individual users to connect with experts to get their questions answered.

OPPORTUNITY / CHALLENGE

What challenge were you trying to address with Koombea?

They developed our mobile application.

SOLUTION

What was the scope of their involvement?

We provided a detailed specification, and Koombea developed our iOS and Android application. They built it on an AWS database and server.

What is the team composition?

I don’t know the exact number, but I worked with 5–6 people daily, including lead developers and a project manager. There were also another 5–6 people in the background such as individual developers and UI/UX people.

How did you come to work with Koombea?

They’re based in Miami, and we got a reference for them. After narrowing it down to three companies, we chose Koombea.

How much have you invested with them?

We invested $200,000 in the initial application, and we’ll invest more in subsequent versions moving forward.

What is the status of this engagement?

We’ve been working together since June 2021. The app went live in August 2021, and we’re on version 1.4. Koombea is doing a fine job.

RESULTS & FEEDBACK

What evidence can you share that demonstrates the impact of the engagement? 

It’s been a success.

How did Koombea perform from a project management standpoint?

They are solid. We communicate over Zoom and Google Meet.

What did you find most impressive about them?

They’re based in Colombia, where most of their development is, so they get cost benefits, but they’re very precise in the work that they do. They listen carefully and put a lot of effort into the specification upfront, which eliminates confusion during the development.

Are there any areas they could improve?

I don’t there’s anything they could have done differently. They’ve learned our business well, understood the specification, and executed it. I don’t have any negatives for them.

Do you have any advice for potential customers?

Be very precise and spend a lot of time on the specification. As with any developer, the most energy you invest upfront, the better off you’ll be.

BACKGROUND

Introduce your business and what you do there?

I am an IT project manager at a carbon exports company.

OPPORTUNITY / CHALLENGE

What challenge were you trying to address with Koombea?

Our company works in open sky carbon mines so we have a big field operation, and we wanted to find a way to send field information to supervisors via an app.

SOLUTION

What was the scope of their involvement?

Koombea developed an iOS app for iPad devices. The app had modules that showed the mine’s map, and the location of the teams along with the mine in real-time. They also added a feature that allows us to see who the operator is and information about the team, among other things.

What is the team composition?

We worked with a project manager, a graphic designer, a backend developer, two frontend developers, and a QA specialist.

How did you come to work with Koombea?

We evaluated and visited different service providers. Koombea stood out to us because of their flawless office, great website, and portfolio. In the end, we felt that they were the best choice for us.

How much have you invested in them?

We spent $200,000.

What is the status of this engagement?

We started working with them towards the end of 2018, and the project lasted about three months.

RESULTS & FEEDBACK

What evidence can you share that demonstrates the impact of the engagement?

We had very positive results from this project. It was our first mobile app, and it helped our supervisors to speed up processes and made their work easier. On a technology level, we were also very satisfied. The app is very stable.  We’ve required minimum support and it’s just of great quality.

How did Koombea perform from a project management standpoint?

Koombea’s project management was one of the things I liked the most about working with them. They worked with scrum agile methodology, so we had weekly meetings and they completed every sprint on time.

Whenever we encountered any setbacks, they were available and willing to solve every challenge. They really know what they are doing.

What did you find most impressive about them?

Their service attitude and commitment to the project were impressive. They should keep doing things the way they do.

BACKGROUND

Introduce your business and what you do there.

I am the CEO at Nauty360, an online platform for boat booking services.

OPPORTUNITY / CHALLENGE

What challenges were you trying to address with Koombea?

We were looking for a technology partner that had the experience working in a project and creating a platform as big as the one we needed. We had tried with different companies before but never felt completely satisfied until we found them. So they developed our web, responsive sites and mobile apps.

SOLUTION

What was the scope of their involvement?

They used Ruby and Rails and Java for web development and React Native for the mobile apps.

What is the team composition?

We worked with six people.

How did you come to work with Koombea?

As we had bad experiences with past providers, we were looking for a new company that could guarantee quality. Koombea’s name came up in our search for the best agencies. When we met them, we knew that we wanted to work with them.

How much have you invested in them?

We spent around $150,000.

What is the status of this engagement?

We started in 2019 and are continuing our collaboration.

RESULTS & FEEDBACK

What evidence can you share that demonstrates the impact of the engagement

They have a great understanding of startups, are very flexible, and were there for us through the entire process. We are very happy with the results of the development. They have a flawless methodology and make everything completely clear for those without a technical background. We saw results almost immediately after the site went live.

How did Koombea perform from a project management standpoint?

They have very clear processes, and their project management was great. We met once a week at first, transitioning to biweekly meetings later in the development. They were effective communicators in their willingness to listen to our needs.

What did you find most impressive about them?

Over time they've become a strategic ally, rather than just a services provider.

Are there any areas they could improve?

They could be more precise at indicating their initial requirements. There were a couple of times when the project didn’t go forward as efficiently because some of the requirements they needed were not ready.