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How to Create a Budget for BI & Analytics Services [With Template]

November 9, 2023

by Anna Peck

Senior SEO Specialist at Clutch.co

Businesses are increasingly relying on business intelligence (BI) and analytics services to gain valuable insights and make informed decisions. Creating a budget for BI and analytics services will ensure that your business can seamlessly integrate these processes.

In recent years, many companies have realized the importance of leveraging their data to remain competitive in their respective markets.

To grow, businesses might feel pressure to improve their analytics capabilities. This is where business intelligence (BI) comes into play.

Business intelligence refers to the applications and practices that help organizations collect, analyze, and interpret data to make informed business decisions, identify market trends, streamline operations, understand consumer behavior, and more.

Business intelligence & analytics can be intimidating, especially if your company is on a tight budget. Hiring an expert in BI solutions and data sources will help your business succeed in the complicated field.

Use this article to learn how to build an effective BI & analytics budget to streamline business processes and lead your team to success.

What Goes Into a Business Intelligence Budget?

When creating a budget for business intelligence (BI) and data analytics services, there are a lot of different components to consider to ensure resources are allocated efficiently. 

Without the necessary funding, your BI and analytics initiatives won’t come to fruition. 

Here are some key elements to include in your BI budget: 

  • Business intelligence tools & infrastructure: Account for the infrastructure required to support data processing, storage, collection, and other needs. This could include cloud services, software licenses, hardware, and other technical investments needed. 
  • Data quality services: Maintaining high-quality data is critical for accurate analysis. Ensure that your team has funds allocated for data cleansing, visualization, and validation. Include expenses for reports and dashboards of these processes & metrics as well. 
  • Security fees: Protecting sensitive data is critical. Budget for cost-effective security measures, audits, and other actions to help protect your company and its historical data sets. 
  • Training and staffing: Even with outsourcing data analytics support, it is important for your internal team and stakeholders to be in the loop about all points of data analysis and forecasting. Continuous learning and development are essential in the rapidly evolving field of BI and analytics. Set aside funds for training programs, conferences, and certifications to enhance the skills and knowledge of your team. 
  • Maintenance and support: BI and analytics services require continuous maintenance and support to ensure optimal performance. A smart budget accounts for BI system upgrades, bug fixes, and more.

How to Create a Budget for BI & Analytics

  1. Set up your goals
  2. Determine the scope
  3. Allocate & prioritize resources
  4. Plan for flexibility
  5. Hire BI & analytics support

Set Up Your Data Analytics Goals

Before creating a budget for business intelligence & data analytics services, your company must lay out their goals to ensure seamless business operations. 

These goals might depend on their industry, size, and other specific data-driven decisions. 

Some common goals for companies might be: 

  • Increasing operational efficiency 
  • Enhancing customer experience 
  • Optimizing marketing strategies 
  • Improving forecasting models 
  • Identifying business opportunities 

All of these goals can become reality for companies that invest in BI & data analytics. Data can help businesses monitor performance for goals, improve their services for end-users, and give a competitive advantage. 

With your goals in place, you can plan your budget with benchmarks and solutions that fit getting to that end goal.

Determine the Scope

Defining the scope of work helps in establishing a clear understanding of the project. It outlines the objectives, deliverables, and expected outcomes of the BI initiative, ensuring that all stakeholders are aligned. 

The scope also helps in setting realistic milestones to ensure that the project can be completed within the allocated budget and timeframe. 

Overall, having a clear scope of work provides clarity, which is needed when communicating cost expectations.

Allocate Resources

Allocating resources when creating a budget for BI & analytics is key for effective implementation. By allocating resources appropriately, organizations can maximize their potential. 

It also helps with planning projects effectively by assessing each project requirement and assigning the right resources. 

Business intelligence and data analytics often rely on specialized software and tools. These can include data visualization software, predictive analytics tools, data modeling platforms, and data management systems. Ensure that resources in terms of BI software and people are looped in on any planning. 

If the right resources are dedicated to a project, all aspects should receive the right amount of attention and support.

Plan for Flexibility

As your business grows, the volume of data and the complexity of analytics requirements may increase. It's important to consider the scalability of your business intelligence and data analytics solutions and the associated costs of scaling up. 

Flexibility helps accommodate changing business needs, adoption of new technologies, updating KPIs & other metrics, and more. With a flexible budget, your business can have room for experimentation, which will impact your overall BI strategy. 

Consider budgeting for ROI analysis to measure the impact of your BI and analytics initiatives. This will help you evaluate the effectiveness of your investments and make informed decisions for future budget allocations.

Hire Support for Business Intelligence & Analytics

Outsourcing a business intelligence provider is the best bet for business owners. 

When looking to hire, it is important to define your requirements for project management, scope of work, and communication to help your team select the right fit for your specific project. 

Vet companies based on their experience, knowledge of BI tools, and other factors that could make or break a successful collaboration.

BI & Analytics Budget Template

Use our free template to plan your BI & data analytics goals. Each company that chooses to invest in this service needs to have its own decision-making process to determine its goals and what they need. 

Plan your BI & data analytics budget according to your priorities.

bi & analytics budget

Download our BI & data analytics template.

Factors for Business Intelligence Costs

Consider the following factors when creating a budget for business intelligence and data analytics services: 

  • Location 
  • Company Size 
  • Industry 
  • Software & tools 
  • Amount of data 
  • Resources available 

It's worth noting that the costs of business intelligence and data analytics can vary significantly depending on the size and complexity of your organization, the specific requirements of your industry, and the level of sophistication needed in your analytics capabilities. 

See what companies are charging for business intelligence solutions with our pricing guide.

Create an Effective Budget for Business Intelligence

Managing the budget for business intelligence and data analytics initiatives is crucial for organizations seeking to gain insights from their data. 

By considering various factors such as infrastructure, software and tools, data storage and management, data integration, expertise, scalability, maintenance and support, and data security and compliance, businesses can make informed decisions about budget allocation. 

It is important to note that the costs associated with business intelligence and data analytics can vary depending on the size and complexity of the organization, industry requirements, and analytics capabilities needed. 

Hire a BI analytics company that works well with your company’s budget.

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