Sending it has become easy, which means everyone does it. Inboxes are more crowded than ever, spam filters get stricter every quarter, and landing in the spam folder is far easier than landing in front of a decision maker.
In that market, an agency saying "we will send emails for you" is not enough.
Scaling Labs is a B2B lead generation agency from Warsaw, Poland, and what we sell is the outcome - you pay for the result we generate.
We take responsibility for every activity needed to get there and we settle with you on leads confirmed by your own sales team.
Three things make the result possible:
1) Own infrastructure and deliverability software.
We run campaigns on our own sending infrastructure, with our proprietary software that monitors and optimizes deliverability. We send over 120,000 messages a month, mainly across Europe and the United States.
2) Data beyond Apollo and LinkedIn.
Most companies build lists from the same databases everyone else uses, so their prospects receive the same messages as everyone else's. We use scraping tools and data sources most teams never touch - lookalike engines, search results, public registries - which puts us in front of companies that are often overlooked.
3) Signals.
We time outreach to what is happening at the target company - product launches, new offices, open recruitments, new people in decision-making roles, funding rounds. We also track social signals - who follows your competitors and who engages with their content - to reach buyers already interested in what you do.
We have run campaigns across markets and industries - medical facilities and healthcare software, SaaS companies, manufacturing, service businesses, and private equity firms. If you want a lead generation partner accountable for the outcome rather than the activity, that is what we do.
Scaling Labs offers valuable services with a focus on lead generation, resulting in a steady flow of inquiries and successful client acquisition. Clients appreciate the transparency and proactive approach, indicating good value for the cost without specific pricing details mentioned.
Email Marketing & Sales Outsourcing for Meals Platform
Email MarketingSales Outsourcing
B2B Lead Generation
Confidential
Dec. 2025 - Ongoing
5.0
Quality
5.0
Schedule
5.0
Cost
4.0
Willing to Refer
5.0
"We had continuous access to every message sent and every reply received."
Sep 29, 2026
Department Manager, SmartLunch S.A.
Anonymous
Verified
Other industries
Wroclaw, Poland
51-200 Employees
Online Review
Verified
Scaling Labs provides email marketing services for a meal platform. The team has built target lists, written messaging in Czech, run campaigns, and managed lead routing.
The campaign has brought dozens of qualified leads, which have turned into conversations with decision-makers and first pilot implementations. Scaling Labs is proactive and keeps coming back with new ideas for strategy, targeting, and content. Their tailored communication has been key.
The client submitted this review online.
BACKGROUND
Please describe your company and position.
I am a department manager at SmartLunch S.A.
Describe what your company does in a single sentence.
SmartLunch is a Polish employee meals platform, operating since 2014. We provide employees with access to food 24/7 by creating self-service food pickup points at workplaces, connecting employers with restaurants through a single platform and taking care of all aspects of workplace food service on behalf of the company. Since 2025 we have also been active in the Czech Republic.
OPPORTUNITY / CHALLENGE
What specific goals or objectives did you hire Scaling Labs to accomplish?
Cold email lead generation for market entry in the Czech Republic
SOLUTION
How did you find Scaling Labs?
Cold mail from Scaling Labs
Why did you select Scaling Labs over others?
Great culture fit
Company values aligned
Trust partner, flexibility
How many teammates from Scaling Labs were assigned to this project?
1 Employee
Describe the scope of work in detail. Please include a summary of key deliverables.
Scaling Labs ran the full outbound process for the Czech market - building target lists, writing the messaging in Czech, running the campaigns and managing lead routing. Communication was adapted to Czech business culture. They tested several personas and approaches and put the budget where the results were best.
RESULTS & FEEDBACK
What were the measurable outcomes from the project that demonstrate progress or success?
Within a little over six months the campaign brought dozens of qualified leads, which turned into conversations with decision makers and first pilot implementations. The companies we talked to included global FMCG and cosmetics brands, international retail chains, leading logistics operators and manufacturing groups, many of them listed on European stock exchanges. Even the refusals were polite, which after the first unsuccessful partnership with another provider, mattered to us a lot. We went from scepticism about cold email in Czechia to a decision to continue the cooperation.
Describe their project management. Did they deliver items on time? How did they respond to your needs?
Very transparent. We had continuous access to every message sent and every reply received, and we could see how each contact was being handled, so the problems from our previous experience did not repeat.
What was your primary form of communication with Scaling Labs?
Virtual Meeting
What did you find most impressive or unique about this company?
Their proactivity. They kept coming back with new ideas for strategy, targeting and content, and those ideas genuinely translated into conversations and meetings with companies that impressed us. And the way they tailored the communication to the local culture, which is what finally let me trust this channel.
Are there any areas for improvement or something Scaling Labs could have done differently?
not applicable
RATINGS
5.0
Quality
5.0
Service & Deliverables
Schedule
5.0
On time / deadlines
Cost
4.0
Value / within estimates
Willing to Refer
5.0
NPS
Sales Outsourcing for Commercial Cleaning Company
Sales Outsourcing
B2B Appointment SettingB2B Lead GenerationB2B Lead Qualification
Confidential
Mar. 2025 - Ongoing
5.0
Quality
5.0
Schedule
5.0
Cost
5.0
Willing to Refer
5.0
"We were surprised by how many contacts came back months later, ready to sign."
Sep 14, 2026
CEO, Velar Group
Przemysław Parol
Verified
Other industries
Warsaw, Poland
201-500 Employees
Online Review
Verified
Scaling Labs provides sales outsourcing for a commercial cleaning company. The team has built a client acquisition channel, tracked signals, created messaging, and conducted email, LinkedIn, and phone outreach.
Thanks to Scaling Labs' work, the client has seen a steady flow of 20-30 inquiries per month and gained 14 new clients in the target segment within eight months. The team delivers on time, makes changes quickly, and requires no supervision. Scaling Labs has helped the client sign more contracts.
The client submitted this review online.
BACKGROUND
Please describe your company and position.
I am the CEO of Velar Group
Describe what your company does in a single sentence.
I am the CEO at Velar Clean Space, part of Velar Group. We provide cleaning and maintenance services for commercial properties, mainly class A office buildings, hotels and the offices of law firms and corporations. We have been on the market for about 6 years, and the whole group, including on-site staff, employs several hundred people.
OPPORTUNITY / CHALLENGE
What specific goals or objectives did you hire Scaling Labs to accomplish?
We wanted to launch a proactive client acquisition channel. Until then new clients came mostly from referrals and tended to be smaller companies. The goal was to reach a better segment, top hotels and companies in office buildings, instead of waiting for enquiries, and to build relationships with the people managing those properties so they would come back to us when a need arose.
SOLUTION
How did you find Scaling Labs?
Online Search
Referral
Clutch Site
Other
Why did you select Scaling Labs over others?
Great culture fit
Referred to me
Company values aligned
How many teammates from Scaling Labs were assigned to this project?
2-5 Employees
Describe the scope of work in detail. Please include a summary of key deliverables.
Scaling Labs built an outbound channel for us aimed at a better client segment. The scope covered: mapping the office building and hotel market together with the tenant companies and the people managing each property, daily tracking of market signals (new office openings, buildings under construction, companies relocating, changes at property and facility manager level), messaging tailored per segment (hotels, office tenants, law firms), outreach by email, LinkedIn and phone, follow-ups on their side, and keeping our CRM up to date, so that our team only handled conversations and closing. The deliverable was a steady flow of enquiries from companies looking for a cleaning provider, handed to our team, including companies that came back months later asking for a quote.
RESULTS & FEEDBACK
What were the measurable outcomes from the project that demonstrate progress or success?
A steady flow of 20-30 enquiries a month from companies looking for a cleaning provider, a channel we simply did not have before. Over 14 new clients in the first 8 months, mostly from the target segment: premium hotels, office tenants and law firms. On top of that, companies that were not interested at first came back months later asking for a quote.
Describe their project management. Did they deliver items on time? How did they respond to your needs?
Everything was delivered on time. Scaling Labs runs the campaigns on its own, keeps an eye on the results and updates our CRM itself, so it needs no supervision from us. Whenever we raised a point about the messaging or the kind of companies we target, the changes were made right away
What was your primary form of communication with Scaling Labs?
Virtual Meeting
What did you find most impressive or unique about this company?
The change in how our team works. Instead of sending emails, making calls and driving around, we now focus on conversations with interested companies, quotes and sales. We were surprised by how many contacts came back months later, ready to sign. These are contracts that would never have closed without this process.
Are there any areas for improvement or something Scaling Labs could have done differently?
If you’re not seeing exactly what you need here, send this company a custom message.
You can talk about your project needs, price, and timeline to get started on your project.
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