KloudFirst Nextgen Systems Private Limited

BACKGROUND

Introduce your business and what you do there.

I’m the founder of Balaji Roofing Industries, a roofing sheets and pre-engineered buildings manufacturer.

OPPORTUNITY / CHALLENGE

What challenge were you trying to address with KloudFirst Nextgen Systems Private Limited?

We needed a new website for our company that clearly showcased our products and made it easy for customers to reach us. More importantly, we wanted to fix how we created quotations. Preparing a quote used to take days, and often we were editing PDFs by hand. Prices weren’t always consistent between staff, and only a few people could prepare a quote. Our goal was a quotation system where any of our staff could create a standard, correctly priced quote quickly and share it without depending on one person.

SOLUTION

What was the scope of their involvement?

KloudFirst Nextgen Systems Private Limited handled the full project, from planning to launch. The main deliverables were a new company website for Balaji Roofing Industries, built in Next.js, with our product pages, company information, and a way for customers to contact us. They also set up the technical SEO basics so the site could be found on Google.Additionally, they built a quotation system for our team. Our staff can now create quotes from standard prices that we control centrally, so every quote is consistent and correctly priced. Quotes can be prepared and shared within the team instead of depending on one person editing PDFs by hand.Moreover, KloudFirst Nextgen Systems Private Limited provided hosting, launch, and support after go-live, including a second phase of work on the quotation system.Regarding the quotation system’s features, our product rates are stored in the system, and the price for each line is calculated automatically from the product, thickness, and quantity. GST is applied automatically, with CGST and SGST or IGST depending on the customer’s state, and discounts and transport charges are added in the same quote. Nobody has to calculate totals by hand anymore.We manage our product list and rate sheet inside the system, so when prices change, we update them once, and every new quote uses the new rate. Admin users control the rates, and other staff simply create quotes.Every quote is produced as a standard PDF with our logo, company details, and GST information, so all quotes look the same no matter who prepares them. Quotes can be sent to customers by email or shared through a link, including on WhatsApp, and the customer can open the quote online.Customer details such as GSTIN, address, and pincode are saved, and every quote is kept in a history we can search and reuse. Each staff member has their own login, with admin and staff roles, so the whole team can prepare quotes.

What is the team composition?

We worked with 2–5 teammates from KloudFirst Nextgen Systems Private Limited.

How did you come to work with KloudFirst Nextgen Systems Private Limited?

We found them through an online search and a referral. We chose them over other options because they had high ratings, were close to my geographic location, their pricing fit our budget, and they offered good value for the cost.

How much have you invested with them?

We spent less than $10,000.

What is the status of this engagement?

We worked together from July to August 2026.

RESULTS & FEEDBACK

What evidence can you share that demonstrates the impact of the engagement?

The biggest change is how fast we can prepare quotations. Before, a quote could take days, and often we were editing PDFs by hand. Now, a quote takes about five minutes, and our team produces around 100 quotes a day.Every quote now uses the same standard rates that we control, so pricing is consistent no matter which staff member prepares it, and GST and totals are calculated automatically without manual mistakes. Quoting no longer depends on one or two people because the whole team can create and share quotes from their own logins.We haven’t formally measured website inquiries or collected customer feedback in numbers yet. The website is still new, and we’re now working with KloudFirst Nextgen Systems Private Limited on SEO so more customers can find us online.What we do see is that we can respond to customer requests much faster than before, and every customer receives a clean, professional quote in the same standard format with our branding and GST details. That has made our team’s work easier and our quotations look more consistent to customers.

How did KloudFirst Nextgen Systems Private Limited perform from a project management standpoint?

Project management was good. KloudFirst Nextgen Systems Private Limited understood how our quotation process worked before building anything, kept us updated as the work progressed, and made changes based on our team’s feedback. The quotation system was delivered within about one and a half months, which met our expectations, and they continued to support us after go-live with fixes and improvements.

What did you find most impressive about them?

What impressed us most was how well they understood our business. They didn’t just build software. They took the time to learn how we price our roofing products, how GST works for our customers in different states, and how our staff actually prepare quotes. Then, they built a system that fits the way we work. The result is something our whole team uses every day, not just a tool that looks good on paper.

Are there any areas they could improve?

Not much. The project went smoothly overall. If anything, we would’ve liked to start with the quotation system earlier because once it was live, we realized how much time we had been losing on manual quotes. A short written guide for new staff would also help as our team grows, but KloudFirst Nextgen Systems Private Limited has always been quick to help whenever we have questions.