Capyba Software

BACKGROUND

Please describe your company and position.

I am the CEO of Tenex

Describe what your company does in a single sentence.

Managment Software + Business Consulting for health Clinics.

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire Capyba Software to accomplish?

• Team augmentation

SOLUTION

How did you find Capyba Software?

• Online Search
• Referral

Why did you select Capyba Software over others?

• High ratings
• Pricing fit our budget
• Good value for cost
• Referred to me

How many teammates from Capyba Software were assigned to this project?

2-5 Employees

Describe the scope of work in detail. Please include a summary of key deliverables.

I'm working with Capyba for almost 2 years now. We have a SaaS that is in constant development. Capyba has helped us develop it as a source of team (and throughput) augmentation. Capyba has always been a very professional company and a true partner, never leaving us unassisted.
Capyba has helped us with back-end, front-end, API, architecture, server optimization, software project managment, etc. 

RESULTS & FEEDBACK

What were the measurable outcomes from the project that demonstrate progress or success?

For quite some time, we were stuck maintaining and providing support to our customers. With Capyba's help, we finally managed to evolve our platform by developing new features, optimizing our framework and servers, improving our UX, stabilizing our software (eliminating bugs), and more.

Describe their project management. Did they deliver items on time? How did they respond to your needs?

Capyba's approach to project management and estimations is quite conservative, always considering risks and unknowns that might affect deliveries. With this approach, we were able to make more precise plans and avoid missing deadlines. Capyba Software is committed to delivering good solutions on time.

What was your primary form of communication with Capyba Software?

• Virtual Meeting
• Email or Messaging App

What did you find most impressive or unique about this company?

The partners' openness to finding win-win ways of working together is commendable.

Are there any areas for improvement or something Capyba Software could have done differently?

Not sure right now.

BACKGROUND

Please describe your company and position.

I am the CEO of Vagalume WiFi

Describe what your company does in a single sentence.

At VagalumeWiFi, we specialize in corporate Wi-Fi network solutions, offering tailored services that include network infrastructure, network management, and Wi-Fi marketing. As part of Elcoma Networks, which has over 20 years of experience in technology and is present in 12 Brazilian states, we serve a variety of sectors such as shopping centers, hotels, hospitals, schools, universities, public agencies, and coworking spaces. 

We provide end-to-end solutions, from structured cabling to the installation and maintenance of access points, switches, and firewalls, ensuring high-performance Wi-Fi throughout your business.

Our services include customized network infrastructure solutions designed to meet the specific needs of your business, comprehensive network management to optimize the operation of your Wi-Fi access points, and advanced Wi-Fi marketing tools for monitoring, data analysis, and behavioral-based marketing campaigns. 

Our Vaga+ platform allows for the collection of demographic and behavioral data, enabling personalized marketing campaigns in compliance with LGPD. We have successfully implemented projects for a diverse range of clients, including Shopping Guararapes, the Government of Espírito Santo, and Hospital Anchieta, demonstrating our commitment to providing secure, efficient, and customizable Wi-Fi solutions.

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire Capyba Software to accomplish?

• Design WiFi Cloud controller's Web user interface
• Migration of large database from Google CloudSQL to On Premisse server

SOLUTION

How did you find Capyba Software?

Referral

Why did you select Capyba Software over others?

• High ratings
• Pricing fit our budget
• Great culture fit
• Good value for cost
• Company values aligned

How many teammates from Capyba Software were assigned to this project?

2-5 Employees

Describe the scope of work in detail. Please include a summary of key deliverables.

Project Overview

1. Design of the WiFi Cloud Controller’s Web User Interface
   1. Goal: To create an intuitive and user-friendly web interface for our WiFi Cloud controller.
   2. Team: Capyba allocated a senior designer along with a small team dedicated to UX and research.
   3. Key Deliverables: 
      1. Conduct comprehensive user research to understand the needs and pain points of our users.
      2. Develop wireframes and interactive prototypes to visualize the user flow and interface elements.
      3. Design the final user interface, ensuring it aligns with our brand and provides a seamless user experience.
2. Development of the Main Structure of the WiFi Cloud Controller’s Web Interface in Angular.JS
   1. Goal: To build a robust and scalable web interface using Angular.JS.
   2. Team: A senior developer was dedicated to this task.
   3. Key Deliverables:
      1. Set up the project structure and development environment for Angular.JS.
      2. Develop the core components and services required for the web interface.
      3. Implement the designed UI elements into the Angular.JS framework, ensuring responsive design and cross-browser compatibility.
      4. Provide comprehensive documentation and code comments to facilitate future development and maintenance.
3. Migration of a Large Database from Google CloudSQL to an On-Premises Server
   1. Goal: To reduce recurrent costs by migrating our database from a cloud-based solution to an on-premises server.
   2. Team: A DevOps expert was assigned to manage this migration.
   3. Key Deliverables:
      1. Analyze the existing database structure and usage patterns to plan the migration strategy.
      2. Set up the on-premises server environment, ensuring it meets the performance and security requirements.
      3. Execute the migration process, including data transfer, verification, and integrity checks.
      4. Optimize the on-premises database for performance, ensuring it can handle our operational demands.

Training and Handover
To ensure sustainability and continued development of the WiFi Cloud controller’s web interface, Capyba also provided comprehensive training to our team.

This included:

• Hands-on training sessions covering Angular.JS development, best practices, and maintenance.
• Detailed training materials and resources to support ongoing learning and development.
• Support during the initial phase of the handover to address any issues or questions from our team.

Conclusion
Capyba’s expertise and dedicated approach have been instrumental in achieving the goals of this project. Their contribution has significantly enhanced our WiFi Cloud controller’s user experience and operational efficiency, paving the way for future innovations and improvements.

RESULTS & FEEDBACK

What were the measurable outcomes from the project that demonstrate progress or success?

1. Team Training and Self-Sufficiency
   1. Team Proficiency: Training sessions conducted by Capyba enabled our team to independently manage and further develop the web interface. Internal assessments showed an increase in the team's confidence and capability to handle the new Angular.JS framework and the on-premises database.
   2. Documentation Utilization: The comprehensive documentation provided by Capyba has been actively used by our development team, resulting in smoother onboarding processes for new team members and reducing the learning curve by 40%
2. Robust Web Interface Development in Angular.JS
   1. Performance Metrics: The new Angular.JS interface resulted in a 25% improvement in page load times, and 40% less crashes and failed pages, contributing to a smoother user experience, compared with other aplications developed by our own team previously. 
3. Cost Savings from Database Migration
   1. Cost Reduction: The migration from Google CloudSQL to an on-premises server led to a 70% reduction in monthly operational costs, significantly lowering recurring expenses

Describe their project management. Did they deliver items on time? How did they respond to your needs?

Capyba's project management for Vagalume WiFi was exemplary, characterized by timely deliveries, effective communication, and flexibility. All project milestones, from the design and development of the WiFi Cloud controller's web user interface to the database migration, were completed either on time or within agreed-upon delays, even when the scope of the project changed. 

This adherence to schedule ensured that each phase was executed efficiently without compromising quality. The communication between Capyba and Vagalume WiFi was seamless and highly responsive, allowing for quick resolution of any issues and informed decision-making at every stage.

Capyba's ability to adapt to changes in project scope was crucial, demonstrating their flexibility and responsiveness. They adjusted their plans and resources to meet evolving needs, ensuring the project remained on track. The use of regular progress meetings, detailed documentation, and comprehensive reporting facilitated clear workflows and efficient tracking of progress. 

This structured approach, combined with agile methodologies, supported iterative development and continuous improvement throughout the project lifecycle. Overall, Capyba's proficient project management played a pivotal role in the successful completion of the project, enhancing user experience, system performance, and reducing costs for Vagalume WiFi

What was your primary form of communication with Capyba Software?

Virtual Meeting

What did you find most impressive or unique about this company?

What stood out most impressively about Capyba was their exceptional project management and communication skills. They maintained a high level of responsiveness and clarity throughout the project, ensuring that Vagalume WiFi was always informed and involved in the decision-making process. Their ability to deliver all project milestones on time or within the agreed-upon delays, even when faced with changes in scope, demonstrated their flexibility and commitment to meeting client needs.

Additionally, what impressed us was their exceptional technical expertise and the quality of their design and UX teams. This combination of structured management and adaptability, along with their technical expertise in UI design, Angular.JS development, and database migration, made Capyba a standout partner for Vagalume WiFi.

Are there any areas for improvement or something Capyba Software could have done differently?

We were thoroughly satisfied with Capyba Software's work on our project, and their excellent communication skills ensured that the collaboration went smoothly. Given the effectiveness and responsiveness of their communication, as well as their impressive technical expertise, no areas for improvement come to mind. Their flexibility in adapting to changes in scope and their ability to deliver high-quality, user-friendly designs, and robust technical solutions met all our expectations. 

Therefore, there is nothing specific we believe Capyba Software could have done differently.

BACKGROUND

Please describe your company and position.

I am the Founder of Treasure Tracker LLC

Describe what your company does in a single sentence.

Connects generations by bringing treasures to life through home-inventorying and storytelling.

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire Capyba Software to accomplish?

• Develop the app for beta and version 1 launch
• Design the application

SOLUTION

How did you find Capyba Software?

Referral

Why did you select Capyba Software over others?

• High ratings
• Pricing fit our budget
• Great culture fit
• Good value for cost
• Referred to me
• Company values aligned

How many teammates from Capyba Software were assigned to this project?

2-5 Employees

Describe the scope of work in detail. Please include a summary of key deliverables.

Designed a complete workflow for the application based on company goal and mission. Executed on the design to provide a comprehensive and quality mobile application. During this time, they've also assisted in the development of the website and a prospective B2B partner portal.

RESULTS & FEEDBACK

What were the measurable outcomes from the project that demonstrate progress or success?

Approval from Board of Advisors and beta-test feedback.

Describe their project management. Did they deliver items on time? How did they respond to your needs?

Excellent delivery on all items.Throughout all stages of the project the entire team was coordinated and efficient in providing deliverables. During Q1 of 2024, there was a series of major pivots that impacted development; however, Capyba was able to quickly navigate Treasure Tracker's needs as the goals quickly changed.

What was your primary form of communication with Capyba Software?

• Virtual Meeting
• Email or Messaging App

What did you find most impressive or unique about this company?

Capyba Software's communication is clear through every stage of the process. Every person working on Treasure Tracker seemed to adopt the same passion and vision as I have for it, even offering excellent feedback to ensure success.

Are there any areas for improvement or something Capyba Software could have done differently?

N/A - completely satisfied with the work.

BACKGROUND

Please describe your company and position.

I am the Economics Consultant of .

Describe what your company does in a single sentence.

International Organization

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire Capyba Software to accomplish?

• Develop a recommendation engine for a Digital Enrollment System
• Implement a randomized experiment in the recommendation engine
• Assign the candidates to their schools following the assignment rules and adapting a deferred acceptance algorithm

SOLUTION

How did you find Capyba Software?

• Online Search
• Referral

Why did you select Capyba Software over others?

• Close to my geographic location
• Great culture fit
• Good value for cost
• Referred to me

How many teammates from Capyba Software were assigned to this project?

2-5 Employees

Describe the scope of work in detail. Please include a summary of key deliverables.

• Implement the mathematical algorithm that allows allocating school vacancies according to families' preferences and defined admission priorities within the system. The implementation/modification of this algorithm, had to ensure equity and fairness. 
• Develop and implement a recommendation engine system to improve the sets of schools that families consider when selecting the application. 
• Develop a prototype and implement front-end adjustments based on the recommendations to improve the user experience, ensuring that the platform was equitable in its access. 
• Develop the integration necessary to incorporate the output of the recommendation algorithm in the current Government's platform.

RESULTS & FEEDBACK

What were the measurable outcomes from the project that demonstrate progress or success?

Regular meetings to present the progress; results samples as evidence of the consistency. By the end of the project, since it was also an RCT, all datasets were reviewed by our internal team to double-check the accuracy of the results.

Describe their project management. Did they deliver items on time? How did they respond to your needs?

They set a project manager as a focus point to respond us real-time (calls, messages, email), and to attend the meetings and organize the demand for their team. All deliverables were sent following the project deadlines.

What was your primary form of communication with Capyba Software?

Email or Messaging App

What did you find most impressive or unique about this company?

We were impressed with their agility, organized process, focus on the product, problem-solving skills, transparency, and openness to learning new things.

Are there any areas for improvement or something Capyba Software could have done differently?

Having the same working group from the start of the project to the end would have been beneficial for dialog with other stakeholders; however, the changes did not compromise the results.

BACKGROUND

Please describe your company and your position there.

We are a procurement platform conecting over 5k users. Im the CEO.

OPPORTUNITY / CHALLENGE

For what projects/services did your company hire Capyba Software, and what were your goals?

We hire capyba to help us design the solution by understanding the routine of our users. After that, we updated the entire software architecture and developed dozens of features that influenced both the usability of the system and the ability to use the database to generate valuable information.

SOLUTION

How did you select Capyba Software and what were the deciding factors?

The company's partners are engineers of the highest capacity who already had experience managing solutions even more complex than mine. In addition, I received recommendations from other entrepreneurial friends who have worked with capyba.

Describe the scope of work in detail, including the project steps, key deliverables, and technologies used.

The software had a backend built in python. In it was installed the metabase with dashboards where my employees and I monitor everything that happens within our solution.

Before each sprint we map everything that needs to be done and its priority. Capyba has a very important role in this respect, by advancing to future needs and creating the necessary structure so that the system does not collapse because of changes or accelerated growth.

How many people from the vendor's team worked with you, and what were their positions?

Diogo, Eduardo, Ronald, Diego, Silas and Bruno (6 in total).

Ronald was responsible for conducting the hiring opening my eyes to possibilities while Diogo and Silas were my tech gurus explaining the impact of every decision I made.

Diego and Bruno were the developers who made planning become code. I was also in constant contact with Eduardo who was responsible for the financial control of the hours I hired from Capyba.

RESULTS & FEEDBACK

Can you share any measurable outcomes of the project or general feedback about the deliverables?

Yes. When I hired Capyba's solution, I had an average of 200 monthly errors that my users encountered and sometimes I didn't even know. After restructuring the software architecture with Capyba I did not answer any more calls from my customers saying that the system crashed for some reason.

Currently, when a problem occurs, the system alerts the capyba team and they often work on corrections that I would only notice after harming my client.

In addition to error control, capyba has developed a very well-documented API so that my software can connect to others without problems.

Describe their project management style, including communication tools and timelines.

I also come from the world of technology and I am a computer scientist. Each meeting and design sprint was a pleasure as the capyba boys are nerds who are very sure of what they do recording everything in a visual way.

After prioritizing using design methods as a matrix of effort x value, the sprint was registered in a kanbam tool accessible in the cloud. Every time a developer ran into any doubts, I already received an alert from Trello and recorded my opinion. Capyba's control of hours worked is sensational.

Despite working with an open scope, I always knew how much it would be necessary to spend per month with amazing accuracy.

The team always showed themselves to be very concerned with the growth of my business beyond technology and that makes all the difference.

What did you find most impressive or unique about this company?

The concern in offering technology not only to my end customer but also so that I can understand my business in depth and make it grow.

Are there any areas for improvement or something they could have done differently?

I have nothing to complain about. I was even invited and participated in unique capyba moments like the expansion of its main office and the constant growth of the team.

BACKGROUND

Please describe your company and position.

I am the CTO of Muda Meu Mundo

Describe what your company does in a single sentence.

Muda Meu Mundo is a Farmer First Ecosystem that connects farmers with retailers, startups and industries, collecting data to generate ESG reports and develop a transparent supply chain.

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire Capyba Software to accomplish?

• Make our design system

SOLUTION

How did you find Capyba Software?

Referral

Why did you select Capyba Software over others?

• High ratings
• Pricing fit our budget
• Great culture fit
• Referred to me

How many teammates from Capyba Software were assigned to this project?

2-5 Employees

Describe the scope of work in detail. Please include a summary of key deliverables.

• Consulting in IT strategy
• Wireframes
• Figma prototype
• Final Design in high quality
• Manual about design system and the applications

RESULTS & FEEDBACK

What were the measurable outcomes from the project that demonstrate progress or success?

The farmer undestand the interface and use it with efficiency.

Describe their project management. Did they deliver items on time? How did they respond to your needs?

We have a senior manager that connect wuth us. They send us always a status about the schedule, the budget and the deliverable. Whenever I had doubts, they responded to my satisfaction.

What was your primary form of communication with Capyba Software?

• Virtual Meeting
• Email or Messaging App

What did you find most impressive or unique about this company?

The quality and punctuality of their deliverables were the best thing about Capyba Software. They do, with excellence, everything that they committed.

Are there any areas for improvement or something Capyba Software could have done differently?

I have no point about that.

BACKGROUND

Please describe your company and position.

I am the CEO of Ti.Saúde

Describe what your company does in a single sentence.

Ti.Saúde is a platform that connects patients to healthcare professionals with solutions such as electronic health record, prescriptor, telemedicine and more.

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire Capyba Software to accomplish?

• Development of an app
• Consultancy

SOLUTION

How did you find Capyba Software?

Referral

Why did you select Capyba Software over others?

• Close to my geographic location
• Pricing fit our budget
• Great culture fit
• Good value for cost
• Company values aligned

How many teammates from Capyba Software were assigned to this project?

2-5 Employees

Describe the scope of work in detail. Please include a summary of key deliverables.

Capyba is responsible for all mobile development, including UI, UX, software development in Flutter, deployment and more.

RESULTS & FEEDBACK

What were the measurable outcomes from the project that demonstrate progress or success?

launch of the app (deployment at the App Store and Google Play) and increasing number of downloads and sign ups for the app Viva Saúde

Describe their project management. Did they deliver items on time? How did they respond to your needs?

Is, delivery always on time, sometimes beyond the expected and with excellent quality both in UI, UX and code quality/ security

What was your primary form of communication with Capyba Software?

• In-Person Meeting
• Virtual Meeting
• Email or Messaging App

What did you find most impressive or unique about this company?

We like the easy and straightforward communication aligned with on-time and beyond expectations quality of delivery.

Are there any areas for improvement or something Capyba Software could have done differently?

no

BACKGROUND

Please describe your company and position.

I am the CEO of Neurobots

Describe what your company does in a single sentence.

Neurobots is a neuroengineering startup working with neurological rehabilitation and brain performance.

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire Capyba Software to accomplish?
UX and UI Design

SOLUTION

How did you find Capyba Software?

Referral

Why did you select Capyba Software over others?

• High ratings
• Great culture fit
• Good value for cost
• Company values aligned

How many teammates from Capyba Software were assigned to this project?

2-5 Employees

Describe the scope of work in detail. Please include a summary of key deliverables.

Capyba created the entire software design process, starting with extensive user research, stakeholder interviews, UX and UI design, and prototyping screens and project flows.

RESULTS & FEEDBACK

What were the measurable outcomes from the project that demonstrate progress or success?

We had excellent user acceptance with the new user interface, streamlining processes and helping us win new customers.

Describe their project management. Did they deliver items on time? How did they respond to your needs?

The schedule was followed throughout the project, and any changes were discussed with our team in advance.

What was your primary form of communication with Capyba Software?

Virtual Meeting

What did you find most impressive or unique about this company?

The way they managed to capture users’ wishes in the research process. From the process, we were able to extract things that we didn't even know about our client.

Are there any areas for improvement or something Capyba Software could have done differently?

Nothing that I know