Rubico

BACKGROUND

Please describe your company and position.

I am the President of Paragon Landscape, Inc.

Describe what your company does in a single sentence.

We are a landscape design-build-maintain firm serving high-end residential and park-like commercial clients

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire Rubico to accomplish?

• We needed to update our website, which was 10 years old
• To add "Case Studies" and improve our portfolio in such a way we can add more throughout the season
• We wanted more control of our website. It had been "hard-coded" so we weren't able to make the changes we wanted with our own staff. Rubico coded it in a way our staff can do some of our own changes

SOLUTION

How did you find Rubico?

We've worked with Rubico on our various websites for more than 20 years

Why did you select Rubico over others?

• Pricing fit our budget
• Great culture fit
• Good value for cost
• Company values aligned
• Repeat. They're easy to work with

How many teammates from Rubico were assigned to this project?

2-5 Employees

Describe the scope of work in detail. Please include a summary of key deliverables.

We liked our previous website, but couldn't make the changes we wanted due to the manner in which it was coded. Rubico completely re-coded it so the best parts stayed the same, some areas that needed polishing got polished, and we can now access the coding and make some of the ongoing changes on our own.

RESULTS & FEEDBACK

What were the measurable outcomes from the project that demonstrate progress or success?

Our website is updated, polished, and we can now access the coding to make our own changes.

Describe their project management. Did they deliver items on time? How did they respond to your needs?

Rubico was on top of the project. If anything, they had to wait on us. I like their systems.

What was your primary form of communication with Rubico?

• Virtual Meeting
• Email or Messaging App

What did you find most impressive or unique about this company?

They're very, very good at what they do. They were professional, prompt, and what we call "friendly persistent" in all the good ways, helping us stay on track with our project.

Are there any areas for improvement or something Rubico could have done differently?

occasionally we have trouble understanding the reps in the online meetings. 

BACKGROUND

Please describe your company and position.

I am the GRACE Marketing of Grapevine Relief and Community Exchange

Describe what your company does in a single sentence.

GRACE provides assistance to individuals and families in crisis with guidance toward self-sufficiency.

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire Rubico to accomplish?

• Redesign our agency website to create a clearer, more streamlined, experience for donors, clients, and volunteers alike.

SOLUTION

How did you find Rubico?

Referral

Why did you select Rubico over others?

• Pricing fit our budget
• Referred to me
• Company values aligned

How many teammates from Rubico were assigned to this project?

6-10 Employees

Describe the scope of work in detail. Please include a summary of key deliverables.

The redesign included a 10–15 page site in Webflow, replacing our current WordPress site with a more secure and easier-to-manage platform. This included content support for key pages, integration of a homepage hero video, and essential functionality like volunteer sign-up forms, an event calendar, a newsletter pop-up, and basic donation capabilities via third-party links. The site was designed to better engage GRACE’s core audiences - clients, donors, and volunteers.

RESULTS & FEEDBACK

What were the measurable outcomes from the project that demonstrate progress or success?

Total online donations, newsletter sign ups, and client service requests have increased on the website, and the site has proved to be much more stable than our previous site that crashed regularly due to outdated plugins.

Describe their project management. Did they deliver items on time? How did they respond to your needs?

Our project coordinator was incredibly organized and quick to respond to all of our agency's needs! Communication was well-documented throughout the project so each team was aware of deadlines. After a simple project turned into a very tedious one, Rubico's patience and guidance were key to our success.

What was your primary form of communication with Rubico?

• Virtual Meeting
• Email or Messaging App

What did you find most impressive or unique about this company?

Despite the time difference and what had to be a frustrating amount of questions/tweaks from our team, the Rubico team was more than patient and spent countless hours outside of their work schedule to make our new website everything we dreamed. They provide a customer experience that you simply can't find anywhere else.

Are there any areas for improvement or something Rubico could have done differently?

For the sake of Rubico's time, I would recommend developing a clearer client critique schedule. While our agency appreciated and benefitted from Rubico's flexibility and patience with our many edits along the way, we understand that the ability to make almost unlimited tweaks at any time elongated the project timeline.
An introductory resource sheet or something similar on new web software could also be beneficial for clients! This was our first time using Webflow, so there was a significant learning curve on our end that likely also impacted the project timeline. Those things aside, this really was such an incredible team to work with and we owe the website's success to Rubico's team!

BACKGROUND

Please describe your company and position.

I am the Head of innovation of Paxster AS

Describe what your company does in a single sentence.

Making small electric delivery vehicles and a fleet system connected to these. So a small vehicle producer making small electric quadracycles in the European vehicle categor of L6bu and L7e

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire Rubico to accomplish?

• Make a app to utilize our fleet system that gather all vehicle data to cloud
• Handle and update the app to keep it active and atractive to our customers
• Help us make new functionallity that our customers need

SOLUTION

How did you find Rubico?

Referral

Why did you select Rubico over others?

Referred to me

How many teammates from Rubico were assigned to this project?

2-5 Employees

Describe the scope of work in detail. Please include a summary of key deliverables.

We have a continous cooperation with weekly follow up meetings where we continously develop our Paxster Connect app whit new functionallity.

RESULTS & FEEDBACK

What were the measurable outcomes from the project that demonstrate progress or success?

We do have a app and  have several releases each year with new functionallity

Describe their project management. Did they deliver items on time? How did they respond to your needs?

Yes normally on time but we do use a bit more hours than we estimate but we are happy with the work and the delays have bee more related to issues outside our controll. The project management have been good.

What was your primary form of communication with Rubico?

Virtual Meeting

What did you find most impressive or unique about this company?

They solve the tasks in a good way and are good at following up and showing how the time has been spent on the project.

Are there any areas for improvement or something Rubico could have done differently?

no nothing in general.

BACKGROUND

Please describe your company and position.

I am the CEO of Pureflow Finance LLC

Describe what your company does in a single sentence.

We finance income generating assets to people ages 18-80 who do not have access to affordable financing

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire Rubico to accomplish?

• Loan Management Dash
• Team Work
• Data Analysis

SOLUTION

How did you find Rubico?

Friend

Why did you select Rubico over others?

• Pricing fit our budget
• Great culture fit
• Good value for cost
• Referred to me
• Company values aligned

How many teammates from Rubico were assigned to this project?

6-10 Employees

Describe the scope of work in detail. Please include a summary of key deliverables.

The Rubico Team built a loan management tool based on an AI mockup. The user interace is clear simple and elegant while matching our brand guidelines. The Rubico team maximized the AI integration to our Loan Software, embedded back end equations, and pushed out clean and clear metrics and dashboards for our team

RESULTS & FEEDBACK

What were the measurable outcomes from the project that demonstrate progress or success?

Measured successes were

1. Validated and reconciled data pulled into the loan management tool from the software. 
2. Verified users and mapping of the whole organization to the platform
3. Dashboards and data presented accurately and simply for monitoring and evaluation purposes.

Describe their project management. Did they deliver items on time? How did they respond to your needs?

Rubico was incredibly responsive and always timely. We had weekly cadence calls and weekly/daily emails. They were quick with change orders and flexible to still meet deliverable dates despites increases in workflows.

What was your primary form of communication with Rubico?

• Virtual Meeting
• Email or Messaging App

What did you find most impressive or unique about this company?

Great team overall. Wonderful communication, secure access when sharing sensitive data, and helpful in project management with useful tips + ideas

Are there any areas for improvement or something Rubico could have done differently?

Honestly, it was my best experience working alongside a developer. The communication sets them apart! The deliverables were hit on time and in budget, which is a huge win!

BACKGROUND

Please describe your company and position.

I am the Principal of Heyday Web Media

Describe what your company does in a single sentence.

We are a marketing and web development agency.

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire Rubico to accomplish?

• development for WordPress websites

SOLUTION

How did you find Rubico?

Referral

Why did you select Rubico over others?

• Pricing fit our budget
• Great culture fit
• Good value for cost
• Referred to me
• Company values aligned

How many teammates from Rubico were assigned to this project?

2-5 Employees

Describe the scope of work in detail. Please include a summary of key deliverables.

Rubico takes care of all WordPress web development for my agency's clients. This includes creating pixel perfect pages based on Figma designs, custom css, js, and php, and QA. They are very proactive and pay great attention to details. We have a weekly call with the entire team and the whole group is very organized and helpful. They are quick to communicate via Slack and my ClickUp system. They meet or beat their deadlines every time.

We have had one or two situations with urgent issues that came up after hours on their end. On both occasions they rallied the troops and worked on the issues until they were resolved. I have never had an offshore team do that before and this is one of many reasons I am a huge Rubico fan.

RESULTS & FEEDBACK

What were the measurable outcomes from the project that demonstrate progress or success?

Projects were finished early or on time.
Sites had very few to no QA edits from our agency or our client.
Difficult design or functionality worked beautifully.
Communication was always clear and insightful.

Describe their project management. Did they deliver items on time? How did they respond to your needs?

I have a dedicated Project Manager who is very responsive both in Slack and in ClickUp. They have integrated into my ClickUp with ease. I receive daily responses to my comments/questions and they proactively ask clarifying questions of me. Very, very responsive overall.

What was your primary form of communication with Rubico?

• Virtual Meeting
• Email or Messaging App

What did you find most impressive or unique about this company?

I was impressed by their commitment to high quality in everything they did - transparent billing to the quarter-hour, pixel-perfect development to the design, responsiveness and proactive communication, pleasant and enjoyable and trustworthy people. Overall excellent!

Are there any areas for improvement or something Rubico could have done differently?

Their model and company culture ensures that the Indian team works "normal" hours so they can have healthy family lives, which is sometimes inconvenient in US Eastern time. BUT I fully support their company culture so am happy to make accommodations for working hours.

BACKGROUND

Please describe your company and position.

I am the COO of Next Door Photos

Describe what your company does in a single sentence.

We provide top-tier real estate media solutions for realtors.

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire Rubico to accomplish?

• Implement new booking platform into operational workflow
• Website Hosting and Maintenance

SOLUTION

How did you find Rubico?

Referral

Why did you select Rubico over others?

• Great culture fit
• Good value for cost
• Referred to me
• Company values aligned

How many teammates from Rubico were assigned to this project?

2-5 Employees

Describe the scope of work in detail. Please include a summary of key deliverables.

1. Server Management
2. Integration with Rela HQ API
3. Integration with Jira API
4. Setup of Jira Triggers via Server Webhook
5. Implement Event Handling based on Issue Updates
6. Fallback System/Queue System

RESULTS & FEEDBACK

What were the measurable outcomes from the project that demonstrate progress or success?

Launch of Booking Platform - Successful and on time

Server Managment - near 100% performance

Full integration of Workflow - Sucessful

Describe their project management. Did they deliver items on time? How did they respond to your needs?

The team was very responsive and professional about seeking out requirements of our team's needs for this project. Any communication about timelines was communicated timely and efficiently. The status of projects was always well known. 

What was your primary form of communication with Rubico?

Virtual Meeting

What did you find most impressive or unique about this company?

Rubico has a great support team and a deep bench. We were able to utilize many members of Rubico to tackle different facets of this project which speaks to the skills on the overall team. Our project manager, Chloe, did a great job pulling in resources and communicating between the teams to keep things on track. 

Are there any areas for improvement or something Rubico could have done differently?

Just a general comment to get creative in engineering solutions. We generally know what we want the end result to be, but we lack the development engineering mind to bring solutions sometimes. 

BACKGROUND

Please describe your company and position.

I am the President of Element 502

Describe what your company does in a single sentence.

We are a full-service digital marketing agency

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire Rubico to accomplish?

• Mobile app development
• UI/UX design
• On demand content updating

SOLUTION

How did you find Rubico?

Sales call

Why did you select Rubico over others?

• High ratings
• Pricing fit our budget
• Great culture fit
• Company values aligned

How many teammates from Rubico were assigned to this project?

6-10 Employees

Describe the scope of work in detail. Please include a summary of key deliverables.

We developed a mobile app to allow for virtual pilgrimages. The content of the pilgrimage is updated and added via a web based admin console. The client app deployed on both iOS and Android. Along with UI/UX development, Rubico also added functionality for offline content download.

A pilgrimage usually consists of several steps in the journey that include video, audio, and images. 

RESULTS & FEEDBACK

What were the measurable outcomes from the project that demonstrate progress or success?

Client loves the app look and feel. There was also a deployment deadline due to a scheduled event.

Describe their project management. Did they deliver items on time? How did they respond to your needs?

We had weekly scheduled progress meetings and as-needed check-in meetings for specific functionality. In addition, we had a dedicated Slack workspace for communication. 

The project was delivered on time, and Rubico worked diligently to overcome some unforeseen challenges. They were amazing, and Brian and the team managed the development with excellence.

What was your primary form of communication with Rubico?

Virtual Meeting

What did you find most impressive or unique about this company?

Dedication to our project. Even though they have many customers, I always felt like I was the only one they were working with. In addition, the team had such a positive attitude and willingness to work with us even as scope changed from the client.

Are there any areas for improvement or something Rubico could have done differently?

None that I can bring to mind

BACKGROUND

Please describe your company and position.

I am the CEO of Youth Pastor Co, LLC

Describe what your company does in a single sentence.

We sell annual curriculums to youth ministries.

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire Rubico Inc. to accomplish?

• New web interface
• New functionality

SOLUTION

How did you find Rubico Inc.?

• Referral
• Other

Why did you select Rubico Inc. over others?

• Pricing fit our budget
• Good value for cost
• Referred to me
• Company values aligned

How many teammates from Rubico Inc. were assigned to this project?

6-10 Employees

Describe the scope of work in detail. Please include a summary of key deliverables.

Project Scope: Implementing UX/UI Designs 

Objective: Rubico should help transform the our existing website by integrating provided UX/UI designs to enhance user experience and functionality. 

Key Deliverables: 

• Design Implementation:
  • Translate UX/UI designs into responsive HTML/CSS code. 
  • Incorporate interactive elements and animations. 
  • Ensure compatibility with various devices and screen sizes. 
• Sign-up Process Enhancement:
  • Develop a user-friendly sign-up flow.
  • Implement secure user authentication and registration.
  • Integrate error handling and security measures. 
• User Dashboard Redesign:
  • Create and implement the new user dashboard. 
  • Enable account management features. 
  • Display user-specific data and settings. 
• Digital Product Distribution Update: 
  • Revise digital product distribution processes. 
  • Implement e-commerce functionality if needed. 
  • Ensure smooth checkout and product delivery. 
• Quality Assurance and Testing: 
  • Thoroughly test all features and functionality. 
  • Conduct usability testing for a seamless user experience. 
  • Address and resolve bugs and performance issues. 
• Deployment and Go-live:
  • Prepare for a successful production deployment. 
  • Monitor the website post-launch for any issues. 
  • Provide ongoing support and maintenance.

RESULTS & FEEDBACK

What were the measurable outcomes from the project that demonstrate progress or success?

Measurable outcomes were derived from YOY new registrations for our site as well as income generated as a result of the update web interface, user dashboard, and new functionality.

Describe their project management. Did they deliver items on time? How did they respond to your needs?

We met consistently, and they initiated clear communication throughout the process. All deliverable deadlines were hit even when unforeseeable issues arose.

What was your primary form of communication with Rubico Inc.?

Virtual Meeting

What did you find most impressive or unique about this company?

The leadership was very vested in the success of our project although we were smaller than most clients they served.

Are there any areas for improvement or something Rubico Inc. could have done differently?

I was very satisfied with our working partnership.

BACKGROUND

Please describe your company and position.

I am the Project Manager of 1010 Discs

Describe what your company does in a single sentence.

We are a premier retailer for disc golfers, offering a wide selection of discs, accessories, apparel, and other products to customers across the United States.

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire Rubico Inc. to accomplish?

• To design a website that offers information for customers to make informed decisions on the discs they purchase
• To offer an intuitive interface that lets the customer find the exact disc they want
• To build a foundation for continued development of additional features for our customers

SOLUTION

How did you find Rubico Inc.?

Referral

Why did you select Rubico Inc. over others?

• Pricing fit our budget
• Referred to me
• Company values aligned

How many teammates from Rubico Inc. were assigned to this project?

6-10 Employees

Describe the scope of work in detail. Please include a summary of key deliverables.

We were looking to design a new website since we were running into some limitations on Shopify. For example, in the disc golf industry, we often need to display hundreds of variants for a single product, so we needed a platform that could provide that functionality. Also, we wanted more customizability in the way we presented information about our products to our customers.

RESULTS & FEEDBACK

What were the measurable outcomes from the project that demonstrate progress or success?

We have heard positive reviews about the modern look of the new user interface. We were successfully able to migrate our data from Shopify to Magento, which allowed us to display hundreds of variants for a single product. Overall, Rubico has helped us implement many custom features on our site to improve the user experience and make changes based on customer feedback.

Describe their project management. Did they deliver items on time? How did they respond to your needs?

Rubico's project management skills have been a great asset to our team. We have regular weekly meetings to discuss our current tasks, and we use Trello and Slack to communicate throughout the week. Shawn, our project coordinator, has done an excellent job of keeping us on task and ensuring that issues are resolved quickly. The team has also been willing to work extra hours to meet deadlines.

What was your primary form of communication with Rubico Inc.?

• Virtual Meeting
• Email or Messaging App

What did you find most impressive or unique about this company?

They've enthusiastically worked with us to help meet our requirements as quickly as possible. They will go the extra mile to ensure we understand how to use the complicated aspects of our project. Their project management has helped us keep focused on our goals.

Are there any areas for improvement or something Rubico Inc. could have done differently?

Not necessarily, we have enjoyed working with Rubico.

BACKGROUND

Please describe your company and your position there.

I'm the Director of Operations for an organization that supports the fundraising efforts of high school and youth sports teams.

OPPORTUNITY / CHALLENGE

For what projects/services did your company hire Rubico Inc., and what were your goals?

We hired Rubico to develop an app that operates as a sales platform for our teams to use while fundraising. We had been using the technology of our third party vendors for a number of years - we were looking to streamline our processes and own a proprietary function of our business.

SOLUTION

How did you select this vendor and what were the deciding factors?

They were recommended to us by a peer ad trusted business advisor After meeting with Ben, we were impressed by their thorough project evaluation and reasonable timeframes.

Describe the scope of work in detail, including the project steps, key deliverables, and technologies used.

We had a group meeting to detail the objectives and timelines. Then we were assigned a project manager and the lead developers were established. They delivered wireframes for the initial app, and began working to design and develop the staging site. Once the staging site was thoroughly tested and the UI/UX was approved, the live app was launched. We continue to implement updates and enhancements to the admin site and live app.

How many people from the vendor's team worked with you, and what were their positions?

Roughly a dozen team members from Rubico have been working on our project at a time. Our project manager steers the ship, the lead developer charts the course, and the back-end and front-end developers and testing staff are skillfully working aboard.

RESULTS & FEEDBACK

Can you share any measurable outcomes of the project or general feedback about the deliverables?

We successfully ran the busiest sales season in the history of our business exclusively on the platform Rubico designed and did not experience a single glitch in service from an administrative, client, or end user standpoint. All of our clients raved about the ease of use and helpfulness of the sales app, and our back-end processes were much simpler since consolidating POS systems.

Describe their project management style, including communication tools and timeliness.

We had weekly standup meetings via Zoom with all the members of their team, and they've presented every single deliverable on time thus far. We use Asana for project and task management. They've been very responsive and highly communicative throughout.

What did you find most impressive or unique about this company?

Rubico Inc.'s ability to pivot or problem-solve when presented with a potential challenge has been very impressive.

Are there any areas for improvement or something they could have done differently?

We were brand new to the app world, and none of our teammates had any technical development experience. Providing a bit more hands-on guidance in some of the technical aspects that we were responsible for as a client (i.e. email client selection, payment gateway setups, etc) would have been helpful but they always answered questions to the best of their ability.