Phenomenon Studio

BACKGROUND

Please describe your company and your position there.

I'm a Product Manager in a startup which builds an AI platform for app personalization.

OPPORTUNITY / CHALLENGE

For what projects/services did your company hire Phenomenon Studio?

Our branding was created when we just started the startup. After closing an investment round we were ready to redesign our website according to the new trends to make it more attractive for new clients.

SOLUTION

How did you select this vendor and what were the deciding factors?

We looked for a design agency. We collected some references and recommendations from our network. After receiving a couple of proposals we chose Phenomenon. The had the best offer and made the most professional first impression on our team.

Describe the project in detail and walk through the stages of the project.

During the first meetings, we defined the work scope and expectations. After this Phenomenon team gave us a couple of mood boards to better understand our preferences. Our project contained Rebranding, Website redevelopment and redesign. We decided to parallel these parts as we had a deadline. We went through it page by page, element by element. Even after the project was delivered we are staying in touch. The guys are sharing with us tutorials about WebFlow and asking if we need any help.

How many resources from the vendor's team worked with you, and what were their positions?

We were working mostly with a manager Ksenia. She discussed the requirements with us and shared them with the team later.

RESULTS & FEEDBACK

Can you share any outcomes from the project that demonstrate progress or success?

Our existing clients and investors are delighted with the outcome. Also, we've had a stable increase in website visits and engagement, thanks to Phenomenon Studio.

How effective was the workflow between your team and theirs?

The project manager was easy to communicate with. We had a slack channel and zoom calls.

What did you find most impressive or unique about this company?

They are a team of professionals who cares about quality and timelines. I highly recommend them to collaborate with!

Are there any areas for improvement or something they could have done differently?

Everything is amazing!

BACKGROUND

Please describe your company and your position there.

I'm the founder of a mental health management platform for people living with diabetes.

OPPORTUNITY / CHALLENGE

For what projects/services did your company hire Phenomenon Studio, and what were your goals?

I hired a phenomenon to bring some life to our brand and provide UI/UX consulting. The goal was to bring some character to a serious problem. We commissioned app & website design, and website development.

SOLUTION

How did you select this vendor and what were the deciding factors?

We researched the industry and went with phenomenon based on their extensive portfolio. They had an excellent track record.

Describe the scope of work in detail, including the project steps, key deliverables, and technologies used.

We had a kick off meeting to discuss the project, since then we've had weekly check-ins and excellent communication through slack. Every comment was listened to and heard. The tools used were Figma, WordPress, although we switched to Webflow later on. The design was very well received from stakeholders.

How many people from the vendor's team worked with you, and what were their positions?

We have a fantastic product manager (Yuliya) who went above and beyond. We also had a dev and a team of designers and illustrators. All of the team we're talented and were extremely competent.

RESULTS & FEEDBACK

Can you share any measurable outcomes of the project or general feedback about the deliverables?

We're still measuring some results but qualitative feedback has been very positive. We've opened some doors having had some pitch-decks designed by Phenomenon which has articulated the problem we're solving well.

Describe their project management style, including communication tools and timeliness.

The team are extremely punctual with timelines and work fast - I've logged on to Figma late in the evening to see work being done! There hasn't been any stress from my side which is great and the output is always top notch.

What did you find most impressive or unique about this company?

The quality of the designs is fantastic. Also, the ability to work with us despite us being early-stage and needing to iterate quickly. The communication is excellent which is important to me when needing someone to clarify certain aspects.

Are there any areas for improvement or something they could have done differently?

I'm happy with the work provided.

BACKGROUND

Please describe your company and your position there.

I am the co-founder of a design studio in Vancouver, Canada.

OPPORTUNITY / CHALLENGE

For what projects/services did your company hire Phenomenon Studio?

We hired Phenomenon to help us on UI/UX design execution of a consumer-level iOS app.

SOLUTION

How did you select this vendor?

We are very picky about choosing vendors. We found Phenomenon on Clutch and saw the amazing portfolio of work, the attention to detail, and knew we had to collaborate on it.

Describe the project in detail and walk through the stages of the project.

We had a research phase, a design phase and a launch phase. We began collaborating with Phenomenon at the end of the research phase and all the way to launch.

How many resources from the vendor's team worked with you, and what were their positions?

We worked with a product designer and a project manager

RESULTS & FEEDBACK

Can you share any outcomes from the project that demonstrate progress or success?

The project was a huge success. The client loved the work that Phenomenon did and were amazed at the quality of output. The app is currently in development launching this fall!

How effective was the workflow between your team and theirs?

The workflow went extremely well. Constant contact and collaboration in Slack with multiple meetings a week to go over progress and jam.

What did you find most impressive or unique about this company?

The speed and quality at which they were able to take a concept and some rough, half-baked wireframes and turn them into an amazing and functional consumer-level product. I am blown away by the quality of work done by Phenomenon Studio.

Are there any areas for improvement or something they could have done differently?

They set the bar of quality very high for our first engagement working together.

BACKGROUND

Please describe your company and your position there.

I'm a Marketing Director for a large Golf Community Development.

OPPORTUNITY / CHALLENGE

For what projects/services did your company hire Phenomenon Studio, and what were your goals?

We hired Phenomenon to design, develop, and deploy a high-end website for a luxury golf course development. Our main goals were to showcase our development in an outstanding and unique way to help give us the edge over our competitors.

SOLUTION

How did you select this vendor and what were the deciding factors?

We reached out to several web development firms and met with quite a few individuals before deciding to work with Phenomenon. The deciding factors for us were the quality of work and professionalism that Phenomenon has.

Describe the scope of work in detail, including the project steps, key deliverables, and technologies used.

We had an introductory zoom meeting to discuss the project goals and ambitions, what we were capable of accomplishing, and then proceeded to get to work. The project started off with an in-depth market research phase, followed by a UI/UX design phase to ensure we were hitting our marks before we got started on development. We collaborated on several wireframes using Figma, then again on Design. We then proceeded with all the backend development and infrastructure, before finally hosting and deploying our website using AWS.

How many people from the vendor's team worked with you, and what were their positions?

A project manager was our main point of contact. She helped manage and communicate with a UI/UX Designer, Graphic Designer/Illustrator, Back-End developer, and Front-End developer.

RESULTS & FEEDBACK

Can you share any measurable outcomes of the project or general feedback about the deliverables?

After launching our site our load-times were reduced significantly, making it easier for our customers to navigate our website and book services quickly. We also received several compliments from customers, and even competitors on the overall look and feel of our website compared to others.

Describe their project management style, including communication tools and timeliness.

We had weekly calls and communicated daily through Slack to ensure that nothing got left behind. We stayed on target and accomplished tasks quickly and efficiently.

What did you find most impressive or unique about this company?

They provided us with an excellent product that served our purposes well. I was impressed at their knowledge and skillset in bringing to life every idea we had.

Are there any areas for improvement or something they could have done differently?

We didn't have any bugs or issues that delayed our project, and communication was always clear.

BACKGROUND

Please describe your company and your position there.

I'm working on a elearning project.

OPPORTUNITY / CHALLENGE

For what projects/services did your company hire Phenomenon Studio?

Phenomenon Studio was hired to do an UX research, they basically had to study the competitors, create user personas and create a roadmap.

What were your goals for this project?

the goals were to have a clear vision of the market.

SOLUTION

How did you select Phenomenon Studio?

my team searched for a web agency on Ukraine and Phenomenon Studio was a interesting find, their work and professionalism made it easy for us to choose them.

Describe the project in detail.

once I contacted Phenomenon Studio, I explained them the scope of work and asked to show previous results of UX research, they've been very open to share that with us. the final result we had was similar to the one that they showed us.

What was the team composition?

we mainly talked to the project manager Timur. I once talked with Art Director Polina but it was an exception.

RESULTS & FEEDBACK

Can you share any outcomes from the project that demonstrate progress or success?

the project is still being developed, we just had the UX research last week, so can't give more details as of now.

How effective was the workflow between your team and theirs?

we used Skype to talk, and the project manager was always very quick.

What did you find most impressive about this company?

I was surprised by how fast the research was delivered and how good it was on the first "delivery", we basically haven't changed anything. I just asked to add a new competitor and they added it but for the rest basically no changes.

Are there any areas for improvement?

we had a very good experience, consider that the UX research isn't a "big" task. so far I don't have any negative comment.

BACKGROUND

Please describe your company and your position there.

I'm a marketing manager at Mira. Backed by science, Mira is cutting-edge individual health monitoring created for and by women. We are a team of scientists and OBGYN doctors.

With firsthand experience witnessing how unique everyone’s fertility journey can be, we are committed to bringing the precision of lab testing into the comfort of home, through every stage of a woman’s reproductive life. Mira empowers women to take control of fertility with accurate, personalized and trusted information about their body.

OPPORTUNITY / CHALLENGE

For what projects/services did your company hire Phenomenon Studio, and what were your goals?

Find the best solution for e-commerce website redesign and website speed optimization.

SOLUTION

How did you select Phenomenon Studio and what were the deciding factors?

We reviewed 10+ web development agencies globally. Phenomenon Studio shows the most detailed and attentive approach. Their portfolio has good examples of pixel-perfect websites with animation which is important for D2C brands.

Describe the scope of work in detail, including the project steps, key deliverables, and technologies used.

The team researched our existing architecture and reviewed the code. They proposed an optimum solution on how to apply new design, consultedd regarding animation and devops.

How many people from the vendor's team worked with you, and what were their positions?

We worked with a tech lead, art director, and developer.

RESULTS & FEEDBACK

Can you share any measurable outcomes of the project or general feedback about the deliverables?

We were able to get a clear understanding of the steps that we need to execute in order to optimize website performance. Got an audit of the website with a strategy.

Describe their project management style, including communication tools and timelines.

Everything was thoroughly documented on Google Docs. The team initiated meetings for synchronization and discussion.

What did you find most impressive or unique about this company?

Their quality standards for web design and development and their technical expertise were impressive. They had the desire to develop a great solution that will match client's needs.

Are there any areas for improvement or something they could have done differently?

More flexibility during the communication process.

BACKGROUND

Introduce your business and what you do there.

I’m the CEO of Mind Tales, a mental health platform.

OPPORTUNITY / CHALLENGE

What challenge were you trying to address with Phenomenon Studio?

We needed some UX/UI design done for the platform.

SOLUTION

What was the scope of their involvement?

They helped create wireframes and user personas from scratch and did the UI/UX designs for the platform. They then tested and made the requested changes.

They currently provide maintenance and support.

What is the team composition?

I mainly work with a project manager and a designer.

How did you come to work with Phenomenon Studio?

I found them on Upwork and liked their portfolio. When we spoke on the phone, I informed them of the problems I’d had with previous vendors, and they were understanding, so we decided to move forward.

How much have you invested with them?

I’ve invested about $6,000.

What is the status of this engagement?

We began working together in March 2020, and the relationship is ongoing.

RESULTS & FEEDBACK

What evidence can you share that demonstrates the impact of the engagement? 

I like their minimalistic approach. There were some details that needed to be corrected, such as some of the text, which they did. Overall, I’m satisfied with the quality of their work.

How did Phenomenon Studio perform from a project management standpoint?

They are quite communicative and have met most of the deadlines.

What did you find most impressive about them?

They came up with excellent designs and provide good value for money. It is a much better experience than I’ve had with other companies.

Are there any areas they could improve?

They could pay more attention to detail. For example, when I asked them to fix an issue, they fixed it on one screen, but not the other.

Do you have any advice for potential customers?

Be direct and know what you want. They are flexible and can adapt to meet your needs.

BACKGROUND

Please describe your company and your position there.

I'm CTO of the company, and manage our end-to-end software development processes and workforce.

OPPORTUNITY / CHALLENGE

For what projects/services did your company hire Phenomenon Studio?

We were almost ready to start seriously marketing our product, and wanted to ensure that when we started doing so, we were able to give ourselves the best market position possible. Our primary route to this was reimplementing our app's UI and UX from scratch.

What were your goals for this project?

We needed our app to be really slick and fun to use before we started properly marketing it.

SOLUTION

How did you select Phenomenon Studio?

We found a number of agencies and individual designers online who were interested in applying to work with us on this project and invited them to make proposals. We chose Phenomenon Studio on the strength of their UI work, and their strong focus on consistent and clear communication - something that is very much lacking for most design contractors and agencies.

Describe the project in detail.

After the agency provided their initial project plan and estimates, the project progressed totally on plan. Phenomenon met almost every target we set, and when it wasn't possible, were absolutely open and honest with us about what our expectations needed to be. Once these expectations were set, there was never any further miscommunication or misunderstanding, and the project was completed on time and to a very high standard of work.

What was the team composition?

The team was made up of one project manager and two designers. All 3 of these team members were personable, easy to communicate with and very skilled.

RESULTS & FEEDBACK

Can you share any outcomes from the project that demonstrate progress or success?

We haven't started implementing the resulting designs yet, but our focus group are very impressed with and excited to see more of Phenomenon Studio's design work integrated into our app and overall platform.

How effective was the workflow between your team and theirs?

Extremely. All communication was clear and open, and all team members worked very efficiently towards our goals. which they always made sure they understood in depth.

What did you find most impressive about this company?

The work ethic and UX skills of the whole team really blew us away. They had tons of great ideas on reworking our in-app flow to best provide our users with an awesome, streamlined experience.

Are there any areas for improvement?

Not really - we were impressed at every stage of the project.

BACKGROUND

Please describe your company and position.

I am the Research Assistant of York University

Describe what your company does in a single sentence.

 York University is a diverse community of students, faculty, and staff driving positive change. As one of the largest post-secondary communities in the world and with a uniquely global perspective, we are driven by passion and purpose as part of a forward-thinking collective bringing enduring values and new ideas to complex societal challenges. The York University staff and faculty community benefit from opportunities for career advancement, learning and development, and personal growth while creating positive change for our students and broader communities.

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire Phenomenon Studio to accomplish?

• Our primary goal was to create a unified logistics web application that could centralize operations while remaining intuitive for a diverse user base that included both technical and non-technical staff.

SOLUTION

How did you find Phenomenon Studio?

• Online Search
• Clutch Site

Why did you select Phenomenon Studio over others?

• High ratings
• Pricing fit our budget
• Great culture fit
• Good value for cost
• Company values aligned

How many teammates from Phenomenon Studio were assigned to this project?

2-5 Employees

Describe the scope of work in detail. Please include a summary of key deliverables.

Phenomenon Studio approached the project with a clear understanding of both the operational and human aspects of our challenge. The scope of work extended beyond simple development; it included discovery sessions, stakeholder interviews, workflow mapping, UI/UX design, backend development, testing, and post-launch support. One of the most valuable early steps was their effort to sit with different departments—from procurement officers to campus logistics coordinators—to understand how work actually flowed on a day-to-day basis. They translated these insights into a structured system that included a centralized dashboard, role-based access controls, real-time tracking modules, and automated notification systems. The final deliverables included a fully functional logistics web application, a clean and highly intuitive interface, integration with our existing systems, and a scalable backend architecture. They also provided onboarding support, including walkthrough sessions that made it easier for our teams to transition without disruption. What stood out was how the design was tailored to real use cases—for example, simplifying multi-step approval processes into guided workflows that reduced confusion for staff members who were previously overwhelmed by manual procedures.

RESULTS & FEEDBACK

What were the measurable outcomes from the project that demonstrate progress or success?

The impact of the new system became evident within weeks of deployment. Internal requests that previously required multiple follow-ups became streamlined, with clear tracking and accountability at each stage. Departments reported fewer missed communications, and there was a noticeable improvement in how quickly tasks moved from initiation to completion. The ability to monitor logistics activities in real time gave leadership better visibility, which supported more informed decision-making.

Describe their project management. Did they deliver items on time? How did they respond to your needs?

From a project management perspective, Phenomenon Studio operated with a level of structure and responsiveness that made collaboration smooth. Deliverables were consistently provided within the agreed timelines, and when adjustments were needed, they were handled with flexibility and clarity. Communication was steady throughout the project, with regular updates and opportunities for feedback that made us feel actively involved rather than simply being handed a finished product.

What was your primary form of communication with Phenomenon Studio?

• Virtual Meeting
• Email or Messaging App

What did you find most impressive or unique about this company?

What I found particularly impressive was their ability to balance technical expertise with genuine attentiveness to user experience. They didn’t just build what was requested—they challenged assumptions when necessary and proposed improvements that ultimately strengthened the final product. Their team demonstrated a strong sense of ownership, treating the project as a long-term solution rather than a short-term delivery.

Are there any areas for improvement or something Phenomenon Studio could have done differently?

If there is any area where they could evolve further, it would be in providing more extended documentation tailored for internal training purposes. While the onboarding sessions were effective, having more detailed written guides for different user roles would further support long-term adoption, especially as new staff members join the institution. Overall, working with Phenomenon Studio felt like a true partnership. They brought structure to a complex challenge and delivered a solution that not only met our expectations but also improved how our teams collaborate on a daily basis.

BACKGROUND

Introduce your business and what you do there.

 I'm the lead XR engineer at XR Studios, a next-generation extended reality (XR) production studio with high-end facilities and technology.

OPPORTUNITY / CHALLENGE

What challenge were you trying to address with Phenomenon Studio?

 We needed help creating brand guidelines for our company and developing our website accordingly.

SOLUTION

What was the scope of their involvement?

 Phenomenon Studio created a competitor analysis, designed a logo, and developed brand guidelines for our company. The team collaborated with our internal team to develop a website and provided detailed guidance on how to support the website after launch. Phenomenon Studio focused on page layout and design, functionality, and modular design.

What is the team composition?

 We mainly worked with Nataliia and Anastasiia.

How did you come to work with Phenomenon Studio?

 We found Phenomenon Studio online. The team provided the most comprehensive plan for our branding and web development. Phenomenon Studio created a pitch that best represented the ideas for our brand concept and was competitive in their pricing.

What is the status of this engagement?

 We worked with Phenomenon Studio from January–August 2025.

RESULTS & FEEDBACK

What evidence can you share that demonstrates the impact of the engagement?

 Phenomenon Studio's work resulted in great traction with the website, positive engagement, and many compliments from industry professionals on the design and level of polish. The website looked fantastic and engaging.

How did Phenomenon Studio perform from a project management standpoint?

 Phenomenon Studio's project management was fantastic. The team was always communicative, delivered on time, and went above and beyond to respond to our questions.

What did you find most impressive about them?

 Phenomenon Studio was very collaborative and open to feedback. The pace of their development, responsiveness, and creativity were impressive.

Are there any areas they could improve?

 There's nothing I can come up with.