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Operations Experts for Digital Agencies

ZenPilot builds more productive, profitable, and healthy teams by streamlining their operations.


As ClickUp's largest and highest-rated Solutions Partner, ZenPilot has worked with over 3,000 teams to fix their systems, processes, and project management.

  • Min project size
    $5,000+
  • Hourly rate
    Undisclosed
  • Employees
    10 - 49
  • Locations
    Mars, PA
  • Year founded
    Founded 2013

1 Locations

  • Mars , PA

No have been added yet...

    Pricing Snapshot

    Min. project size $5,000+
    Avg. hourly rate Undisclosed
    Rating for cost 4.6 /5

    What Clients Have Said

    ZenPilot's pricing varies, with client investments ranging from under $10,000 to over $50,000. Clients appreciate the value for cost, noting effective project management and tailored training, though some reported dissatisfaction with post-implementation support and communication.

    This summary is based on verified Clutch reviews.

    Most Common Project Size

    $10,000 - $49,999 based on 28 reviews
    < $10,000 $10,000 - $49,999 $50,000 - $199,999 > $200,000

    Select a service to see pricing information

    Highly Rated Similar Providers

    ZenPilot Review Insights

    Overall Review Rating

    4.8
    • Quality 4.8
    • Schedule 4.8
    • Cost 4.6
    • Willing to Refer 4.7

    Top Mentions

    Review Highlights

    • Challenges with Training and Support

      Some clients experienced difficulties with the training materials and support provided by ZenPilot, citing unclear guidance and insufficient follow-up. These issues led to dissatisfaction and unmet expectations for certain clients.

    • Positive Impact on Business Growth

      ZenPilot's services have been instrumental in supporting business growth for clients, enabling them to scale operations effectively while maintaining high standards of quality and service.

    • Personalized and Attentive Service

      ZenPilot is commended for their personalized service and ability to tailor solutions to meet the specific needs of each client. Their team is described as approachable, knowledgeable, and genuinely invested in client success.

    • High-Quality Project Management

      Clients frequently praise ZenPilot's project management capabilities, noting their ability to deliver on time and communicate effectively. Their structured approach ensures projects are completed efficiently, enhancing client satisfaction.

    • Expertise in ClickUp Implementation

      ZenPilot consistently demonstrates strong expertise in implementing and optimizing ClickUp for various clients, leading to improved project management and operational efficiency. Their tailored solutions and insights are well-appreciated by clients who note significant improvements in their business processes.

    • Significant Improvements in Client Retention

      Clients report increased client retention and satisfaction as a result of ZenPilot's process enhancements, which facilitate better communication and service delivery.

    ZenPilot Reviews

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    Services
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    App Management & Support for Marketing Agency

    • Application Management & Support Corporate Training & Coaching
    • $10,000 to $49,999
    • Jan. 2024 - Mar. 2025
    5.0
    Quality
    5.0
    Schedule
    5.0
    Cost
    5.0
    Willing to Refer
    5.0

    "They delivered everything as promised."

    Feb 11, 2026
    Chief Strategist, Clariant Creative
    Beth Carter
    Verified
    • Advertising & marketing
    • Naperville, Illinois
    • 1-10 Employees
    • Online Review
    • Verified

    ZenPilot overhauled a marketing agency's project management system. They trained the client's team on the new infrastructure and built a complex custom reporting model.

    CRM Consulting for Digital Marketing Company

    • Business Consulting CRM Consulting and SI Corporate Training & Coaching
    • $10,000 to $49,999
    • Jan. - July 2025
    5.0
    Quality
    5.0
    Schedule
    5.0
    Cost
    5.0
    Willing to Refer
    5.0

    "They have gone above and beyond for us."

    Jun 17, 2025
    CEO, ZillaMetrics
    Matt Burke
    Verified
    • Advertising & marketing
    • Raleigh, North Carolina
    • 11-50 Employees
    • Online Review
    • Verified

    ZenPilot has implemented ClickUp and HubSpot automation for a digital marketing company. The team has created an SOP library and trained the client's staff on how to use the platforms.

    Business Consulting for Marketing Agency

    • Business Consulting
    • Less than $10,000
    • Aug. - Sep. 2024
    4.5
    Quality
    4.5
    Schedule
    5.0
    Cost
    4.5
    Willing to Refer
    5.0

    "They are right in our niche."

    Jan 6, 2025
    Project Manager, Marketing Agency
    Anonymous
    Verified
    • Advertising & marketing
    • Scottsdale, Arizona
    • 1-10 Employees
    • Online Review
    • Verified

    ZenPilot developed a project management system structure for a marketing agency. The team created a custom blueprint of the client's ClickUp environment.

    Business Consulting for Risk Management Firm

    • Business Consulting Corporate Training & Coaching
    • Confidential
    • July - Sep. 2024
    1.5
    Quality
    2.0
    Schedule
    1.0
    Cost
    2.0
    Willing to Refer
    2.0

    "What stood out most about ZenPilot was their comprehensive online resource library."

    Jul 25, 2024
    Founder & CEO, Inway Risk Management
    Zachary Parker
    Verified
    • Other industries
    • Orlando, Florida
    • 1-10 Employees
    • Online Review
    • Verified

    ZenPilot optimized and implemented ClickUp for Inway Risk Management to enhance operational efficiency, streamline workflows, and foster improved collaboration.

    Corporate Training & Coaching for Software Company

    • Business Consulting Corporate Training & Coaching Other IT Consulting and SI
    • $10,000 to $49,999
    • Dec. 2023 - June 2024
    5.0
    Quality
    5.0
    Schedule
    5.0
    Cost
    4.5
    Willing to Refer
    3.5

    "ZenPilot was responsive to our feedback."

    Jul 16, 2024
    Agency Ops Manager, Neighbourhood Co.
    Amanda Barna
    Verified
    • Other industries
    • Brisbane, Australia
    • 1-10 Employees
    • Online Review
    • Verified

    ZenPilot was hired to streamline a software company's ClickUp. The goal was to scale the business, improve performance, and increase task management.

    Corporate Training & Coaching for Digital Marketing Co

    • Business Consulting Corporate Training & Coaching Document Digitization & Management
    • $10,000 to $49,999
    • Mar. - June 2023
    2.0
    Quality
    1.5
    Schedule
    2.0
    Cost
    2.0
    Willing to Refer
    0.5

    "This engagement dragged on for months, and we were dumped off on another account manger that later quit."

    Jun 13, 2024
    Founder & CEO, LionHead Digital
    Hayden Bingham
    Verified
    • Advertising & marketing
    • Mapleton, Utah
    • 11-50 Employees
    • Online Review
    • Verified

    A digital marketing company hired ZenPilot for project management and coaching services. The client's goals were to eliminate chaos, build various processes, and organize their project management with ClickUp. 

    Custom Software Dev for B2B Advertising Company

    • Custom Software Development
    • $10,000 to $49,999
    • May - Sep. 2023
    4.5
    Quality
    5.0
    Schedule
    4.5
    Cost
    4.0
    Willing to Refer
    4.5
    "I absolutely loved working with them; they're on top of everything."
    Nov 12, 2023
    COO, Remotion
    Danielle Cowan
    Verified
    • Advertising & marketing
    • Tel Aviv, Israel
    • 1-10 Employees
    • Online Review
    • Verified

    ZenPilot has developed a project management system for a B2B advertising company. The team has also optimized the system, implemented edits, helped the client build a UI, and offered them guidance.

    ClickUp Hierarchy Overhaul & Templates for Content Dev Firm

    • Business Consulting Other IT Consulting and SI
    • $10,000 to $49,999
    • Aug. 2022 - Ongoing
    5.0
    Quality
    5.0
    Schedule
    5.0
    Cost
    5.0
    Willing to Refer
    5.0

    "They are amazing and go above and beyond to deliver what is promised."

    May 23, 2023
    Operations Director, Beam Content
    Rebecca Nash
    Verified
    • Advertising & marketing
    • San Diego, California
    • 1-10 Employees
    • Online Review
    • Verified

    ZenPilot has reorganized a content development company's ClickUp hierarchy. This involves building templates and installing core spaces. The team has also coached the client in creating their own templates. 

    Project Management Consulting for Branding & Marketing Co

    • Business Consulting
    • $10,000 to $49,999
    • Dec. 2022 - Mar. 2023
    5.0
    Quality
    5.0
    Schedule
    5.0
    Cost
    4.5
    Willing to Refer
    5.0

    "They consistently delivered on time, above expectations, and always went the extra mile."

    Mar 13, 2023
    Project Manager, Commence Studio
    Cole Hamel
    Verified
    • Advertising & marketing
    • Reno, Nevada
    • 1-10 Employees
    • Online Review
    • Verified

    ZenPilot provided project management consultancy for a branding and marketing company. They assessed daily operations, created an operational blueprint, and refined the ClickUp-based project management. 

    Business Services for Education Marketing Firm

    • Business Consulting Corporate Training & Coaching
    • Confidential
    • Nov. 2022 - Mar. 2023
    5.0
    Quality
    5.0
    Schedule
    5.0
    Cost
    4.5
    Willing to Refer
    5.0

    "ZenPilot was fantastic at communicating clearly, effectively, and regularly."

    Mar 8, 2023
    Senior Director, Partnerships
    Derek Paganini
    Verified
    • Advertising & marketing
    • Atlanta, Georgia
    • 1-10 Employees
    • Online Review
    • Verified

    ZenPilot was hired by an education marketing firm for business organization and ClickUp integration. The team also provided customized business solutions and conducted a 10-week coaching course.

    Showing 1-10 of 32 Reviews

    Locations (1)

    218 Stoup Rd MarsPA, United States 16046

    6 - 9

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