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The Catalyst Project, LLC

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AI automation and custom software for businesses

Catalyst Project builds AI systems, workflow automation, and custom software for businesses that are tired of manual processes eating their margins. Founded by a chemical engineer turned AI systems architect, we specialize in turning repetitive operational work into automated pipelines that run 24/7. We don't sell licenses or monthly seats — we build production-grade systems that you own outright after delivery. Our core services span three tiers. Free 30-minute discovery calls to assess fit. $500 strategy sessions that audit your current processes, identify automation opportunities, and produce a prioritized implementation plan (fee credited toward projects). And full implementation engagements ranging from $2,000 to $50,000+ depending on scope — covering everything from single workflow automation to enterprise AI tool development. We work across seven industries: oil and gas (emissions compliance, production reporting, field data automation), medical and dental practices (patient intake, scheduling, insurance verification), law firms (client intake, document routing, deadline tracking), contractors (estimating, dispatch, invoicing), real estate (lead response, listing marketing, transaction coordination), restaurants (inventory, scheduling, review management), and accounting firms (document collection, data entry, deadline management). Our technical stack includes Next.js, React, TypeScript, Supabase, PostgreSQL, n8n workflow automation, Claude and OpenAI APIs, Stripe integration, and Resend for email infrastructure. We build on modern, maintainable technology — not legacy platforms that create vendor lock-in. What makes us different: every system we build runs in production with real error handling, monitoring, and fallback logic. We bring both engineering discipline (chemical engineering background with EPA emissions calculation expertise) and software architecture to every engagement. No account managers, no junior developers learning on your project.

  • Min project size
    $1,000+
  • Hourly rate
    $100 - $149 / hr
  • Employees
    Freelancer
  • Locations
    Austin, TX
  • Year founded
    Founded 2025

1 Locations

  • Austin , TX

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    Our Story

    Chemical engineer turned AI systems architect. I spent years in midstream oil & gas doing emissions calculations and process engineering before teaching myself to code and building production AI systems. I bring engineering discipline to software — every system I build has real error handling, monitoring, and documentation. I work directly with every client. No account managers, no handoffs. Based in San Antonio, serving clients worldwide. Built Catalyst OS (catalystproject.ai) as my portfolio.

    What Sets Us Apart

    Engineer First, Developer Second

    I'm a chemical engineer who builds software — not the other way around. That means I understand process optimization, mass balance, and regulatory compliance at a fundamental level before writing a single line of code. Your system gets built by someone who thinks in systems, not just syntax.

    You Own Everything. No Lock-In. Ever.

    After final payment, you own all code, documentation, and infrastructure. No monthly licensing fees. No proprietary platforms you can't leave. No vendor lock-in. I build on open-source and standard tools (Next.js, Supabase, n8n) so any developer can maintain your system if we part ways.

    One Person Builds Your Entire System

    No account managers. No junior developers learning on your project. No telephone game between you and the person writing the code. You talk directly to the architect building your system — from discovery call through deployment. That means faster iteration, fewer miscommunications, and lower cost.

    Quick Facts

    1 year in business

    Commonly Asked Questions

    Direct, frequent, and async-first. I don't believe in weekly status meetings that could have been a Loom video, but I also don't disappear for two weeks and resurface with a finished product you've never seen. My default cadence: a short daily or every-other-day async update via your preferred channel (Slack, email, or Telegram) with what I shipped, what's next, and any blockers or decisions I need from you. For larger engagements, I'll set up a shared project board so you can see progress in real time without asking. When something needs a real conversation — architecture decisions, scope changes, tradeoffs — I'll say so and schedule a call. I don't pad timelines with unnecessary meetings, but I also don't make unilateral decisions on things that affect your business. Deliverables include documentation. Every system I build comes with a technical README covering architecture, environment variables, deployment steps, and common maintenance tasks. If we part ways, your next developer can pick it up without reverse-engineering anything. For reporting, you get a final project summary at delivery that includes what was built, how it works, where the credentials and configs live, and recommended next steps. During longer engagements, I'll send weekly summaries covering hours logged, milestones hit, and upcoming work. I'm also transparent about problems. If something is taking longer than estimated, you'll hear about it immediately with an explanation and a revised plan — not a surprise at the deadline. I'd rather have an uncomfortable conversation on Tuesday than deliver a half-finished system on Friday. I treat your project like my own infrastructure. The same monitoring, error handling, and documentation standards I apply to my own platform (catalystproject.ai) go into every client engagement.

    I start every engagement with a discovery call — 30 minutes, free, no pitch. The goal is to understand your actual workflow, not your wish list. I'll ask you to walk me through a specific process step by step: who does what, where does data live, what breaks, what takes too long. This conversation tells me more than any requirements document. If there's a fit, we move to a strategy session ($500, credited toward the project). This is a 2-hour deep dive where I audit your current processes, identify the highest-ROI automation opportunities, and produce a prioritized implementation plan with scope, timeline, and cost estimates. You keep the plan whether or not we move forward — it's useful regardless. During implementation, I work in short cycles. I'll build a working version of the most critical piece first, get your feedback, then iterate. You see working software within the first week, not a month of planning followed by a big reveal. I find that clients make better decisions when they can interact with real functionality rather than reviewing wireframes or specification documents. I share access to everything as I build — staging environments, database dashboards, workflow canvases, code repositories. You're never locked out of your own project. If you have technical team members who want to observe or contribute, I'll set up access and walk them through the architecture. For communication, I match your preferences. Some clients want daily Slack updates. Others want a weekly email. Some want to jump on a 15-minute call every few days. I'll ask what works for you during kickoff and adapt. The only thing I insist on is that decisions don't sit in limbo — if I need input to keep moving, I'll flag it clearly with a deadline so the project doesn't stall. I work as an embedded partner, not a distant vendor.

    I measure success by whether the system I built is still running and saving you time six months after I leave. Not by hours logged, not by features shipped, not by how impressive the demo looked. Before starting any project, we define concrete success metrics together. These are specific, measurable outcomes tied to your actual business operations — not vanity metrics. Examples from recent work: - "Reduce document processing time from 4 hours per batch to under 15 minutes" - "Eliminate manual data entry for client intake — zero re-keying from form to system" - "Generate and send 4 SEO-optimized articles per day with zero manual writing" - "Cut invoice-to-payment cycle from 45 days to under 20" I document these metrics at the start of the engagement and revisit them at delivery. If we hit the targets, the project succeeded. If we didn't, I want to understand why and make it right. Beyond the initial metrics, I track three things that indicate real success: First, adoption. Is the system actually being used daily, or did it get abandoned after the first week? I build for the people who will use the tool, not just the person who commissioned it. That means involving end users early and designing for their actual workflow, not an idealized version of it. Second, reliability. Does it run without intervention? I build monitoring, error handling, and alerting into every system. If a workflow fails at 3 AM, it should recover automatically or notify someone — not silently drop data until someone notices weeks later. Third, independence. Can you maintain and extend the system without me? Success means you don't need me anymore. I document everything, use standard tools, and avoid proprietary dependencies so your team (or any future developer) can modify the system as your needs evolve. I also offer post-delivery support check-ins at 30 and 90 days to verify everything is still performing as expected.

    It depends on scope, but I'm faster than you'd expect from a solo operator because I don't have the overhead of agencies — no project managers scheduling kickoff meetings, no designers creating mockups for approval, no junior developers ramping up on your stack. Typical timelines: Single workflow automation (e.g., lead scraping pipeline, email sequence, data sync between two systems): 3-5 business days from kickoff to production. Multi-workflow system (e.g., CRM with lead enrichment and AI email drafting, or a content generation pipeline): 2-4 weeks depending on integration complexity. Full application build (e.g., client portal, internal dashboard, or custom platform): 4-8 weeks for an MVP, with iterative releases starting in week 1. Strategy sessions are typically scheduled within 3-5 business days of the discovery call. I don't have a backlog of 20 clients — when we start, I'm focused on your project. A few things that affect turnaround: Third-party dependencies slow things down. If your project requires API approvals (like LinkedIn's Community Management API), vendor onboarding, or access to systems controlled by other teams, those timelines are outside my control. I'll flag these in the strategy session so we can start them early. Feedback loops matter more than build speed. The fastest I can build is limited by how quickly you can review and provide input. I'll never block on my side, but I need decisions within 24-48 hours to keep the timeline tight. I'll always make my questions specific and actionable so you can respond quickly. I don't rush at the expense of quality. Every system I deliver has error handling, monitoring, documentation, and has been tested against real data. Cutting corners to hit a deadline means I'm handing you a system that breaks the first time something unexpected happens. I'd rather add two days and deliver something reliable. For urgent needs, I can accommodate accelerated timelines — let's discuss during the discovery call

    Five steps, designed to get from first conversation to working software as fast as possible without skipping the thinking that prevents expensive mistakes. Step 1: Discovery Call (free, 30 minutes). We talk about your business, your workflows, and where things break or take too long. I'm listening for the specific, repeatable processes that automation can handle — not vague goals like "we want to be more efficient." By the end of this call, we both know whether there's a real fit. If there isn't, I'll say so and point you toward a better solution. No hard sell. Step 2: Strategy Session ($500, 2 hours, credited toward projects). This is the deep work. I'll ask you to walk me through your operations in detail — screen shares, system tours, the whole picture. I audit your current tools, data flows, and manual steps. The output is a written implementation plan with prioritized opportunities ranked by ROI, estimated timelines, cost ranges, and recommended architecture. You keep this plan regardless of whether we proceed. Step 3: Scope and Agreement. Based on the strategy session, I write a clear project scope covering what's included, what's not, timeline, milestones, and payment structure. Typical structure is 50% upfront to start, 50% on delivery. For larger engagements, I'll break it into milestone-based payments so you're never paying far ahead of delivered work. Once we agree, I send a straightforward contract — no 40-page legal documents. Step 4: Kickoff and Access. I'll need access to the relevant systems — your CRM, email provider, hosting, databases, whatever the project touches. I provide a specific checklist so nothing gets missed. I set up the project infrastructure (repositories, staging environments, workflow canvases) and share access with you immediately. You can see everything from day one. Step 5: Build, Ship, Iterate. I start with the highest-impact piece and get a working version in front of you within the first week. We iterate from there based

    Locations (1)

    5900 Balcones Drive Austin, TX, United States 78731

    1

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