XeoDev

BACKGROUND

Please describe your company and position.

I am the Accounting of a non-profit company 

Describe what your company does in a single sentence.

Teach compassion, service and social responsibility by partnering

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire XeoDev to accomplish?

• To design and develop an intuitive, secure, and scalable donor management system that streamlines donation tracking, enhances donor engagement, and provides actionable insights to support long-term fundraising strategies."

SOLUTION

How did you find XeoDev?

• Online Search
• Clutch Site

Why did you select XeoDev over others?

• High ratings
• Pricing fit our budget
• Good value for cost

How many teammates from XeoDev were assigned to this project?

2-5 Employees

Describe the scope of work in detail. Please include a summary of key deliverables.

Scope of Work: Donor Management System

Project Summary:

The goal of this project is to design and develop a comprehensive donor management system that facilitates the tracking, reporting, and engagement of donors for nonprofit or fundraising organizations. The platform will provide user-friendly tools for managing donor information, recording contributions, running campaigns, and generating insights to inform outreach and fundraising strategies.

Scope of Work

1. Requirements Gathering & Analysis

Conduct discovery sessions with stakeholders to define needs.

Identify key user roles (e.g. Admin, Fundraising Staff, Donor).

Document functional and non-functional requirements.

Create user personas and journey flows.

2. System Architecture & Design

Design secure, scalable backend architecture using AWS.

Define database schema for donor data, campaigns, transactions, etc.

Create wireframes and mockups for user interface.

Design responsive UI for desktop and mobile access.

3. Core Features & Functionality

a. Donor Management

Add/edit donor profiles

Tagging and categorization (e.g. VIP, recurring, corporate)

Donor communication history tracking

b. Donation Tracking

Record and track one-time and recurring donations

Accept online donations via secure payment gateway

Generate receipts and acknowledgment emails

c. Campaign Management

Set up fundraising campaigns with goals and progress tracking

Associate donors and donations to specific campaigns

Track ROI and performance of each campaign

d. Reporting & Analytics

Customizable dashboards with KPIs

Reports on donor retention, donation trends, campaign performance

Export options (PDF, Excel, CSV)

e. Communication Tools

Email templates for thank-yous, reminders, updates

Integration with Mailchimp.

SMS or push notification capabilities

f. User Roles & Permissions

Admin, Development Staff, Finance, Donors

Granular access control to sensitive donor and financial data

g. Integrations

Payment gateway

CRM system

Accounting system

h. Data Security & Compliance

Secure user authentication (OAuth, 2FA)

Data encryption at rest and in transit

GDPR/CCPA compliance features (data export/delete)

Key Deliverables

1. Requirements Documentation

2. System Design & Wireframes

3. Fully Functional Web-Based Donor Management System

4. Admin Dashboard with Reporting Tools

5. Integrated Payment Gateway

6. Automated Communication Features

7. Testing & QA Documentation

8. Deployment to Staging and Production Environments

9. User Training Materials & Knowledge Base

10. Post-Launch Support Plan

RESULTS & FEEDBACK

What were the measurable outcomes from the project that demonstrate progress or success?

1. Increased donor retention rate

2. Time saved on administrative tasks

3. Growth in online donations

4. Reduction in data entry errors

5. Number of campaigns managed digitally

6. User adoption rate

7. Donor engagement metrics

8. Reporting efficiency

Describe their project management. Did they deliver items on time? How did they respond to your needs?

The team demonstrated strong project management throughout the development process. They adhered to agreed timelines and delivered key milestones on schedule. Communication was consistent, and they were highly responsive to our needs—quickly addressing feedback, adjusting priorities when necessary, and providing clear updates. Their ability to remain flexible while maintaining progress helped ensure the project stayed on track and aligned with our goals.

What was your primary form of communication with XeoDev?

• Virtual Meeting
• Email or Messaging App

What did you find most impressive or unique about this company?

Their deep understanding of nonprofit needs and technical expertise stand out. They didn’t just build software—they offered strategic input, anticipated challenges, and tailored solutions that truly supported our mission. Their responsiveness, attention to detail, and commitment to delivering a user-friendly system made them a standout partner.

Are there any areas for improvement or something XeoDev could have done differently?

There’s nothing I can think of at the moment—our experience with XeoDev was smooth, and they met or exceeded expectations throughout the project.

BACKGROUND

Please describe your company and position.

I am the That Travel Solution Suite of Solutions of That Travel Solution, LLC

Describe what your company does in a single sentence.

Our travel solutions are dedicated to connecting millions of international tourists with unforgettable experiences. We specialize in innovative marketing programs that empower travel companies to enhance their offerings and provide exceptional value to their guests. By bridging the gap between travelers and local attractions, restaurants, and retailers, we create tailored solutions that enrich the travel experience. Our platform not only drives engagement and loyalty but also supports local economies, making every journey memorable and meaningful. Together, we’re redefining the way travelers explore the world!

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire XeoDev to accomplish?

• Develop 3 branded mobile apps for our users to engage real time across our network of participating restaurants, retailers and attactions
• Have our branded websites seemlessly integrate realtime with each of our branded mobile apps for iOS and Android
• Develop a fully integrated backend platform that allows us to seemlessly and efficiently manage all integrated sites, apps and user sets on a real time basis

SOLUTION

How did you find XeoDev?

Referral

Why did you select XeoDev over others?

• High ratings
• Pricing fit our budget
• Great culture fit
• Good value for cost
• Referred to me
• Company values aligned

How many teammates from XeoDev were assigned to this project?

2-5 Employees

Describe the scope of work in detail. Please include a summary of key deliverables.

• Develop 3 branded apps with full integration into the backend administration platform
• Integrate 3 websites into each branded app on a real-time connection
• Develop a custom back-end administration platform that allows for real-time management and dashboarding of hundreds of thousands of users and thousands of businesses.

RESULTS & FEEDBACK

What were the measurable outcomes from the project that demonstrate progress or success?

The project was well scoped from inception with clear time and cost milestones that were met or exceeded at each phase throughout development to testing to a flawless go live on both app platforms and web alike.

Describe their project management. Did they deliver items on time? How did they respond to your needs?

XEODev's use and transparency through Trello took much of the workload off my plate and allowed for clear, concise, and measurable progress in every development aspect and phase.   

From the very beginning, the team at XEODev demonstrated exceptional professionalism and expertise. They took the time to understand our vision and goals, offering valuable insights that helped refine our ideas. Their collaborative approach made the development process smooth and enjoyable.

The apps they delivered are not only user-friendly but also visually appealing, effectively capturing the essence of our brand. The attention to detail is evident in every aspect, from the intuitive navigation to the seamless integration of features. The ability to connect tourists with local gems truly enhances the travel experience, and we've already received positive feedback from users.

What impressed me the most was XEODev’s commitment to ongoing support. They’ve been responsive and proactive in addressing any questions or concerns, ensuring that our apps run smoothly post-launch.

Overall, I highly recommend XEODev for anyone looking to develop travel apps or any other digital solutions. Their expertise, creativity, and dedication to client satisfaction truly set them apart. Thank you, XEODev, for helping bring our vision to life!

What was your primary form of communication with XeoDev?

• Virtual Meeting
• Email or Messaging App

What did you find most impressive or unique about this company?

XeoDev consistently took the time to fully understand every aspect of our business and applied amazing strategic and tactical implementations throughout our project to ensure the least disruption and friction to our organization, while simultaneously ensuring that our finished solutions met every objective for our growth and continued successes.

Are there any areas for improvement or something XeoDev could have done differently?

There are no aspects of our interactions with XeoDev that we would have changed.

BACKGROUND

Please describe your company and your position there.

I am the CTO of a advertising & marketing firm, FlashDash Deals, located in Valrico, Florida.

OPPORTUNITY / CHALLENGE

For what projects/services did your company hire XeoDev, and what were your goals?

We needed to transition from a previous development team to a new development team and then make several complicated modifications to both the mobile app and the website.

SOLUTION

How did you select this vendor and what were the deciding factors?

We interviewed several local companies and discussed their skills and abilities in the technologies used by our system. The primary factors we used to make our decision included skill alignment, responsiveness, estimated timeline and cost.

Describe the scope of work in detail, including the project steps, key deliverables, and technologies used.

We met with the XeoDev team to describe what we were looking for, provided them access to the code base, and detailed descriptions for the changes that we wanted to make to the system. They quickly evaluated the code and the changes requested and provided a response within a week. Once we selected XeoDev they began work on the project and delivered the changes for testing within three week. After a week of testing they successfully launched the changes into our production environment.

How many resources from the vendor's team worked with you, and what were their positions?

We had one point of contact, the CEO.

RESULTS & FEEDBACK

Can you share any measurable outcomes of the project or general feedback about the deliverables?

In the three months that we have worked with XeoDev they have delivered three different projects for us. All of them were delivered on time and within budget. They did a great job of seeking clarification of all of the technical details prior to beginning work on the project and then delivered exactly what was asked for. They have been fantastic to work with.

Describe their project management style, including communication tools and timeliness.

Working directly with the CEO has been spectacular. He fully understands the technology and quickly grasps the details of what we ask for. They requested that we use Trello for all of the details for the project and it has proven to be a great tool for all aspects of communicating with him throughout the life cycle of the projects.

What did you find most impressive or unique about this company?

XeoDev is a very professional organization. They did what they said they would within the estimated timeframe. They do what they say they will do within the estimated timeframe.

Are there any areas for improvement or something they could have done differently?

I only have great things to say about XeoDev. I am not aware of any areas for improvement at this time.

BACKGROUND

Introduce your business and what you do there.

I’m the chief technology officer at a health and wellness software company. Our products help hospitals and large organizations conduct employee and member health screenings.

OPPORTUNITY / CHALLENGE

What challenge were you trying to address with XeoDev?

One of our clients wanted our web-based platform to be available in a mobile app. Our internal development team had no bandwidth to handle this request, so we brought them in.

SOLUTION

What was the scope of their involvement?

They built iOS and Android solutions. After meeting with Ray (Co-Founder & CEO) and David (Co-Founder & CTO), we defined requirements and had their developers start working with our internal team to build the apps. The key feature we needed them to implement was interconnectivity to the Apple and Android health app data. The app had to interface with fitness tracking systems like those in the Apple Watch so that we could gather data as people were exercising.

What is the team composition?

I primarily worked with Ray and David, allowing them to coordinate activities with their internal team. My senior developer worked closely with David and their developers as well.

How did you come to work with XeoDev?

They were among 35–40 firms I reached out to when I started my search. I appreciated that they were located in the same area as my company and that they communicated effectively. They clearly understood my goals for the project and could convey technical ideas in a non-confusing manner.

How much have you invested with them? 

We spent between $30,000–$40,000 with them.

What is the status of this engagement?

We worked together from March 2019–January 2020. They delivered a working product in October 2019 and then spent the months after that fixing any bugs we found. We developed a good relationship over the course of the engagement, so we’ve been in contact since the end of our work together.

RESULTS & FEEDBACK

What evidence can you share that demonstrates the impact of the engagement?

Since one of our clients specifically requested this app, we knew we’d have 20,000 users up-front to test its effectiveness. We haven’t had many support tickets logged, and people are definitely using the app. Their work has kept this customer happy.

How did XeoDev perform from a project management standpoint?

David was very on the ball in this area. Their team did a good job making sure all our processes were documented and tracked. I’ve incorporated some of their practices on this project into my internal processes since our engagement ended. We used Trello and Google Drive, which made it easy to track our progress.

What did you find most impressive about them?

They did a great job of translating my ideas into tangible app features.

Are there any areas they could improve?

Apple HealthKit was new to them, and their unfamiliarity with it led to some avoidable bugs that they had to sort out. There weren’t many bugs, though, and the API was relatively new at the time of the project.

Do you have any advice for potential customers?

Be prepared to spend time documenting processes and requirements up-front. You may be tempted to push for an early start to the development phase of your project, but thinking through everything early on will ensure that they deliver a product that you’re happy with without needing several rounds of feedback.

BACKGROUND

Introduce your business and what you do there.

I'm the CEO of Pictoria Studios, a web development and digital marketing company.

OPPORTUNITY / CHALLENGE

What challenge were you trying to address with XeoDev?

We were working with a medical business that needed to update their Medicare compliance, so our team brought in XeoDev as a partner. 

SOLUTION

What was the scope of their involvement?

The problem started with a ransomware attack unleashed by a former employee of the medical company. David and Ramy (Founders & CEOs) worked to get rid of it quickly. After seeing how the client was storing their data on-site, they transferred them to a cloud-based system on AWS. Essentially, XeoDev built an AWS-formatted database and overhauled the end client’s entire system. 

This project was harder than building something from scratch. In fact, XeoDev spent several months picking through the mess left by the end client’s previous employee; valuable data was found there. We also did a fair amount of testing and switched over to the new system during New Year’s Day when the end client had downtime. 

Moreover, around 95% of the work was done off-site. However, XeoDev did come to the office to install a VPN so they could work remotely in a secure environment as required by HEPA. David was also present when the Medicare compliance officer audited the client's system. 

What is the team composition?

David and Ramy were our main points of contact. Apart from them, 5–6 other developers also worked on the project. 

How did you come to work with XeoDev?

David was recommended to me because he’d worked on one of Disney’s multi-billion dollar projects before. He also had over 20 years of experience in Microsoft. I talked to him, and it was apparent that I was dealing with a top-level person, which was few and far in between in terms of software partners. As a result, we decided to collaborate with XeoDev. 

How much have you invested with them?

We spent somewhere in the ballpark of $50,000. 

What is the status of this engagement?

The partnership lasted from July–December 2016.

RESULTS & FEEDBACK

What evidence can you share that demonstrates the impact of the engagement? 

The system was extremely fast and worked well. We also identified security holes, so we made it more secure. At the same time, it brought our end client into compliance with Medicare. That was good because they would have been liable for severe penalties if the database was set up incorrectly. We also discovered some violations, which we corrected to be compliant with regulations.

Overall, everybody from the employees to the management team of the end client was excited about the new system. The old system was a festering wound for so long — an essentially broken system — and XeoDev turned it into a modern security system. Moreover, it gave their staff additional capabilities for remote work. 

How did XeoDev perform from a project management standpoint?

XeoDev was quick to address issues. David and Ramy were great at explaining things in layman’s terms so that non-technical people could understand what they were doing. They were clear and concise in their explanations, which was a highly valuable skill that helped push the project along. I had seen other developers mess up their business relationships by only writing checks without a clear explanation. By contrast, XeoDev was great at giving customers all appropriate options. 

To communicate, we used Trello. We’d put notes on the Trello board, and David would respond right away. We’d create a task there, and it would be done by the time we came to work the next morning. Overall, this project management tool cut down a lot of chain emails and status inquiries from people. We could always go to the project board and see the tasks right there. In fact, it was so simple that we were able to train our clients on it. 

What did you find most impressive about them?

XeoDev did flat-rate pricing, giving us an estimate upfront instead of opting for an open-ended hourly commitment. That was important for me because it meant they understood the scope of the project and were realistic about it. 

For comparison, I’d worked with other people in the past who’d learn how to do something while we were paying them. By contrast, David had done this kind of project a couple of times before, so he knew what was involved and what it would take to deliver the results we wanted.

Are there any areas they could improve?

From a digital marketing perspective, XeoDev could have learned more about the type of work that I did. They had good software development skills and their build was perfect, but they were lacking on the marketing and business side. If a customer came to them with specific parameters or problems, they’d be able to solve them. However, if one came to them with an app, they probably wouldn’t be able to provide a business model. 

Do you have any advice for potential customers?

Do it. I’ve had many bad experiences working with other partners who bite more than they can chew, so working with XeoDev has been a nice experience. 

BACKGROUND

Introduce your business and what you do there.

I’m the CEO of a customer service app that provides preordering gift services.

OPPORTUNITY / CHALLENGE

What challenge were you trying to address with XeoDev?

There are a lot of factors to coding an app that I wasn’t aware of. XeoDev walked me through all the things I needed to accomplish to make the app fully functional.

SOLUTION

What was the scope of their involvement?

We had to lay down a lot of foundations behind the PHP coding. We had to make everything gel together to give the user experience the right feel. We worked with AWS, Cloudflare, Stripe. It’s currently for Android, but we plan on working on an iOS version later next year.

What is the team composition?

We worked with two people from their team.

How did you come to work with XeoDev?

I searched Google, and then I had a few meetings with many different coders in the area. I think XeoDev was the fourth meeting, and it just felt right. We had a good conversation, and their team felt like the best fit.

How much have you invested with them?

We’ve spent around $7,000 so far.

What is the status of this engagement?

We started working with them in June 2019.

RESULTS & FEEDBACK

What evidence can you share that demonstrates the impact of the engagement?

We wanted to work and have the customer effort be as minimal as possible. That’s what we always strive for. Once users turn on the app, they’re able to go through the process quickly.

The team at XeoDev has been great. They’re lifesavers.

How did XeoDev perform from a project management standpoint?

No complaints from my end. They’re phenomenal.

What did you find most impressive about them?

XeoDev can walk people through any type of problem. It’s a detailed process, and it comes together every step of the way. I learned a lot just from doing that with them. As we’re going through the entire engagement, we see great results.

Are there any areas they could improve?

Off the top of mind, I can’t think of anything.

Do you have any advice for potential customers?

As long as you go in there with the drive and what you want to accomplish, they can do it.

BACKGROUND

Introduce your business and what you do there.

I’m the CEO of an app that translates phone messages into physical letters.

OPPORTUNITY / CHALLENGE

What challenge were you trying to address with XeoDev?

I needed help with app development.

SOLUTION

What was the scope of their involvement?

They build the app from scratch in iOS and Android, based on my page by page sketches. The team also created an admin portal where I could see everything behind the scenes.

What is the team composition?

I worked with two people from their team.

How did you come to work with XeoDev?

I found them reached out to four app development firms but they stood out to me as the best.

How much have you invested with them?

We’ve spent $50,000 so far.

What is the status of this engagement?

We started working together in March 2020, and we wrapped up in August 2020.

RESULTS & FEEDBACK

What evidence can you share that demonstrates the impact of the engagement? 

They really wanted to make sure I was happy. As of right now, I’m making money off of it, which is great. I would give them six stars on a five-star scale.

How did XeoDev perform from a project management standpoint?

They were excellent. It didn’t matter what time I messaged them; they would always respond. The team was on point and accurate.

What did you find most impressive about them?

They turned my exact dream into a reality.

Are there any areas they could improve?

They were very physically far away from me and it was always a long drive.

Do you have any advice for potential customers?

My advice is not to have any doubts. Once you talk to them, they’ll deliver on your goals.

BACKGROUND

Introduce your business and what you do there.

I’m the founder and general manager of TheirParts.com.

OPPORTUNITY / CHALLENGE

What challenge were you trying to address with XeoDev?

I needed help in developing an online marketplace.

SOLUTION

What was the scope of their involvement?

XeoDev handles our web development efforts. They helped me put a plan together, choose various options that were the best fit, and then built the platform. It’s an online marketplace that allows power stations to market and communicate with each other around the basis of surplus inventory.

Essentially, it’s like a classified advertisements website but dedicated to the power generation industry and has secure access that doesn’t allow other entities to use it. The platform was customized and built from the ground up using Amazon Cloud.

What is the team composition?

I’m in frequent contact with both of the owners.

How did you come to work with XeoDev?

I looked online for a freelancer. After interviewing several entities, I felt the most comfortable going forward with XeoDev. We had a very clear plan laid out before ever signing a contract. What’s more, they’re a local company, which was very important to me.

How much have you invested with them?

We’ve invested about $25,000.

What is the status of this engagement?

We began working together in January 2019, and the work is ongoing.

RESULTS & FEEDBACK

What evidence can you share that demonstrates the impact of the engagement?

The site has launched, and it’s now up to me to collect the client base and ad revenue. Throughout the project, XeoDev allowed me to see the progress, test the features, and make adjustments. We worked with this iterative methodology throughout the development process and it was a fantastic metric for success.

How did XeoDev perform from a project management standpoint?

They’re extremely responsive and can make decisions on the spot when needed. Their team was organized, communicative, and planned well. We use Trello for communication as well as meeting for in-person meetings.

What did you find most impressive about them?

XeoDev did a good of explaining how, why, and when to expect things in terms that were easy for me to understand. As someone who isn’t a developer or tech-savvy, I don’t know all the terminology but it didn’t matter.

Are there any areas they could improve?

No, not really but there’s always room to improve communication with those who aren’t familiar with technical terms.

Do you have any advice for potential customers?

Ask questions and let them tell you if there’s anything you’re missing. Present a clear, concise business model to achieve the best outcome and be specific. They’re experienced and will help you. I encourage continuous engagement.

BACKGROUND

Introduce your business and what you do there.

I’m the CEO and founder of a video interview company. 

We collaborate with our clients to come up with four questions that will prescreen candidates before they come onsite. We do all of the work for the client. All the client does is provide us with names, email addresses, and phone numbers for the candidates. 

About a week later, they get a link to a secure platform, which then provides all of the candidates and their interview highlight reels along with collaboration and writing tools for them to all look together. They can then decide whether or not to actually bring the candidates on site.

OPPORTUNITY / CHALLENGE

What challenges were you trying to address with XeoDev?

We needed someone to help build the platform that drove this entire idea.

SOLUTION

What was the scope of their involvement?

I have no real technical background, my strengths are in business management. I explained what I wanted to them and they translated it into a technical solution. They helped me better articulate what I needed, and provided feedback and ideas as well. The product capabilities include the ability to send invites to candidates, record interviews, and send links to clients. 

What is the team composition?

Ray and David were my key contacts. I spoke to David the most. There were more people behind the scenes, but I never spoke to them directly. It was nice to have one main contact. 

How did you come to work with XeoDev?

I found them on Clutch. 

How much have you invested in them?

I spent about $44,000 with them. 

What is the status of this engagement?

We started working together in October 2019, and the project concluded in February 2020. They helped fix a few issues since then, but we’re not formally working together at the moment.

RESULTS & FEEDBACK

What evidence can you share that demonstrates the impact of the engagement?

We met or exceeded each of the goals we laid out at the beginning of the project. I didn’t know what to expect coming in and this was outside my realm. However, XeoDev made my idea come to life. 

How did XeoDev perform from a project management standpoint?

We used Trello which was nice. I’d never used it before, but once I figured it out, it was a great resource. Their communication was excellent. David replies very quickly. 

What did you find most impressive about them?

Their expertise was most impressive to me. They have tremendous perspective and insight in a variety of topics, making them a one-stop-shop. They’re also a great partner for first timers that aren’t familiar with development projects. 

Are there any areas they could improve?

I don’t have any areas they can improve. It was a good experience. A tutorial on how to use Trello could’ve been helpful, but maybe that was more on me. 

Do you have any advice for potential customers? 

Be transparent about your strengths and weaknesses so they can help you. This way, they can explain certain aspects of the project to you so there are no misunderstandings.