ShanVri Digital Limited

BACKGROUND

Please describe your company and position.

I am the Project Manager for Microsoft Delivery of YuJa, Inc.

Describe what your company does in a single sentence.

YuJa is a leader in cloud platforms and applications for regulated sector clients including higher-ed, K12, healthcare, and government. We enable enterprises to create engaging digital media experiences.

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire ShanVri Digital Limited to accomplish?

• The primary goal of this project was to implement a highly customized SharePoint intranet solution
• To enhance collaboration and document management across the organization
• Integrate an Azure-based solution for secure video storage and seamless streaming
• To support data-driven decision-making
• Develop Power BI dashboards to track student logins and engagement with various courses
• To enable real-time insights and improved performance analytics.

SOLUTION

How did you find ShanVri Digital Limited?

• Online Search
• Referral

Why did you select ShanVri Digital Limited over others?

• High ratings
• Close to my geographic location
• Pricing fit our budget
• Great culture fit
• Good value for cost
• Referred to me
• Company values aligned

How many teammates from ShanVri Digital Limited were assigned to this project?

6-10 Employees

Describe the scope of work in detail. Please include a summary of key deliverables.

1. SharePoint Intranet Development

Objective: Create a centralized, user-friendly intranet for efficient collaboration, document management, and internal communication.
Tasks:
Requirements gathering to understand business needs, workflows, and user roles.
Designing the intranet architecture, including site collections, subsites, and permission levels.
Customization of themes and branding in alignment with company guidelines.
Implementation of key SharePoint features, such as:
Document libraries with version control and metadata.
Lists for task tracking, announcements, and issue management.
Content pages for team updates, policies, and FAQs.
Integration with Microsoft 365 tools (e.g., Teams, OneDrive, and Outlook).
Setting up automated workflows using Power Automate for approvals, notifications, and task assignments.
Role-based access and security configuration.
User training and documentation for effective adoption.
Key Deliverables:

Functional SharePoint intranet portal.
Document libraries, lists, and workflows tailored to business needs.
Branding and user-friendly navigation.
Admin and user training materials.
2. Power BI Dashboards

Objective: Develop interactive dashboards to visualize key business metrics and enable data-driven decision-making.
Tasks:
Gathering business requirements for dashboard KPIs, data sources, and end-user expectations.
Data modeling and integration from multiple sources (e.g., SharePoint lists, SQL databases, Excel files, and cloud services).
Designing intuitive dashboards with features such as:
Drill-through functionality for detailed insights.
Filters and slicers for user-driven exploration.
Real-time data visualization (if applicable).
Implementing calculated measures, DAX expressions, and custom visuals.
Setting up Power BI service for sharing and collaboration.
Providing governance guidelines for data access and security.
Key Deliverables:

3-5 interactive dashboards covering agreed business metrics.
Clean, optimized data models for performance.
Configured Power BI service workspace for sharing.
Training materials for dashboard usage and maintenance.
3. Power Apps Development

Objective: Build low-code applications to automate and streamline business processes.
Tasks:
Requirement gathering to identify manual processes to be digitized.
Designing intuitive, mobile-friendly applications with:
Custom forms for data entry (e.g., employee onboarding, expense reporting).
Integration with SharePoint lists, Power BI, and external APIs.
Role-based access and security features.
Automating workflows with Power Automate for app-triggered notifications or data updates.
Implementing conditional logic and validations to ensure data accuracy.
User acceptance testing (UAT) and iterations based on feedback.
Deploying apps to environments and assisting with user onboarding.
Key Deliverables:

2-3 fully functional Power Apps addressing business use cases.
Documentation for app functionality and troubleshooting.
Training sessions for end-users and administrators.
Summary of Key Deliverables
SharePoint Intranet:
Fully functional intranet portal with custom branding.
Document libraries, lists, and workflows.
User training materials.
Power BI Dashboards:
3-5 interactive dashboards with clean data models.
Real-time data integrations and custom KPIs.
Power BI service workspace for sharing.
Power Apps:
2-3 custom applications tailored to business processes.
Integrated workflows and mobile-friendly UI.
Training documentation and support for deployment.

RESULTS & FEEDBACK

What were the measurable outcomes from the project that demonstrate progress or success?

User Adoption Rate: A 90% adoption rate of the SharePoint intranet within the first three months, demonstrating its effectiveness in streamlining collaboration and communication.

Video Engagement: 100% uptime for the Azure-based video storage and streaming solution, ensuring seamless access for students and staff.

Enhanced Analytics: Power BI dashboards provided actionable insights, including a 40% increase in course engagement rates and detailed tracking of login patterns and course completion metrics.

Operational Efficiency: A 25% reduction in time spent on manual reporting and data consolidation due to automated analytics.

Scalability: The solutions were built to handle a growing user base, positioning the organization for future growth and expanded course offerings.

Describe their project management. Did they deliver items on time? How did they respond to your needs?

The team managed the project efficiently, delivering all milestones on time and meeting expectations. They were highly responsive, addressing our needs promptly and professionally. Their use of project management tools and regular updates ensured smooth communication and transparency throughout.

What was your primary form of communication with ShanVri Digital Limited?

• In-Person Meeting
• Virtual Meeting
• Email or Messaging App

What did you find most impressive or unique about this company?

What stood out most about this company was their deep technical expertise and Microsoft’s registered partner ShanVri Digital combined with a client-focused approach. They took the time to understand our specific needs and tailored their solutions accordingly, ensuring a seamless fit for our business. Their ability to blend innovation with practicality made their work both effective and unique.

Are there any areas for improvement or something ShanVri Digital Limited could have done differently?

ShanVri Digital Limited performed exceptionally well, but they could improve by streamlining post-project support and providing more detailed handover documentation for easier long-term management.