Encaptechno

BACKGROUND

Please describe your company and your position there.

I am the founder and CEO of Innovative NOI, Inc., an A.I. backed consulting firm that aims to improve PropTech adoption and implementation across the MDU industry by providing all stakeholders with the clarity needed to confidently drive business growth and technological adoption.

OPPORTUNITY / CHALLENGE

For what projects/services did your company hire Encaptechno, and what were your goals?

We hired Encaptechno to build out our customer portal. Because our consulting service is a unique subscription based model, we leverage many of the Zoho ONE suite of products to fulfil our use case. As such, we needed a customer portal to be built in Zoho Creator that was properly integrated on the back end with Zoho CRM, Zoho Books/Subscriptions, Zoho Bookings, & Zoho Meetings.

SOLUTION

How did you select Encaptechno and what were the deciding factors?

After presenting our need to several similar consulting firms in the space, Encaptechno was the only firm that provided my team with confidence that they could deliver the end result we were seeking, and their quote was reasonable & affordable.

Describe the scope of work in detail, including the project steps, key deliverables, and technologies used.

The SOW was to build an interface or app that integrates multiple Zoho ONE platforms into a single simplified customer portal that would allow our customers to schedule meetings, update their payment information, and manage their profile information. The integrations required facilitated any changes a customer makes on their end into our CRM.

Project Steps:

• Initial Project Kickoff Meeting & SOW Review
• SOW Refinement & System Workflow Development
• Workflow Review & Final Approval
• App Development Started
• First Platform Integration Test (Zoho Bookings) 
• Review & Tweak First Integration
• Second Platform Integration Test (Zoho CRM)
• Review & Tweak Second Integration
• Third Platform Integration Test (Zoho Subscriptions/Books)
• Review & Tweak Third Integration
• Initial Full System Testing & Round One Bug Fixes
• Round Two Bug Fixes & UI Refinement
• Final Testing and Round Three Bug Fixes

How many people from the vendor's team worked with you, and what were their positions?

We worked with a primary Project Manager, Ankur, and a primary system developers, Simran.

I cannot say this loud or often enough - both of these individuals are fantastic at their jobs and did everything in their power to make us happy, and they succeeded! When critical errors & functionality issues arose during system testing, they kept a level head and did everything in their power to ensure we received a fully operational system we are 100% happy with.

RESULTS & FEEDBACK

Can you share any measurable outcomes of the project or general feedback about the deliverables?

While we will have more feedback soon as we publicly launch next week, the initial intro and use of the system by beta clients has been well received and seems to be a success thus far!

Describe their project management style, including communication tools and timelines.

Primary Communication Method: Email

Primary Meeting Medium: Zoom or Zoho Meetings AVG

Meeting Frequency: Usually about once per week but we would meet multiple times if we needed to based upon the deliverables that were outlined in the previous meeting.

Communication Frequency: We were notified via email anytime a discussed or proposed timeline was going to be delayed or changed as frequently as those instances occurred.

What did you find most impressive or unique about this company?

After the success of our first project, we plan to grant the second phase of our systems development to Encaptechno because they are adaptable and dependable. When Zoho's platform was literally being pushed to it's limit because of the unique use case and system scope, Encaptechno's team wasn't even phased.

Ankur & Simran collaborated with several of Zoho's internal engineering teams on multiple occasions because while the Encaptecho team's code, integrations, and system functions were correct from a syntax prospective, Zoho's actual platform bugs were preventing many things in our portal from working correctly.

Are there any areas for improvement or something they could have done differently?

It is our belief that the Encaptechno team did everything in their power to ensure we were/are 100% happy and satisfied with the projects outcome. The few timeline delays & short dis-satisfaction felt during the entire process was directly related to critical issues we identified that had to be solved by Zoho's internal engineering team - and thus does not reflect the performance or abilities of Encaptechnos team.

BACKGROUND

Please describe your company and your position there.

I am the operations manager

OPPORTUNITY / CHALLENGE

For what projects/services did your company hire Encaptechno, and what were your goals?

We hired Encap on to design and build out a custom CRM solution for our Real Estate business

SOLUTION

How did you select Encaptechno and what were the deciding factors?

Reviewed 10 competitors. Encap was the most professional, cost-effective, and proven partner on the market.

Describe the scope of work in detail, including the project steps, key deliverables, and technologies used.

Encap reviewed our proposed solution, provided several rounds of feedback. Provided a great design team and engineering team. Had weekly check ins and status / project updates. Felt connected the whole time to a team halfway across the world. Great communication and overall solution

How many people from the vendor's team worked with you, and what were their positions?

5

RESULTS & FEEDBACK

Can you share any measurable outcomes of the project or general feedback about the deliverables?

Encap completed a full CRM Buildout for us. We have a unique process and Encap found solutions for us to use this the right way.

Describe their project management style, including communication tools and timelines.

Sachin was a great contact person and worked with us hand in hand to get things done and organize his team.

What did you find most impressive or unique about this company?

They delivered and followed up on the changes we needed along the way. When building a huge system that will govern your organization it is important to plan. you cant plan for everything so their flexibility was very helpful

Are there any areas for improvement or something they could have done differently?

Not really. Normal difficulties working with a team across the world, certain industry differences.

BACKGROUND

Please describe your company and your position there.

Our company manufactures automotive tooling, serving customers in the soft trim tooling space at 46 locations in 23 countries. I am the Director of Operations for our division.

OPPORTUNITY / CHALLENGE

For what projects/services did your company hire Encaptechno?

We hired Encaptechno to help us develop an internal business process automation / productivity application to manage projects, engineering work, and quotes.

What were your goals for this project?

Our goal for the project was create an app that would streamline the collection of information from our customers, to process the information through our system, and to create quotes quickly and efficiently.

SOLUTION

How did you select this vendor?

Encap was recommended to us by the Zoho corporate team.

Describe the project and the services they provided in detail.

Encaptechno helped us develop a system that allowed us to collect project data from customers all over the world and to efficiently process the data. Rabia and the team worked with us from the very beginning, spending several weeks just on requirement definition.

What was the team composition?

The team was composed of a project manager, a lead developer, a team of supporting developers, and a UI/UX designer.

RESULTS & FEEDBACK

Can you share any information that demonstrates the impact that this project has had on your business?

The system that we created dramatically improved the efficiency of our team, especially in terms of how we collect information from our customers.

How was project management arranged and how effective was it?

The project management was very effective. Rabia, the project manager, actually visited our facility at the beginning of the project and spent a week working with us to define our requirements.

What did you find most impressive about this company?

The main strength of this team is their project management capability. They spent a lot of time up front helping us define requirements in the context of the Zoho system's capabilities. Additionally they were able to pivot quickly when requirements changed which is critical when developing something so new.

Are there any areas for improvement?

There is not much room for improvement. The most important thing is to document requirements clearly up front and communicate with each other if these change.

BACKGROUND

Please describe your company and position.

I am a manager of Sebiz infotech Pvt. Ltd.

Describe what your company does in a single sentence.

We are highly experienced offshore outsourcing company with its offices in India. The efficient project management and technical support services at customer's location guarantees the successful execution of each project. 

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire Encaptechno to accomplish?

• Zoho CRM Integration and Setup
• Zoho Books Integration and Setup

SOLUTION

How did you find Encaptechno?

Referral

Why did you select Encaptechno over others?

• High ratings
• Pricing fit our budget
• Good value for cost
• Referred to me
• Company values aligned

How many teammates from Encaptechno were assigned to this project?

2-5 Employees

Describe the scope of work in detail. Please include a summary of key deliverables.

We partnered with Encaptechno to set up Zoho CRM and Zoho Books from scratch, and the experience has been outstanding. Their team was instrumental in not only configuring these systems but also in designing and implementing complex workflows tailored to our specific business needs.

Encaptechno took the time to understand our requirements and seamlessly integrated our product with Zoho CRM and Zoho Books, ensuring that the systems work harmoniously together. 

RESULTS & FEEDBACK

What were the measurable outcomes from the project that demonstrate progress or success?

We are incredibly pleased with the outstanding service provided by Encaptechno during our recent Zoho integration project. From start to finish, their team demonstrated exceptional professionalism, responsiveness, and a collaborative spirit that made the entire process seamless.
Special thanks to Pallavi, Richit, Subhpreet, and the entire Encaptechno team for their unwavering support and dedication to our success. Their proactive approach and attention to detail were key factors in the successful completion of our User Acceptance Testing (UAT) phase, ensuring a smooth transition to the go-live stage.
Encaptechno has truly exceeded our expectations, and we have full confidence in their ability to deliver top-notch results. We look forward to future opportunities for collaboration and highly recommend their services to anyone seeking a reliable and professional partner.

Describe their project management. Did they deliver items on time? How did they respond to your needs?

Encaptechno’s project management was exceptional throughout the entire process. They demonstrated a strong commitment to timelines and consistently delivered all project milestones on schedule. Their ability to stay organized and keep the project on track was impressive, ensuring that we never faced any unnecessary delays.
What truly stood out was their responsiveness to our needs. Whether it was addressing feedback, making adjustments, or handling unexpected challenges, their team was always quick to respond and adapt. They maintained open and clear communication, making us feel confident and supported at every stage of the project.
Overall, Encaptechno’s project management approach was highly professional and customer-focused, resulting in a smooth and successful implementation.

What was your primary form of communication with Encaptechno?

• In-Person Meeting
• Virtual Meeting
• Email or Messaging App

What did you find most impressive or unique about this company?

What impressed us most about Encaptechno was their deep understanding of our needs and their ability to tailor solutions specifically for our business. Their technical expertise was evident, but it was their commitment to going above and beyond that truly set them apart. They didn’t just deliver what was asked—they anticipated potential challenges and proactively provided solutions, ensuring a seamless integration. Their collaborative spirit and genuine dedication to our success made them stand out as a partner, not just a vendor.

Are there any areas for improvement or something Encaptechno could have done differently?

While our overall experience with Encaptechno was highly positive, one area for improvement could be the documentation provided during the project. Although they were always available to explain and walk us through everything, having more detailed and organized documentation from the start would have made it easier for our team to understand certain complex aspects of the implementation. This would also aid in smoother handover and future reference. However, this is a minor point considering the excellent quality of work and support they provided throughout the project.

BACKGROUND

Please describe your company and position.

I am the VP Service of Dada Motors

Describe what your company does in a single sentence.

Automobile Sale and Service

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire Encaptechno to accomplish?

• To control all Body Shop Vehicles
• To Track various stages involved
• To Have better control over process

SOLUTION

How did you find Encaptechno?

Existing Vendor who have developed CRM software for us

Why did you select Encaptechno over others?

• Good value for cost
• Company values aligned

How many teammates from Encaptechno were assigned to this project?

2-5 Employees

Describe the scope of work in detail. Please include a summary of key deliverables.

An App through ZOHO creator to data input and Various MIS through Mail to respective managers for having understanding of vehicles lying in various stages with reason and taking action to improve the productivity. 

RESULTS & FEEDBACK

What were the measurable outcomes from the project that demonstrate progress or success?

This is the first software in its kind which we have asked them to develop. The Software has been put to use. On the trial run, it has given result as per our expectation.

Describe their project management. Did they deliver items on time? How did they respond to your needs?

We have divided the jobs in stages and they did delivered every stage as promised.

What was your primary form of communication with Encaptechno?

Virtual Meeting

What did you find most impressive or unique about this company?

They were very compassionate towards their work. They met time lines as promised.

Are there any areas for improvement or something Encaptechno could have done differently?

i dont think so