ASPA Softech LLP

BACKGROUND

Please describe your company and position.

I am the IT Services of Circular Edge LLC

Describe what your company does in a single sentence.

We are expert JDE support and development and Mobile development.

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire ASPA Softech LLP to accomplish?

• Migration of SharePoint On-Prem to SharePoint Online O365
• Converting InfoPath forms to PowerApps
• Converting SharePoint Designer workflow to Microsoft Power Automate Flow
• Creating custom SPFx forms as per the clients requirement
• Training given to all end users of SharePoint sites
• o365 Development with Azure
• Teams Development and maintenance

SOLUTION

How did you find ASPA Softech LLP?

• Online Search
• Referral
• Other

Why did you select ASPA Softech LLP over others?

• High ratings
• Pricing fit our budget
• Good value for cost
• Company values aligned
• Good Experience Team etc.

How many teammates from ASPA Softech LLP were assigned to this project?

2-5 Employees

Describe the scope of work in detail. Please include a summary of key deliverables.

1. Assessment and Planning: 
   • Evaluate the existing SharePoint environment, identifying the content, structure, and configurations. 
   • Define the scope of the migration, including which sites, libraries, and data need to be migrated. 
2. Stakeholder Involvement: 
   • Identify key stakeholders and involve them in the planning process to gather requirements and expectations. 
3. Migration Strategy: 
   • Determine the migration strategy, such as whether it's a gradual phased migration, a full migration at once, or a hybrid approach. 
4. Data Mapping: 
   • • Map the existing data to the new structure, ensuring a smooth transition without loss of information. 
5. Preparation and Pre-migration Tasks: 
   • Prepare the existing environment for migration, including addressing issues such as permissions, customizations, and deprecated features. 
6. Testing: 
   • Conduct thorough testing to identify and rectify any issues before the actual migration. This includes functional testing, performance testing, and user acceptance testing. 
7. Communication Plan: 
   • Develop a communication plan to keep all stakeholders informed about the migration schedule, potential disruptions, and support channels. 
8. User Training: 
   • Provide training for end-users to familiarize them with the new SharePoint environment and any changes in functionality. 
9. Execution: 
   • Perform the migration according to the defined strategy. Monitor the process closely to address any issues in real-time. 
10. Post-Migration Tasks: 
    • Conduct post-migration tasks, such as updating links, ensuring data integrity, and resolving any issues that may have arisen during the migration. 
11. Documentation: 
    • Document the entire migration process for future reference, including lessons learned and best practices. 
12. Post-Migration Support: 
    • Offer support to end-users and address any post-migration issues promptly. 
13. Performance Monitoring: 
    • Monitor the performance of the new SharePoint environment to ensure that it meets the expected standards. 
14. Feedback and Evaluation: 
    • Gather feedback from stakeholders and evaluate the success of the migration against predefined goals and metrics. 
15. Documentation Update: 
    • Update documentation with any changes made during or after the migration.

RESULTS & FEEDBACK

What were the measurable outcomes from the project that demonstrate progress or success?

1. ASPA Softech have good communication with client. they are transparent during the migration. 
2. ASPA Softech identified and addressed all potential issues before the migration. 
3. ASPA Softech already clearly specified with all the steps of the project in documents with User cases diagram etc. 
4. ASPA Softech strictly followed project timeline with sprint and they provided quality work in each sprint within a time. 
5. ASPA Softech have good experienced team and they had quickly resolved any problem during the migration. 
6. We conducted survey after completion of migration/project with end users and we found 98.70% users are very happy with new SharePoint environment with same layout and design from old On-Prem to new SharePoint Online. 
7. This migration project saved our cost and time with added new features in new SharePoint environment. 
8. ASPA Softech provided training to end users and clear all doubts of the end users. Now reduced support ASPA Softech have good experienced team and they had quickly resolved any problem during the migration. 
9. Initially we had discussion about the Compliance and Security Measures and as per the commitment of the ASPA Softech they successfully implemented/meets Compliance and Security Standard's in SharePoint new environment.

• Improved Efficiency
• Content Management
• Collaboration and Communication
• Security and Compliance
• Cost Savings
• Scalability and Growth
• Training and Adoption Programs

Describe their project management. Did they deliver items on time? How did they respond to your needs?

1. ASPA Softech strictly followed project timeline with sprint and they provided quality work in each sprint within a time. 
2. ASPA Softech already clearly specified with all the steps of the project in documents with User cases diagram etc. 
3. ASPA Softech are transparent during the migration. They identified and addressed all potential issues before the migration.

What was your primary form of communication with ASPA Softech LLP?

• Virtual Meeting
• Email or Messaging App

What did you find most impressive or unique about this company?

1. ASPA Softech have good communication with client. they are transparent during the migration and ASPA Softech strictly followed project timeline with sprint and they provided quality work in each sprint within a time. 
2. ASPA Softech has a good experienced team and they quickly resolved any problem during the migration.

Are there any areas for improvement or something ASPA Softech LLP could have done differently?

Nothing to say negatives about the ASPA Softech but we can say like they need more offices/branches in different location could beneficial because having a global presence can indeed offer advantages in terms of accessibility and local support.