Remote CoWorker

BACKGROUND

Please describe your company and position.

I am the Owner of a speech therapy company

Describe what your company does in a single sentence.

Provide speech/language therapy services.

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire Remote CoWorker to accomplish?

• HR Tasks
• Streamline operations
• Manage finances

SOLUTION

How did you find Remote CoWorker?

Online Search

Why did you select Remote CoWorker over others?

High ratings

How many teammates from Remote CoWorker were assigned to this project?

1 Employee

Describe the scope of work in detail. Please include a summary of key deliverables.

Responsibilities
Clinic Operations & Data-Driven Management:

• Leverage data analysis skills to manage and pull data weekly and monthly, identifying trends and tracking progress toward growth goals. 
• Employ strategic thinking to optimize workflow efficiency and streamline daily operations of the medical office.

Financial Management & Strategic Analysis:

• Assume responsibility for the financial health of the practice. 
• Maintain accurate patient billing records, manage accounts receivable, and generate comprehensive reports to support financial analysis and strategic decision-making. 
• Utilize financial acumen to drive profitability and ensure the long-term sustainability of the practice.

Human Resources & Team Support: 

• You will play a vital role in supporting human resources efforts, assisting with recruiting and onboarding new hires, handling administrative tasks, and developing a compliant filing system. Your efforts will ensure a smooth transition for new team members and contribute to a positive work environment.

Quality Improvement & Change Management:

• As an Operations Manager, you will champion continuous improvement. Your role will involve developing and implementing procedures to optimize workflow efficiency and identify areas for improvement for our team. You will also lead the design and implementation of change initiatives to streamline operations and enhance patient care, driving the practice toward excellence.

Leadership & Regional Team Development:

• Foster a collaborative and results-oriented environment by providing leadership and coaching to regional practice administrators. 
• Facilitate regular communication across clinic leadership and cultivate a culture of teamwork to prepare for continued growth and success.

Strategic Initiatives & Performance Measurement: 

• Employ strategic thinking to identify opportunities for improvement in operations and financial outcomes. 
• Develop and drive change initiatives to completion, ensuring alignment with key goals and performance measures that advance our organizational strategy and business plan.

RESULTS & FEEDBACK

What were the measurable outcomes from the project that demonstrate progress or success?

Remote coworker provided an amazing asset to my team who has helped streamline numerous of areas in our company. 

Describe their project management. Did they deliver items on time? How did they respond to your needs?

Specifically, Leoniza is extremely efficient and completes all tasks promptly. 

What was your primary form of communication with Remote CoWorker?

• Virtual Meeting
• Email or Messaging App

What did you find most impressive or unique about this company?

I appreciate Remote CoWorker's ability to provide quality staff. I am beyond grateful to work with them.

Are there any areas for improvement or something Remote CoWorker could have done differently?

n/a

BACKGROUND

Introduce your business and what you do there.

I’m the COO of a law firm.

OPPORTUNITY / CHALLENGE

What challenge were you trying to address with Remote CoWorker?

We needed additional staff support.

SOLUTION

What was the scope of their involvement?

Remote CoWorker has filled one position in our office. They’ve found somebody to perform the same administrative tasks as our team. They answer emails, send letters, and help us prepare files for payment.

What is the team composition?

We only work with one teammate.

How did you come to work with Remote CoWorker?

We first came across them through a general Google search. We chose them because they had people readily available, including the person we hired. He had previous experience working in the same role for a local competitor.

What is the status of this engagement?

We’ve been working with them since November 2023.

RESULTS & FEEDBACK

What evidence can you share that demonstrates the impact of the engagement?

We have another two teammates doing the same role. We track how many tasks they complete at the end of the month, and Remote CoWorker’s employee is in line with the other two. He performs at the same level.

How did Remote CoWorker perform from a project management standpoint?

They hit the target timeline. We have internal tools and a CRM system to manage the project. Additionally, we use emails and Microsoft Teams to communicate daily.

What did you find most impressive about them?

We’re happy with our employee; he’s been working nicely for us.

Are there any areas they could improve?

No, I can’t think of anything.

Do you have any advice for potential customers?

Keep an open mind and review the candidates. We were surprised to find that our candidate had worked for a local law firm. We weren’t expecting to see that close of a connection, but it was a pleasant surprise.

BACKGROUND

Introduce your business and what you do there.

I’m the head of customer service at an educational provider.

OPPORTUNITY / CHALLENGE

What challenge were you trying to address with Remote CoWorker?

We were looking for scalable support during busy times.

SOLUTION

What was the scope of their involvement?

Remote CoWorker provides us with BPO and call center services support. We've onboarded a number of different teammates from their side, some of who focus on data analytics and manipulation. Others provide us with end user support.

To onboard these resources, Remote CoWorker has handled most of the recruiting process themselves. For every role, they've done prescreening and some trial tasks. Then, they've delivered a pool of candidates who have passed the trial tasks, and we've chosen the most appropriate ones for the project.

What is the team composition?

We've worked with 12 resources from Remote CoWorker, including data analytics engineers and customer service agents.

How did you come to work with Remote CoWorker?

We found them via an online search.

How much have you invested with them?

We spent between $10,000–$25,000 with them.

What is the status of this engagement?

We began working with them in October 2023, and we’re still working together.

RESULTS & FEEDBACK

What evidence can you share that demonstrates the impact of the engagement?

Remote CoWorker has been extremely easy to work with, as their process is quick and flexible. We've measure success for them the same way we measure it with everyone: by looking at the quality of their work, the user feedback, and the KPIs. Their resources have been very good.

How did Remote CoWorker perform from a project management standpoint?

Remote CoWorker delivers items on time and responds well to feedback, both individually and as a company. We communicate via email, phone, and Zoom.
Are there any employees from the service provider's team that you would like to give a shout-out to in this review?
I would like to give a shout-out to Kirby (Chief Staffing Officer), who has been our liaison on this project. He has been excellent to work with.

What did you find most impressive about them?

Remote CoWorker's flexibility is impressive. They've been extremely quick and responsive, and they also have flexible contract terms, which have been very useful. Moreover, they've delivered good candidates very quickly.

Are there any areas they could improve?

It would be great if Remote CoWorker had more clearly highlighted areas of responsibility between their company and ours, especially for staff management.

Do you have any advice for future clients of theirs?

I don't have any particular advice.

BACKGROUND

Please describe your company and position.

I am the Director of an education company

Describe what your company does in a single sentence.

We sell e-learning solutions and revision guides to postgraduate law students.

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire Remote CoWorker to accomplish?

• Hiring staff for general support.

SOLUTION

How did you find Remote CoWorker?

Online Search

Why did you select Remote CoWorker over others?

Good value for cost

How many teammates from Remote CoWorker were assigned to this project?

1 Employee

Describe the scope of work in detail. Please include a summary of key deliverables.

Staff were hired to assist with the creation of audiobooks from existing revision guides using text to speech AI.

RESULTS & FEEDBACK

What were the measurable outcomes from the project that demonstrate progress or success?

The company onboarded staff extremely quickly and efficiently, and the staff member was ready to start as soon as possible. The staff member has been flexible, enthusiastic and hard working.

Describe their project management. Did they deliver items on time? How did they respond to your needs?

Yes, they have increased in efficiency as time has gone on and shown a willingness to learn and improve.

What was your primary form of communication with Remote CoWorker?

• Virtual Meeting
• Email or Messaging App

What did you find most impressive or unique about this company?

Onboarding was extremely efficient. The administration team is extremely responsive and very quick to assist with problems. The company removes any inertia associated with hiring a virtual assitant.

Are there any areas for improvement or something Remote CoWorker could have done differently?

It would be useful to have a written summary of the VA's background, even if this is very short, as a prelude to interviewing them. It is difficult to conduct an interview when you have little to no information of their background, or why Remote CoWorker has put those assistants forward, in particular, as being suited to your project.

BACKGROUND

Please describe your company and position.

I am an executive at TG Enterprise LLC

Describe what your company does in a single sentence.

At TG Enterprise we specialize in both residential and commercial interior tear outs. We offer services to cover any waste removal, construction debris cleanup, and excess trash hauling. Our years of hands-on experience make us capable of executing our projects with safety and efficiency at the forefront. 

We are committed to providing superior quality and unparalleled customer service in all aspects of our business. We have a team of trained professionals who are equipped with the necessary tools and equipment to efficiently handle any kind of waste removal, including debris, furniture, appliances, and construction materials. 

We offer flexible scheduling options and affordable pricing to ensure our clients receive the best possible service. Whether you need a one-time cleanup or ongoing junk removal services, we are here to help you maintain a clean and safe environment.

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire Remote CoWorker to accomplish?

• Expand our companies business by reaching out to potential clients in order to receive more contracts.

SOLUTION

How did you find Remote CoWorker?

Online Search

Why did you select Remote CoWorker over others?

• High ratings
• Pricing fit our budget
• Good value for cost

How many teammates from Remote CoWorker were assigned to this project?

1 Employee

Describe the scope of work in detail. Please include a summary of key deliverables.

• Create a spreadsheet to keep track of leads and clients 
• Email potential clients, include company services and capabilities statement 
• Follow up with clients by secondary email and phone call

RESULTS & FEEDBACK

What were the measurable outcomes from the project that demonstrate progress or success?

Number of clients that have responded to emails and phone calls

Describe their project management. Did they deliver items on time? How did they respond to your needs?

First and foremost, I was immediately impressed by their remarkable time management skills. Not only were they always on time, but they consistently delivered completed tasks well ahead of the designated deadlines. This level of promptness instilled a sense of confidence in their abilities and reassured me that my projects were in the best possible hands.

What was your primary form of communication with Remote CoWorker?

• Virtual Meeting
• Email or Messaging App

What did you find most impressive or unique about this company?

What was most impressive to me was their wide range of professionals that are available to assist you.

Are there any areas for improvement or something Remote CoWorker could have done differently?

N/A

BACKGROUND

Please describe your company and position.

I am the President of Premier Producers Group, LLC

Describe what your company does in a single sentence.

We sell life insurance and life insurance leads over the phone.

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire Remote CoWorker to accomplish?

• Remove tedious tasks from managers
• Help streamline processes
• Dependable assistant to have a second set of eyes on our business ops

SOLUTION

How did you find Remote CoWorker?

Online Search

Why did you select Remote CoWorker over others?

Good value for cost

How many teammates from Remote CoWorker were assigned to this project?

1 Employee

Describe the scope of work in detail. Please include a summary of key deliverables.

Assist in managing our Vicidial phone system, KPI reporting, QC telemarketing calls,spreadsheet managing, and anything else that comes up.

RESULTS & FEEDBACK

What were the measurable outcomes from the project that demonstrate progress or success?

Measurable outcomes are difficult for our project because one of our main goals was to take our manager's focus reporting and build a better culture where we are free to connect with our staff. The amount of time that has been freed up by adding our VA has been a huge win for our company.

Describe their project management. Did they deliver items on time? How did they respond to your needs?

We were offered candidates to interview the same day we requested which was a surprise to me. As far as ongoing support from our project manager, they have been responsive when we have reached out but honestly we have been please with our VA and have not needed our project manager.

What was your primary form of communication with Remote CoWorker?

• Virtual Meeting
• Email or Messaging App

What did you find most impressive or unique about this company?

Easy to work with and they provided us with a good VA.

Are there any areas for improvement or something Remote CoWorker could have done differently?

None at this time.

BACKGROUND

Please describe your company and your position there.

I am an executive of two businesses that focus on personal and business financial freedom through prior education and accounting services.

OPPORTUNITY / CHALLENGE

For what projects/services did your company hire Remote CoWorker?

We needed many positions covered. Mostly to rebuild and manage our websites and social media sites

SOLUTION

How did you select this vendor and what were the deciding factors?

I have used many VA services before. Most services lacked the quality of candidates and communication. Remote co-worker was quick to find qualified candidates within a day of my support request. Also, the onboarding procedure as fast with work being able to start same day as interviews.

Describe the project in detail and walk through the stages of the project.

The VA's were tasked to create new social accounts, build a new website for Woman Up LLC, and update our other two websites. After completion of the website, the staff was tasked to rewrite content for each business for an entire quarter and schedule it. Phase Three is to promote the websites through our social media platform thus bring new followers and engagement. The Last Phase is to Launch the services provided by the company.

How many resources from the vendor's team worked with you, and what were their positions?

We worked with 3 team members, including, a social media manager, a website developer, and a client management coordinator/ Admin Assistant.

RESULTS & FEEDBACK

Can you share any outcomes from the project that demonstrate progress or success?

I have had the team for a week in a half and we are almost ready to launch.

How effective was the workflow between your team and theirs?

The feedback from the team and management was exceptional. We communicated through phone and email. But most communication with the team was through slack including our daily project huddles.

What did you find most impressive or unique about this company?

There was two main challenges I faced, however the team quickly helped me solved them. I had an issue with our product's layout, but the team was able to provide a solution and get our project back on track. Their technical skill level and communication are excellent. We felt comfortable in asking for help whenever we needed it, knowing that the team would be there to support us every step of the way.

Are there any areas for improvement or something they could have done differently?

Things could always be done faster, however I appreciate their accuracy over speed.

BACKGROUND

Introduce your business and what you do there.

I’m a manager at a metal manufacturing company.

OPPORTUNITY / CHALLENGE

What challenge were you trying to address with Remote CoWorker?

We needed help with a short-term project.

SOLUTION

What was the scope of their involvement?

Remote CoWorker provides us with bookkeeping services; they handle payment reconciliation. They use Microsoft Excel to execute the work.

What is the team composition?

We work with one person from their side.

How did you come to work with Remote CoWorker?

We found them through a Google search.

How much have you invested with them?

We've spent about $1,300 so far.

What is the status of this engagement?

We started working with Remote CoWorker in January 2023, and our engagement is ongoing.

RESULTS & FEEDBACK

What evidence can you share that demonstrates the impact of the engagement?

With Remote CoWorker’s help, we’ve saved about 20 hours a week on the amount of time spent on each task we’ve assigned to them. Overall, they’ve been meeting our expectations.

How did Remote CoWorker perform from a project management standpoint?

They work in a very organized manner. They use HubSpot and Hubstaff for project management. For communication, we interact via email and Zoom.

What did you find most impressive about them?

Remote CoWorker’s biggest strength is their staffing ability.

Are there any areas they could improve?

They can improve their payment plan with creditors.

Do you have any advice for future clients of theirs?

My advice is to have all your requirements in order before you start working with Remote CoWorker.

BACKGROUND

Introduce your business and what you do there.

I’m the owner of a massage therapy company, and I’ve been a massage therapist for many years. Our vision for our therapists and clients is about empowerment and how we can make them feel more and more equipped.

OPPORTUNITY / CHALLENGE

What challenge were you trying to address with Remote CoWorker?

My company has grown to a point where I need more and more support. In the last six months, we’ve needed virtual assistants. We hired a company to assist us Monday through Friday, but they don’t offer weekend support, and since we’re open seven days a week, we needed another provider for the weekend.

SOLUTION

What was the scope of their involvement?

Remote CoWorker provides a virtual assistant for us who works on the weekends. First, we told them our needs, and they found three recruits who could be a good fit for us to choose one. We created templates and models with our other virtual assistant provider as a support system for our clients and therapists. We’ve taken that model and put it in place for Remote CoWorker.

They provide access to the virtual assistant, who must have their own resources. To onboard them, we connected with the assistant to ensure she had the supplies and support she needed and got everything systematized and running. 

They offer weekend support as our second line of defense for phone calls. We have a call center that answers our phones, and when people ask questions requiring more nuance or longer answers, the call center forwards those calls to Remote CoWorker; our virtual assistant can answer most of those questions. She’ll also call or text people back to provide the answers they need. 

If a client is running late for an appointment, she communicates that to the therapist and ensures everyone is up to speed. Regarding our software, she can use ours to communicate with clients and therapists. She also books appointments, and if a therapist has an emergency and needs to take off, she manages their schedule. 

What is the team composition?

I primarily work with one virtual assistant from Remote CoWorker. Once a month, we’re in touch with her superiors to reenlist and make sure she gets paid. 

How did you come to work with Remote CoWorker?

I found them online. We researched 10 companies, and Remote CoWorker kept coming up, making it to my top three list. I contacted those three companies and asked them for some conversation demos. From there, we chose Remote CoWorker because they seemed the best fit, and we had a two-week trial period.

How much have you invested with them?

We’ve spent over $1,000. 

What is the status of this engagement?

We started working together around October 2022, and the engagement is ongoing.

RESULTS & FEEDBACK

What evidence can you share that demonstrates the impact of the engagement? 

Remote CoWorker’s resource is aligned with our needs, and thanks to them, we now have support seven days a week, which is amazing. In the first couple of weeks, she sent texts that weren’t phrased correctly, so we had a check and balance, and she learned on the spot. Although it took her a bit to get comfortable, she’s now very good. 

How did Remote CoWorker perform from a project management standpoint?

Their project management is good, and the team is great at following up and getting back to me. They have good tools to communicate and are consistent. We use Zoom and email. 

What did you find most impressive about them?

Remote CoWorker’s biggest strength is that they offer really good candidates from around the globe. The other two companies I was interested in dropped the ball in terms of helping me set up, while Remote CoWorker has met their commitments. 

Are there any areas they could improve?

They could improve in terms of fluidity and ensure their employee gets paid. We’re on a monthly payment schedule, and they’ve sent us emails to remind us of the payment the day before it’s due. The larger the company, the harder it is to get money where it needs to go; we have to jump through many hops to ensure everything is where it needs to be. Therefore, Remote CoWorker should have better communication on the frontend regarding the monthly payment. 

Do you have any advice for potential customers?

If the candidates they give you aren’t what you’re looking for, don’t hesitate to go back and ask them to find someone else.

BACKGROUND

Please describe your company and your position there.

PayrollHR Hawaii, LLC - Professional Employer Organization (PEO), Owner

OPPORTUNITY / CHALLENGE

For what projects/services did your company hire Remote CoWorker, and what were your goals?

Virtual assistant type of work: data entry, updating spreadsheets, client communications, correspondence

SOLUTION

How did you select this firm and what were the deciding factors?

Flexibility, ability to interview candidates, no sign-on fee, professionalism and responsiveness.

Describe the engagement and overall scope of work in detail, including the stages of the partnership and any software or documents used.

We needed a virtual assistant to do admin type of work. First, I corresponded with Hazel about my company's needs. She sent me resumes of three possible candidates. I asked her if I could interview the candidates. I was able to interviewed two of the three candidates. The third had already gotten a job, so she did not attend the interview. We spent approximately 20 minutes with each candidate via Zoom. We selected Charmi and we have been very happy with our selection.

Describe their billing or cost structure.

Billed for part-time services for the entire month upfront

How many resources from the firm's team worked with you, and what were their positions?

One person, Charmi. She served as a virtual assistant.

RESULTS & FEEDBACK

Can you share any measurable outcomes of the engagement or general feedback about the services?

Charmi has been very responsive and professional. She has been very eager to service us and very patient. The quality of her work has been very good as well.

Describe their project management style, including communication tools and timeliness.

We used email to communicate with Hazel in the very beginning. She was very prompt. We then used Zoom to meet Hazel and candidates virtually. I have been using Asana and email to manage the work projects with Charmi, our VA.

What did you find most impressive or unique about this company?

I was impressed with their pricing, no sign-on fee service, responsiveness, and professionalism.

Are there any areas for improvement or something they could have done differently?

I can't think of anything.