Polcode

BACKGROUND

Introduce your business and what you do there.

I'm the CEO of R U Coding Me, a company that develops data, AI, and automation services to help companies scale further with their current headcount.

OPPORTUNITY / CHALLENGE

What challenge were you trying to address with Polcode?

We needed to develop a cold lead generation system for a large client.

SOLUTION

What was the scope of work done?

We brought Ula (Senior Software Engineer) and Joanna (Senior Project Manager) from Polcode onboard to help us develop a cold lead generation system for a large client. The existing automation prototype was validated, but we needed to migrate it onto an AWS ecosystem for reduced operating costs, predictable development lifecycle maintenance, and better compliance management.

Ula and Joanna managed everything from the client Kanban to the CI/CD pipeline. They developed multiple Docker containers to run as scheduled ECS tasks that integrated flawlessly with the client systems. They also managed the debugging lifecycle and staging environments to not put the company at risk. The client posed multiple feature requests, and they handled them with grace and efficiency. Truthfully, I could've passed client meetings over to them, and they would've fully managed the entirety of this project!

The main deliverable was a lead generation ecosystem that integrated with third-party data providers, their enterprise CRM, and a lead nurturing program that drafted responses based on internal procedures for later-stage sales.

What is the team composition?

We worked with two teammates from Polcode.

How did you come to work with Polcode?

I found them through a posting I put up on a job board for a development contract we had. I was initially looking for a solo developer, but Polcode quickly changed my outlook in a positive way.

What is the status of this engagement?

We worked with them from February–June 2025.

RESULTS & FEEDBACK

What evidence can you share that demonstrates the impact of the engagement?

We generated nine figures of quarterly lead opportunities with a 20% reply rate and 18% positive response. There were zero runtime or data errors after the initial week of deployment. The operating cost in the long run will be 25% of the original cost to do their current volume of lead generation.

These metrics were tracked using analytic suites built into the CRM and lead nurturing software. Revenue projections were calculated by the average revenue per project for the client multiplied by the total quantity of projects with a positive response from the lead generation

Generating these results for our client allowed us to double down on marketing and sales initiatives. Having access to raw, capable, and trustworthy talent is very difficult to find. Not having consistent availability makes it very difficult to run continuous marketing campaigns and sales initiatives to bring in more projects. However, Polcode enabled us to have the confidence to invest heavily in client acquisition.

How did Polcode perform from a project management standpoint?

Delivery times were impeccable, with very few delays. Each delay was well justified by the technical complexity of the ask. Fulfilling these delays added very minimal delays that were subsequently offset by early deliveries for the next sprint.

What did you find most impressive about them?

The level and quality of communication were my favorite aspects of this engagement.

Are there any areas they could improve?

I generally like to leave constructive feedback to continuously improve, but I have a hard time thinking about how Polcode could've improved for this project.

BACKGROUND

Please describe your company and position.

 I am the Owner of an it services company 

Describe what your company does in a single sentence.

Services arround websites and onlinestores.

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire Polcode to accomplish?

• Experienced developer
• Extend workforce

SOLUTION

How did you find Polcode?

Online Search

Why did you select Polcode over others?

High ratings

How many teammates from Polcode were assigned to this project?

2-5 Employees

Describe the scope of work in detail. Please include a summary of key deliverables.

Development in area of online stores

RESULTS & FEEDBACK

What were the measurable outcomes from the project that demonstrate progress or success?

Quality, Communication and timeframe.

Describe their project management. Did they deliver items on time? How did they respond to your needs?

Everything has been fine

What was your primary form of communication with Polcode?

Virtual Meeting

What did you find most impressive or unique about this company?

Developer

Are there any areas for improvement or something Polcode could have done differently?

Was allready discussed with them

BACKGROUND

Please describe your company and position.

I am the CTO of Innovibe

Describe what your company does in a single sentence.

A digital system based on the principles of homeopathy.

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire Polcode to accomplish?

• Software Development
• CRM Integration

SOLUTION

How did you find Polcode?

Referral

Why did you select Polcode over others?

• Great culture fit
• Company values aligned

How many teammates from Polcode were assigned to this project?

2-5 Employees

Describe the scope of work in detail. Please include a summary of key deliverables.

A software system that combines an app and a web interface, the project is confidential, so details can't be overly disclosed.
Polcode provides app development services and also integrates with a CRM system.

RESULTS & FEEDBACK

What were the measurable outcomes from the project that demonstrate progress or success?

The team is very professional and committed. They communicate very well with people, and their abilities and services are of high quality.

Describe their project management. Did they deliver items on time? How did they respond to your needs?

The work pace is satisfying, things are taken care of on time. Sometimes things can change, they know how to raise a flag early on. There is complete transparency regarding the work process and performance.

What was your primary form of communication with Polcode?

• Virtual Meeting
• Email or Messaging App

What did you find most impressive or unique about this company?

In addition to their professionalism, I really love their attention to detail, ability to differentiate between main and trivial issues, excellent communication, transparency, outspoken thinking, proactive approach.

Are there any areas for improvement or something Polcode could have done differently?

.

BACKGROUND

Please describe your company and position.

I am the CTO of an industrial equipment company. 

Describe what your company does in a single sentence.

We are a specialist in access, safety, and working at height, as well as lifting, handling, and heating equipment for professionals, individuals, industries, artisans, and public administrations alike.

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire Polcode to accomplish?

• Develop a custom e-commerce solution based on Magento

SOLUTION

How did you find Polcode?

• Online Search
• Clutch Site

Why did you select Polcode over others?

• High ratings
• Pricing fit our budget
• Great culture fit
• Flexibility

How many teammates from Polcode were assigned to this project?

2-5 Employees

Describe the scope of work in detail. Please include a summary of key deliverables.

The work entails the development of 15 e-commerce sites (served with the same Magento backend), accross 5 countries and 3 languages. It includes a completely custom solution, especially for the catalog part of Magento - and a synchronization with a PIM (Onebase), and ERP (Sage) and other proprietary systems.

RESULTS & FEEDBACK

What were the measurable outcomes from the project that demonstrate progress or success?

User experience is improved, meaning more conversions. 
Catalog maintenance is improved, meaning staff spends less time managing the product catalog.

Describe their project management. Did they deliver items on time? How did they respond to your needs?

The complexity of the project has been grossly under-estimated early on. But once the project  foundations were in place - key objectives are usually on-schedule.

What was your primary form of communication with Polcode?

• Virtual Meeting
• Email or Messaging App

What did you find most impressive or unique about this company?

The flexibility shown by the team at Polcode is outstanding. Polcode will scale the team up or down quickly based on requirements. They will adjust to your internal project management tools, communication means, and basically feel like an extension of the team.

Are there any areas for improvement or something Polcode could have done differently?

Not right now.

BACKGROUND

Please describe your company and position.

I am the CEO and Founder of GolfMore

Describe what your company does in a single sentence.

GolfMore digitizes golf clubs via payment and self-service solutions.

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire Polcode to accomplish?

Maintain and develop new features in our PHP solution

SOLUTION

How did you find Polcode?

Online Search

Why did you select Polcode over others?

High ratings

How many teammates from Polcode were assigned to this project?

1 Employee

Describe the scope of work in detail. Please include a summary of key deliverables.

Polcode took over a PHP project from another development house back in 2013 and, to this day, maintains and develops the new features.

RESULTS & FEEDBACK

What were the measurable outcomes from the project that demonstrate progress or success?

Our system is in operation without significant problems, and new features are understood and developed quickly.

Describe their project management. Did they deliver items on time? How did they respond to your needs?

N/A

What was your primary form of communication with Polcode?

Email or Messaging App

What did you find most impressive or unique about this company?

We had a good developer.

Are there any areas for improvement or something Polcode could have done differently?

No

BACKGROUND

Please describe your company and position.

I am the Product owner of BVB Media

Describe what your company does in a single sentence.

FTLShop develops the most innovative e-commerce platform for web shops. That's not just our claim, that's what our customers say.

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire Polcode to accomplish?

• Supply a full time Symfony developer

SOLUTION

How did you find Polcode?

Online Search

Why did you select Polcode over others?

• Pricing fit our budget
• Good value for cost
• Company values aligned

How many teammates from Polcode were assigned to this project?

1 Employee

Describe the scope of work in detail. Please include a summary of key deliverables.

The developer we hired from Polcode was requested to supply feedback on the provided wire frames. When we processed the feedback, the developer could work creating the product in Symfony.

RESULTS & FEEDBACK

What were the measurable outcomes from the project that demonstrate progress or success?

The MVP of the application was launched without bugs. And is running stable for several months.

Describe their project management. Did they deliver items on time? How did they respond to your needs?

Communication was open, honest and quick. With a attitude to solve problems quickly

What was your primary form of communication with Polcode?

Virtual Meeting

What did you find most impressive or unique about this company?

Their flexibility was impressive. To understand the client and their needs.

Are there any areas for improvement or something Polcode could have done differently?

No :)

BACKGROUND

Please describe your company and position.

I am the Web development of Verve Partners

Describe what your company does in a single sentence.

We dig deep and embrace diversity to grow vibrant careers, cultures and communities.

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire Polcode to accomplish?

• Web development

SOLUTION

How did you find Polcode?

Referral

Why did you select Polcode over others?

Pricing fit our budget

How many teammates from Polcode were assigned to this project?

2-5 Employees

Describe the scope of work in detail. Please include a summary of key deliverables.

Recruitment Consultant for | IT/Marketing at Verve Partners Pty.

RESULTS & FEEDBACK

What were the measurable outcomes from the project that demonstrate progress or success?

We did perfect and successful project to maintain long term goal

Describe their project management. Did they deliver items on time? How did they respond to your needs?

thanks for providing me good and quick respond to my message, I am very interested in working with you again thanks for the web developer I have a great time in working with you on this project I get the best fast delivery, Nice working with you thanks

What was your primary form of communication with Polcode?

In-Person Meeting

What did you find most impressive or unique about this company?

This is the best and most popular company that provided me with long-term goals for my business.

Are there any areas for improvement or something Polcode could have done differently?

This is the right platform to get the best trusted sellers

BACKGROUND

Please describe your company and position.

I am the Product manager of Abel Sensors

Describe what your company does in a single sentence.

Smart Sensor solutions for IoT and parking

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire Polcode to accomplish?

• Team augmentation

SOLUTION

How did you find Polcode?

• Clutch Site

Why did you select Polcode over others?

• High ratings
• Pricing fit our budget
• Good communication

How many teammates from Polcode were assigned to this project?

1 Employee

Describe the scope of work in detail. Please include a summary of key deliverables.

Team augmentation for our internal cloud development team, working on our core web applications

RESULTS & FEEDBACK

What were the measurable outcomes from the project that demonstrate progress or success?

Valuable contribution and good collaboration with the internal team. Adding expert insights into the project.

Describe their project management. Did they deliver items on time? How did they respond to your needs?

Good communication and follow-ups on all areas.

What was your primary form of communication with Polcode?

• Virtual Meeting

What did you find most impressive or unique about this company?

Polcode was very committed to finding the right match to augment our development team.

Are there any areas for improvement or something Polcode could have done differently?

Initial proposed developer proved not to be a very good match, but this was handled by Polcode very well and there's a solid collaboration now for over a year.

BACKGROUND

Please describe your company and your position there.

jobRely is a LinkedIn automation platform for outbound recruitment. I am a co-founder and COO.

OPPORTUNITY / CHALLENGE

For what projects/services did your company hire Polcode, and what were your goals?

We have been building a MVP for LinkedIn automation. It is a huge technical challenge, because LinkedIn doesn't provide any public APIs for integration.

SOLUTION

How did you select this vendor and what were the deciding factors?

We found Polcode on Upwork and tested it with a few small tasks.

Describe the scope of work in detail, including the project steps, key deliverables, and technologies used.

Our back-end was built using PHP (Symfony) and Golang.

How many people from the vendor's team worked with you, and what were their positions?

We had one full-time senior back-end developer from Polcode.

RESULTS & FEEDBACK

Can you share any measurable outcomes of the project or general feedback about the deliverables?

We launched our product live as planned.

Describe their project management style, including communication tools and timeliness.

We had daily stand-ups and project slack. We also did grooming sessions, planning and retrospectives. Polcode was excellent everywhere.

What did you find most impressive or unique about this company?

They had great communication and excellent technical skills that made this cooperation almost pleasurable.

Are there any areas for improvement or something they could have done differently?

They were a bit inflexible with pricing and didn't provide discounts when going from small Upwork projects to full-time engagement.

BACKGROUND

Please describe your company and your position there.

We are an international company specializing in partnering with publishers to provide complete, end-to-end composition, content management and development of digital and traditional projects that address today's increasingly sophisticated demands. I lead one of our departments, also serving as product-owner for one of our key industry solutions.

OPPORTUNITY / CHALLENGE

For what projects/services did your company hire Polcode?

To augment our development team in working on ongoing maintenance and enhancements of our system.

What were your goals for this project?

The solutions needs to meet the evolving needs of our customer base while also continuing to keep a high-quality function and service on a day-to-day basis.

The code design needs to be agile and able to shift with industry demands and increasingly efficient workflow needs.

SOLUTION

How did you select this vendor?

Industry recommendations and reviews.

Describe the project and the services they provided in detail.

They designed portions of , developed and helped to maintain the system. They also played a very active role in sprint planning, and new enhancement whiteboarding.

What was the team composition?

The project team had 4-6 developers and one lead serving as a scrum master.

RESULTS & FEEDBACK

Can you share any information that demonstrates the impact that this project has had on your business?

The platform is a key component of our business offering and is used by our internal teams on a daily basis.

How was project management arranged and how effective was it?

Project management was impressive, as was the team's buy-in to our technology.

What did you find most impressive about this company?

The response if a need or complaint was sent to their team was excellent. Also, each dev we worked with seems to have an impressive amount of knowledge and understanding of our overall system.

Are there any areas for improvement?

There is very little room for improvement. My only wish is that there were more resources available to work in US hours to cut down on communication lag time.