Out of the Box Systems LTD

BACKGROUND

Please describe your company and position.

 I am the VPoE of an information technology company 

Describe what your company does in a single sentence.

We provide an AI-powered bookkeeping automation platform designed to eliminate manual data entry for accountants, bookkeepers, and small businesses

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire Out of the Box Systems LTD to accomplish?

• We hired a Full-Stack developer to expand our platform's integration capabilities (adding AR invoices and Direct Expenses), localize the product for the US market via QuickBooks Online, and resolve critical technical debt to improve system stability and performance.

SOLUTION

How did you find Out of the Box Systems LTD?

Upwork

Why did you select Out of the Box Systems LTD over others?

• Great culture fit
• Company values aligned

How many teammates from Out of the Box Systems LTD were assigned to this project?

2-5 Employees

Describe the scope of work in detail. Please include a summary of key deliverables.

• Account Receivable invoice integration: Enabled users to publish, import, and auto-import AR invoices. Added support for specifying line items, discounts, and deposits within the system. 
• Direct expense integration: Enabled users to publish and import direct expenses with Xero and QuickBooks accounting softwares, with support for taxes, accounts, and amounts.
• Billing support: Added usage limits to integration surfaces, allowing the system to prevent abuse of Google Drive and SharePoint integrations.
• Integration reliability: Resolved QuickBooks and Xero integration issues. Reduced churn by redesigning publishing and importing indicators so users could better track invoice status in slower edge-case workflows.
• Multi-type improvements: Improved support for switching extraction types in our platform, allowing users to either automatically delete extractions in accounting software or manage deletion manually.
• Database reliability: Reduced the risk of concurrent database errors, improving system stability and user experience.
• QuickBooks US integration: Expanded support of QuickBooks Online accounting software to support US based users, allowing seamless publishing and importing of AP bills and Direct Expenses between our platform and QuickBooks.
• Organization deletion: Improved internal systems by adding automated client organization deletion with configurable data retention periods, reducing system strain on the system.

The project successfully transformed our platform into a more robust, global-ready platform by bridging the gap between AI document extraction and final accounting records. By tripling the supported extraction types and expanding into the US market, the team eliminated critical technical bottlenecks and significantly reduced manual bookkeeping overhead for accounting firms worldwide.

RESULTS & FEEDBACK

What were the measurable outcomes from the project that demonstrate progress or success?

• Decreased the number of read restart errors by 25 times, significantly improving overall system stability.
• Successfully resolved 107 distinct bug tickets over the span of the project, ensuring a smoother and more reliable user experience.
• Tripled the number of supported integratable extraction types, enabling customers to process AR invoices and direct expenses while improving the quality of AP bills.
• Expanded the potential QuickBooks integration user base by implementing full support for QuickBooks US.

Describe their project management. Did they deliver items on time? How did they respond to your needs?

Their project management was excellent. They followed an agile approach, delivered all features on time, and were highly responsive to urgent bug fixes or changes in integration requirements.

What was your primary form of communication with Out of the Box Systems LTD?

• Virtual Meeting
• Email or Messaging App

What did you find most impressive or unique about this company?

What impresses me most is their ability to handle a very complex, high-performance tech stack while maintaining a focus on the end-user experience. They didn't just write code; they improved the reliability of our entire data pipeline.

Are there any areas for improvement or something Out of the Box Systems LTD could have done differently?

No significant areas for improvement; they integrated perfectly with our internal team.

BACKGROUND

Please describe your company and position.

I am the Founder and CEO of Landsby

Describe what your company does in a single sentence.

We are a multi-brand Canadian travel advisory group with a 60-year history, specializing in custom-curated travel experiences and tours.

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire Out of the Box Systems LTD to accomplish?

• We hired a team to transform a manual, spreadsheet-based workflow into a centralized digital platform. We needed to reduce the time it took our advisors to create custom itineraries from 3–4 days down to under 2 hours, while centralizing years of travel knowledge into a single source of truth.

SOLUTION

How did you find Out of the Box Systems LTD?

Fiverr

Why did you select Out of the Box Systems LTD over others?

• Great culture fit
• Company values aligned

How many teammates from Out of the Box Systems LTD were assigned to this project?

2-5 Employees

Describe the scope of work in detail. Please include a summary of key deliverables.

Out of the Box Systems transformed our manual, spreadsheet-heavy workflow into a high-performance digital ecosystem. They built a centralized content hub using React Admin that supports multi-language management, bulk operations, and advanced image handling. A key part of the scope was a dynamic architecture that allows our team to create custom travel categories independently, ensuring the platform scales with our business needs. 

The team also developed a sophisticated drag-and-drop Itinerary Builder featuring 15-minute scheduling granularity, real-time cost calculations, and version history. This system is supported by a reusable template library and a professional proposal engine that generates branded PDFs and web pages with interactive route maps. These tools successfully reduced our custom itinerary creation time from four days to under two hours. 

To ensure data integrity, the scope included automated spreadsheet imports and seamless API integrations with Travefy and Google Places. The project was finalized with a secure cloud infrastructure featuring automated CI/CD pipelines and a 250+ test suite. 

Key deliverables included the centralized content and event database, itinerary & day builders, a branded PDF/web proposal generator, automated data migration tools, and a production-ready cloud environment.

RESULTS & FEEDBACK

What were the measurable outcomes from the project that demonstrate progress or success?

The results were transformative: we achieved a 95% reduction in itinerary creation time (from days to under 2 hours). 
We successfully imported over 90% of our legacy data automatically. The system now supports 4 languages (English, German, Italian, Spanish). 
100% Multi-Brand Compatibility: Implemented a dynamic export settings system supporting distinct visual identities (logos, terms&conditions) across 3 travel brands.

Describe their project management. Did they deliver items on time? How did they respond to your needs?

Their project management was highly efficient and professional. They answer immediately and address all our issues as soon as they arise. Whenever we identified crucial items necessary for our company’s functionality, they prioritized those needs and delivered them promptly. They consistently met deadlines, often delivering milestones ahead of schedule. A great example of their responsiveness was when we realized we needed more flexibility.

What was your primary form of communication with Out of the Box Systems LTD?

• Virtual Meeting
• Email or Messaging App

What did you find most impressive or unique about this company?

Their ability to take a very "messy" manual process involving dozens of disconnected spreadsheets and turn it into a clean, professional, and high-performance enterprise tool. The technical quality of the build — specifically using Rust for the backend — ensures the platform is incredibly fast and stable, which truly sets them apart from other developers. Their capacity to translate our complex business logic into a seamless digital experience was remarkable.

Are there any areas for improvement or something Out of the Box Systems LTD could have done differently?

Honestly, the experience has been excellent. They exceeded our expectations in terms of speed and technical execution.

BACKGROUND

Please describe your company and position.

I am the VP of Engineering of a data analytics solutions company 

Describe what your company does in a single sentence.

We specialize in providing data analytics solutions that empower businesses to make informed decisions through enhanced insights from large-scale datasets.

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire Out of the Box Systems LTD to accomplish?

• Custom data transformation and enrichment pipelines that enhance the main ETL pipeline by performing specialized data transformations

SOLUTION

How did you find Out of the Box Systems LTD?

Upwork

Why did you select Out of the Box Systems LTD over others?

• Great culture fit
• Good value for cost
• Company values aligned
• Proactive and Autonomous Development

How many teammates from Out of the Box Systems LTD were assigned to this project?

1 Employee

Describe the scope of work in detail. Please include a summary of key deliverables.

• Developing custom data transformation and enrichment pipelines in Rust to enhance the main ETL pipeline with specialized data retrieval and transformation;
• Improving data quality and scalability;
• Enhancing an existing PySpark-based ETL pipeline;
• Refactoring the codebase for maintainability;
• Creating a robust testing suite.

The project delivered fully functional Rust-based data transformations sub-pipeline that enhanced an existing main PySpark ETL pipeline with important enrichment of specific data used in some stages. Additionally, a refactored codebase was provided for other services responsible for data enhancement, along with comprehensive testing documentation, performance reports, and training materials to support our team in effectively utilizing the new systems.

RESULTS & FEEDBACK

What were the measurable outcomes from the project that demonstrate progress or success?

Here are several measurable outcomes

1) Improved Data Quality:

• Error Reduction: The custom Rust pipelines have reduced bad data output by approximately 20-30%, and allowed filtering out undesired data before reaching the database  
• Data Validation Time: This improved data validation speed by around 30-40%, ensuring cleaner data in a shorter amount of time compared to the previous solutions used.

2) Increased Operational Efficiency

• Time Savings: The custom pipeline reduced manual intervention and troubleshooting by about 20-30%, allowing the team to focus on higher-value tasks.

Describe their project management. Did they deliver items on time? How did they respond to your needs?

Out of the Box Systems demonstrates impressive efficiency and a constant focus on project goals, consistently delivering high-quality software on time. Their proactive approach and autonomy in problem-solving greatly contributed to our project execution and satisfaction.

What was your primary form of communication with Out of the Box Systems LTD?

• Virtual Meeting
• Email or Messaging App

What did you find most impressive or unique about this company?

• Proactive problem-solving
• Clear communication and transparency
• On-Time deliverables 
• Adaptability to changing requirements

Are there any areas for improvement or something Out of the Box Systems LTD could have done differently?

No dislikes

BACKGROUND

Please describe your company and position.

I am the Community Manager of Ukrainian Rust Community

Describe what your company does in a single sentence.

We are promoting the Rust programming language in Ukraine and organizing related projects. One of these is the UA Rust Conference, a community-driven event dedicated to Rust, featuring educational talks, networking opportunities, and resources for developers.

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire Out of the Box Systems LTD to accomplish?

• We hired Frontend and Backend developers to create a website that not only serves as a portal to information and resources but does so in a manner that is accessible and reliable.

SOLUTION

How did you find Out of the Box Systems LTD?

Online Search

Why did you select Out of the Box Systems LTD over others?

• Great culture fit
• Company values aligned

How many teammates from Out of the Box Systems LTD were assigned to this project?

2

Describe the scope of work in detail. Please include a summary of key deliverables.

• UX/UI Development: Designed the user interface to enhance intuitiveness, reduce navigation errors, and improve overall user satisfaction.
• Third-Party API Integration: Integrated external APIs to enable real-time data retrieval and seamless display on the website.
• UI Component Development: Created modular and reusable UI components to support rapid updates and scalable interface improvements.
• SEO Optimization: Improved website visibility through optimization for search engines and integrated tools like Google Search Console and social media platforms.
• Adaptive and Accessible Design: Implemented responsive layouts for different devices and ensured accessibility compliance for users with disabilities.
• Performance Optimization: Enhanced website loading speed and performance to improve user retention and engagement.
• Backend Development: Developed backend services to handle efficient data processing and ensure reliable interaction between the client and server sides.
• Interactive background animation implementation: Developed a smooth, visually engaging interactive animation that reacts in real time to user input, such as cursor movement.

Overall, the scope of work delivered a modern, responsive, and scalable website that not only provided the UARustConference community with valuable resources but also offered an inclusive, high-performance platform for users across devices.

RESULTS & FEEDBACK

What were the measurable outcomes from the project that demonstrate progress or success?

• Increased User Satisfaction: Developed a unique, fully accessible UI/UX from scratch, ensuring usability for all users. User errors decreased by 40%.
• Reliable Frontend and Backend Development:Developed both frontend and backend parts, ensuring reliable interaction between client and server sides. Integrated third-party APIs to streamline data flow and improve operational reliability and scalability. Achieved 100% uptime for frontend-backend interactions.
• Increased Visibility: SEO optimization, including work with Google Search Console and social platforms like Twitter, significantly improved search engine visibility.
• Enhanced Operational Efficiency: Automation of data retrieval processes saved 25% of the client’s time previously spent on manual updates.

Describe their project management. Did they deliver items on time? How did they respond to your needs?

The team maintained clear and consistent communication throughout the project, ensuring that we were aligned on goals, timelines, and expectations. They were highly responsive to our needs and feedback, providing timely solutions to any issues or requests that arose during the development process.

What was your primary form of communication with Out of the Box Systems LTD?

• Virtual Meeting
• Email or Messaging App

What did you find most impressive or unique about this company?

They demonstrated a keen understanding of our needs and were proactive in offering valuable suggestions that enhanced the final product.

Are there any areas for improvement or something Out of the Box Systems LTD could have done differently?

Overall, we are satisfied with the outcome.

BACKGROUND

Please describe your company and position.

I am the Director of AZKR Research

Describe what your company does in a single sentence.

AZKR is dedicated to advancing decentralized governance technology through research in cryptography and blockchain and by creating open-source software solutions.

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire Out of the Box Systems LTD to accomplish?

• We hired Rust developers to create a fully functional, Cosmos-compatible blockchain with Rust-based SDK that allows seamless deployment, secure transaction handling, and compatibility with other blockchains.

SOLUTION

How did you find Out of the Box Systems LTD?

Online Search

Why did you select Out of the Box Systems LTD over others?

• Pricing fit our budget
• Great culture fit
• Company values aligned

How many teammates from Out of the Box Systems LTD were assigned to this project?

2-5 Employees

Describe the scope of work in detail. Please include a summary of key deliverables.

• Blockchain Module Development: Implemented core modules in Rust for token minting, governance, upgrades, and inter-chain communication, enabling a Cosmos-compatible devchain; 
• Transaction Validation & Security: Developed secure transaction handling and signing systems, ensuring Cosmos SDK compliance; 
• CLI Optimization & Architecture Refactoring: Decoupled CLI and SDK, and split client-node architecture to improve usability, reduce resource use, and simplify maintenance;
• Data Storage & Stability Enhancements: Created a secure IAVL Tree with gas metering and caching, integrated Tendermint for error-resilient operation; 
• Frontend Adaptation: Customized a real-time blockchain explorer, enabling data visualization for client demos and conferences.
• Code Coverage. Improved code coverage with integration tests and isolated module testing.

The project delivered a fully operational Cosmos-compatible devchain with essential Rust-based modules, an optimized CLI, secure transaction validation, and a robust data storage solution. Additionally, a real-time frontend explorer was provided for seamless blockchain data visualization.

RESULTS & FEEDBACK

What were the measurable outcomes from the project that demonstrate progress or success?

Here are several measurable outcomes:

• The modules have 100% of the business logic from their Go analogs. They were partly integrated into the test blockchain gaia-rs;
• Implemented an IAVL Tree that operates 20-30% faster than the Golang implementation;
• Reduced the number of errors by 10-20% by parsing data instead of validating;
• During this work, at least 90% of blockchain endpoints were covered.

Describe their project management. Did they deliver items on time? How did they respond to your needs?

Out Of The Box Systems has a great understanding of teamwork and demonstrates excellent adaptability to effectively deal with change. They follow a well-structured schedule and always complete the work on or before the agreed deadline.

What was your primary form of communication with Out of the Box Systems LTD?

• Virtual Meeting
• Email or Messaging App

What did you find most impressive or unique about this company?

Out Of The Box Systems understands what their customers want and is always open to new ideas. Working together has been smooth and truly exceptional. Their clear communication and strong visibility have made a lasting impact. They didn’t just grasp our vision; they took the time to analyze, develop, and execute the whole project seamlessly.

Are there any areas for improvement or something Out of the Box Systems LTD could have done differently?

I don’t think so, we are completely satisfied with their work

BACKGROUND

Please describe your company and position.

I am the Head of Design and Founder of Mithraeum

Describe what your company does in a single sentence.

Web-based blockchain game

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire Out of the Box Systems LTD to accomplish?

• We hired Computer Graphics Developers from Out Of The Box Systems to help us to make a transition of game dynamics from 2D to 3D for a blockchain-based game

SOLUTION

How did you find Out of the Box Systems LTD?

Online Search

Why did you select Out of the Box Systems LTD over others?

• Great culture fit
• Company values aligned

How many teammates from Out of the Box Systems LTD were assigned to this project?

2-5 Employees

Describe the scope of work in detail. Please include a summary of key deliverables.

Creating and adapting scenes for the web
Developed server-side rendering service
Optimization which included: time to load scenes, FPS, size of Assets
Automated Software Testing

RESULTS & FEEDBACK

What were the measurable outcomes from the project that demonstrate progress or success?

Our partnership with Out Of The Box Systems has achieved several measurable outcomes. Key metrics include improved:

Reduced 3D asset loading times up to 45% through optimization techniques.
Increased amount of RAM available for WASM up to 4GB.
Successfully integrated 100% of required 3D models into the game with full functionality, including textures, animations, and interactions.
All 6 scenes were transitioned to 3D and tested, with zero major bugs.

Describe their project management. Did they deliver items on time? How did they respond to your needs?

Out Of The Box Systems are working quickly, efficiently, and transparently. They consistently maintain smooth communication and act independently. High capability of employees under the right management

What was your primary form of communication with Out of the Box Systems LTD?

• Virtual Meeting
• Email or Messaging App

What did you find most impressive or unique about this company?

Capability to scale up the size of the team

Are there any areas for improvement or something Out of the Box Systems LTD could have done differently?

It could be cheaper

BACKGROUND

Introduce your business and what you do there.

I’m the owner and CEO of Tethys Ocean LLC, an IT company that delivers cutting-edge audiovisual experiences to consumers.

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire Out of the Box Systems LTD to accomplish for Tethys Ocean LLC?

We needed help with Python and Rust development, difficult graphical algorithms, and routine logic.

SOLUTION

What was the scope of their involvement?

Out of the Box Systems LTD implemented our internally specified architectures. Their work included algorithmic Fourier mapping, custom parametric transfer functions, and the faithful implementation of highly explicit and exhaustive graphical functionalities of every variety.

What is the status of this engagement?

We worked together from May 2025–February 2026.

RESULTS & FEEDBACK

What evidence can you share that demonstrates the impact of the engagement?

Out of the Box Systems LTD successfully implemented our specified architectures.

How did Out of the Box Systems LTD perform from a project management standpoint?

They delivered on time. We communicated via email and messaging apps.

What did you find most impressive about them?

Out of the Box Systems LTD had strong conceptual mastery and was budget-friendly.

BACKGROUND

Please describe your company and position.

 I am the Founder of a financial services company 

Describe what your company does in a single sentence.

Secure platform that makes it easy to trade cryptocurrency.

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire Out of the Box Systems LTD to accomplish?

We hired Rust developers to build a robust cryptocurrency trading platform that provides users with tools to automate trades, analyze market trends, and interact seamlessly with real-time data and blockchain networks.

SOLUTION

How did you find Out of the Box Systems LTD?

Upwork

Why did you select Out of the Box Systems LTD over others?

• High ratings
• Pricing fit our budget
• Great culture fit
• Good value for cost
• Company values aligned

How many teammates from Out of the Box Systems LTD were assigned to this project?

2-5 Employees

Describe the scope of work in detail. Please include a summary of key deliverables.

• Conditional Orders Queue System. Implemented a queueing system, allowing for semi-automated trading.
• Pairs Charging (Coin-to-Coin Relationships). Extended the API to support coin-to-coin trading pairs using USD as a common denominator, enabling more flexible pairings.
• Depth & Liquidity APIs. Developed APIs to provide insights into order book depth and liquidity, helping users analyze market trends and make informed decisions.
• Front-End Enhancements. Optimized the platform’s layout for mobile and desktop, integrated real-time data charts, and improved the user interface for seamless navigation.
• WebSocket Resource Management & Condition Processing. Implemented efficient WebSocket management to handle high traffic, and created a real-time system for processing and executing orders based on conditions.
• Crypto Wallet Integration. Enabled secure interaction with popular wallets like MetaMask, allowing users to manage funds directly through the platform.
• API Documentation. Provided comprehensive documentation for all APIs and WebSocket endpoints to facilitate integration and future development.

RESULTS & FEEDBACK

What were the measurable outcomes from the project that demonstrate progress or success?

Here are several measurable outcomes:

• Seamlessly managed up to 100,000 WebSocket subscriptions, ensuring robust performance during peak loads.
• Reduced manual trading efforts by enabling modular, conditional trading systems.
• Enhanced data visualization tools, offering users with advanced market analytics.
• Boosted user retention and satisfaction through improved layout and wallet integration.

Describe their project management. Did they deliver items on time? How did they respond to your needs?

The team demonstrated excellent project management skills by delivering features on time, responding quickly to evolving needs, and maintaining clear, consistent communication throughout the project. Their approach ensured smooth development and the successful implementation of the platform's new features and enhancements.

What was your primary form of communication with Out of the Box Systems LTD?

• Virtual Meeting
• Email or Messaging App

What did you find most impressive or unique about this company?

What impresses me most is their ability to balance technical expertise with strong communication skills. They were always quick to respond to feedback and flexible when requirements changed, making collaboration smooth and efficient.

Are there any areas for improvement or something Out of the Box Systems LTD could have done differently?

I am satisfied with our collaboration.

BACKGROUND

Please describe your company and position.

I am the CEO of Сloud Nine IOT

Describe what your company does in a single sentence.

Software development

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire Out of the Box Systems LTD to accomplish?

• mobile app development
• IT Consulting

SOLUTION

How did you find Out of the Box Systems LTD?

Referral

Why did you select Out of the Box Systems LTD over others?

Great culture fit

How many teammates from Out of the Box Systems LTD were assigned to this project?

2-5 Employees

Describe the scope of work in detail. Please include a summary of key deliverables.

• Optimization map fetching logic by transitioning from Swift to Rust, significantly improving performance and data accuracy from robots
• Enhancing testing, developing example modules for easier feature implementation
• Expanding international and timezone support
• Integrating Protobuf and MQTT for better communication
• Handling cross-platform FFI integrations
• Several critical refactorings, like deadlock resolution, file encryption, and enhanced error handling,
• Increased stability and security. 
• WebAssembly (WASM) and JavaScript integration for extending functionality to web platforms, 
• Bluetooth and Wi-Fi pairing were optimized for cross-platform use.

The key deliverables are: By implementing these improvements, we achieved faster performance, enhanced stability, and increased security across the application. This resulted in a more reliable, scalable, and globally adaptable system with seamless cross-platform functionality and better user experience. We strengthened testing frameworks, expanded API integrations, and improved cross-platform functionality, ensuring scalable and adaptable solutions for robotic systems.

RESULTS & FEEDBACK

What were the measurable outcomes from the project that demonstrate progress or success?

Our partnership with Out Of The Box Systems has achieved several measurable outcomes:

• After refactoring and deadlock resolution crash rate decreased by 100%
• The testing time was accelerated by 50% by implementing enhanced testing strategies.
• The codebase has been reduced by 45% as a result of optimization.
• Faster cross-platform development – development time reduced by 50% due to FFI integrations
• After implementing safe concurrency mechanisms in the code, the project completely eliminated data races among threads.

The implementation of safe concurrency mechanisms resulted in a 100% reduction in data races among threads in the project.

Describe their project management. Did they deliver items on time? How did they respond to your needs?

Out Of The Box Systems performs very well. They’re responsive, proactive, and work quickly, and it’s a good collaboration experience. They consistently ensured clear communication, worked autonomously, and delivered items on time.

What was your primary form of communication with Out of the Box Systems LTD?

Virtual Meeting

What did you find most impressive or unique about this company?

What I found most impressive about this company is how smoothly collaboration happens across teams, creating a positive and productive atmosphere. I also appreciated their focus on transparent communication, which helps avoid common managerial headaches and keeps everyone aligned throughout the project.

Are there any areas for improvement or something Out of the Box Systems LTD could have done differently?

I don’t think so