Virtustant

BACKGROUND

Please describe your company and position.

I am the HR of Heilsugæsla höfuðborgarsvæðisins

Describe what your company does in a single sentence.

Heilsugæsla höfuðborgarsvæðisins rekur 15 heilsugæslustöðvar á höfuðborgarsvæðinu auk geðheilsuteyma og annarrar sérhæfðrar þjónustu á landsvísu.

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire Virtustant to accomplish?

• We brought Virtustant on board to help us tackle staffing shortages, rising operational costs, and heavy administrative workloads. Our main goal was to find reliable remote talent to take over routine, non clinical tasks so our doctors and nurses could avoid burnout and stay focused on taking care of patients.

SOLUTION

How did you find Virtustant?

Clutch Site

Why did you select Virtustant over others?

Company values aligned

How many teammates from Virtustant were assigned to this project?

1 Employee

Describe the scope of work in detail. Please include a summary of key deliverables.

We worked with them over a four month period, checking in weekly. They provided remote administrative staff who took care of our day to day, non clinical routines and back office tasks. Whenever we needed to adjust workflows or delegate new responsibilities across our centers, their team handled it right away.

RESULTS & FEEDBACK

What were the measurable outcomes from the project that demonstrate progress or success?

Moving those routine administrative tasks off our internal team's plate made a big difference. It eased the pressure on our staff and allowed our doctors and nurses to stay focused on patient care.

Describe their project management. Did they deliver items on time? How did they respond to your needs?

It couldn't have been easier. We stayed in touch every week during the four months, and communication was always clear, fast, and stress free.

What was your primary form of communication with Virtustant?

Email or Messaging App

What did you find most impressive or unique about this company?

Definitely their customer support team. Anytime we had a specific need or ran into a challenge, they jumped in and solved it for us effortlessly. The whole experience was completely smooth.

Are there any areas for improvement or something Virtustant could have done differently?

Honestly, nothing at all. Everything went smoothly from start to finish.

BACKGROUND

Introduce your business and what you do there.

I’m an executive of Rains Media & Marketing, an advertising and marketing company. We focus on growth marketing for seven- and eight-figure businesses.

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire Virtustant to accomplish for your growth marketing business?

We needed world-class talent at a budget that made sense for my growing agency.

SOLUTION

What was the scope of their involvement?

Virtustant provides us with graphic design, video editing, creative direction, media buying, and project management services. The team creates ad graphics, video ads, websites, branding, and organic content. They also manage media buying for Google and Facebook ads and provide project management for all the clients we manage.

What is the team composition?

We work with 2–5 teammates from Virtustant.

How did you come to work with Virtustant?

We found them through an online search. We chose them because their pricing fit our budget, they were a great culture fit, they offered good value for the cost, and their company values aligned with ours.

How much have you invested with them?

We’ve spent around $50,0000.

What is the status of this engagement?

We started working together in April 2026, and the engagement is ongoing.

RESULTS & FEEDBACK

What evidence can you share that demonstrates the impact of the engagement?

Virtustant's work has increased our client happiness and KPIs. Our clients have said that we're more responsive and have better creatives. Every client's KPI targets are different, but overall, we've had fewer dips in performance and more building on existing wins.

How did Virtustant perform from a project management standpoint?

We communicate via virtual meetings. The team delivers on time.

What did you find most impressive about them?

Their talent is unmatched.

Are there any areas they could improve?

No, there's nothing they need to improve.

BACKGROUND

Please describe your company and position.

I am the Global General Manager & EVP at Resolute

Describe what your company does in a single sentence.

We are a global agency specializing in paid media, performance marketing, and measurement.

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire Virtustant to accomplish?

• In an agency, billable strategy and creative time is our most valuable resource. We hired Virtustant to take over the non-creative and administrative work around our campaigns, so our media planners, strategists, and creatives could focus on client results while keeping our operating costs efficient.

SOLUTION

How did you find Virtustant?

Clutch Site

Why did you select Virtustant over others?

Company values aligned

How many teammates from Virtustant were assigned to this project?

2-5 Employees

Describe the scope of work in detail. Please include a summary of key deliverables.

Virtustant handles the non creative and administrative tasks that support our campaign work,  This keeps our paid media and creative teams focused on planning, optimization, and client strategy.

RESULTS & FEEDBACK

What were the measurable outcomes from the project that demonstrate progress or success?

In three weeks, our team has more time for creative and client facing work, and we’ve seen cost efficiencies compared to handling this work in house.

Describe their project management. Did they deliver items on time? How did they respond to your needs?

Their customer response team has been a highlight. They respond quickly, understand the pace of agency work, and have been consistently helpful.

What was your primary form of communication with Virtustant?

Virtual Meeting

What did you find most impressive or unique about this company?

Their customer response team. They go out of their way to help, and it feels like a partnership rather than a transactional service. For an agency like ours, having reliable back office support lets us put our best people on the work clients actually pay for.

Are there any areas for improvement or something Virtustant could have done differently?

Nothing significant so far. It’s early in the engagement, and we haven’t hit any major issues.

BACKGROUND

Please describe your company and position.

I am an executive at video messaging app company

Describe what your company does in a single sentence.

Video messaging mobile app

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire Virtustant to accomplish?

• To hire software engineers and designers

SOLUTION

How did you find Virtustant?

Online Search

Why did you select Virtustant over others?

Good value for cost

How many teammates from Virtustant were assigned to this project?

2-5 Employees

Describe the scope of work in detail. Please include a summary of key deliverables.

The project started with finding and hiring a backend software engineer who also had DevOps experience. Virtustant successfully accomplished this and exceeded my expectations. Based on that positive experience, I later used Virtustant to hire a talented iOS developer as well. I continue to work with them because they consistently deliver strong candidates and provide excellent service.

RESULTS & FEEDBACK

What were the measurable outcomes from the project that demonstrate progress or success?

Launched a high-quality mobile app on the App Store for a low cost

Describe their project management. Did they deliver items on time? How did they respond to your needs?

The team was fantastic! Their skill, communication, and speed were all amazing.

What was your primary form of communication with Virtustant?

• Virtual Meeting
• Email or Messaging App

What did you find most impressive or unique about this company?

The intelligence and work ethic of the people at Virtustant are particularly impressive.

Are there any areas for improvement or something Virtustant could have done differently?

Honestly, I do not have any suggestions for what Virtustant could have done better. If I did, I am confident they would listen to and address my constructive feedback, as they have that type of company culture.

BACKGROUND

Introduce your business and what you do there.

I’m the director of business operations at Kapule LLC, a Native Hawaiian-owned construction and planning firm serving Hawaiʻi. Our profits support cultural, educational, and environmental initiatives for the Native Hawaiian community.

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire Virtustant to accomplish for Kapule?

We needed accounting services.

SOLUTION

What was the scope of their involvement?

Virtustant provides us with two accountants who I speak to daily. The team has also created a cash flow forecast and manages all our bookkeeping. Moreover, Virtustant is playing a huge role in our ERP implementation process.

What is the team composition?

We work with 2–5 teammates from Virtustant.

How did you come to work with Virtustant?

We found them directly through their founder. We chose them over other options because they had high ratings, their pricing fit our budget, they were a great culture fit, they offered good value for the cost, and their company values aligned with ours.

How much have you invested with them?

So far, we’ve spent less than $10,000.

What is the status of this engagement?

We started working together in August 2025, and the engagement is ongoing.

RESULTS & FEEDBACK

What evidence can you share that demonstrates the impact of the engagement?

Thanks to Virtustant's work, we can go through an official SBA audit and complete our tax returns successfully.

How did Virtustant perform from a project management standpoint?

Virtustant delivers on time. Our primary forms of communication are virtual meetings and emails or messaging apps.

What did you find most impressive about them?

Virtustant delivers a quality product and is very quick to respond. Their back office, sales team, and upper management are second to none.

Are there any areas they could improve?

There's nothing they need to improve.

BACKGROUND

Introduce your business and what you do there.

I’m the CFO of Elite Dental Training Services, a dental consulting and training services company.

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire Virtustant to accomplish for your dental consulting and training business?

We needed help bringing staff that could help our clients in a professional and affordable way.

SOLUTION

Can you describe the scope of work Virtustant has handled for your company?

Virtustant has been recruiting professionals who can work in various dental roles. They’ve done an amazing job recruiting the exact personnel and candidates based on my requirements.

What is the team composition?

We’ve worked with 6-10 members of Virtustant’s team.

How did you come to work with Virtustant?

We found them through an online search. We chose them because their pricing fit our budget, they offered good value for the cost, and their company values aligned with ours.

What is the status of this engagement?

We started working together in January 2022, and the engagement is ongoing.

RESULTS & FEEDBACK

What evidence can you share that demonstrates the impact of the engagement?

Virtustant has provided continued support, immediate replacements when needed, and clear communication. Honestly, within a week, they can place the right candidate. So far, they’ve successfully placed 15 candidates.

How did Virtustant perform from a project management standpoint?

They’ve delivered on time. We communicate via virtual meetings, emails, and messaging apps.

What did you find most impressive about them?

They listen to my requirements and deliver.

Are there any areas they could improve?

There’s nothing they need to improve.

BACKGROUND

Please describe your company and position.

I am the Director of Marketing & Business Development of Karas Co.

Describe what your company does in a single sentence.

We are a business solutions firm that focuses on revenue growth and building brand for our clients.

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire Virtustant to accomplish?

• Hiring A Virtual Assistant

SOLUTION

How did you find Virtustant?

Referral

Why did you select Virtustant over others?

• High ratings
• Close to my geographic location
• Pricing fit our budget
• Great culture fit
• Good value for cost
• Referred to me
• Company values aligned

How many teammates from Virtustant were assigned to this project?

2-5 Employees

Describe the scope of work in detail. Please include a summary of key deliverables.

Having support in handling ongoing tasks and projects for client campaigns and internally.

RESULTS & FEEDBACK

What were the measurable outcomes from the project that demonstrate progress or success?

We were able to grow our business to high 6-figures with the help of Virtustant and produce 7-figures of revenue growth for our clients 

Describe their project management. Did they deliver items on time? How did they respond to your needs?

They are incredible, and they have only been persistent, consistent, and proactive during our duration of partnering together.

What was your primary form of communication with Virtustant?

• Virtual Meeting
• Email or Messaging App

What did you find most impressive or unique about this company?

They focused on the backend of hiring a contractor that's 1099, and they have unlimited support whenever you need it. Most importantly, they treat their contractors with great kindness, and they are as important to them as their customers.

Are there any areas for improvement or something Virtustant could have done differently?

Nope.

BACKGROUND

Please describe your company and position.

I am the Owner

Describe what your company does in a single sentence.

Video Marketing services for the Design industry. 

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire Virtustant to accomplish?

• Off-load graphic design work
• Get my Project Management organized

SOLUTION

How did you find Virtustant?

Social

Why did you select Virtustant over others?

• Close to my geographic location
• Pricing fit our budget
• Great culture fit
• Good value for cost

How many teammates from Virtustant were assigned to this project?

1 Employee

Describe the scope of work in detail. Please include a summary of key deliverables.

Staffed me with a graphic designer. 

RESULTS & FEEDBACK

What were the measurable outcomes from the project that demonstrate progress or success?

Saved me a at least 10 hours per week. 

Describe their project management. Did they deliver items on time? How did they respond to your needs?

Yes, they've always delivered on time and are responsive to my needs. 

What was your primary form of communication with Virtustant?

• Virtual Meeting
• Email or Messaging App

What did you find most impressive or unique about this company?

How they vet candidates and present you with options. 

Are there any areas for improvement or something Virtustant could have done differently?

not at this time

BACKGROUND

Introduce your business and what you do there.

I’m the owner of a bathroom remodeling company.

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire Virtustant to accomplish for your bathroom remodeling business?

We needed help delivering qualified resources at a good price. We also needed them to have high ethics and values for culture alignment.

SOLUTION

Can you describe the scope of work Virtustant has handled for your bathroom remodeling project?

Virtustant has delivered multiple resources for inside sales roles. These resources focus on appointment setting and appointment confirmation for outside sales roles.

What is the team composition?

We work with 2–5 teammates from Virtustant.

How did you come to work with Virtustant?

We found them through a referral. We chose them over other options because they had high ratings, a great culture fit, and good value for the cost.

What is the status of this engagement?

We started working together in November 2025, and the engagement is ongoing.

RESULTS & FEEDBACK

What evidence can you share that demonstrates the impact of the engagement?

We’ve seen a business performance increase from more and higher-quality appointments. We’ve also seen a higher volume of appointments and field experience from outside sales.

How did Virtustant perform from a project management standpoint?

They manage my resources well and check in with me often. They quickly act to deliver the right resources. We communicate via virtual meetings, emails, and messaging apps.

What did you find most impressive or unique about them?

They’re very responsive and professional.

Are there any areas they could improve?

No, there aren’t any.