Polcode

BACKGROUND

Introduce your business and what you do there.

I’m an executive at a Norwegian accounting company. We deliver accounting services online to clients in Norway.

OPPORTUNITY / CHALLENGE

What challenge were you trying to address with Polcode?

We hired Polcode to help us transition from our on-site server to a cloud solution. Our previous infrastructure team managing the on-site server wasn’t helpful in ensuring we were up to date on certain versions and compliant and secure with backups. We needed help migrating to AWS.

SOLUTION

What was the scope of their involvement?

Polcode has done due diligence on our current setup and helped us transition from moving our databases and hosting on the physical server to the AWS cloud solution. Initially, the team reviewed our current setup. The team had access to our database schemas, hosting, codebase, and repositories. Shortly after, Polcode delivered a short report on our current setup, risks, improvements, and a cost estimate for bringing this online to Amazon. In April 2025, we did the actual migration.

Currently, Polcode provides ongoing maintenance of our infrastructure and development needs.

What is the team composition?

We mainly work with four teammates from Polcode, including our project manager, Marta, an account executive, a QA specialist, a developer, and an InfraOps specialist.

How did you come to work with Polcode?

We found them on Clutch.

How much have you invested with them?

We’ve spent about $50,000.

What is the status of this engagement?

We began working with them in December 2024, and our relationship is ongoing.

RESULTS & FEEDBACK

What evidence can you share that demonstrates the impact of the engagement?

We’re super happy with Polcode’s work. Our core issue was that we didn’t have full security, control, and necessary backup processes with our previous team. Although we don’t have quantitative KPIs, it’s a big thing for us to ensure we’re secure and confident that we have the proper processes in place and follow best practices. Our costs have increased compared to having a physical server, but that was somewhat expected because, usually, having your own server is cheaper.

How did Polcode perform from a project management standpoint?

Polcode hasn’t met the deadlines set. Regarding budgets, they’ve been well within their range regarding labor hours needed. However, the team has missed the mark on the cost for ongoing AWS in terms of the estimate. We use Jira for project management and communicate via Google Meet and Slack.

What did you find most impressive about them?

We’re impressed with Polcode’s in-house knowledge.

Are there any areas they could improve?

I can't think of anything specific they could improve. 

Do you have any advice for potential customers?

Be transparent; it’s always helpful.

BACKGROUND

Please describe your company and position.

I am the Vice President of K.I.D.S. Klub Innowatorów Dziecięcych Szpitali

Describe what your company does in a single sentence.

NGO helping children's hospitals become hospitals of the future

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire Polcode to accomplish?

• - Pro bono collaboration on developing the szpitaledladzieci.pl platform
• - Improving access to information about children’s hospitals
• - Supporting the digitalization of these facilities

SOLUTION

How did you find Polcode?

Tech to the rescue

Why did you select Polcode over others?

Referred to me

How many teammates from Polcode were assigned to this project?

12 people (including managers, a marketing person, and a Solution Architect).

Describe the scope of work in detail. Please include a summary of key deliverables.

As a part of this pro bono initiative, Polcode delivered a platform based on Python, ReactJS, and Serverless architecture. The project included a web-based front end with a facility search engine and an administrative panel enabling volunteers to add and edit facilities.

RESULTS & FEEDBACK

What were the measurable outcomes from the project that demonstrate progress or success?

Successfully created a platform meeting K.I.D.S. Foundation requirements, enabling quick access to information about children’s hospitals. Implemented the Ukrainian language translation mechanism, which expanded platform accessibility.

Describe their project management. Did they deliver items on time? How did they respond to your needs?

Despite being a pro bono project, Polcode demonstrated great flexibility and adaptation to the NGO’s needs, supporting the K.I.D.S. Foundation in making key decisions regarding platform development. Despite limited time and resources, the project was completed ahead of schedule.

What was your primary form of communication with Polcode?

• Virtual Meeting
• Email or Messaging App

What did you find most impressive or unique about this company?

Polcode’s engagement exceeded typical collaboration. Their pro bono commitment meant they contributed their expertise as volunteers, fully embracing the K.I.D.S. Foundation’s vision. Their flexibility and willingness to adapt technology to cost constraints were exceptional.

Are there any areas for improvement or something Polcode could have done differently?

Looking at the overall collaboration, I don’t see any significant areas requiring improvement. The project implementation proceeded smoothly and professionally, achieving set goals while maintaining high-quality standards. 

BACKGROUND

Please describe your company and position.

I am the VP of a marketing and training agency

Describe what your company does in a single sentence.

We are a marketing, training, and communication solutions agency.

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire Polcode to accomplish?

• I wanted them to develop an all-in-one platform that centralizes essential business functions—including content storage, communication, sales, marketing, training, certification, and analytics—into a seamless, user-friendly solution.

SOLUTION

How did you find Polcode?

• Online Search
• Referral

Why did you select Polcode over others?

• Pricing fit our budget
• Great culture fit
• Good value for cost
• Referred to me
• Company values aligned

How many teammates from Polcode were assigned to this project?

2-5 Employees

Describe the scope of work in detail. Please include a summary of key deliverables.

The project involved developing a centralized platform to streamline essential business functions in one place. Key deliverables included a secure content repository, communication tools, sales and marketing modules, a full-featured Learning Management System (LMS) for training and certification, digital marketing resources, push-and-pull dialogue capabilities, interactive meeting tools, and in-depth analytics.

RESULTS & FEEDBACK

What were the measurable outcomes from the project that demonstrate progress or success?

The project led to measurable outcomes that demonstrated progress and success, including streamlined operations through platform consolidation, increased user engagement with integrated communication and training tools, and greater efficiency in client onboarding. Additionally, client satisfaction improved significantly, with positive feedback on the platform’s ease of use and comprehensive support.

Describe their project management. Did they deliver items on time? How did they respond to your needs?

Their project management was highly organized and responsive. They consistently delivered items on time and maintained open communication throughout the process, quickly addressing any adjustments or additional needs that arose. Their proactive approach and dedication to understanding our requirements ensured a smooth and collaborative experience.

What was your primary form of communication with Polcode?

• Virtual Meeting
• Email or Messaging App

What did you find most impressive or unique about this company?

What impressed us most about this company was their attention to detail, dedication to understanding our needs, and commitment to delivering a high-quality product set them apart from other providers.

Are there any areas for improvement or something Polcode could have done differently?

Honestly, I wouldn’t change a thing. The team exceeded our expectations at every stage, delivering exactly what we needed with a high level of professionalism and expertise.

BACKGROUND

Please describe your company and position.

I am the CEO of hotLead - Lead generation agency

Describe what your company does in a single sentence.

Lead generation agency

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire Polcode to accomplish?

• Use AI as a solution to time and cost reduction

SOLUTION

How did you find Polcode?

Referral

Why did you select Polcode over others?

• Pricing fit our budget
• Good value for cost
• Referred to me

How many teammates from Polcode were assigned to this project?

2-5 Employees

Describe the scope of work in detail. Please include a summary of key deliverables.

Polcode's task was to build a learning prompt mechanism, the result of which is the preparation of a cold email communication scenario for prospecting campaigns.

RESULTS & FEEDBACK

What were the measurable outcomes from the project that demonstrate progress or success?

We shortened the time needed to prepare communication scenarios by 2x. Moreover, the project paid for itself after only 20 scenarios written by the model, i.e. in about 20-25 working days.

Describe their project management. Did they deliver items on time? How did they respond to your needs?

With Polcode we worked iteratively, from workshop to workshop, jointly analyzing the results obtained by the implementation of the prompt. After the 3rd meeting we developed a result that satisfies us. The project was completed within the planned time, mainly thanks to efficient project cooperation.

What was your primary form of communication with Polcode?

• Virtual Meeting
• Email or Messaging App

What did you find most impressive or unique about this company?

Polcode took on a difficult project at the intersection of AI and creativity. In my opinion, not every agency takes such a risk, so I appreciate the commitment and conducting the project in the right way.

Are there any areas for improvement or something Polcode could have done differently?

I have no tips here. The project was carried out perfectly.

BACKGROUND

Please describe your company and position.

I am the President of MATRIX Engagement Group

Describe what your company does in a single sentence.

We provide sales and medical training services to clients in the health care space.

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire Polcode to accomplish?

• Create a proprietary Learning Management System

SOLUTION

How did you find Polcode?

Referral

Why did you select Polcode over others?

• Great culture fit
• Good value for cost

How many teammates from Polcode were assigned to this project?

2-5 Employees

Describe the scope of work in detail. Please include a summary of key deliverables.

Create and build a proprietary Learning Management system that had differentiating features and admin controls. PolCode created a "base" platform that was then duplicated and customized for multiple clients.

RESULTS & FEEDBACK

What were the measurable outcomes from the project that demonstrate progress or success?

• Functionality, as dictated. 
• Integration across various clients on our side. 
• Utilization by clients and end users.

Describe their project management. Did they deliver items on time? How did they respond to your needs?

• Amazing project management. 
• Very detailed with reliable follow-through and excellent notes following each meeting. 
• Very responsive group, despite a 6 or 7 hour time difference. 
• Extremely well organized, and effective.

What was your primary form of communication with Polcode?

• Virtual Meeting
• Email or Messaging App

What did you find most impressive or unique about this company?

An excellent group of designers and programmers. Importantly - they were very solution oriented. For example, if I requested a new functionality, they took the extra steps to make sure they understood the "why" behind the request and then proactively offered multiple solutions (at different cost and timing levels) to achieve. They detail the pros and cons of each suggestion and make sure that the solution fits our needs. This is a process I appreciate very much with this group.

Are there any areas for improvement or something Polcode could have done differently?

They did a great job. It's sometimes a challenge working with a group that is 6-7 hours ahead of us (for example, if issues or client needs game up late in MY day, it was not reasonable to discuss until the next. Still, PolCode did a great job trying to minimize any negative effects of a wide time difference.

BACKGROUND

Please describe your company and position.

I am the General Manager eCommerce of Andersons' Sales & Service, Inc.

Describe what your company does in a single sentence.

We sell outdoor power equipment, parts, and service equipment; we sell parts and accessories online.

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire Polcode to accomplish?

• Fix Import/export issues in Magento
• Increase the UX ratings for our websites.

SOLUTION

How did you find Polcode?

LinkedIn from a colleague

Why did you select Polcode over others?

• Great culture fit
• Good value for cost

How many teammates from Polcode were assigned to this project?

2-5 Employees

Describe the scope of work in detail. Please include a summary of key deliverables.

The primary objective was to work on the UX aspects of our Magento websites. The import/export functions were not functioning properly and the overall user experience needed improvement. Key deliverables were to fix the import function so we could update our products quickly and get the websites running better. We have a parts lookup feature that was not integrating as well as it should and they have addressed that.

RESULTS & FEEDBACK

What were the measurable outcomes from the project that demonstrate progress or success?

The speed of the sites has increased. The conversions from the parts lookup page have increased. Adding content is much easier than before and it is live within minutes, not days.

Describe their project management. Did they deliver items on time? How did they respond to your needs?

They've been great to work with. I get communications constantly from them via messenger and email. They changed their priorities to meet our needs and deadlines. Excellent communication and very detailed.

What was your primary form of communication with Polcode?

• Virtual Meeting
• Email or Messaging App

What did you find most impressive or unique about this company?

They work to fit our needs and they communicate very effectively. We had used another company in the past, but they did not communicate as well nor did they respond to our needs.

Are there any areas for improvement or something Polcode could have done differently?

Not really. I think they are excellent, and I will continue to work with them.

BACKGROUND

Please describe your company and position.

I am the Development Director of Spider Design, Inc

Describe what your company does in a single sentence.

Spidr Design specializes in supporting corporate marketing department with digital solutions.

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire Polcode to accomplish?

• We needed to develop a custom kiosk solution in a very short timeframe.

SOLUTION

How did you find Polcode?

Upwork

Why did you select Polcode over others?

• Great culture fit
• Company values aligned
• Team depth

How many teammates from Polcode were assigned to this project?

2-5 Employees

Describe the scope of work in detail. Please include a summary of key deliverables.

The need was to development a custom kiosk application with map interface to help the customers find a dealership in their area. The customer selects State/Province which to serve up information cards, including QR code / VCard with dealership information. 

Challenge at the trade show: low-to-no internet connectivity, so this solution needed to run locally on the provided Windows OS machines. Data refresh was required periodically based on last minute client requests. 

Deliverables included: 

• frontend design
• UX design
• frontend development
• application development
• a custom content management system.

RESULTS & FEEDBACK

What were the measurable outcomes from the project that demonstrate progress or success?

The team's top metric was meeting the very short deadline. We had only a 4 weeks to come up with a working design and full application!

Describe their project management. Did they deliver items on time? How did they respond to your needs?

All items were delivered on time and as soon as possible. Each designer, developer left daily status updates to keep the project on track.

What was your primary form of communication with Polcode?

Email or Messaging App

What did you find most impressive or unique about this company?

They dig into the work and seem to enjoy the challenges presented.

Are there any areas for improvement or something Polcode could have done differently?

Polcode did everything right... if there was anything that could have been done differently I would have to direct that to my team : )

BACKGROUND

Please describe your company and your position there.

As founder of BizzyOwl I am involved in the start of a completely new online application. I was involved in all steps of the process from structure, design to development issues.

OPPORTUNITY / CHALLENGE

For what projects/services did your company hire Polcode, and what were your goals?

Polcode was involved in the full development of the online App, the aim was to properly connect the various models and methodologies within a stable and clear online environment. And make it work as a synergy.

SOLUTION

How did you select this vendor and what were the deciding factors?

After a selection of a few suppliers, it was decided to discuss further with Polcode. Flexibility, accessibility and Polcode's advice were the deciding factors.

Describe the scope of work in detail, including the project steps, key deliverables, and technologies used.

After an extensive workshop we came to an agreement about the project details and the route. The application has been worked on in various phases. Each sprint was discussed in advance and assessed and discussed behind. Development is mainly done in PHP Laravel environment and SQL.

How many people from the vendor's team worked with you, and what were their positions?

In total about 8 people have been involved in this project, as far as I have been in contact with them. From project and account managers to developers and specialized hosting and server specialists. The accessibility of specialists in the various fields is one of the reasons for choosing Polcode.

RESULTS & FEEDBACK

Can you share any measurable outcomes of the project or general feedback about the deliverables?

As a new project, there is no measurable development to report, other than an achieved end result. Many further development and expansion phases will follow in the near future, but this is part of the business case.

Describe their project management style, including communication tools and timeliness.

I really appreciated their open and accessible management style. In an open conversation with project management, a project high about, to more detail with account manager and developers have helped to make this project more complete. Wherever it was always openly discussed what is feasible and essential.

What did you find most impressive or unique about this company?

the structure that was offered to properly discuss the sprints in advance in open feedback conversations. In addition to the extensive workshop prior to the project, this feedback resulted in the application being developed in a more complete and well-thought-out manner. Also with a view to future developments.

Are there any areas for improvement or something they could have done differently?

With a new project it is of course difficult to estimate exactly how much work is required to complete the tool. The link between what the client devises can be precisely translated into the UX design.

BACKGROUND

Please describe your company and your position there.

We are the developer of a brain-sensing headband designed to offer real-time feedback on brain activity during meditation and sleep and insightful tracking over time. I'm the Software Engineering Director.

OPPORTUNITY / CHALLENGE

For what projects/services did your company hire Polcode, and what were your goals?

We were starting the development of a new system that would require a Senior Ruby on Rails developer.

SOLUTION

How did you select this vendor and what were the deciding factors?

We worked with Polcode before on other projects with great results and positive feedback from the team so we reached out to them when the new project came up.

Describe the scope of work in detail, including the project steps, key deliverables, and technologies used.

The project involved the following main phases:

• set up the staging and production environments for the new Application.
• set up the CI/CD flow.
• development of API endpoints for data ingestion from the different third-party SaaS services.
• development of a dashboard UI, including the Customer Care dashboard and reports.
• development of content groups and tagging solutions to support our CMS.

How many people from the vendor's team worked with you, and what were their positions?

1 Full-stack Ruby on Rails Developer working with us for the whole duration of the project.

RESULTS & FEEDBACK

Can you share any measurable outcomes of the project or general feedback about the deliverables?

Nothing to add here at the moment.

Describe their project management style, including communication tools and timeliness.

We had weekly sync meetings with the developer allocated to the project. We used Slack and Jira to coordinate and prioritize the work and releases to production which worked well for us.

What did you find most impressive or unique about this company?

Experienced developers that learn and adapt quickly to a new project. They are easy to work with.

Are there any areas for improvement or something they could have done differently?

I have nothing to add here.