Flow Ninja

BACKGROUND

Please describe your company and your position there.

We are a compliance software-as-a-service company based in Berlin. Empowering SMBs to become (GDPR) compliant in a fast, digital and reliable way. I am the Marketing and Growth Specialist.

OPPORTUNITY / CHALLENGE

For what projects/services did your company hire Flow Ninja doo, and what were your goals?

We hired Flow Ninja as we needed web development and redesign assistance on Webflow to highlight our business and its new features.

SOLUTION

How did you select this vendor and what were the deciding factors?

They were referred to us by our customer who's had a good experience working with Flow Ninja.

Describe the scope of work in detail, including the project steps, key deliverables, and technologies used.

FN helped us in producing a webflow site, new landing pages, improve existing landing pages for better reach and conversion, errors and bugs.

How many people from the vendor's team worked with you, and what were their positions?

We work with a project manager, a designer, and a developer, a client success manager from their team.

RESULTS & FEEDBACK

Can you share any measurable outcomes of the project or general feedback about the deliverables?

Our website looks great, and the page load speed is extremely fast, which is always a crucial factor for us. We've usually had a very tight timeline. FN has always been very responsive and tries their best to fulfil our requests on time. There were some minor bugs and web design issues now and then but they've always been quick to fix them immediately.

Describe their project management style, including communication tools and timeliness.

We use Slack as our main communication channel. We'd receive regular progress updates on our requests and would also have the opportunity to further explain or clarify projects to facilitate the process.

What did you find most impressive or unique about this company?

They are truly the experts when it comes to Webflow and always fulfilling our needs no matter the deadline.

Are there any areas for improvement or something they could have done differently?

Other than the feedback mentioned above, all is good.

BACKGROUND

Please describe your company and your position there.

We are a growing startup in the education tech sector.

OPPORTUNITY / CHALLENGE

For what projects/services did your company hire Flow Ninja doo, and what were your goals?

Our website was outdated in terms of our audience and offerings, so we worked with Flow Ninja to design entire new sections and pages to reflect our current identity and messaging. The goal was to make our website the one source of truth about what we do and who we are, and make it ready to start generating inbound leads.

SOLUTION

How did you select this vendor and what were the deciding factors?

One of my colleagues had worked with Flow Ninja on a small project earlier and had a good experience, so we decided to trust them again with our new project.

Describe the scope of work in detail, including the project steps, key deliverables, and technologies used.

We had a kick-off call with the team where we put our requirements and ideas to them, and discussed a retainer model. After submitting a list of deliverables, we received a timeline and project steps. It was a lot of close collaboration over the recent months.

How many people from the vendor's team worked with you, and what were their positions?

Our main poc was the project manager/QA, in addition to which there was a designer and a developer that worked with us.

RESULTS & FEEDBACK

Can you share any measurable outcomes of the project or general feedback about the deliverables?

Our new website looks really good, and we have received good feedback from org executives for the new look and design. We have also started getting inbound leads through the site via the forms we added to the site.

Describe their project management style, including communication tools and timeliness.

We used Slack for all communication, and it worked well for us. We would get a heads-up about everything being worked upon in each sprint and timely updates about progress. Everybody was very responsive and helpful.

What did you find most impressive or unique about this company?

They truly are experts when it comes to Webflow. They are always open to suggestions, give great input, and have a lot of patience! It has been a pleasure working with such a professional team.

Are there any areas for improvement or something they could have done differently?

All good.

BACKGROUND

Introduce your business and what you do there.

I'm an executive at an automation platform for healthcare.

OPPORTUNITY / CHALLENGE

What challenge were you trying to address with Flow Ninja doo?

We needed web design and development.

SOLUTION

What was the scope of their involvement?

Flow Ninja doo has been doing web design for us using Web Flow.

What is the team composition?

We work with a project manager, a designer, and a developer from their team.

How did you come to work with Flow Ninja doo?

Someone who knew about their work highly recommended them to me, and we hired them because they were experts in Web Flow. We've been meticulous in how we approached this, so we sent out an RFP to 27 different agencies, and Flow Ninja provided a response to all the details, and we selected them as our preferred agency for this project.

What is the status of this engagement?

We started working with them in May 2022, and the engagement is ongoing.

RESULTS & FEEDBACK

What evidence can you share that demonstrates the impact of the engagement? 

One of the things that we wanted to do was ensure that all the page download speeds were very fast, and nearly every page on the website scores a 95 or higher on the Google page speed download test.

How did Flow Ninja doo perform from a project management standpoint?

We've had an aggressive timeline, and they've been responsive and worked hard, delivering on time with us, which is fantastic. It has made project management more challenging, but they've been very accommodating and do everything we ask to get everything done.

Regarding communication and tools, we use Slack, early morning calls, Loom, and a project management tool to track and maintain the overarching project plan.

What did you find most impressive about them?

Their ability to deliver very high-quality work in a short time has impressed me the most.

Are there any areas they could improve?

Time zone differences can be challenging, but I knew this before going into the project. They're hardworking and responsive and do great work, so I'm happy to accommodate them in terms of time zone. I'd not feel that way if their work weren't as good.

There are also probably ways to improve their project management. I like their flexibility; however, they could improve on reporting and estimating. It's not the most important thing, but it would be helpful.

Do you have any advice for potential customers?

If you're hiring an agency, you need a concrete plan about what you're looking for. We had a detailed RFP that we shared internally, and we were clear about what we wanted to get out of the project. This enabled us to communicate what we were looking for, ensuring success.

Also, be flexible, like with the time zones and the fluidity of how they work. Flow Ninja's ability to respond might not be an advantage for a larger company or people that are more structured. Still, that flexibility and ability to change projects midstream was fantastic for us.

BACKGROUND

Please describe your company and your position there.

I'm the senior product designer at Fraction. Fraction is a fintech startup focusing on helping homeowners access the equity in their home without the constraints of traditional banking solutions.

OPPORTUNITY / CHALLENGE

For what projects/services did your company hire Flow Ninja doo, and what were your goals?

We hired flow ninja to tackle the development side of our redesigned website. The goal of the redesign was to improve multiple areas of the site that created pain points for our users.

SOLUTION

How did you select this vendor and what were the deciding factors?

We looked for webflow partners and found that flow ninja produced some of the best work amongst all the other partners.

Describe the scope of work in detail, including the project steps, key deliverables, and technologies used.

The scope of the work included taking our high-fidelity figma files and producing a webflow site that was a 1 to 1 copy of the designs. This was done for both web and mobile, with a variety of custom components included that needed custom coding.

How many people from the vendor's team worked with you, and what were their positions?

I believe we had a project manager, a developer, and a QA tester actively working on the project.

RESULTS & FEEDBACK

Can you share any measurable outcomes of the project or general feedback about the deliverables?

The launch of the site is still quite new so there are no measurable outcomes yet. The new site matches the designs quite well and is already a better quality site compared to our previous version. The biggest feedback I would have is to focus more on QAing the deliverables since there were a good handful of bugs that needed to be dealt with afterwards.

Describe their project management style, including communication tools and timeliness.

Communication was great even though we were on opposite ends of the world. Flow ninja was great with explaining and outlining the schedule for the development of the site. And if anything needed to be pushed back they were great at communicating and verifying with us.

What did you find most impressive or unique about this company?

We were most impressed by the quality of work that Flow Ninja had done prior to us reaching out to them. They also had a very reasonable price point compared to other agencies we had seen.

Are there any areas for improvement or something they could have done differently?

Apart from the minor bugs mentioned earlier, the other improvement would be to try and consistently match the designs more closely. Sometimes the only feedback I would have for the team would be to revisit the designs and try to match them.

BACKGROUND

Introduce your business and what you do there.

I’m the design lead at a blockchain infrastructure company.

OPPORTUNITY / CHALLENGE

What challenges were you trying to address with Flow Ninja?

We needed help migrating and refreshing our blog, while also setting up a more scalable foundation for future content.

SOLUTION

What was the scope of their involvement?

Flow Ninja supported a large-scale migration from WordPress to Webflow and helped rebuild the blog experience within our main marketing website. Their scope included migrating a large volume of existing content, setting up the CMS structure and templates, supporting URL redirect planning, adding filtering/search functionality, and helping QA the experience ahead of launch. They also helped build the foundation for a broader resource hub that could support additional content types over time.

What was the team composition?

We worked with 2–5 teammates from Flow Ninja.

How did you come to work with Flow Ninja?

We found them through an online search. We chose them over other options because they had strong ratings, relevant Webflow experience, and pricing that fit our budget.

How much have you invested with them?

We spent around $10,000–$49,999.

What is the status of this engagement?

We worked together from April–June 2026.

RESULTS & FEEDBACK

What evidence can you share that demonstrates the impact of the engagement?

The biggest measurable outcome was completing a large-scale content migration and launch while reducing annual costs by roughly $30,000. The project also gave our team a more scalable CMS foundation to manage content directly going forward.

How did Flow Ninja perform from a project management standpoint?

They delivered on time, and the weekly meetings were helpful for keeping the project on track. We mainly communicated through virtual meetings, emails, and messaging apps.

What did you find most impressive about them?

Flow Ninja was thorough and responsive, even with significant timezone differences.

Are there any areas they could improve?

There were a few moments where more proactive communication around timing or implementation tradeoffs would have been helpful. Overall, though, Flow Ninja was responsive, collaborative, and willing to work through any bumps we hit along the way.

BACKGROUND

Introduce your business and what you do there.

I’m the Team Lead for Website & SEO at commercetools. We’re an AI-first commerce platform, enabling global enterprises to deliver unified digital experiences. We empower businesses across all industries to build, manage, and scale both in-store and AI-powered commerce.

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire Flow Ninja to accomplish for your website and SEO initiatives?

We needed help with a Webflow migration.

SOLUTION

What was the scope of their involvement?

Flow Ninja moved our website from Statamic to Webflow. They were responsible for the full site migration of our website.

What is the team composition?

We worked with 5-7 teammates from Flow Ninja.

How did you come to work with Flow Ninja?

They were referred to me.

What is the status of this engagement?

We worked together in January/February 2026.

RESULTS & FEEDBACK

What evidence can you share that demonstrates the impact of the engagement?

We have good indications of the migration's success. Overall, we were pleased with the quality of the deliverables.

How did Flow Ninja perform from a project management standpoint?

They delivered the migration in a very short time without giving up on quality. We communicated via in-person meetings, virtual meetings, and email or messaging apps.

What did you find most impressive about them?

We were impressed with their dedication, ambition, culture, and expertise.

Are there any areas they could improve?

They did their utmost within the given conditions.

BACKGROUND

Please describe your company and position.

 I am the Senior Director of Brand of a real estate company 

Describe what your company does in a single sentence.

Real Estate

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire Flow Ninja to accomplish?

• Upgrade an existing dynamic website with new features and pages.

SOLUTION

How did you find Flow Ninja?

Referral

Why did you select Flow Ninja over others?

Other

How many teammates from Flow Ninja were assigned to this project?

2-5 Employees

Describe the scope of work in detail. Please include a summary of key deliverables.

Update a previously existing website based on new creative design and brand requirements and worked through the entire technical implementation of custom work and animations. Worked along side or internal teams to be sure all APIs and content were clean, correct and on brand. Refined and cleaned up any minor issues (both technical and visual) with creative solutions.

RESULTS & FEEDBACK

What were the measurable outcomes from the project that demonstrate progress or success?

This project had been ongoing for many years and we couldn't seem to findthe right company to collaborate/work with to give us the tight collboration, turn times and flexiblity. Once we started working with Flow Ninja the project was into final stages quickly with most of the time spent on the project was reviewing on our side, with updates and revisions taking minimal time. 

Describe their project management. Did they deliver items on time? How did they respond to your needs?

• Excellent Project Management 
• Deliverables were always on pace and on time
• Very quick responses and solutions to revisions
• They were always willing to make the smallest adjustments to add the final polish

What was your primary form of communication with Flow Ninja?

• Virtual Meeting
• Email or Messaging App

What did you find most impressive or unique about this company?

Their willingness to not only embrace our team and brand, but also to come up with simple and creative solutions to solve issues. 

Are there any areas for improvement or something Flow Ninja could have done differently?

There weren't any areas I saw that needed improving - easy going and a great partner.

BACKGROUND

Introduce your business and what you do there.

I’m the senior director of ABM at Unblu. We provide a digital client interaction platform for financial institutions, offering AI-powered messaging, video, voice, and collaboration tools to enhance customer engagement, boost self-service, and improve operational efficiency.

OPPORTUNITY / CHALLENGE

What challenge were you trying to address with Flow Ninja Studio?

We needed to migrate our website from WordPress to Webflow.

SOLUTION

What was the scope of their involvement?

Flow Ninja Studio handled the technical and content migration of our website.

What is the team composition?

We worked with 2–5 teammates from Flow Ninja Studio.

How did you come to work with Flow Ninja Studio?

We found them through an online search. We chose them over other options because they were a great culture fit, offered good value for the cost, and had competence.

What is the status of this engagement?

We worked together from December 2025–February 2026.

RESULTS & FEEDBACK

What evidence can you share that demonstrates the impact of the engagement?

Flow Ninja Studio successfully completed the migration within our expected timeline. They also added improvements to the process, including design improvements so that the site was more responsive across devices.

How did Flow Ninja Studio perform from a project management standpoint?

Flow Ninja Studio’s project management was good. We communicated via virtual meetings, emails, and messaging apps.

What did you find most impressive about them?

Flow Ninja Studio’s “always happy” attitude was unique and impressive. It was infectious.

Are there any areas they could improve?

No, there weren’t any. Everything was managed well and went smoothly.

BACKGROUND

Introduce your business and what you do there.

I’m the chief of staff at Qualified Health. We provide an enterprise AI platform for healthcare systems, enabling safe, scalable AI deployment with workflow automation, clinical safeguards, and real-time monitoring to improve clinical and financial outcomes.

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire Flow Ninja Studio to accomplish for Qualified Health?

We needed to design and launch a new website in less than two months.

SOLUTION

What was the scope of their involvement?

Flow Ninja Studio created all the new website pages, designed all the pages and graphics, developed the site in Webflow, and launched it.

What is the team composition?

We worked with four teammates from Flow Ninja Studio.

How did you come to work with Flow Ninja Studio?

Someone referred Flow Ninja Studio to me. I chose them over other options because they offered good value for the cost and were the only ones able to complete the project within the timeline I wanted.

How much have you invested with them?

We spent $20,000.

What is the status of this engagement?

We worked together from November–December 2025.

RESULTS & FEEDBACK

What evidence can you share that demonstrates the impact of the engagement?

Flow Ninja Studio met the timeline for the website launch. The new site has been driving better recruiting outcomes, investor attention, and health system attention. The feedback has been positive; the site looks legitimate, and we receive fewer questions about what we do.

How did Flow Ninja Studio perform from a project management standpoint?

Flow Ninja Studio delivered on time. We communicated via email and a messaging app.

What did you find most impressive or unique about them?

Flow Ninja Studio’s daily quick turnaround times, high attention, and responsiveness have been impressive. The team is accommodating and easy to work with. We’ve also been impressed with the number of teammates supporting the project.

Are there any areas they could improve?

There’s nothing I can come up with.

BACKGROUND

Introduce your business and what you do there.

I'm the Product Marketing Manager at the world's first and only full stack quantum company spanning compute, networking, sensing, security, and space infrastructure.

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire Flow Ninja Studio to accomplish for IonQ?

We needed to migrate our existing website off of Contentful and onto Webflow, design reusable website components, and help the marketing team regain autonomy over the website, which was previously hard coded and required a developer for any change.

SOLUTION

What was the scope of their involvement?

Flow Ninja Studio delivered a new website hosted on Webflow, redesigned five core pages, and provided a light redesign of the rest of the website. They handled the migration from Contentful to Webflow, as well as the design and development of the new pages.

How did you find Flow Ninja Studio?

Online search.

Why did you choose Flow Ninja Studio over other options you considered for IonQ's project?

We selected Flow Ninja Studio because of their high ratings and great culture fit.

What is the status of this engagement?

The project started in June 2025 and is ongoing.

How many teammates from Flow Ninja Studio were assigned to your project with IonQ?

There were 6-10 people from Flow Ninja Studio assigned to our project.

RESULTS & FEEDBACK

What were the measurable outcomes from your project with Flow Ninja Studio that showed progress or success for IonQ?

• The marketing team can now make easy edits to the website without needing a developer, significantly shortening the time required for changes.
• SEO and website traffic were not negatively impacted post-migration; traffic remained steady.
• We are able to add new pages and content without developer experience.
• Previously, it took a week to make a website change (non-CMS related); now it takes one day. CMS changes that used to take 10 minutes to show are now instant.
• We are now working with Flow Ninja Studio for SEO/AEO improvements as a separate project.

What was your primary form of communication with Flow Ninja Studio during the project?

We primarily communicated through virtual meetings and email or messaging apps.

How would you describe Flow Ninja Studio’s project management?

Their project management skills were top tier. They kept us up to date three times a week and delivered everything on time, even when we had ad hoc requests.

What did you find most impressive or unique about working with Flow Ninja Studio on IonQ's project?

The large team made us feel like we were in good hands. We never felt like anything would slip through the cracks. They were always on top of things and never complained about our random requests, even when they were sometimes out of scope.

Is there anything Flow Ninja Studio could have done better or differently during the project with IonQ?

No.