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MECHA DATA LLC

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Websites and AI Built to Bring In Customerso

Websites and AI Automation Built to Bring In Customers

Fast websites and AI automation for small businesses. Built to rank, load, and convert.

  • Min project size
    $1,000+
  • Hourly rate
    $50 - $99 / hr
  • Employees
    Freelancer
  • Locations
    Hinesville, GA
  • Year founded
    Founded 2025

1 Locations

  • Hinesville , GA

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    Our Story

    Mecha Data builds web design, web development, and AI automation for small and mid-sized businesses that have outgrown DIY tools but don't want agency overhead. Most of our sites are hand-built static HTML, fast, cheap to host, and outlive whatever framework is trendy. When a project needs a dynamic stack, we reach for Next.js. When automation fits, we wire in lead capture, CRM sync, AI assistants, and workflows. Clients leave with the code, the accounts, and full ownership.

    What Sets Us Apart

    Direct access, fixed price, full ownership

    The person who scopes your project builds it and hands it off, no account managers or offshore subcontractors. Every engagement starts with a written fixed-price proposal that locks scope and fee before work begins. At delivery, clients own all code, accounts, and documentation.

    Tools and Technology

    Zapier
    Cloudflare
    Vercel
    GitHub

    Commonly Asked Questions

    Web design Launch tier (single-page or small site): 5 to 7 business days from signed agreement. Professional tier (multi-page, custom copy and assets): 2 to 3 weeks. Signature tier (full custom design system, advanced sections): 3 to 5 weeks. Web development Foundation builds (static, marketing-focused): 2 to 3 weeks. Engine builds (dynamic features, integrations, CMS): 4 to 6 weeks. Enterprise builds (custom apps, multi-system integrations): 8 to 12 weeks, scoped per project. AI automation Starter workflows (single integration, lead capture, basic agent): 1 to 2 weeks. Growth workflows (multi-step automations, CRM sync, custom logic): 3 to 4 weeks. Transform engagements (full automation programs across the business): scoped per project, usually 6 to 10 weeks for the first phase. What keeps us on schedule: A signed MD-1 questionnaire before kickoff so we don't redesign mid-build. A fixed scope in the MD-2 proposal. Change requests go through a written MD-4 revision so timelines stay honest. Small team, no handoffs between strangers. The person scoping the work is the person building it. What slows things down (we tell clients up front): Late or incomplete content from the client. We can write copy if scoped, but a project waiting on logos or product photos sits idle. Approval bottlenecks. We ask for a single decision-maker on the client side. Third-party dependencies (payment processors, custom integrations, domain transfers). For urgent work we offer a rush option, typically 30 to 50 percent of the project fee, which moves the project to the front of the queue and shortens delivery by roughly half. Most clients see their first review-ready build within 10 business days.

    Yes. Compliance is built into how we scope and build, not bolted on at the end. GDPR / CCPA (privacy): Every site we ship includes a cookie consent banner, a published privacy policy, and a clear data-processing flow. Forms collect only what the client actually needs, and we document where that data goes (CRM, email tool, database) so the client can answer subject access or deletion requests. We avoid third-party trackers by default and only add analytics with explicit consent. For clients with EU traffic, we use EU-region hosting or processors with Standard Contractual Clauses in place. HIPAA: We do not host or process Protected Health Information unless the engagement is scoped specifically for it. When a healthcare client needs HIPAA-aligned work, we use HIPAA-compliant infrastructure (AWS or Azure under a signed BAA), encrypt data in transit and at rest, restrict access by role, and keep audit logs. We sign a Business Associate Agreement before any PHI is touched. If a project doesn't require HIPAA, we don't pretend it does, that's how clients end up overpaying for compliance theater. ADA / WCAG 2.1 AA accessibility: We build to WCAG 2.1 AA as a baseline on every site, semantic HTML, proper contrast, keyboard navigation, alt text, ARIA where needed. This protects clients from the accessibility lawsuit wave hitting small businesses. Security basics: HTTPS on every site, secrets kept out of repos, dependencies kept current, and admin access locked down with 2FA. For AI automation projects we follow the principle of least privilege, the integration only sees the data it needs. What we don't do: We don't claim SOC 2 or ISO 27001 certification, those are enterprise-grade programs that don't fit a small studio honestly. If a client needs that level, we say so up front and refer them out. We document the compliance posture of every build in our MD-5 handoff so the client owns the audit trail.

    We're actively taking on three types of work right now: 1. Small business websites that need to actually convert. Service businesses, local trades, professional practices, boutique e-commerce. Owners who have a working site that looks dated or a DIY build that isn't generating leads. Budget range $800 to $3,500 for design, longer engagements for development. We're especially interested in clients in trades (HVAC, electrical, plumbing, landscaping), legal, healthcare, and real estate where a clean site plus local SEO directly drives revenue. 2. Custom web development for businesses outgrowing templates. Static and dynamic builds for companies that need real engineering: custom forms, member portals, booking systems, internal tools, API integrations, headless CMS setups. Budget range $3,000 to $15,000+. We like projects where the client has hit the ceiling of Squarespace or Wix and needs something built right. 3. AI automation for operations-heavy businesses. Lead routing, CRM sync, document generation, customer support agents, scheduled workflows. We're looking for clients who spend hours per week on repeatable tasks and want a system that runs without them. Monthly engagements from $1,500 to $6,500. Industries we're especially interested in right now: Construction and trades Healthcare practices (non-PHI marketing sites, HIPAA work case-by-case) Legal and accounting Local retail and e-commerce B2B service firms Coaches, consultants, and course creators What we're not the right fit for: $99 template installs. We're not the cheapest option and don't try to be. Crypto, gambling, adult, or MLM projects. Projects that require us to white-label under another agency long-term. Clients who want to micromanage code decisions. We listen to goals, not implementation demands. We work with US-based clients primarily but take international work case by case.

    We cap active engagements deliberately. Spreading thin is how agencies miss deadlines and ship sloppy work. Concurrent capacity: Web design and development: 4 to 6 active builds at any time, across all tiers. A Signature build counts as more load than a Launch build, so we balance the mix rather than just counting projects. AI automation: 2 to 3 active build phases, plus ongoing monthly retainers for past automation clients. Care plan clients: Unlimited on the maintenance side, those run on scheduled cycles and don't compete with build capacity. Why the cap: Every project gets the same person from intake to handoff. No account managers, no junior handoffs, no offshore subcontracting. That's only possible if the queue stays controlled. What it means for clients: We sometimes quote a start date 1 to 3 weeks out instead of "we can start tomorrow." That's the queue, not slow work. Once started, builds move fast. We turn down projects when the calendar is full rather than overcommitting. Clients get a realistic answer up front. Rush slots are available at a 30 to 50 percent premium and skip the queue. How we know the cap works: Our on-time delivery rate stays high because we don't over-promise. Clients who need to be live by a specific date (event launch, seasonal campaign, funding milestone) get a written delivery date in the MD-2 proposal, not a hope. Repeat clients and care plan customers get priority scheduling when they come back for a new build.

    Our onboarding is built around five numbered documents (the MD series) so nothing gets lost in email threads. Every client sees the same process. Step 1: Discovery call (free, 20 to 30 minutes). We ask what the business does, what the site or automation needs to accomplish, what's working now, and what the budget and timeline look like. No pitch deck, just questions. If we're not the right fit, we say so on the call. Step 2: MD-1 Questionnaire. After the call, the prospect gets a structured intake form covering brand, audience, goals, content inventory, integrations, accounts, and decision-makers. This is where we catch scope gaps before they become change orders. Most clients finish it in 30 to 60 minutes. Step 3: MD-2 Proposal. Within 2 business days of receiving the MD-1 back, we send a fixed-scope proposal: deliverables, timeline, fee, payment schedule, and assumptions. No vague hourly estimates. The price in the proposal is the price. Step 4: MD-3 Agreement. A short, plain-English contract that mirrors the proposal. It covers scope, payment terms, IP ownership (the client owns everything we build), revision policy, and termination. Signed digitally. Deposit due at signature, typically 50 percent for builds and first month for retainers. Step 5: Kickoff. Once the deposit clears, we set up a shared project folder, request any remaining assets and account access, and lock the start date. Client gets a single point of contact (the builder) and one weekly status update until launch. During the build: Change requests go through a written MD-4 revision so scope and price stay aligned. We'd rather pause for an hour and document a change than discover it in the final review. At delivery: MD-5 Handoff document includes the live site or system, all credentials, hosting setup, training notes, and the compliance posture. Clients leave with full ownership, no lock-in, and a 14-day post-launch fix window included.

    Locations (1)

    501 Burke Dr 722 Hinesville, GA, United States 31313

    1

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