COGITA

BACKGROUND

Please describe your company and position.

I am the Co-Owner of SimSale AI

Describe what your company does in a single sentence.

SimSale AI is an innovative training application for real estate agents that allows them to practice sales conversations with AI-simulated clients. 

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire COGITA to accomplish?

• The goal of this project was to build an AI-powered training application that enables real estate agents to practice realistic sales conversations in a safe, dynamic, and simulation-driven environment.
• The platform aimed to shorten the learning curve, improve sales effectiveness, and reduce the costs associated with traditional training and unproductive client meetings.

SOLUTION

How did you find COGITA?

Online Search

Why did you select COGITA over others?

• High ratings
• Close to my geographic location
• Pricing fit our budget
• Great culture fit
• Good value for cost
• Company values aligned

How many teammates from COGITA were assigned to this project?

2-5 Employees

Describe the scope of work in detail. Please include a summary of key deliverables.

The scope included building a complete AI-driven training platform capable of generating realistic sales conversations. We integrated ElevenLabs voice models, the LiveKit audio platform, advanced prompt engineering, and a full modern web stack (Next.js, Node.js, Typescript).
The solution was deployed using Vercel and AWS infrastructure. The application includes dozens of sales scripts, client objections, negotiation models, AI-powered feedback, and adaptive difficulty levels based on each user's skills.

RESULTS & FEEDBACK

What were the measurable outcomes from the project that demonstrate progress or success?

Describe key metrics or indicators of success resulting from this project:

• 85% of users rated their overall experience as positive or very positive.
• 86% rated the conversations as realistic or highly realistic.
• Average realism score: 8.13/10. 

Describe their project management. Did they deliver items on time? How did they respond to your needs?

The collaboration was smooth and highly efficient. The vendor provided ongoing support throughout the entire process—from system architecture and iterative testing of conversation simulations to deployment and fine-tuning the AI models. Communication was transparent, and new features were delivered on schedule.

Their ability to combine cutting-edge AI technology with practical sales training needs was outstanding. The vendor designed realistic scenarios, fine-tuned the AI models effectively, and delivered a system that genuinely improves agent performance. Both the technical quality and industry understanding exceeded expectations.

What was your primary form of communication with COGITA?

Email or Messaging App

What did you find most impressive or unique about this company?

We chose this vendor because of their strong expertise in AI, LLM-based systems, and voice technologies, combined with an excellent understanding of sales processes. It was important for us to work with a team capable of translating industry knowledge into a practical, effective SaaS product.

Are there any areas for improvement or something COGITA could have done differently?

The only area for improvement is speeding up the deployment and testing cycle for new audio features, as they sometimes require additional optimization. However, this did not affect the final quality of the product. 

BACKGROUND

Please describe your company and position.

I am the Innovation Manager of Neoteric

Describe what your company does in a single sentence.

We are a one-stop shop for custom software solutions, covering everything from ideation to development and ongoing maintenance. We also assist companies in building comprehensive AI strategies, identifying use cases to implement, and managing innovation processes. 

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire COGITA to accomplish?

• Automate and streamline the process of grant application writing through an AI assistant.
• Enable generation of critical proposal sections such as keywords, objectives, and executive summaries.
• Assist users in producing compliant and high-quality grant submissions step-by- step.
• Support iterative evaluation and refinement of grant proposals via an embedded Peer-Reviewer module.

SOLUTION

How did you find COGITA?

Other

Why did you select COGITA over others?

• Close to my geographic location
• Great culture fit
• Good value for cost
• Referred to me
• Company values aligned

How many teammates from COGITA were assigned to this project?

2-5 Employees

Describe the scope of work in detail. Please include a summary of key deliverables.

They developed a modular, AI-powered assistant to support clients in writing grant proposals for clean energy and innovation projects. The tool leverages large language models to generate high-quality, tailored content for each section of the application, based on user inputs.
The system uses Langflow for orchestrating AI agents and integrates with MongoDB and PostgreSQL for document management, metadata storage, and vector search. The user interface was built with Streamlit and deployed via AWS Bedrock, enabling seamless cloud scaling and cost optimization.
Thanks to this solution, users can quickly draft, evaluate, and iterate on grant proposals - significantly improving their chances of funding success.

RESULTS & FEEDBACK

What were the measurable outcomes from the project that demonstrate progress or success?

We partnered with the client to build a custom AI-powered assistant that streamlines the process of writing grant applications, specifically in the areas of clean energy and innovation. The assistant helps users generate key sections of proposals—such as keywords, objectives, and executive summaries—and supports iterative evaluation through an embedded Peer-Reviewer module. The platform was built using Langflow to orchestrate AI agents, and integrated with MongoDB and PostgreSQL for content management and vector search. The frontend was developed in Streamlit and deployed via AWS Bedrock for scalability and efficiency.
Thanks to this solution, users can quickly draft, evaluate, and iterate on grant proposals—significantly improving their chances of funding success.

Describe their project management. Did they deliver items on time? How did they respond to your needs?

The collaboration was smooth and highly effective. Communication was flawless, with regular check-ins and transparent updates on progress. We used tools like Google Chat and Jira to manage tasks, feedback loops, and deliverables. Their team was proactive, responsive, and consistently aligned with our goals and timelines.

What was your primary form of communication with COGITA?

• Virtual Meeting
• Email or Messaging App

What did you find most impressive or unique about this company?

Their ability to combine cutting-edge AI technology with a practical, user-centric mindset was exceptional. They didn’t just focus on building a functional tool—they ensured the product delivered measurable business value and could be iteratively improved based on user feedback.

Are there any areas for improvement or something COGITA could have done differently?

There’s very little to criticise.

BACKGROUND

Please describe your company and position.

I am the COO of Awareson

Describe what your company does in a single sentence.

Awareson is recruitment and outsourcing company specialising in IT recruitment and providing SAP solutions.

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire COGITA to accomplish?

• Automate the extraction and transfer of data from CVs to the internal recruitment system, reducing manual effort and processing time.
• Enable multilingual CV translation and customization for specific job positions.

SOLUTION

How did you find COGITA?

Online Search

Why did you select COGITA over others?

• Close to my geographic location
• Great culture fit
• Company values aligned

How many teammates from COGITA were assigned to this project?

2-5 Employees

Describe the scope of work in detail. Please include a summary of key deliverables.

Developed an AI-powered solution based on large language and multimodal models that automatically processes CVs in PDF and DOCX formats. The system extracts structured data and returns it in JSON format for seamless integration with the client's internal system. Additionally, we implemented features for translating and customizing CVs for specific job roles, supporting multilingual capabilities.

RESULTS & FEEDBACK

What were the measurable outcomes from the project that demonstrate progress or success?

• Reduction of manual processing time by 90%, enabling faster candidate evaluation.
• Increase in data accuracy and consistency in the recruitment pipeline.
• Successfully processed over 2,000 CVs in the first 2 months with a 98% accuracy rate.

Describe their project management. Did they deliver items on time? How did they respond to your needs?

Outcome was delivered on time. According to requirements and even more. They were able to integrate this solution with an already existing custom-made app.

What was your primary form of communication with COGITA?

• Virtual Meeting
• Email or Messaging App

What did you find most impressive or unique about this company?

Very clear approach and rapid outcome progress.

Are there any areas for improvement or something COGITA could have done differently?

All requirements were covered from the beginning to the end.

BACKGROUND

Please describe your company and position.

I am the CEO of Tomasz Hencel

Describe what your company does in a single sentence.

Helping companies to innovate with software and AI

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire COGITA to accomplish?

• The project aimed to automate the daily decision-making process for next-day product deliveries, reduce reliance on manual Excel-based planning, improve the accuracy and consistency of forecasts, and enable scalable operations without increasing headcount.
• Provide an easy-to-use tool accessible to non-technical users

SOLUTION

How did you find COGITA?

Referral

Why did you select COGITA over others?

• Great culture fit
• Good value for cost

How many teammates from COGITA were assigned to this project?

2-5 Employees

Describe the scope of work in detail. Please include a summary of key deliverables.

The project aimed to automate a manual delivery planning process that required daily analysis of Excel data. The vendor developed a system that generates next-day delivery forecasts for thousands of product–customer combinations, significantly improving efficiency and decision consistency.

RESULTS & FEEDBACK

What were the measurable outcomes from the project that demonstrate progress or success?

The project resulted in a significant reduction of manual workload (equivalent to approximately three full-time roles), decreased forecast generation time from hours to seconds, improved forecast accuracy (measured by MAE, WAPE, and RMSE), and reduced both stock shortages and overstock situations.

Describe their project management. Did they deliver items on time? How did they respond to your needs?

The collaboration was very effective throughout the project. The team demonstrated a strong understanding of both the business context and the underlying technical challenges, which made communication straightforward and productive. They were responsive, open to feedback, and quick to refine their approach when needed.

What was your primary form of communication with COGITA?

• Virtual Meeting
• Email or Messaging App

What did you find most impressive or unique about this company?

• Strong problem-solving and analytical skills
• Ability to work with messy, real-world data
• Clear communication and responsiveness
• Focus on delivering a practical and scalable solution

Are there any areas for improvement or something COGITA could have done differently?

There’s always room for small improvements, such as providing slightly more documentation for non-technical users. That said, the collaboration and delivery process were smooth and well-managed throughout the project. Overall, the outcome met our expectations very well.

BACKGROUND

Introduce your business and what you do there.

I'm the chief delivery officer of KYOTU Technology, an IT services company. We develop customized, end-centered digital solutions in healthcare, fintech, and energy, leveraging a multidisciplinary team to improve quality of life through innovative technology.

OPPORTUNITY / CHALLENGE

What challenge were you trying to address with COGITA?

We needed help with the AI/GenAI side of two innovative projects in the healthcare and fintech industries.

SOLUTION

What was the scope of work?

COGITA has been responsible for transforming a large amount of data from several different sources, including web apps and third-party systems, into a format processed by our core system. The data combined medical history of patients and insurance plans. COGITA provided structured solutions and process flow, split into a few stages depending on data scope and size. In the other project, COGITA helped with advanced prompt engineering of the GenAI project processing financial documents.

What is the team composition?

We work with 3–4 teammates from COGITA.

How did you come to work with COGITA?

We met COGITA at an industry event for IT companies in Poland, where we have our delivery center. Adam (CEO) from COGITA attended the meeting, and we discussed our need for help with AI projects. We had a good conversation, and Adam and the team showcased their experience. We agreed on the financial side and started our cooperation.

How much have you invested with them?

We've spent around $40,000.

What is the status of this engagement?

We started working together in February 2025, and the project is ongoing.

RESULTS & FEEDBACK

What evidence can you share that demonstrates the impact of the engagement?

COGITA's work has resulted in fast delivery to market; approximately 2–3 months after starting the project, we had a production version. The project also had almost 100% accuracy in the end.

How did COGITA perform from a project management standpoint?

COGITA's project management is good. They deliver on time, and everything is fine. We onboarded them to our Slack, but we keep email communication and regular meetings.

What did you find most impressive about them?

COGITA has strong experience and focus on AI. They adapt to our way of working and quickly react to issues in the project.

Are there any areas they could improve?

No, there's nothing I can come up with.