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Get a custom proposalCompliance management for UK inspection firms
CertFlow is a UK compliance platform for inspection firms working under LOLER 1998, RRO 2005, PSSR and PUWER. Built by engineers, for engineers.
Core Platform:
Asset register with per-discipline schemas across fire, lifting, H&S, HVAC, pressure and waste. Custom fields, photos, QR codes and full inspection history per asset.
Inspection report engine with industry packs for LOLER, PUWER, fire (BS 5306, BS 5839, BS 5266, BS 9999), PSSR and HVAC. Photo annotations, digital signatures, defect catalogues, approvals and branded PDF certificates.
Jobs from draft to scheduled, in progress, complete, invoiced and closed. Multi-engineer assignment, qualification checks, bulk import.
CRM with Company > Site > Zone hierarchy, contacts, comms log, tasks, calendar with recurring schedules, drag-and-drop rescheduling and ICS feeds.
Site Maps with asset pinning, in-app and public QR scanning, asset custody, vehicle register with document expiry, timesheets, quoting, invoicing and a client portal where customers see only their own sites, certificates and invoices.
Mobile-ready PWA with offline support. Role-based access for owners, managers, inspectors and clients.
Network add-on: Connect with verified UK inspection firms. Member directory with insurance and accreditation evidence, 1:1 and group messaging, job board for overflow and referral work, partner matching by discipline, region and capacity, forum, verified reviews, shared NDA and sub-contractor templates, plus CPD events with ticketing, attendance tracking and downloadable certificates.
Growth Tools: 10 commercial tools to grow the business. Branded public mini-site, embeddable lead capture with referral codes, sales pipeline with weighted forecast, lead quality scorecard, job margin tracker, client value and retention matrix, margin recovery audit, commercial health scorecard, 90-day priorities plan and a drag-and-drop business systems map.
UK-built, in Leeds. Regulation-led. Audit-ready by default. www.certflow.co.uk
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Min project size
Undisclosed
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Hourly rate
Undisclosed
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Employees
10 - 49
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Locations
Leeds, England
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Year founded
Founded 2025
1 Locations
- Leeds , England
Service Lines
No Focus Areas have been added yet…
Industries
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Clients
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Our Story
CertFlow was built by engineers, for engineers.
We saw small UK inspection firms running statutory work on spreadsheets, paper and shared drives, and we knew there was a better way.
Our mission is simple: replace the spreadsheet. Turn LOLER, RRO 2005, PSSR and PUWER obligations into a clean, auditable workflow that produces branded reports as a side-effect of doing the work, not a separate admin task.
Authoritative. Plain-spoken. Compliance-led. Audit-ready by default.
Meet the Team
Levi HoughCommercial Director
Levi leads commercial strategy, product direction and partner relationships, working with UK inspection firms to turn statutory obligations under LOLER, RRO 2005, PSSR and PUWER into a clean digital workflow.
What Sets Us Apart
Built around UK regulation, not bolted on
Industry packs ship for LOLER, PUWER, fire (BS 5306, BS 5839, BS 5266, BS 9999), PSSR, HVAC and waste from day one. Every report template references the underlying regulation. You don't have to build your compliance into the platform, it's already there.A platform, a network and a toolkit in one
Beyond the core compliance platform, CertFlow connects you to a verified network of UK inspection firms for messaging, partner referrals and CPD events, and unlocks 10 commercial growth tools including a sales pipeline, lead capture, margin tracker and 90-day plan.Specialist software, without the enterprise tag
Specialist compliance software is usually built for enterprise budgets and prices small inspection firms out. CertFlow delivers the regulation-led tooling, network and growth features at a fraction of what comparable platforms charge. No per-asset fees, no setup charges.Locations (1)
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