Intellimachs

BACKGROUND

Please describe your company and position.

I am the Sr. Director of KPMJ Staffing

Describe what your company does in a single sentence.

An IT staffing company that connects top tech talent with businesses to deliver scalable, reliable, and high-impact workforce solutions.

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire Intellimachs to accomplish?

• Design and implement a custom IT Recruitment ERP system tailored for the US staffing market.

SOLUTION

How did you find Intellimachs?

Online Search

Why did you select Intellimachs over others?

• Pricing fit our budget
• Good value for cost

How many teammates from Intellimachs were assigned to this project?

6-10 Employees

Describe the scope of work in detail. Please include a summary of key deliverables.

We hired Intellimachs to develop a custom IT Recruitment ERP platform specifically designed for the US staffing industry. Our goal was to streamline candidate management, job requisition tracking, client communication, and submission workflows into a single centralized system.

The team successfully delivered a scalable, cloud-based ERP solution that automated resume parsing, candidate pipeline tracking, interview scheduling, and client reporting. They also integrated the system with major US job boards and implemented automated email workflows, which significantly improved recruiter productivity.

Their understanding of the US IT staffing process — including C2C, W2, and 1099 hiring models — was impressive. They built customized dashboards for real-time KPI tracking such as submission-to-interview ratio, fill rates, and recruiter performance metrics.

Project management was well-structured, milestones were clearly defined, and communication was consistent throughout the engagement. The system was delivered on time and has helped us reduce manual work by nearly 40% while increasing submission efficiency.

We highly recommend Intellimachs for companies looking to build custom ERP or staffing automation platforms.

RESULTS & FEEDBACK

What were the measurable outcomes from the project that demonstrate progress or success?

• The project delivered clear, measurable improvements across our recruitment operations. After implementation of the ERP system, manual recruiter effort was reduced by approximately 40% due to automation of resume parsing, job posting distribution, and submission tracking. Recruiter productivity significantly improved, with average daily submissions increasing from 8–10 to 15–18 per recruiter.
• We also saw a 25% improvement in our submission-to-interview ratio within the first three months, driven by better candidate-job matching and structured pipeline visibility. Time-to-fill for open positions decreased by nearly 30%, allowing us to close roles faster and improve client satisfaction.
• Additionally, reporting time was reduced from up to two days to same-day reporting using real-time dashboards. The platform has maintained 99.9% uptime, providing stable and uninterrupted recruiting operations. Overall, the ERP system has improved efficiency, visibility, and revenue predictability across our US IT staffing business.

Describe their project management. Did they deliver items on time? How did they respond to your needs?

Intellimachs followed a structured and transparent project management approach throughout the engagement. The project was divided into clearly defined phases with milestone-based deliveries, and each phase was completed on schedule. They maintained consistent communication through weekly progress meetings and shared regular status updates, which gave us full visibility into development progress. Whenever we requested enhancements or workflow adjustments specific to US IT staffing processes, they were responsive and implemented changes quickly without disrupting timelines. Overall, deliverables were completed on time, requirements were well understood, and the team demonstrated flexibility and professionalism in addressing our evolving business needs.

What was your primary form of communication with Intellimachs?

Virtual Meeting

What did you find most impressive or unique about this company?

What impressed us most was their deep understanding of the US IT staffing ecosystem. They didn’t just build generic ERP features — they clearly understood concepts like C2C, W2, 1099 hiring models, submission tracking, vendor layers, and recruiter performance metrics.

Are there any areas for improvement or something Intellimachs could have done differently?

Overall, we were very satisfied with the engagement. If there is one area for improvement, it would be slightly more detailed documentation and user training materials during the initial rollout phase. While the team provided guidance and support, having more structured onboarding documentation upfront could have accelerated internal adoption even further.

BACKGROUND

Introduce your business and what you do there.

I’m a manager at Kazhuga Private Limited, an IT company. We leverage data, AI/ML, and GenAI to drive digital transformation in commodities and energy trading, offering innovative risk management solutions and helping global businesses make data-driven decisions.

OPPORTUNITY / CHALLENGE

What challenge were you trying to address with Intellimachs?

We needed help developing our AI product for the commodities trading and risk management domain.

SOLUTION

What was the scope of their involvement?

Intellimachs has handled the fine-tuning of our AI and full-stack development, including backend and frontend development and integration.

What is the team composition?

We’ve worked with 2–5 teammates from Intellimachs.

How did you come to work with Intellimachs?

Someone referred Intellimachs to me.

How much have you invested with them?

We’ve spent around $10,000–$50,000.

What is the status of this engagement?

We started working with Intellimachs in January 2026, and our engagement is ongoing.

RESULTS & FEEDBACK

What evidence can you share that demonstrates the impact of the engagement?

Intellimachs has delivered as per our requirements. Moreover, the team has delivered before the deadlines with very few defects during hypercare.

How did Intellimachs perform from a project management standpoint?

We communicate with Intellimachs via in-person meetings, virtual meetings, and email or messaging apps.

What did you find most impressive about them?

Intellimachs’ understanding of our requirements and technology expertise is impressive.

Are there any areas they could improve?

I can’t think of anything for Intellimachs to improve.