essensys { technology

BACKGROUND

Please describe your company and position.

I am the CEO of Adinish

Describe what your company does in a single sentence.

First Nursery Concept Store, online and offline, with premium products for families with babies and children, in Romania

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire essensys { technology to accomplish?

• Stabilizing critical modules - Ensuring the reliability and functionality of essential components such as reporting and accounting.
• Full takeover of technical maintenance - Assuming responsibility for the support and upkeep of the existing application, replacing an under-resourced internal team.
• Establishing a dedicated IT partnership - Integrating our team as a long-term extension of the client’s operations, providing continuous technical expertise and support.
• Adapting to the existing architecture and codebase - Rapidly understanding the application’s infrastructure to ensure seamless operational continuity.
• Knowledge transfer - Acquiring the necessary know-how from the client’s team to support ongoing maintenance, development, and scalability.
• Bug fixing and feature development - Continuously improving the application through issue resolution and implementation of new functionalities.
• Successful product launch in the Hungarian market - Coordinating and delivering a fully localized, stable version of the application tailored for a new market.

SOLUTION

How did you find essensys { technology?

• Online Search
• Referral

Why did you select essensys { technology over others?

Pricing fit our budget

How many teammates from essensys { technology were assigned to this project?

2-5 Employees

Describe the scope of work in detail. Please include a summary of key deliverables.

Detailed in Jira, on going process

RESULTS & FEEDBACK

What were the measurable outcomes from the project that demonstrate progress or success?

Successful launch of the application in Hungary, accommodating new currency, language translations, and updated VAT regulations.

Resolution of critical issues related to reporting accuracy and accounting processes.

Unblocking and optimization of warehouse-related workflows, ensuring smooth operational flows.

Timely implementation of updates to comply with ongoing legislative changes, ensuring continuous legal and regulatory compliance.

Describe their project management. Did they deliver items on time? How did they respond to your needs?

The team responds to our needs

What was your primary form of communication with essensys { technology?

Virtual Meeting

What did you find most impressive or unique about this company?

adaptability, friendliness

Are there any areas for improvement or something essensys { technology could have done differently?

the initial introduction :) but got solved

BACKGROUND

Please describe your company and position.

I am the Project Manager of BCR Erste Bank

Describe what your company does in a single sentence.

Banking

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire essensys { technology to accomplish?

• Ensure the integrity and accuracy of archived documents through thorough reconciliation of folders and documents, as well as efficient shelf placement.
• Provide easy and quick access for document retrieval and transfer, supporting the daily operations of the Front Office, Back Office, and branch personnel nationwide.
• Centralize and unify the document management processes generated by BCR Erste Bank into a single digital platform accessible to all personnel involved in document archiving.
• Automate the document lifecycle workflow, from creation and barcode generation to physical archiving, ensuring full traceability of business documents.
• Facilitate the physical handling of documents by organizing them into folders and packages, managing shipment to archive locations, and processing their reception.

SOLUTION

How did you find essensys { technology?

Referral

Why did you select essensys { technology over others?

• High ratings
• Close to my geographic location
• Pricing fit our budget
• Great culture fit
• Good value for cost
• Company values aligned

How many teammates from essensys { technology were assigned to this project?

2-5 Employees

Describe the scope of work in detail. Please include a summary of key deliverables.

An application for monitoring physical and electronic document archiving

RESULTS & FEEDBACK

What were the measurable outcomes from the project that demonstrate progress or success?

High concurrency: Platform supports a large number of simultaneous users accessing and working on the system.

User interface usability: Intuitive UI designed for simple, efficient, and smooth data entry and management.

Data volume: Millions of business records collected from all organizational levels.

Cross-browser compatibility: Web interface works with all major commercial browsers.

Describe their project management. Did they deliver items on time? How did they respond to your needs?

The project was well-managed from start to finish. Deliverables were consistently on time, even with a few scope changes. The team responded quickly to our feedback—especially when we needed better performance and added features like advanced search and encryption.

Communication was clear, with weekly updates and great use of common tools. Overall, the project manager kept everything organized, flexible, and on track, and the final app exceeded our expectations.

What was your primary form of communication with essensys { technology?

• Virtual Meeting
• Email or Messaging App

What did you find most impressive or unique about this company?

Client satisfaction is their North Star

Are there any areas for improvement or something essensys { technology could have done differently?

Not really

BACKGROUND

Please describe your company and position.

I am the Project Manager of Judicial Inspection

Describe what your company does in a single sentence.

My company, Inspecția Judiciară (Judicial Inspection), is responsible for verifying the activity and professional conduct of judges and prosecutors within Romania's judicial system.

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire essensys { technology to accomplish?

• The specific goals for hiring Essensys Software SRL for my company, were to develop and implement an integrated application (ECRIS-IJ) to manage the activities of the Judicial Inspection, improve operational efficiency, ensure secure handling of sensitive information, and support our mission of verifying the conduct and activities of judges and prosecutors throughout Romania.
• The project aimed to enhance the performance of courts and prosecutor offices, ensure the consistent application of procedural norms, and promote greater accountability among magistrates.
• It focused on identifying systemic vulnerabilities, addressing institutional dysfunctions, and mitigating operational risks within the judiciary.
• These actions supported the modernization and efficiency of the justice system while fostering ethical conduct and responsibility among magistrates.

SOLUTION

How did you find essensys { technology?

Essensys was chosen after winning a competitive selection based on project methodology.

Why did you select essensys { technology over others?

• Pricing fit our budget
• Good value for cost

How many teammates from essensys { technology were assigned to this project?

22

Describe the scope of work in detail. Please include a summary of key deliverables.

The scope of work included the full lifecycle of a complex software project: project management, business analysis, requirements documentation, hardware and software architecture design, installation and commissioning of hardware, software development of a web-based application, database design, testing and stabilization, user training, production deployment, and ongoing technical support and maintenance. Key deliverables were the ECRIS-IJ integrated application, supporting hardware and infrastructure, comprehensive documentation, user training sessions, and a stable, secure, and scalable system for managing the activities of the Judicial Inspection.

RESULTS & FEEDBACK

What were the measurable outcomes from the project that demonstrate progress or success?

The application is robust, secure, and reliable, and all deliverables were provided at a high professional standard. Measurable outcomes from the project include reduced processing times for case management, improved accuracy and traceability of judicial inspections, increased data security, and positive feedback from users regarding system usability and reliability. The ECRIS-IJ application continues to support our operational goals efficiently:

Integrated with existing IT systems using standardized data formats.

Established electronic workflows with automated document generation and retrieval.

Enabled readiness for electronic signature implementation.

Provided secure digital access to court documents for all key stakeholders.

Describe their project management. Did they deliver items on time? How did they respond to your needs?

Essensys Software demonstrated strong project management, consistently delivering milestones on time and adapting quickly to our feedback and evolving requirements. Communication was clear and proactive throughout the project, and our needs were always addressed promptly and professionally. Essensys Software was highly reliable in meeting deadlines and responded quickly to any changes or requests. The benefits and improvements achieved fully justified the costs.

What was your primary form of communication with essensys { technology?

In-Person Meeting

What did you find most impressive or unique about this company?

What impressed me most about Essensys Software SRL was their ability to understand our institution’s unique requirements and deliver a secure, robust solution tailored to our operational context. Their professionalism, technical expertise, and proactive communication set them apart. It is always a pleasure to interract with their employees. The team was professional, responsive, and delivered a high-quality solution that fully met our needs. We highly recommend their services.

Are there any areas for improvement or something essensys { technology could have done differently?

While the collaboration was highly positive, one area for improvement could be even more frequent progress updates during critical project phases. Overall, we were very satisfied with their performance.

BACKGROUND

Please describe your company and position.

I am the Researcher, Remote Sensing & Satellite Meteorology Department of Romanian National Meteorological Administration

Describe what your company does in a single sentence.

The Romanian National Meteorological Administration (Meteo Romania) is a legal entity of national, public interest whose main aim is to ensure the meteorological protection of life and property.

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire essensys { technology to accomplish?

• The project involved delivering a system for accessing, processing, archiving, and distributing data from the Copernicus Sentinel-1, Sentinel-2, Sentinel-3, and Sentinel-5P satellites.
• This system is designed to provide recordings of areas affected by disasters or crisis situations across the country.

SOLUTION

How did you find essensys { technology?

Open tender

Why did you select essensys { technology over others?

• Good value for cost
• Great technical understandment of the ITT

How many teammates from essensys { technology were assigned to this project?

2-5 Employees

Describe the scope of work in detail. Please include a summary of key deliverables.

Development of an platform for Earth Observation data syncronization, find, view and process. Each functionality was implmented through dedicated interconnected IT services.

RESULTS & FEEDBACK

What were the measurable outcomes from the project that demonstrate progress or success?

First operational such platform in this part of Europe.

Seamless integration with the main satellite data provider (European Space Agency).

Fast and reliable acces to large volumes of satellite data.

Greatly improves and simplifies the beneficiary’s daily work with Sentinel satellite imagery.

Describe their project management. Did they deliver items on time? How did they respond to your needs?

All phases of the project started and ended according to the initial Gantt diagram.

What was your primary form of communication with essensys { technology?

• In-Person Meeting
• Virtual Meeting
• Email or Messaging App

What did you find most impressive or unique about this company?

The technical knowledge, the flexibility and the direct and honest communication.  

Are there any areas for improvement or something essensys { technology could have done differently?

Fullly embrace the new cloud optimised formats & paradigms for geospatial data.

BACKGROUND

Please describe your company and position.

 I am the IT Director of a financial services company 

Describe what your company does in a single sentence.

We design and manage solutions that improve the efficiency of organizations and increase the purchasing power of employees. Guaranteeing the use of funds strictly for the purpose for which they were allocated, we are a national and world leader in prepaid service vouchers.

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire essensys { technology to accomplish?

• Refactoring and redesigning the existing front-office interface to enhance user experience for all stakeholders
• Enhancing back-office functionality to support operational efficiency
• Migrating infrastructure to the cloud to improve scalability, security, and performance
• Implementing a microservices-based architecture to enable modularity, flexibility, and faster time-to-market for new features

SOLUTION

How did you find essensys { technology?

Referral

Why did you select essensys { technology over others?

• Close to my geographic location
• Great culture fit
• Good value for cost
• Technical expertise & past projects

How many teammates from essensys { technology were assigned to this project?

>10 at the height of the project

Describe the scope of work in detail. Please include a summary of key deliverables.

Build two mobile apps (iOS and Android), cloud native web app, backend for frontend, interface with legacy backoffice (post Azure migration).

RESULTS & FEEDBACK

What were the measurable outcomes from the project that demonstrate progress or success?

Reduced time-to-market for new features thanks to the adoption of a microservices architecture

Improved system scalability and performance, enabling the platform to handle increased usage and user growth

Increased operational efficiency through upgraded back-office systems and better integration between modules

Successful cloud migration that resulted in better availability, maintainability, and cost optimization

Continued platform stability and high availability, supporting Edenred’s daily operations at scale

Describe their project management. Did they deliver items on time? How did they respond to your needs?

Their project management services are aligned and adapted to our own internal framework.

What was your primary form of communication with essensys { technology?

• In-Person Meeting
• Virtual Meeting
• Email or Messaging App

What did you find most impressive or unique about this company?

Rapidity in understanding our business model. Considering the level of complexity our project entailed, it was trully impressive.

Are there any areas for improvement or something essensys { technology could have done differently?

In our case, nothing in particular.

BACKGROUND

Please describe your company and position.

I am the Software Team Leader of ANP

Describe what your company does in a single sentence.

ANP manages, coordinates and overseesthe prison system in Romania, ensuring the custody, rehabilitation and social reintegration of incarcerated individuals

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire essensys { technology to accomplish?

• To develop a centralized inmate management system at a national level
• To integrate all departments and operational workflows within the penitenciary sistem into a single platform
• To improve data accuracy, traceability and inter-institutional collaboration across all prisons

SOLUTION

How did you find essensys { technology?

public procurement

Why did you select essensys { technology over others?

Pricing fit our budget

How many teammates from essensys { technology were assigned to this project?

10+

Describe the scope of work in detail. Please include a summary of key deliverables.

Web application that manages the inmate prisons

RESULTS & FEEDBACK

What were the measurable outcomes from the project that demonstrate progress or success?

Successful implementation of a centralized inmate management system across all penitenciary units.

Describe their project management. Did they deliver items on time? How did they respond to your needs?

Essensys demonstrated strong project management throughout the collaboration. They delivered all project milestones on time and were highly responsive to our needs.

Communication was consistent and transparent, and any changes or issues were handled promptly and efficiently.

Their team showed a deep understanding of the public sector's requirements and adapted quickly to institutional feedback.

What was your primary form of communication with essensys { technology?

• Virtual Meeting
• Email or Messaging App

What did you find most impressive or unique about this company?

They stood out through their deep understanding of institutional needs, their flexibility, and their consistent delivery of high-quality solutions

Are there any areas for improvement or something essensys { technology could have done differently?

We were satisfied with the collaboration and have no major suggestions for improvement at this time.

BACKGROUND

Introduce your business and what you do there.

I’m the CTO of a product and technology consultancy.

OPPORTUNITY / CHALLENGE

What challenge were you trying to address with essensys { technology?

We needed help with software development covering data management and line-of-business application development.

SOLUTION

What was the scope of their involvement?

essensys{technology implemented extensive cloud data management for real estate assets. The team ingested data from multiple sources and processed and standardized it. essensys{technology also developed a product to manage and administer digital assets via UI. Additionally, the team created a product for managing large portfolio valuations, including workflow management and analytics.

What is the team composition?

We worked with 5–6 teammates from essensys{technology.

How did you come to work with essensys { technology?

We had the opportunity to work with essensys{technology in the past. We trusted their leadership and the quality of their engineers, which we vetted before committing to the project.

What is the status of this engagement?

We worked together from June 2022–December 2023.

RESULTS & FEEDBACK

What evidence can you share that demonstrates the impact of the engagement?

essensys{technology successfully delivered a working product that solved specific business needs. We delivered a portfolio valuation platform with complex workflow management and automation to improve the valuation operations greatly and speed up the process with correctness. The platform saved time (20%–30%), provided a clear audit for the entire process, and had a well-documented process and access to analytics. Additionally, the platform improved accuracy by finding discrepancies faster and easier.

How did essensys { technology perform from a project management standpoint?

essensys{technology did their best to deliver on time and within scope with a relatively limited team capacity. The team was professional and capable engineers who worked hard and prioritized the project's success. We communicated via virtual meetings and used Jira and Confluence.

What did you find most impressive about them?

essensys { technology's work ethic was impressive. The team was available evenings and weekends during crunch times or urgent issues.

Are there any areas they could improve?

essensys{technology could push back with confidence and clarity when necessary so that we could manage expectations better overall.

BACKGROUND

Introduce your business and what you do there.

I'm the managing director of an agricultural investment fund in Romania.

OPPORTUNITY / CHALLENGE

What challenge were you trying to address with essensys{technology?

We needed help developing a WebGIS project.

SOLUTION

What was the scope of their involvement?

essensys{technology designed and developed a WebGIS website. The site contained a database with information about each field, including the ownership, community, topographical number, surface, category of use, date of purchase, rented or not rented, the company that rented it, and the rent fee.

The database was linked with the geometry of the field, and a Google Maps map was integrated into the backend. Users could click on a parcel and see all the detailed information mentioned above.

What is the team composition?

We worked with one person on technical issues and one person from sales and project management.

How did you come to work with essensys{technology?

We found essensys{technology through an online search. They had a nice presentation website and were professionally prepared at our first meeting.

What is the status of this engagement?

We started working together in November 2023, and the project was completed in January 2024. We continue to collaborate with essensys{technology for updates, and in the future, we will develop the website further with new functions.

RESULTS & FEEDBACK

What evidence can you share that demonstrates the impact of the engagement?

Our shareholders appreciated the project itself and the design of the map.

How did essensys{technology perform from a project management standpoint?

essensys{technology delivered on time and responded well to our needs. They answered promptly to our requests.

What did you find most impressive about them?

We were satisfied with the collaboration.

Are there any areas they could improve?

I don't think there's anything they can improve on.

BACKGROUND

Please describe your company and position.

I am an Employee of an insurance company 

Describe what your company does in a single sentence.

Insurance

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire essensys { technology to accomplish?

• Development of a payment allocation application for NN Insurance, automating the process of allocating payments based on bank statements in various formats, ensuring accurate payment attribution in millions of transactions monthly.

SOLUTION

How did you find essensys { technology?

long term partnership

Why did you select essensys { technology over others?

• Good value for cost
• Company values aligned
• High level of expertise in the field and classification in the tender process

How many teammates from essensys { technology were assigned to this project?

6-10 Employees

Describe the scope of work in detail. Please include a summary of key deliverables.

Payment processing application - core business - top 3 private pension funds

RESULTS & FEEDBACK

What were the measurable outcomes from the project that demonstrate progress or success?

Processes millions of payment records monthly

Supports dozens of unique bank statement formats

Achieves high accuracy in automated payment allocation

Describe their project management. Did they deliver items on time? How did they respond to your needs?

Exceptionally professional and proactive PM involved in this project. Managed to resolve and keep on track some important challenges faced during the project. 

What was your primary form of communication with essensys { technology?

• In-Person Meeting
• Virtual Meeting
• Email or Messaging App

What did you find most impressive or unique about this company?

They're highly committed to the partnership.

Are there any areas for improvement or something essensys { technology could have done differently?

Yes, we faced challenges during the project, but Essensys acknowledged all the improvement points and did the extra mile to do it and I consider they succeeded.