BotsCrew

BACKGROUND

Please describe your company and position.

I am the Marketing Manager

Describe what your company does in a single sentence.

A global outbound growth partner that helps B2B companies book qualified meetings, build predictable pipelines, and close more deals through smart outreach and a hands-on sales development approach.

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire BotsCrew to accomplish?

• We wanted to automate and streamline our RFI (Request for Information) response process. Our main objective was to reduce the time and effort spent manually answering hundreds of repetitive questions across multiple RFIs, while maintaining accuracy, consistency, and compliance.
• We wanted a solution that could be seamlessly integrated into our existing Microsoft Teams environment, without relying on external tools and that would help our team respond to complex RFIs faster, smarter, and with minimal manual input.

SOLUTION

How did you find BotsCrew?

Online Search

Why did you select BotsCrew over others?

• High ratings
• Company values aligned

How many teammates from BotsCrew were assigned to this project?

2-5 Employees

Describe the scope of work in detail. Please include a summary of key deliverables.

BotsCrew handled the project end-to-end - from initial consulting and discovery to architecture design, AI development, and deployment within our Microsoft Teams workspace.

They integrated with Oracle’s parser to read and process RFIs in any file format, including complex ones with tables, screenshots, and presentations. They also build dynamic, AI-powered knowledge base with over 2,000 Q&A entries, that continuously evolves and learns from each new RFI. They also added, a manual editing tool that allows our team to update or refine answers directly in the system. 

Also, they build two intelligent tabs:

Questions & Answers: automatically fills in RFI templates with precise, context-aware answers.

RFI History: stores all completed responses and Q&A pairs for easy reference, traceability, and compliance.

RESULTS & FEEDBACK

What were the measurable outcomes from the project that demonstrate progress or success?

Initial results are: 

• Over 90% of RFI responses are now automated, drastically reducing manual effort.
• Response time dropped from several days to a few hours.

Describe their project management. Did they deliver items on time? How did they respond to your needs?

Every meeting felt productive - focused on solutions rather than problems. The team was incredibly responsive and flexible, often implementing feedback within days. What impressed us most was their ability to balance structure with agility: they stayed on schedule while still adapting to new ideas and changes that came up mid-project.

What was your primary form of communication with BotsCrew?

• Virtual Meeting
• Email or Messaging App

What did you find most impressive or unique about this company?

Their team approached our RFI automation project like a shared mission, not a contract. Every decision was guided by a deep understanding of our workflows, user behavior, and long-term vision.

What truly makes them unique is their hands-on partnership mindset - they care about adoption, usability, and real-world success as much as the code itself. It’s clear they’re not just building AI tools; they’re helping companies redefine how work gets done.

Are there any areas for improvement or something BotsCrew could have done differently?

Honestly, there wasn’t much to critique. The collaboration went smoothly from start to finish.

BACKGROUND

Please describe your company and position.

I am the CMO of a software development company.

Describe what your company does in a single sentence.

We're creating an all-in-one, no-code widget and popup building platform.

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire BotsCrew to accomplish?

• We partnered with BotsCrew to build an internal AI chatbot that would serve as a centralized knowledge hub for our company. Our main goal was to help employees, especially sales and customer service teams, quickly find accurate information about products, features, troubleshooting steps, and company data without searching through multiple systems or documents.

SOLUTION

How did you find BotsCrew?

Online Search

Why did you select BotsCrew over others?

• High ratings
• Company values aligned

How many teammates from BotsCrew were assigned to this project?

2-5 Employees

Describe the scope of work in detail. Please include a summary of key deliverables.

BotsCrew’s team guided us through the entire process - from discovery and design to development and deployment. They started with in-depth consultations to understand our data structure, internal workflows, and specific use cases for different departments.

They provided: 

• A custom AI chatbot integrated with our internal databases and knowledge sources.
• Secure connections to sales, customer service, and documentation systems.
• Real-time data access, allowing the bot to pull reports and summarize insights on demand.
• Natural language search over product specs, sales data, and support documentation.

RESULTS & FEEDBACK

What were the measurable outcomes from the project that demonstrate progress or success?

After launch, the chatbot became a daily tool across departments.

Employees now find information 3–5x faster than before. Internal requests for “where to find” info dropped noticeably, freeing managers’ time.

Describe their project management. Did they deliver items on time? How did they respond to your needs?

BotsCrew’s project management was excellent - structured, transparent, and proactive. They used clear sprint cycles, provided regular updates, and delivered every milestone on time. The team was highly responsive, quickly addressing feedback and offering thoughtful suggestions to improve usability and adoption.

What was your primary form of communication with BotsCrew?

• Virtual Meeting
• Email or Messaging App

What did you find most impressive or unique about this company?

BotsCrew has a consulting-first approach and a genuine investment in client success. Their ability to combine technical depth, business understanding, and user-centric design made the whole experience exceptional.

Are there any areas for improvement or something BotsCrew could have done differently?

There weren’t any major issues during the project.

BACKGROUND

Please describe your company and position.

I am the Business Development Manager of an MFA company. 

Describe what your company does in a single sentence.

Multi-factor authentication provider

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire BotsCrew to accomplish?

• Design and build an AI Sales Assistant capable of transforming how our sales team prepares for meetings and handles competitor discussions.
• Our goal was to leverage generative AI to help reps access real-time competitor intelligence, craft personalized battlecards, and walk into every client conversation fully prepared and confident.

SOLUTION

How did you find BotsCrew?

Online Search

Why did you select BotsCrew over others?

• High ratings
• Company values aligned

How many teammates from BotsCrew were assigned to this project?

2-5 Employees

Describe the scope of work in detail. Please include a summary of key deliverables.

BotsCrew took a consultative approach from day one - starting with deep discovery sessions to understand our sales workflows, challenges, and goals. They then designed, developed, and deployed a custom AI assistant that integrates with our CRM and knowledge sources.

Key deliverables included:

• A Generative AI engine that continuously gathers and analyzes competitor intel from public sources (news, job posts, websites).
• An automated battlecard generator that compares our offerings to competitors and produces tailored talking points.
• A “Meeting Preparation” assistant that generates personalized cheat sheets, key insights about the client, and objection-handling scripts - all in under five minutes.
• Seamless integration and training for our sales team to ensure adoption.

RESULTS & FEEDBACK

What were the measurable outcomes from the project that demonstrate progress or success?

The results were immediately visible:

• Sales preparation time dropped by 80% - what used to take hours now takes minutes.
• Sales confidence and win rates improved, with reps reporting far stronger handling of competitor mentions and objections.
• The AI assistant became part of our daily routine - used before nearly every important client call.
• Internal feedback has been overwhelmingly positive, with the team describing it as “having a personal analyst in your pocket."

Describe their project management. Did they deliver items on time? How did they respond to your needs?

They followed a transparent sprint-based process, communicated clearly, and consistently met deadlines.
What stood out most was how proactive and invested they were — they didn’t just deliver what we asked for, they challenged assumptions, proposed smarter solutions, and kept refining the product based on user feedback.

What was your primary form of communication with BotsCrew?

• Virtual Meeting
• Email or Messaging App

What did you find most impressive or unique about this company?

BotsCrew stands out for their true consulting mindset. They don’t simply “build AI tools” - they act as strategic partners, helping you understand how AI can best solve real business problems.

Their mix of technical excellence, business understanding, and genuine enthusiasm for the project made the entire experience feel like working with an internal innovation team rather than an external vendor.

We were genuinely impressed by how deeply they cared about the success of our solution and the value it brings to our sales organization.

Are there any areas for improvement or something BotsCrew could have done differently?

Honestly, there wasn’t anything specific that stood out as an area for improvement. BotsCrew delivered everything as promised - on time, with great communication, and a true sense of partnership. Their proactive approach and ability to anticipate our needs made the entire process smooth and effective.

BACKGROUND

Please describe your company and position.

I am the CEO of PioGroup

Describe what your company does in a single sentence.

EdTech software development company

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire BotsCrew to accomplish?

• Create an AI-powered employee assistant simplifying the process of knowledge retrieval/data mining and providing quick answers based on the proprietary real-time data stored in the external systems (CRM & ERP)

SOLUTION

How did you find BotsCrew?

Online Search

Why did you select BotsCrew over others?

• High ratings
• Good value for cost
• Company values aligned

How many teammates from BotsCrew were assigned to this project?

2-5 Employees

Describe the scope of work in detail. Please include a summary of key deliverables.

The primary challenge was managing an extensive knowledge base composed of both structured and unstructured data. Our data included unreadable formats, outdated content, and sometimes conflicting information, along with thousands of product pages, each containing unique specifications. BotsCrew implemented a tailored approach to address these issues: they categorized and cleansed outdated data, streamlined the data retrieval process, and integrated the assistant with our CRM and ERP to enable real-time status updates. Additionally, they ensured data security by implementing permission-based access, safeguarding sensitive information, and ensuring compliance with privacy regulations.

RESULTS & FEEDBACK

What were the measurable outcomes from the project that demonstrate progress or success?

We have achieved an impressive accuracy rate of over 90% in the assistants' responses. Additionally, our current company-wide adoption rate stands at over 30%, with our next milestone set to reach at least 40-50% adoption by the end of the year.

Describe their project management. Did they deliver items on time? How did they respond to your needs?

The BotsCrew team was incredibly collaborative and genuinely eager to understand our use case, making our team feel like true partners in the project. They were highly responsive and proactive, consistently offering ideas and suggestions for product improvement. Their deep understanding of the AI industry was invaluable, helping us grasp the nuances of the solution, its architecture, and the best approach for our specific needs.

What was your primary form of communication with BotsCrew?

• Virtual Meeting
• Email or Messaging App

What did you find most impressive or unique about this company?

They consistently went above and beyond, offering numerous ideas and solutions while maintaining a proactive approach to communication. Their level of engagement and dedication to understanding our use case was truly impressive.

Are there any areas for improvement or something BotsCrew could have done differently?

Nothing comes to mind

BACKGROUND

Please describe your company and position.

I am the Digital Product Manager of a sports company

Describe what your company does in a single sentence.

Sports Company

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire BotsCrew to accomplish?

• Enable a Chatbot to enhance the fan journey during flagship event
• Enable a Chatbot in 5 languages
• Use AI to automate part of the Chatbot flow

SOLUTION

How did you find BotsCrew?

Online Search

Why did you select BotsCrew over others?

• Pricing fit our budget
• Great culture fit
• Good value for cost

How many teammates from BotsCrew were assigned to this project?

6-10 Employees

Describe the scope of work in detail. Please include a summary of key deliverables.

The supplier will provide development and support services of AI chatbot available on Facebook Messenger and Website widget channels. The chatbot should support and provide answers about the flagship competiton to fans in several languages.

RESULTS & FEEDBACK

What were the measurable outcomes from the project that demonstrate progress or success?

We embarked on this project with a completely fresh slate, marking our inaugural venture into this domain. The outcomes proved gratifying, particularly with regards to overall user satisfaction and the adoption of the chatbot widget. The primary driver of satisfaction for us stems from the invaluable insights we gained during this first chatbot endeavor.

Describe their project management. Did they deliver items on time? How did they respond to your needs?

We have had a positive experience with the project management provided by BotsCrew. Their organization and robust project management skills were critical in achieving a satisfactory outcome. Their ability to effectively plan, coordinate, and execute various tasks was evident throughout the project.

Botscrew's commitment to maintaining clear communication and timelines greatly contributed to our satisfaction. Their proactive approach to addressing potential issues and their responsiveness to our feedback demonstrated their dedication to ensuring a smooth project journey.

What was your primary form of communication with BotsCrew?

Virtual Meeting

What did you find most impressive or unique about this company?

We were genuinely impressed by Botscrew's project management expertise and their dedication to ensuring our satisfaction with project delivery. Furthermore, their communication was well-structured and straightforward, enhancing the overall experience.

Are there any areas for improvement or something BotsCrew could have done differently?

Opportunities for improvement could have been shared earlier during the project.

BACKGROUND

Introduce your business and what you do there.

I’m an organizational development director at ProSteer Group. We’re an e-commerce company involved in different e-commerce platforms worldwide. 

OPPORTUNITY / CHALLENGE

What challenge were you trying to address with BotsCrew?

We needed to develop a chatbot to automatize some of our company’s processes since our operational costs were rising.

SOLUTION

What was the scope of their involvement?

BotsCrew developed a customized chatbot for our company. We had a long discovery phase where BotsCrew interviewed us to find our project’s goals and which processes could be replaced by the chatbot. 

BotsCrew found that more than 50% of the dialogues our contact managers had could be held by algorithms. Moreover, BotsCrew also found that 30% of our client’s inquiries were about their order status, and this answer could be given by a bot. 

Some functionalities that BotsCrew integrated into the final product were the tracking and calculation of customers’ deliveries, answering FAQs, and redirection to our catalog for product information and purchase.  

What is the team composition?

We worked with BotsCrew’s project manager, designer, and software representative.

How did you come to work with BotsCrew?

We found BotsCrew through online advertisement. We were looking for providers located in Ukraine since we prefer to work with local service providers.

We interviewed a total of three companies for six months. We were looking for top leaders in the industry and compared their prices, services, and timelines.

What is the status of this engagement?

The discovery phase started in November 2020, and our development project with BotsCrew took place from March–July 2021.

RESULTS & FEEDBACK

What evidence can you share that demonstrates the impact of the engagement? 

The chatbot developed by BotsCrew works excellently. We haven’t needed any support from BotsCrew, and the product is sustainable. We’re happy with this functionality.  

Overall, BotsCrew took a really deep look at our business. They were really involved and proposed great ideas. 

How did BotsCrew perform from a project management standpoint?

BotsCrew’s project management was efficient and transparent. We had a backlog system where we shared documents and updated every budget change. BotsCrew met deadlines and had a good pace of implementation; they gave us a good push. 

We had weekly meetings, and BotsCrew was always prepared — they were quick and efficient. Moreover, BotsCrew was responsive, and their written communication was precise.

BotsCrew sent us letters for approval, so we didn’t have any surprises. Our weekly meetings only lasted 30 minutes because BotsCrew's project manager was so prepared that she covered every item for the next sprint in that time. 

What did you find most impressive about them?

I was most impressed with BotsCrew’s speed and flexibility to work. They constantly asked us for feedback, and our remarks were taken into consideration. Whenever there was an issue with something, BotsCrew was quick to fix it. We just had to communicate it.

Are there any areas they could improve?

I can’t think of anything for BotsCrew to improve.

Do you have any advice for potential customers?

BotsCrew has a lot of experience developing chatbots for the e-commerce industry, and this was really helpful because they’ve had similar challenges to us. The engagement can be more impactful when the service provider has experience in the same industry as the client.

BACKGROUND

Please describe your company and your position there.

Founder and CEO of Pluggi - Pluggi provides personalized AI Budtender widgets to dispensaries across the US & Canada, that simplifies online shopping by generating relevant product recommendations from dispensary ecommerce menus in seconds. This leads to a significant increase in eCommerce sales and cart sizes.

OPPORTUNITY / CHALLENGE

For what projects/services did your company hire BotsCrew, and what were your goals?

We needed to rapidly build an eCommerce tool for cannabis dispensaries that was both cost effective for a startup, and also scalable as we grew rapidly since we had already presold some customers prior to launch.

SOLUTION

How did you select this vendor and what were the deciding factors?

BotsCrew was a perfect fit due to their specialty in Chatbots and eCommerce. They already had most of the features we needed ready to go, we just needed to adapt it to our particular needs.

Describe the scope of work in detail, including the project steps, key deliverables, and technologies used.

Designed and Developed an eCommerce product recommendation widget for Cannabis Dispensaries and made ongoing improvements in a timeline and cost effective manor.

How many people from the vendor's team worked with you, and what were their positions?

4 People in the Core team:

• Project Manager
• 2 Developers
• Advising from CEO

RESULTS & FEEDBACK

Can you share any measurable outcomes of the project or general feedback about the deliverables?

Built out and improved upon Pluggi's core offering which has enabled us to grow from $0 Revenue in March 2022 to $4000+ MRR as of November 2022

Describe their project management style, including communication tools and timeliness.

Very responsive, primarily communicating via email and video chat. Sets clear and realistic timelines then meets the deadline

What did you find most impressive or unique about this company?

With BotsCrew being based in Ukraine this year has been incredibly hard for them for obvious reasons. In spite of this, they've proven to be extremely tenacious and continued to meet and exceed expectations under unbelievable circumstances. I've been truly inspired by every single member of BotsCrew in the brief time I've been partnered with them.

Are there any areas for improvement or something they could have done differently?

So far, everything has been perfect. They've provided very high-quality work with flexibility and scalability to support startups.

BACKGROUND

Please describe your company and your position there.

I am a Program Manager for a Non Profit that leverages digital tools to share information on safe abortion and contraception.

OPPORTUNITY / CHALLENGE

For what projects/services did your company hire BotsCrew, and what were your goals?

We had developed a chatbot to provide information on medical abortion in multiple languages, the bot was available on our website, FB messenger and whatsapp. However we wanted to migrate to an agency that would give us stronger insights, ease in updating content and innovative functionality.

SOLUTION

How did you select this vendor and what were the deciding factors?

I spoke to a few global chatbot agencies and I resonated with the BotsCrew team, they had the infrastructure set up that we were looking for and they were enthusiastic.

Describe the scope of work in detail, including the project steps, key deliverables, and technologies used.

We had some initial meetings to set up the scope of the project and the migration, we were sent over clear timelines and project milestones. The migration proved to be more difficult that any of us had anticipated however it was ultimately successful. Moreover after being impressed with BotsCrew's work we extended the scope of work to improve the UI/UX of the bot, work on NLP trainings phrases and improved the navigation.

How many people from the vendor's team worked with you, and what were their positions?

The main point of contact that Nataliia who oversaw the entire project, I was also in touch with Max and Christina (during the scoping period) and Mykhailo was the conversational designer. Everyone has been a pleasure to work with.

RESULTS & FEEDBACK

Can you share any measurable outcomes of the project or general feedback about the deliverables?

We have seen more accurate and reliable data and insights on our chatbot after working with BotsCrew. Our work requires us to be any to make constant edits to content and resources and BotsCrew have facilitated this.

Describe their project management style, including communication tools and timeliness.

The team is extremely communicative, reliable and hardworking. Moreover they are very strong with their relationship building and people skills. This is extremely important because I don't come from a tech background; however, they made it very easy for me to follow the process.

What did you find most impressive or unique about this company?

They have the 3 C's - communication, consistency and creativity!

Are there any areas for improvement or something they could have done differently?

Nothing that I can think of.

BACKGROUND

Introduce your business and what you do there.

I work for a communication company called Leo Burnett. Leo Burnett is part of the Publicis Groupe, which is one of the biggest communication businesses in the world. I'm the Client Director for Digital Solutions in Australia.

OPPORTUNITY / CHALLENGE

What challenge were you trying to address with BotsCrew?

We hired them to develop the backend and learning capabilities of a chatbot for a car company. 

SOLUTION

What was the scope of their involvement?

We developed a chatbot with AI components that was accessible via Facebook messenger, our website, and Google Assistant platforms. BotsCrew built the backend side and the natural language processing (NLP) part of the chatbot. They also integrated it to an AI voice, which we generated, creating a unique experience for a specific car model. 

Additionally, they created the flow of conversation and the follow-up topics, in addition to training the bot to understand and ask follow-up questions. If you ask the bot a question, it understands the next topic and continues the conversation.

BotsCrew worked like a partner with us in that they came to client meetings. We had no problem letting them face the clients.

What is the team composition?

They have a big team of about 6–7 people, but I mainly dealt with the lead technical resource.

How did you come to work with BotsCrew?

We spent about two months finding the right partner and briefed about 4–5 different companies, including BotsCrew. they came back with the best solution.

How much have you invested with them?

We've spent between $50,000–$100,000.

What is the status of this engagement?

We started working together around February of this year. The engagement is still ongoing because they do a bit of maintenance every month. They're still looking after the project part from the backend point of view as well. 

RESULTS & FEEDBACK

What evidence can you share that demonstrates the impact of the engagement?

The campaign launched about three weeks ago, and even though it's still in the early stages, the client is extremely happy. The quality of work is amazing, and BotsCrew is really smart. The solution is great. They're simply awesome people to deal with.

One of the biggest challenges that we gave them in terms of success of the campaign was latency, as there were a few different integration points that could have spurred latency. They smashed all those expectations.

How did BotsCrew perform from a project management standpoint?

They're phenomenal and have never messed a beat with either their professionalism or ability to deliver. We've never had We had a really tight timeline, and BotsCrew delivered against every single major milestone that we set. 

We use Slack for all communication, as well as Jira, Confluence, and other project management tools. 

What did you find most impressive about them?

Their professionalism and constant responsiveness stand out. Whenever we need urgent answers, they always respond within the timeframe we agreed on.

Are there any areas they could improve?

No, there are not. Our experience with BotsCrew has been great.

Any advice for potential customers?

Give them a clear briefing. If you're clear on what your product is and what your objectives are, then they will respond well. The more you give them, the better the solution will be.

BACKGROUND

Please describe your company and your position there.

Global financial service company with locations in over 20 countries. My position is Web Development Manager, responsible for delivery of internal and outsourced projects.

OPPORTUNITY / CHALLENGE

For what projects/services did your company hire BotsCrew, and what were your goals?

We were looking to add one more engagement channel for a particular market, that would allow potential customers to get basic info about and register for our service with minimum effort and no prior knowledge.

SOLUTION

How did you select this vendor and what were the deciding factors?

We were looking into several platforms. BotsCrew's solutions appealed to us the most, and then the timelines in their offer were the best.

Describe the scope of work in detail, including the project steps, key deliverables, and technologies used.

This was a new channel for us, so we relied on BotsCrew experience and proposals. We were able to provide outline of the customer profile, and BotsCrew's suggestions were very helpful in building the experience/personality of the bot, make it engaging enough without requiring too much interaction, or demanding long sessions to deliver what our prospectives would be looking for.

How many people from the vendor's team worked with you, and what were their positions?

We worked with a backend developer that covered the integration with our API, a specialist that customized the bot's behavior, a project manager and a customer success manager.

RESULTS & FEEDBACK

Can you share any measurable outcomes of the project or general feedback about the deliverables?

BotsCrew honored their every timeline, their MVP was so encouraging we decided to add work planned for the second phase in the launch product. Their first demo took the audience by storm. We were ready to go Live after minimal polishing just a week after said demo.

Describe their project management style, including communication tools and timeliness.

During our interactions BotsCrew was distinctive in being open and transparent, and excelling at managing their customers' expectations. We did not have to remind them about deliverables them at any time.

What did you find most impressive or unique about this company?

Open communication style and the fact they confirmed their understanding of the requirements prior to proceeding with implementation, then delivering what was expected.

Are there any areas for improvement or something they could have done differently?

To me the project we undertook with BotsCrew can be a model for all our future endeavors.