Mind IT Systems

Please describe your company and your position there.

I'm the owner of Ecom Innovations, a company with multiple software solutions that help E-commerce sellers grow their business

For what projects/services did your company hire Mind IT Systems, and what were your goals?

To develop a video ads platform using a subscription based pricing model. The main goals were to create a good looking website with a strong back-end for content to be added easily.

How did you select Mind IT Systems and what were the deciding factors?

I selected Mind IT because they have good reviews and were within my budget.

Describe the scope of work in detail, including the project steps, key deliverables, and technologies used.

We had a series of meetings to get an idea/ feel for the project objectives. Firstly, all the functionality was developed for the site and then the design after until it was what i liked.

How many people from the vendor's team worked with you, and what were their positions?

A wordpress developer and their sales/ accounts manager to handle the payments.

Can you share any measurable outcomes of the project or general feedback about the deliverables?

The site hasn't launched yet but it was built well to my specifications within a quick timeframe.

Describe their project management style, including communication tools and timelines.

They are well organised and generally quick to respond to any queries. Communication via google meets, whatsapp and email for weekly updates about project progress.

What did you find most impressive or unique about this company?

They were able to solve problems quickly and also offer their own in put when they believed that things could be improved (e.g the design/ color of the website).

Are there any areas for improvement or something they could have done differently?

To offer help from more members of their team to get different ideas/ perspectives.

Introduce your business and what you do there.

I’m the CTO of a financial tech company. We operate in consumer finance and stockbroker trading. Our resources also have their own wallets.

What challenge were you trying to address with Mind IT Systems?

We wanted to have a scaled technology resource to speed up our development efforts and meet our goals. To accomplish that, we needed professional, timely help with staff augmentation.

What was the scope of their involvement?

They helped develop the front- and backend of a mobile app for iOS and Android. They used Java, MySQL, and Oracle. It’s an ongoing project.

What is the team composition?

They have a team of software engineers, all with 3–10 years of experience.

How did you come to work with Mind IT Systems?

We could trust them from day one. They were very transparent with pricing and available resources. As a team, we worked out a plan that provided sustainability in staff augmentation. The founders come from e-commerce companies and understood what core, non-technical skills were required. Within 2–3 weeks, we were able to ramp up the team.

How much have you invested with them?

We spent about $100,000.

What is the status of this engagement?

We've been working together since October 2020.

What evidence can you share that demonstrates the impact of the engagement?

We have a daily standup where we monitor our progress. We are responsible for the quality of the deliverables as a team. Since we interviewed and hired them to augment our team, it’s our responsibility to drive the quality out of the resources. The overall quality has been satisfactory. They’ve been able to learn the environment and be a part of it. They deliver value.

How did Mind IT Systems perform from a project management standpoint?

They’ve been very prompt in our requests. The communication has been good over email.

What did you find most impressive about them?

They come from a large e-commerce company in India, so they understand what a project like this takes. When we give them a requirement, they understand. We don’t have to explain everything to them. They’re also quite flexible with terms and conditions.

Are there any areas they could improve?

They could provide better resources for a lesser rate.

Do you have any advice for potential customers?

Any company looking to get better control of their resources and more visibility into the pipeline should engage Mind IT. They value each and every customer. If you’re in the fintech domain, they have good expertise in that vertical.

Introduce your business and what you do there.

I'm the CIO for India Shelter Finance Corporation. Providing mortgage and home loans, we're regulated by the National Housing Bank, which is a subsidiary of the Regional Bank of India. Our loans are called affordable housing loans.

What challenge were you trying to address with Mind IT Systems?

We needed help with mobile app development for our organization.

What was the scope of their involvement?

They have been developing mobile applications for us. One app is for technical evaluation. Whenever we give a loan to a new customer, we have to evaluate the candidate. Our team used to do it on a piece of paper only to put those values into our system later. Mind IT has developed a mobile app that streamlines that process. It's integrated with our Salesforce CRM system.

They're now working on a customer onboarding portal. With it, customers can come to our website and apply for the loan online through a form. They can fill in their entire application and upload all the required documents. We can then underwrite those documents and process the loan faster.

What is the team composition?

We work with the CTO, an account manager, and a team lead, as well as a UI/UX designer. I have also interacted with one person from the sales team.

How did you come to work with Mind IT Systems?

They got in touch with me through an email. I liked their portfolio and site, so we gave them a test project. For that process automation, we gave them a task which was to be done in three days. They were able to deliver within three days, and we were happy with the service. We started giving them more contracts.  

How much have you invested in them?

We have spent around $14,000

What is the status of this engagement?

The project began in March 2018, and it is ongoing.

What evidence can you share that demonstrates the impact of the engagement?

The quality of service is good. They spent a lot of time on requirement gathering, which was very important to their success. They're a technical team that has the skills and resources to modernize systems. Everything is good, and they retain their people.

How did Mind IT Systems perform from a project management standpoint?

I communicate with them at least once each week through an update call. My team members talk to them almost daily. We use Google Meet and Zoom to communicate. Mind IT largely delivers on time, even if things get complicated on our end.

What did you find most impressive about them?

Their technical expertise is very impressive. So far, I have not come across a challenge they couldn't resolve.

Are there any areas they could improve?

No, all is good.

Do you have any advice for potential customers?

They're a friendly, knowledgeable team.

Introduce your business and what you do there.

I’m the CEO of a financial software development company. We primarily serve the public sector in our development. We’re a small business with a five-person team.

What challenge were you trying to address with Mind IT Systems?

We enlisted their help in developing a mobile app that serves the subsidized housing sector in Ireland. Local governments own and rent out houses, which are inspected before being leased to low-income residents.

What was the scope of their involvement?

Mind IT Systems is developing an Android app that facilitates the house inspection process. Inspectors can use the app to log areas of damage. That information is then sent to a contractor who’s responsible for the necessary repair work. The app interacts with the user’s environment through a 360-degree camera.

The app has a .NET web component. The web application allows for the local authorities to manage and allocate the tasks native to the inspection and repairs process. It’s connected to a portal where contractors can provide quotes for their services.

Mind IT Systems provided us with wireframes before launching into development.

What is the team composition?

We’re working with a designer, a .NET developer, and a dedicated Android developer. While we were also assigned a project manager, we’ve been communicating primarily through the lead developer.

How did you come to work with Mind IT Systems?

We found Mind IT Systems online upon googling “software development India”. While we were faced with an overwhelming number of choices, we were attracted to Mind IT Systems because of their Clutch reviews. That led us to reach out to them and kick off the partnership.

How much have you invested with them?

The cost so far has been around $22,000.

What is the status of this engagement?

We started working with Mind IT Systems in June or July 2020, and we’re halfway through the project.

What evidence can you share that demonstrates the impact of the engagement?

We’ve received an early iteration of the mobile app, and we’ve been happy with their work. We’re anticipating excellent developments, but so far, so good.

How did Mind IT Systems perform from a project management standpoint?

They’re exceptional in this respect. They’re proactive in giving us updates, as opposed to waiting for us to follow up with them. That’s a rare but valuable quality.

What did you find most impressive about them?

They do everything well. I suspect that they have a strong management team that holds their developers to high standards.

Are there any areas they could improve?

No, there’s nothing I could think of offhand.

Do you have any advice for future clients of theirs?

Clients should just be upfront with them. There were a couple of things that we didn’t like, and we just told them.

Introduce your business and what you do there.

I’m the principal owner and architect for CMEnt Software, Inc. It’s a middleware provider of backend services for existing applications.

What challenge were you trying to address with Mind IT Systems?

Essentially, we were looking for staff augmentation. We had a lot of projects and needed support in completing various tasks for our third-party clients.

What was the scope of their involvement?

They assisted in project management, specifically in projects that called for high levels of organization. Their team also provided technical expertise in both web and mobile development. Even though they were unfamiliar with some of the third-party tools being used, they were quick to get acclimated. All the work was done remotely.

What is the team composition?

We brought in a part-time project manager and three developers.

How did you come to work with Mind IT Systems?

We looked at a number of agencies. Historically, we’ve worked with various consulting agencies, both locally and internationally. As a result, we had a thorough vetting process and was particularly looking for expertise in HTML Template Language (HTL).

Within the first five minutes of discussing our challenges and goals with them, I knew that they were exactly the right fit for us. It was a unanimous internal vote that led us to work with them.

How much have you invested with them?

We’ve spent somewhere between $50,000–$100,000.

What is the status of this engagement?

Our ongoing relationship was contractually kicked off in October 2019.

What evidence can you share that demonstrates the impact of the engagement? 

Customer feedback has been very positive. They’ve never missed a deadline and have always delivered within budget.

Their management is exceptionally structured. There is a solid collaboration between their project manager and the main architect, both of whom are very well-rounded. I get the sense that the high-level partners had robust experience in both the technology and their industry. The developers, too, are extremely proficient.

It's important for me to feel that I could rely on a vendor long-term, instead of getting another consultant every time I have a new project. They deliver that sense of security and retention.

How did Mind IT Systems perform from a project management standpoint?

I think we can attribute the success of their work to the mindset of the management team. The project manager, in particular, is just stellar. That PM doubles as a UX/UI quality assurance, which has been awesome.

What did you find most impressive about them?

They’re practiced, practical, and pragmatic. They don’t ask questions twice; the phenomenal level of their organization ensures that.

Are there any areas they could improve?

No, not really. They rise to the challenge every time. In regards to room for growth, it’d be great to explore those areas together as we take on new projects.

Do you have any advice for potential customers?

Get in front of the roadmap. If you want meaningful success, build your backlog out quickly, because they’ll hammer down on it. They will execute and deliver.

Introduce your business and what you do there.

I’m the director of Clean Water Generator Pvt. Ltd., a water purification firm.

What challenge were you trying to address with Mind IT Systems?

It was a challenge for me to manage all the leads, all the customers’ information, all the quotations, etc. I was trying to do some of it with Excel sheets, but it was becoming complicated. We decided to have a CRM developed and needed help with it.

What was the scope of their involvement?

They custom-built my CRM. It helps me manage my prospects all the way down the sales funnel, allowing us to create marketing campaigns. When we’re dealing with customers, we often have to generate quotes that may or may not convert to orders. I can manage those in the CRM. For fulfilled orders, we do invoices.

We're also able to manage order servicing requests within the same system. Whoever is buying our product may require services at some point in time. Since we’re able to manage this in one single place, we can better serve our customers.

What is the team composition?

They had three developers, one project manager, and a QA person who was partially working with us. There was a CRM architect available if required.

How did you come to work with Mind IT Systems?

They were referred to us by someone who has an existing relationship with them. After seeing their quality of work, we decided to go with them straight away.

How much have you invested with them?

We spent $69,000.

What is the status of this engagement?

We started working together from June–November 2019.

What evidence can you share that demonstrates the impact of the engagement?

The product does what it’s supposed to do, making more of our clients happier with our services. With the CRM, we have much more information about our customers at our disposal, and consumer activity is tracked.

When a customer calls about a technical issue with a product, we’re able to deal with it on time because we have that complete history. My business has grown as a result.

How did Mind IT Systems perform from a project management standpoint?

The communication and information exchange was great. They were on time, clear, and transparent. I could trust them because they always came back with a nice solution that filled our needs. I appreciated how they manage their communication and project management.

What did you find most impressive about them?

They’re encouraging, straightforward, and transparent. I’m not a technical person, but they help me understand their work. They brought me up to speed in ways that I was able to easily comprehend.

Are there any areas they could improve?

No, there’s nothing they can do better.

Do you have any advice for potential customers?

Projects like this can be difficult for non-technical people because of all of the industry terms that come with tech. However, their team was able to communicate complex issues to us in ways that we could understand.

Introduce your business and what you do there.

I’m the founder of a travel company. We provide travel arrangements and solutions for our customers.

What challenge were you trying to address with Mind IT Systems?

We have clients that need more consultation and personalized approach. Managing customer profiles and quotations took a lot of effort on our side. We needed help with building a custom internal tool to handle that data.

What was the scope of their involvement?

Mind IT Systems developed an internal portal for us using SuiteCRM. There’s a single interface for us with customer profiles, lead management, quote management, and more. Whenever a travel list comes in, it needs to be managed in real-time. In addition, we have multiple sources for lead generation and some employees working from home. The solution allows for immediate access to any leads or travel lists and tells me where they’re positioned right now.

What is the team composition?

We work with two developers and a project manager.

How did you come to work with Mind IT Systems?

A friend of ours introduced them to us.

What is the status of this engagement?

We started working together in May 2019, and the work is ongoing.

What evidence can you share that demonstrates the impact of the engagement?

The new system is more convenient for us. The entire team can see and complete every task in a single panel. We’re not using different templates or software for different tasks anymore.

How did Mind IT Systems perform from a project management standpoint?

Their communication is excellent. They meet the deadlines.

What did you find most impressive about them?

Their communication is super. We don’t know much about IT and could only share with them the problems we were facing. They were upfront about the work and their capabilities; they even did a major part of the requirements.

Are there any areas they could improve?

There’s nothing I know of that they could improve.

Do you have any advice for potential customers?

We could comfortably recommend them.

Introduce your business and what you do there.

I’m the sales director at an industrial automation company in India.

What challenge were you trying to address with Mind IT Systems?

We wanted to develop an application to build web pages that get embedded into industrial controllers. They’re dashboard pages which can control and monitor industrial equipment.

What was the scope of their involvement?

I had the idea in my mind, and they were able to get it on paper. They developed the complete application that’s hosted inside the cloud. They used JavaScript and MySQL.

What is the team composition?

There were four full-time developers, one project manager, and one part-time person.

How did you come to work with Mind IT Systems?

One of my friends is friends with one of the co-founders and gave a strong recommendation. Their initial presentation and the way they understood my requirements gave me a lot of confidence.

How much have you invested with them?

I spent $52,000–$55,000.

What is the status of this engagement?

We worked together from January until April 2019.

What evidence can you share that demonstrates the impact of the engagement?

With this tool, we’re entering a new market on the borders of industrial IoT. We’re getting a good response from our existing customer base.

How did Mind IT Systems perform from a project management standpoint?

Their project management was excellent. They used an agile approach. I had access to one of their project management tools, and I could see the progress of the project. I never felt lost in where the project was going. I have no complaints on how they managed the project. It was delightful.

What did you find most impressive about them?

In addition to their impressive project management, they had a good grip on what needed to be done. Their design approach and understanding of the project was great. I had a great experience with them.

Are there any areas they could improve?

No, it went very smoothly. Few projects go this smoothly, but my project did.

Do you have any advice for potential customers?

Have a clear understanding of what you want.

Introduce your business and what you do there.

I’m the head of business intelligence at Play Games 24x7 Private Limited, a mobile gaming company. We have three main games.

What challenge were you trying to address with Mind IT Systems?

Finding development resources is competitive in the mobile gaming industry, and an even bigger challenge is finding quality resources. We didn’t have enough resources to fulfill our business stakeholders’s requirements, such as providing reports, in a timely nature.

What was the scope of their involvement?

Mind IT Systems develops using the Apache Hadoop framework. They’ve integrated AWS services like AWS S3, AWS Glue, AWS Athena, and Amazon EMR. The team queries data using high-level language.

What is the team composition?

One project manager oversees five SQL developers.

How did you come to work with Mind IT Systems?

We wanted to outsource development work that we knew would be high-quality. My team worked with a couple of other vendors that didn’t produce great work; then, my company’s CMO referred us to Mind IT Systems.

What is the status of this engagement?

We started working together in August 2018, and the work is ongoing. We have a three-month contract that we keep renewing with them.

What evidence can you share that demonstrates the impact of the engagement?

Their resources have helped us enormously. There are no backlogs of reports that we have to give to our twenty-five business stakeholders. With Mind IT Systems’s help, we have our queue under control.

How did Mind IT Systems perform from a project management standpoint?

Project management meets our expectations. Mind IT Systems’s turnaround times are brilliant. We deploy Tableau to visualize and publish data or provide data information to stakeholders.

What did you find most impressive about them?

Mind It Systems doesn’t feel like an external entity. Their commitment and the ownership that they take of their work is equivalent to that of someone on my team.

Are there any areas they could improve?

They need to pass knowledge onto any resource that is taking over for them. They could host knowledge transfer sessions.

Do you have any advice for potential customers?

Have one single point of contact. Interview that person to see how well they can handle the engagement. If you don’t have the right person, the engagement will be unsteady.

Introduce your business and what you do there.

I’m the CEO of Gazelle Information Technologies, a supply chain company.

What challenge were you trying to address with Mind IT Systems?

Our core strength is in functional supply chain management. That is to say, we understand all of the functions and processes in a supply chain, consulting our customers during the process setup.

However, we lack good technical architects and developers who can convert those processes into digital solutions. Mind IT Systems serves as our development partner to create various supply change tools.

What was the scope of their involvement?

Over the years, Mind IT Systems has completed five development projects for our customers and are now working on a sixth. 

The first project was a subscription-based inventory management system that would manage the entire supply chain process. This ranged from purchases and warehouse management to in-house inventory shipment. Their team developed the solution using web-based, open source technology, and we hosted it on Azure.

Other major projects involved developing a series of optimization tools for our customers, all of which were integrated into Oracle ERP. They built a container optimization tool using Java, an extraction tool that would draw data from multiple systems and input it into Oracle, and a tool that could extract that information to generate analytical reports for users.

Currently, they’re working with us on an AI project around AR. We’re processing images and videos using certain models so that the output will be more intelligent.

What is the team composition?

They have a couple of technical architects who have been on the team since the start of our engagement. Their technical architect translates and divvies the work to the rest of the developers, though I’m not sure how many resources there are in total.

How did you come to work with Mind IT Systems?

We found them through a common network of friends. They had a good technical grip, proving capable of converting our customers' functional requirements into solid IT/software solutions.

How much have you invested with them?

We’ve spent between $50,000–$100,000.

What is the status of this engagement?

We started working together in 2016, and the work is ongoing.

What evidence can you share that demonstrates the impact of the engagement?

All of the work that we’ve asked Mind IT Systems to do has delivered value to our end customers. For the container optimization software, our objective was to reduce our customer’s costs by filling containers more effectively. After using the software, our customer had far better savings thanks, in part, to Mind IT Systems’ good coding.

How did Mind IT Systems perform from a project management standpoint?

Our customers have a lot of requirements, which Mind IT Systems manages quite successfully. They use various tools to mitigate scope creep and track changes using Jira. This helps them complete work within the agreed timelines without any bugs or defects.

What did you find most impressive about them?

They have domain expertise in supply chain and can manage the scope of work very effectively.

Are there any areas they could improve?

It would be nice if some of their key team members worked alongside us. They complete most of their work off-site on their own premises.