Top Virtual Assistant

BACKGROUND

Please describe your company and position.

I am the Marketing Mnager of Global Towing

Describe what your company does in a single sentence.

Global Towing is a professional towing and roadside assistance company committed to delivering fast, reliable help to drivers in need.

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire Top Virtual Assistant to accomplish?

• We partnered with Top Virtual Assistant to support our administrative workload, improve customer communications, and help with scheduling, data entry, and general operational tasks so our team could stay focused on service delivery.

SOLUTION

How did you find Top Virtual Assistant?

Online Search

Why did you select Top Virtual Assistant over others?

• Great culture fit
• Good value for cost
• Referred to me

How many teammates from Top Virtual Assistant were assigned to this project?

2-5 Employees

Describe the scope of work in detail. Please include a summary of key deliverables.

Top Virtual Assistant provided virtual support services including handling customer inquiries, managing schedules, organizing documentation, processing data, and supporting daily administrative tasks. Their team also helped with follow-ups and keeping our internal processes running smoothly.

RESULTS & FEEDBACK

What were the measurable outcomes from the project that demonstrate progress or success?

After working with Top Virtual Assistant, we saw improved efficiency in our daily operations, quicker responses to customer questions, and better organization overall. Their assistance allowed us to streamline operations so we could serve more clients with higher satisfaction.

Describe their project management. Did they deliver items on time? How did they respond to your needs?

Project management was effective and well-organized. Deliverables were completed on time and the team was quick to adjust to our requirements

What was your primary form of communication with Top Virtual Assistant?

Email or Messaging App

What did you find most impressive or unique about this company?

They were responsive, professional, and communicated clearly throughout the process.

Are there any areas for improvement or something Top Virtual Assistant could have done differently?

Our experience was very positive. If there was one suggestion, it would be more frequent performance reporting to help us track productivity trends, but this is a minor point compared to the value received.

BACKGROUND

Please describe your company and position.

I am the Owner of Reno care

Describe what your company does in a single sentence.

We are Reno Care, a renovation company focused on delivering high-quality home improvement services with a strong emphasis on customer satisfaction.

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire Top Virtual Assistant to accomplish?

• We hired Top Virtual Assistant to help us manage administrative tasks, stay organized, and handle client communications more efficiently so our core team could focus on project execution.

SOLUTION

How did you find Top Virtual Assistant?

Online Search

Why did you select Top Virtual Assistant over others?

• Great culture fit
• Good value for cost
• Referred to me

How many teammates from Top Virtual Assistant were assigned to this project?

2-5 Employees

Describe the scope of work in detail. Please include a summary of key deliverables.

Top Virtual Assistant supported us with email management, scheduling appointments, client follow-ups, organizing files, and assisting with daily office tasks. They helped streamline our internal processes and ensured nothing important slipped through the cracks.

RESULTS & FEEDBACK

What were the measurable outcomes from the project that demonstrate progress or success?

After bringing them on, we noticed quicker response times, better organization, and a smoother workflow overall. Administrative tasks were handled consistently, which saved us time and allowed us to focus more on delivering quality renovation work.

Describe their project management. Did they deliver items on time? How did they respond to your needs?

Project management was reliable and straightforward. Tasks were completed on time, communication was clear, and the team was responsive whenever we needed changes or additional support. They adapted well to our working style and requirements.

What was your primary form of communication with Top Virtual Assistant?

Email or Messaging App

What did you find most impressive or unique about this company?

What stood out the most was their dependability. Knowing that day-to-day tasks were being handled properly gave us peace of mind and made a noticeable difference in how smoothly our business operated.

Are there any areas for improvement or something Top Virtual Assistant could have done differently?

Overall, we were very satisfied with their service. More frequent progress updates could be helpful, but this was a minor point and did not affect the quality of their work.

BACKGROUND

Please describe your company and position.

I am the Marketing Manager of Jowork Reno’s and Flooring

Describe what your company does in a single sentence.

We are JoWork Renos & Flooring, a renovation and flooring company focused on delivering quality work and dependable service to our clients.

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire Top Virtual Assistant to accomplish?

• We hired Top Virtual Assistant to help manage our administrative tasks, handle client communications, and keep our daily operations organized so we could focus more on on-site work.

SOLUTION

How did you find Top Virtual Assistant?

Online Search

Why did you select Top Virtual Assistant over others?

• High ratings
• Good value for cost
• Referred to me

How many teammates from Top Virtual Assistant were assigned to this project?

2-5 Employees

Describe the scope of work in detail. Please include a summary of key deliverables.

Top Virtual Assistant supported us with email management, appointment scheduling, client follow-ups, and general admin tasks. They helped keep our calendar organized, ensured client inquiries were handled on time, and assisted with day-to-day office responsibilities.

RESULTS & FEEDBACK

What were the measurable outcomes from the project that demonstrate progress or success?

We noticed quicker responses to clients, better organization of our tasks, and less time spent on admin work. This allowed us to focus more on projects and improved our overall workflow and efficiency.

Describe their project management. Did they deliver items on time? How did they respond to your needs?

Project management was smooth and reliable. Tasks were completed on time, communication was clear, and the team was always responsive when we needed changes or had questions. They adapted well to our processes.

What was your primary form of communication with Top Virtual Assistant?

Email or Messaging App

What did you find most impressive or unique about this company?

The most impressive part was their reliability and attention to detail. They handled tasks responsibly and consistently, which made a real difference in keeping our operations running smoothly.

Are there any areas for improvement or something Top Virtual Assistant could have done differently?

Overall, we were very satisfied with their service. More frequent progress updates could be helpful, but this did not impact the quality of their work.

BACKGROUND

Please describe your company and position.

I am the Owner of Mexican builder

Describe what your company does in a single sentence.

We are Mexican Builder, a construction and renovation company committed to delivering reliable, high-quality services to our clients.

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire Top Virtual Assistant to accomplish?

• We hired Top Virtual Assistant to support our administrative needs, help organize our operations, and free up time so we could focus on project execution and client satisfaction.

SOLUTION

How did you find Top Virtual Assistant?

Online Search

Why did you select Top Virtual Assistant over others?

• High ratings
• Good value for cost
• Referred to me

How many teammates from Top Virtual Assistant were assigned to this project?

2-5 Employees

Describe the scope of work in detail. Please include a summary of key deliverables.

Top Virtual Assistant helped us with scheduling appointments, managing emails and client communications, organizing documents, and handling daily administrative tasks. Their team also assisted with invoicing support and made sure that important deadlines and messages were never missed.

RESULTS & FEEDBACK

What were the measurable outcomes from the project that demonstrate progress or success?

We noticed a significant improvement in our internal organization and response times. Tasks that used to take hours were completed quickly and accurately, which helped our team stay focused on construction work and improved overall productivity.

Describe their project management. Did they deliver items on time? How did they respond to your needs?

Communication was clear and consistent. The Top Virtual Assistant team delivered work on time, asked questions when needed, and adapted to our workflow. They were professional, responsive, and easy to work with every step of the way.

What was your primary form of communication with Top Virtual Assistant?

Email or Messaging App

What did you find most impressive or unique about this company?

Their help made a real difference in how smoothly our operations run.

Are there any areas for improvement or something Top Virtual Assistant could have done differently?

Our experience was very positive. If we had to suggest something, it would be even more proactive updates on task progress, but overall we were very satisfied with their support and results.

BACKGROUND

Please describe your company and position.

I am the Owner of Silly times day care centre

Describe what your company does in a single sentence.

We are Silly Times Daycare Centre, a childcare provider dedicated to creating a safe, nurturing, and educational environment for young children.

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire Top Virtual Assistant to accomplish?

• We hired Top Virtual Assistant to support our administrative workload, improve our operational efficiency, and help manage daily tasks so we could focus more on serving our families.

SOLUTION

How did you find Top Virtual Assistant?

Online Search

Why did you select Top Virtual Assistant over others?

• High ratings
• Good value for cost
• Referred to me

How many teammates from Top Virtual Assistant were assigned to this project?

2-5 Employees

Describe the scope of work in detail. Please include a summary of key deliverables.

The scope included managing emails, scheduling appointments, handling customer inquiries, organizing documents, and assisting with various administrative tasks. Their team also helped streamline processes and made sure day-to-day operations ran smoothly.

RESULTS & FEEDBACK

What were the measurable outcomes from the project that demonstrate progress or success?

We experienced faster response times to parent inquiries, better organization of important documents, and more efficient scheduling. This allowed our team to focus more on children’s activities and family engagement, resulting in improved overall productivity

Describe their project management. Did they deliver items on time? How did they respond to your needs?

Project management was excellent. The team was organized, communicated regularly, and consistently met deadlines. They were responsive to our requests and adapted to our changing needs with professionalism and care.

What was your primary form of communication with Top Virtual Assistant?

Email or Messaging App

What did you find most impressive or unique about this company?

Their team helped us stay organized and improved our operational workflow.

Are there any areas for improvement or something Top Virtual Assistant could have done differently?

Our experience was very positive. If anything, more detailed weekly progress reports would be helpful, but overall the service was dependable and effective.

BACKGROUND

Please describe your company and position.

I am the Sales Head of Auto Holic Detailers.

Describe what your company does in a single sentence.

Autoholic Detailers is a professional auto detailing company providing high-quality interior and exterior car care services.

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire Top Virtual Assistant to accomplish?

As our bookings increased, it became difficult to manage calls, emails, and scheduling alongside daily operations. We hired Top Virtual Assistant to help us stay organized and improve customer communication.

SOLUTION

How did you find Top Virtual Assistant?

Online Search

Why did you select Top Virtual Assistant over others?

• High ratings
• Good value for cost
• Referred to me

How many teammates from Top Virtual Assistant were assigned to this project?

2-5 Employees

Describe the scope of work in detail. Please include a summary of key deliverables.

Their virtual assistant supported us with handling inquiries, managing appointment scheduling, responding to customer messages, and keeping our daily tasks organized. They worked within our existing setup, which made the transition easy.

RESULTS & FEEDBACK

What were the measurable outcomes from the project that demonstrate progress or success?

We noticed fewer missed inquiries, smoother scheduling, and better follow-ups with customers. This allowed our team to focus more on delivering quality detailing services instead of administrative work.

Describe their project management. Did they deliver items on time? How did they respond to your needs?

The workflow was consistent and reliable. Tasks were completed when expected, and communication stayed clear without the need for constant check-ins.

What was your primary form of communication with Top Virtual Assistant?

Email or Messaging App

What did you find most impressive or unique about this company?

They were flexible and adjusted quickly when our schedule or priorities changed, especially during busy periods.

Are there any areas for improvement or something Top Virtual Assistant could have done differently?

There was a short adjustment phase at the beginning to align on preferences, but once that was resolved, everything ran smoothly.

BACKGROUND

Please describe your company and position.

I am the Assistant Director of Bridge To Home Org

Describe what your company does in a single sentence.

BridgTo Home Org is a nonprofit organization focused on connecting people with stable housing solutions and essential support services.

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire Top Virtual Assistant to accomplish?

• We brought in Top Virtual Assistant because our internal team was overwhelmed with administrative tasks. We needed help keeping up with communication, scheduling, and daily coordination so we could spend more time helping the community.

SOLUTION

How did you find Top Virtual Assistant?

Online Search

Why did you select Top Virtual Assistant over others?

• High ratings
• Good value for cost
• Referred to me

How many teammates from Top Virtual Assistant were assigned to this project?

2-5 Employees

Describe the scope of work in detail. Please include a summary of key deliverables.

Their assistant took over handling incoming messages, responding to basic inquiries, organizing our calendar, and following up with individuals when needed. They also kept track of important updates and made sure nothing slipped through the cracks.

RESULTS & FEEDBACK

What were the measurable outcomes from the project that demonstrate progress or success?

Once Top Virtual Assistant started supporting us, we saw fewer missed responses, better organization of appointments, and clearer communication with partners and people seeking help. Our internal team regained time to focus on program delivery and outreach.

Describe their project management. Did they deliver items on time? How did they respond to your needs?

Task management was reliable  deliverables were completed as expected, and there were no surprises. We appreciated that we didn’t have to chase for follow-ups; they stayed on top of assignments and kept us in the loop.

What was your primary form of communication with Top Virtual Assistant?

Email or Messaging App

What did you find most impressive or unique about this company?

They adapted well when our needs changed or when priorities shifted. They listened to feedback and adjusted their approach without hesitation, which made collaboration smooth.

Are there any areas for improvement or something Top Virtual Assistant could have done differently?

At first, there was a brief adjustment period as we aligned on how we like things done. After that, everything flowed much better.

BACKGROUND

Please describe your company and position.

I am the CEO of ABA tree services

Describe what your company does in a single sentence.

ABA Tree Services provides residential and commercial tree care services, including trimming, removals, and ongoing maintenance.

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire Top Virtual Assistant to accomplish?

• We were spending too much time handling calls, emails, and scheduling instead of focusing on fieldwork, so we brought in Top Virtual Assistant to help manage our office tasks and customer communication.

SOLUTION

How did you find Top Virtual Assistant?

Online Search

Why did you select Top Virtual Assistant over others?

• High ratings
• Good value for cost
• Referred to me

How many teammates from Top Virtual Assistant were assigned to this project?

2-5 Employees

Describe the scope of work in detail. Please include a summary of key deliverables.

Their assistant helped with responding to customer inquiries, organizing our schedule, booking appointments, and keeping basic records updated. They worked with our existing process rather than forcing a new system, which made onboarding easier.

RESULTS & FEEDBACK

What were the measurable outcomes from the project that demonstrate progress or success?

We noticed fewer missed messages, better scheduling accuracy, and less back-and-forth with customers. This helped our crew stay focused on jobs instead of administrative follow-ups.

Describe their project management. Did they deliver items on time? How did they respond to your needs?

Communication was straightforward and dependable. Tasks were handled when expected, and we didn’t need to constantly follow up or remind them.

What was your primary form of communication with Top Virtual Assistant?

Email or Messaging App

What did you find most impressive or unique about this company?

They were flexible and adjusted quickly when our workload changed or when we needed things handled differently during busy periods.

Are there any areas for improvement or something Top Virtual Assistant could have done differently?

In the beginning, it took a little time to fully align on priorities, but once that was sorted, the workflow improved significantly.

BACKGROUND

Please describe your company and position.

I am the Marketing Manager of bright learners academy

Describe what your company does in a single sentence.

We proudly provide a safe and enriching environment for children aged 0 to 6 years driven by our mission, vision, and values, we cultivate a nurturing and stimulating atmosphere for early learning and childcare

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire Top Virtual Assistant to accomplish?

We hired Top Virtual Assistant to help manage and streamline our day-to-day administrative tasks so I could focus more on teaching, strategy, and growing the academy. Our main goals were better email and calendar management, customer support handling, and improved communication with our students’ parents.

SOLUTION

How did you find Top Virtual Assistant?

Online Search

Why did you select Top Virtual Assistant over others?

• High ratings
• Good value for cost
• Referred to me

How many teammates from Top Virtual Assistant were assigned to this project?

2-5 Employees

Describe the scope of work in detail. Please include a summary of key deliverables.

• Managing our email inbox and responding professionally to enquiries.
• Scheduling and organizing appointments and meetings so nothing was missed. 
• Handling basic customer support through messages and response coordination.
• Organizing files and information so our daily operations ran smoother.

RESULTS & FEEDBACK

What were the measurable outcomes from the project that demonstrate progress or success?

Our response times to student and parent enquiries became faster and more consistent. 
I regained valuable time to plan courses and improve our curriculum.
Overall organization of tasks increased, which reduced errors and stress.

Describe their project management. Did they deliver items on time? How did they respond to your needs?

Their project management was excellent  they were organized, proactive, and always kept me informed with regular updates. Tasks were completed on time, and deadlines were respected. Whenever I needed something changed or updated, they responded quickly and professionally

What was your primary form of communication with Top Virtual Assistant?

Email or Messaging App

What did you find most impressive or unique about this company?

Top Virtual Assistant was smooth and supportive. Every request was handled with care and urgency. Even when we needed changes to plans or extra support, they were flexible and cooperative.

Are there any areas for improvement or something Top Virtual Assistant could have done differently?

Honestly, the experience was very satisfying. If anything, additional detailed performance reports or analytics on completed tasks would help track progress even better but this was a minor detail compared to the value they provided

BACKGROUND

Please describe your company and position.

I am the Director of Early Edge Consultancy

Describe what your company does in a single sentence.

Early Edge Consulting supports early childhood education centers with expertise in consultation, design, construction, financing, staff recruitment, licensing, and daycare management to create enriching learning environments for children.

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire Top Virtual Assistant to accomplish?

• We hired Top Virtual Assistant Pro to help us reduce our administrative workload, improve communication workflows, and create a more organized structure for daily tasks. Our main objective was to free up internal team members so they could focus on sales, client management, and long-term growth strategies instead of routine operational work.

SOLUTION

How did you find Top Virtual Assistant?

Online Search

Why did you select Top Virtual Assistant over others?

• High ratings
• Good value for cost
• Referred to me

How many teammates from Top Virtual Assistant were assigned to this project?

2-5 Employees

Describe the scope of work in detail. Please include a summary of key deliverables.

The scope of work was quite broad and covered several essential functions. Top Virtual Assistant Pro provided:

Daily administrative and operational support
Email and calendar management
CRM updates and data entry
Lead tracking and follow-up coordination
Social media content scheduling and basic research
Preparation of weekly performance reports
Customer support assistance during peak hours
Process organization and document structuring

RESULTS & FEEDBACK

What were the measurable outcomes from the project that demonstrate progress or success?

The results exceeded our expectations. Within the first month, our internal processing time decreased significantly. We saved an average of 20–25 hours per week thanks to their support.
Our email response rate improved, we saw better consistency in follow-ups, and overall communication with clients became faster and more professional.

Describe their project management. Did they deliver items on time? How did they respond to your needs?

Project management was excellent. All tasks were delivered on time  often ahead of schedule. The team maintained clear communication channels through email and messaging, and they provided daily or weekly summaries depending on our needs.
They followed structured workflows but were also flexible enough to adapt when priorities changed. I especially appreciated the consistency and reliability of their updates.

What was your primary form of communication with Top Virtual Assistant?

Email or Messaging App

What did you find most impressive or unique about this company?

The company was extremely responsive. Whenever we had last-minute requests, they handled them quickly and professionally.

Are there any areas for improvement or something Top Virtual Assistant could have done differently?

Overall, the experience was excellent. The only area for improvement would be expanding their availability across more time zones, as this would help businesses like ours that operate with clients in multiple regions. But even with that, they still managed to adjust their schedule whenever we had urgent needs.