Name: Perfect Timing Personnel Services
Address: 819 A Street #25, San Rafael, United States, CA, 94901, US
Telephone: 4154617551
Price range: $50 - $99
Rating: 5.0

We Help People & Businesses Come Together

Perfect Timing is a full-service staffing & recruiting agency headquartered in Marin County. With a focus on San Francisco, North Bay, and East Bay communities, our areas of expertise include: Accounting & Financial Services, Administrative & HR, Biotechnology & Pharmaceutical Customer Service/Call Center, Construction Management, Non Profit Organizations, and Marketing Communications.

Min project size
$1,000+
Hourly rate
$50 - $99 / hr
Employees
10 - 49
Locations
San Rafael, CA
Year founded
Founded 1988
Timezones

Service Lines

Staffing: 60%
Recruiting: 40%

Select Focus Area

Staffing Focus

Temporary Staffing: 100%

Industries

Government: 20%
Information technology: 20%
Insurance: 20%
Medical: 20%
Real estate: 20%

Clients

Midmarket ($10M - $1B): 70%
Small Business (<$10M): 30%

Recruiting

Pricing Snapshot

Min. project size $1,000+

Avg. hourly rate $50 - $99 /hr

Rating for cost 4.9 /5

What Clients Have Said

Clients appreciate Perfect Timing Personnel Services for their budget-friendly pricing and high value for cost. They consistently deliver quality candidates quickly, often filling roles in less than three months. The company is noted for strong communication and a commitment to understanding client needs.

This summary is based on verified Clutch reviews.

Most Common Project Size

< $10,000 based on 4 reviews

< $10,000 $10,000 - $49,999 $50,000 - $199,999 > $200,000

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Perfect Timing Personnel Services Review Insights

Overall Review Rating

5.0

Quality 5.0
Schedule 5.0
Cost 4.9
Willing to Refer 5.0

Top Mentions

Review Highlights

Professionalism and Market Expertise

The team at Perfect Timing Personnel Services is noted for their professionalism and deep understanding of market needs. They provide valuable business insights and strategic decision-making support, which clients find impressive.
Timely Project Delivery

Clients reported that Perfect Timing Personnel Services consistently delivered on time, meeting recruitment deadlines and filling positions promptly. This efficiency was crucial for organizations with urgent staffing needs.
Effective Recruitment Services

Clients consistently praised Perfect Timing Personnel Services for their ability to quickly source and present qualified candidates for various roles. Their recruitment services have led to successful hires across diverse industries such as behavioral health, insurance, and real estate.
No Reported Areas for Improvement

Across multiple reviews, clients expressed satisfaction with the services provided and did not identify any areas for improvement, indicating high client satisfaction and effective service delivery.
Strong Communication Skills

Perfect Timing Personnel Services is commended for their clear and consistent communication throughout the recruitment process. Clients appreciated their proactive updates, responsiveness, and ability to gather and apply feedback effectively.

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Perfect Timing Personnel Services Reviews

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Recruiting
Confidential
Jan. - Aug. 2026

5.0

Quality: 5.0

Schedule: 5.0

Cost: 5.0

Willing to Refer: 5.0

"We were particularly impressed by our project manager’s professionalism, patience, and persistence."

Aug 24, 2026

Director of Operations, Employee Benefits Company

Kristin Kinney

Insurance
94901 San Rafael, CA
1-10 Employees
Online Review
Verified

Perfect Timing Personnel Services provided recruitment services for an employee benefits firm. The team presented candidates, arranged interviews, performed background checks, and coordinated schedules.

The company successfully hired a candidate through Perfect Timing Personnel Services, much to the client's delight. The team was consistent in their recommendations and impressed the client with their communication and ability to find several candidates.

BACKGROUND

Introduce your business and what you do there.

I'm the director of operations at an employee life and health insurance benefits company for businesses.

OPPORTUNITY / CHALLENGE

What challenge were you trying to address with Perfect Timing Personnel Services?

We needed a licensed bilingual life and health insurance agent with 5+ years of experience in the insurance industry.

SOLUTION

What was the scope of their involvement?

Perfect Timing Personnel Services located and presented several candidates for consideration. The team also arranged interviews, performed background checks, and coordinated schedules for second and third interviews with other members of our staff.

What is the team composition?

We worked with one project manager.

How did you come to work with Perfect Timing Personnel Services?

We have worked with them for years. We chose them because they have proven over the years to find the right professional, long-term fit for our organization. Perfect Timing is aligned with our need for high touch client service staff.

What is the status of this engagement?

We worked together from January–August 2026.

RESULTS & FEEDBACK

What evidence can you share that demonstrates the impact of the engagement?

We successfully hired an excellent candidate through Perfect Timing Personnel Services. Their support came at an important time for our growing firm and allowed us to strengthen our team while continuing to maintain the high level of service our clients have come to expect.

How did Perfect Timing Personnel Services perform from a project management standpoint?

Historically, finding candidates who align with the specialized needs of our industry has been challenging. The project manager we worked with demonstrated a strong understanding of our requirements and was thoughtful and consistent in presenting candidates who aligned with what we were seeking.

What did you find most impressive about them?

We were particularly impressed by our project manager’s professionalism, patience, and persistence throughout the process. He was diligent in identifying several qualified candidates for us to interview and exceptionally gracious in his follow-up. Despite the demands of my schedule, he remained consistently attentive without ever making his outreach feel intrusive. His thoughtful and courteous communication kept the process moving forward and made a lasting impression on us.

Are there any areas they could improve?

No, there weren't any.

RATINGS

5.0

"Consistently able to find the right fit for us!"

Recruiting
$10,000 to $49,999
Jan. - May 2026

5.0

Quality: 5.0

Schedule: 5.0

Cost: 5.0

Willing to Refer: 5.0

"Their strong communication and commitment to understanding the organization’s needs stood out throughout the process."

Sep 1, 2026

Dir of HR & Talent Acquisition, Behavioral Health Nonprofit

Anonymous

Non-profit
South San Francisco, California
1,001-5,000 Employees
Online Review
Verified

Perfect Timing Personnel Services provided recruitment services for a behavioral health nonprofit. The team submitted qualified candidates for a payroll opening and coordinated interviews with the client.

Thanks to Perfect Timing Personnel Services' work, the client hired a payroll specialist in less than three months. The team was proactive, responsive, and organized. Moreover, Perfect Timing Personnel Services understood the client's needs and provided strong communication throughout the process.

The client submitted this review online.

BACKGROUND

Please describe your company and position.

I am the Director of HR & Talent Acquisition of a behavioral health nonprofit.

Describe what your company does in a single sentence.

We are a non-profit organization in Social Services & Behavioral Health

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire Perfect Timing Personnel Services to accomplish?

Hired a Payroll Specialist

SOLUTION

How did you find Perfect Timing Personnel Services?

Why did you select Perfect Timing Personnel Services over others?

Close to my geographic location
Pricing fit our budget
Good value for cost

How many teammates from Perfect Timing Personnel Services were assigned to this project?

2-5 Employees

Describe the scope of work in detail. Please include a summary of key deliverables.

Perfect Timing provided a thorough introduction and kickoff call to review their services and understand our recruitment needs. Less than 48 hours later, they began submitting qualified candidates for our Payroll opening, demonstrating a strong sense of urgency and responsiveness throughout the process.

Their team was proactive in requesting feedback and providing timely updates, which helped keep the recruitment process moving efficiently. They also coordinated candidate interviews directly with our team and provided clear documentation for each applicant submitted. Overall, Perfect Timing has been responsive, organized, and attentive throughout our partnership.

RESULTS & FEEDBACK

What were the measurable outcomes from the project that demonstrate progress or success?

Hired a Payroll Specialist in less than three months

Describe their project management. Did they deliver items on time? How did they respond to your needs?

The team successfully met our recruitment demands and was proactive in submitting candidates for consideration. They were receptive to our feedback and consistently applied it to their search strategy, which resulted in the presentation of stronger and more qualified candidates as the process progressed.

They also maintained regular communication with our team, checking in periodically to gather updates, address any concerns, and determine where they could increase their efforts. Their willingness to adjust their approach based on our feedback demonstrated a strong commitment to understanding our needs and supporting a successful search.

What was your primary form of communication with Perfect Timing Personnel Services?

Virtual Meeting
Email or Messaging App

What did you find most impressive or unique about this company?

Their strong communication and commitment to understanding the organization’s needs stood out throughout the process. They took the time to understand the roles, expectations, and type of candidates we were seeking, which allowed them to refine their approach and attract talent that was better aligned with our needs and organizational goals.

Are there any areas for improvement or something Perfect Timing Personnel Services could have done differently?

None at this time.

RATINGS

5.0

"Great firm to work with!"

Recruiting
Less than $10,000
Apr. - July 2026

5.0

Quality: 5.0

Schedule: 5.0

Cost: 5.0

Willing to Refer: 5.0

"They were great!"

Jul 24, 2026

Talent Acquisition Manager, Alta Mira Recovery

Gina Kotlinski

Medical
Sausalito, California
51-200 Employees
Online Review
Verified

Perfect Timing Personnel Services provided recruitment services for a behavioral health services company. The team was tasked with filling a position that had been open for a long time.

Perfect Timing Personnel Services found a qualified candidate in less than a month. The team excelled at project management; they were professional and stayed in contact with the client. Moreover, they were easy to work with and presented quality candidates, which were vetted.

The client submitted this review online.

BACKGROUND

Please describe your company and position.

I am the Talent Acquisition Manager of Alta Mira Recovery

Describe what your company does in a single sentence.

Behavioral health services

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire Perfect Timing Personnel Services to accomplish?

Found a candidate for a hard to fill position.

SOLUTION

How did you find Perfect Timing Personnel Services?

Online Search

Why did you select Perfect Timing Personnel Services over others?

High ratings
Close to my geographic location
Company values aligned

How many teammates from Perfect Timing Personnel Services were assigned to this project?

2-5 Employees

Describe the scope of work in detail. Please include a summary of key deliverables.

We had a position that had been open for a long time and it was causing operational issues to not have it filled

RESULTS & FEEDBACK

What were the measurable outcomes from the project that demonstrate progress or success?

Searched and prospected candidates throughout Marin County. Found someone in less than a month. They (quickly) found a quality candidate for us to fill a position that had been open for more than a year. Their communication was quick and professional and they made the process smooth and easy. We will definitely use them again in the future!

Describe their project management. Did they deliver items on time? How did they respond to your needs?

Yes, they found a qualified candidate very quickly. They were always professional and stayed in contact, even if things were slow on our end

What was your primary form of communication with Perfect Timing Personnel Services?

Virtual Meeting
Email or Messaging App

What did you find most impressive or unique about this company?

Compared to other staffing agencies we have worked with in the past, they were very professional and easy to work with. They made sure to find and present quality candidates that were vetted, instead of just throwing a bunch of resumes at us.

Are there any areas for improvement or something Perfect Timing Personnel Services could have done differently?

Nothing - they were great!

RATINGS

5.0

"The Perfect Timing team was great!"

Recruiting
Confidential
Apr. 2026 - Ongoing

5.0

Quality: 5.0

Schedule: 5.0

Cost: 5.0

Willing to Refer: 5.0

"I'm impressed with Perfect Timing Personnel Services' speed of service."

May 28, 2026

Founder, Killeen Group

Sean Killeen

Business services
Boise, Idaho
1-10 Employees
Online Review
Verified

Perfect Timing Personnel Services provides recruitment services for a talent search and development firm. The team identifies and assesses candidates for specialized roles.

Perfect Timing Personnel Services has delivered high-quality candidates and provided valuable market assessments. The team delivers work on time, and internal stakeholders are impressed with their business and market insights.

BACKGROUND

Introduce your business and what you do there.

I’m the founder of a talent search and development firm that helps clients find and develop the right professionals to ensure their success.

OPPORTUNITY / CHALLENGE

What challenge were you trying to address with Perfect Timing Personnel Services?

We needed a partner to help us recruit specialized talent.

SOLUTION

What was the scope of their involvement?

Perfect Timing Personnel Services provides industry expertise, market assessments, and talent assessments. The team has delivered reports and candidates.

What is the team composition?

We work with one teammate from Perfect Timing Personnel Services.

How did you come to work with Perfect Timing Personnel Services?

Someone referred Perfect Timing Personnel Services to me. I chose them over other options because they were a great culture fit, and their company values aligned with ours.

What is the status of this engagement?

We started working with Perfect Timing Personnel Services in April 2026, and our engagement is ongoing.

RESULTS & FEEDBACK

What evidence can you share that demonstrates the impact of the engagement?

Perfect Timing Personnel Services has provided market assessments and strategic decision-making for our business. The team has delivered high-quality candidates.

How did Perfect Timing Personnel Services perform from a project management standpoint?

Perfect Timing Personnel Services delivers work on time. We communicate via virtual meetings.

What did you find most impressive about them?

I'm impressed with Perfect Timing Personnel Services' speed of service, business and market insights, and expertise in their field.

Are there any areas they could improve?

I can't think of anything for Perfect Timing Personnel Services to improve.

RATINGS

5.0

Recruiting Recruitment Process Outsourcing
$10,000 to $49,999
Feb. - June 2025

5.0

Quality: 5.0

Schedule: 5.0

Cost: 5.0

Willing to Refer: 5.0

"They kept us up to date on the process and ensured that the final candidate was the right person for our company."

Jan 14, 2026

Partner, Private Equity Firm

Anonymous

Other industries
New York City, New York
501-1,000 Employees
Online Review
Verified

Perfect Timing Personnel Services provided recruiting services for a private equity firm. The team developed job specifications, sourced candidates, and supported the interview and hiring processes.

Perfect Timing Personnel Services successfully hired an executive in less than three months. The team communicated effectively through virtual meetings and email updates. Their understanding of the client's needs and ability to source the right candidate were key elements of their work.

The client submitted this review online.

BACKGROUND

Please describe your company and position.

I am the Partner of a private equity firm.

Describe what your company does in a single sentence.

PE firm with multiple portfolio companies, in Health Care, Business Services and Niche Manufacturing

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire Perfect Timing Personnel Services to accomplish?

Driving Profitable Growth
Developing Financial and Operational Team
Integrating acquisitions
Driving Professionalization of the organization, preparing for medium term sale

SOLUTION

How did you find Perfect Timing Personnel Services?

Referral

Why did you select Perfect Timing Personnel Services over others?

Great culture fit
Good value for cost
Referred to me
Company values aligned

How many teammates from Perfect Timing Personnel Services were assigned to this project?

2-5 Employees

Describe the scope of work in detail. Please include a summary of key deliverables.

Developed job spec, sourced multiple candidates, supported intervew and referece processes and supported hiring of executive.

RESULTS & FEEDBACK

What were the measurable outcomes from the project that demonstrate progress or success?

Hired in less than 3 months

Describe their project management. Did they deliver items on time? How did they respond to your needs?

Communication was key. They kept us up to date on the process and ensured that the final candidate was the right person for our company and was ultimately successful.

What was your primary form of communication with Perfect Timing Personnel Services?

Virtual Meeting
Email or Messaging App

What did you find most impressive or unique about this company?

Great communication and understanding how best to source the right candidate.

Are there any areas for improvement or something Perfect Timing Personnel Services could have done differently?

None, have now used used Perfect Timing for multiple executive searches.

RATINGS

5.0

Staffing
Temporary Staffing
Less than $10,000
December 2025

5.0

Quality: 5.0

Schedule: 5.0

Cost: 4.5

Willing to Refer: 5.0

"They offered clear communication, follow-through, and speedy results."

Dec 9, 2025

Administrative & Operations Manager, Real Estate Company

Anonymous

Real estate
Larkspur, California
201-500 Employees
Online Review
Verified

Perfect Timing Personnel Services provided staffing services for a real estate company. The team was tasked with finding a temporary front desk receptionist to cover for a sick employee.

Perfect Timing Personnel Services successfully filled the job in under six hours, providing a high-quality candidate. The team communicated clearly and followed through on their promises. Phone and email interactions were productive and quickly solved the client's staffing need.

The client submitted this review online.

BACKGROUND

Please describe your company and position.

I am the Administrative & Operations Manager of a real estate company

Describe what your company does in a single sentence.

Boutique Real Estate Brokerage

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire Perfect Timing Personnel Services to accomplish?

Our company needed a Front Desk Receptionist to fill in for an employee who was out.

SOLUTION

How did you find Perfect Timing Personnel Services?

Online Search

Why did you select Perfect Timing Personnel Services over others?

Close to my geographic location

How many teammates from Perfect Timing Personnel Services were assigned to this project?

2-5 Employees

Describe the scope of work in detail. Please include a summary of key deliverables.

Needed a last-minute fill-in for a sick employee to serve as administrative assistant - reception and interacting with real estate agents.

RESULTS & FEEDBACK

What were the measurable outcomes from the project that demonstrate progress or success?

Filled the job in less than 6 hours. Provided a good-quality candidate.

Describe their project management. Did they deliver items on time? How did they respond to your needs?

Yes - phone and email interactions were productive and quickly solved my staffing need.

What was your primary form of communication with Perfect Timing Personnel Services?

Email or Messaging App

What did you find most impressive or unique about this company?

They offered clear communication, follow-through, and speedy results.

Are there any areas for improvement or something Perfect Timing Personnel Services could have done differently?

None that I can think of.

RATINGS

5.0

Showing 1-6 of 6 Reviews

Our Story

Since 1988, Perfect Timing Personnel Services has built Bay Area teams by matching vetted candidates to employers across Marin, Sonoma and beyond. Our recruiters specialize in temporary, temp-to-hire and direct placements for healthcare, government, non-profits, finance, admin, HR and more. We prioritize cultural fit, careful screening and ongoing support—70+ local reviews reflect sustained client and candidate success.

What Sets Us Apart

Local, senior-led service.

As a Marin HQ'd boutique agency, every search is run by an experienced recruiter — not a junior associate working off a template. Clients get a single point of contact who knows their business.

Speed without the churn.

Our under-two-week turnaround isn't from blasting resumes. It's from maintaining warm, pre-vetted talent pools in our specialty industries, so we can move fast on day one of a search.

Industry breadth, Bay Area depth.

Most boutique firms pick one vertical. We've intentionally built capability across nine industries, which means when a client needs to hire across functions, say a controller and a marketing manager and an ops lead, they don't need to manage three different agencies.

Quick Facts

38 years in business

Team Breakdown

Temp Staffing (3)

Direct Hire (3)

Tools and Technology

Microsoft Teams

HubSpot

Google Drive

OneDrive

SharePoint

1Password

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Commonly Asked Questions

We operate as a true extension of our clients' teams. Every engagement starts with an in-depth intake call to understand the role, team dynamics, and what success looks like beyond the job description. From there, we maintain weekly check-ins, calibration sessions after early candidate submissions, and ongoing communication throughout the search. Our clients consistently tell us they appreciate that we ask the questions other recruiters don't — and that we're as invested in the outcome as they are.

We specialize in mid-level professional placements, especially the experienced individual contributors and emerging managers who drive day-to-day execution and growth. This includes roles in finance and accounting, sales and business development, marketing and creative, operations, HR and people ops, and legal. We work across both contract/temp staffing and contingency search, depending on what fits the client's need best.

We work across a diverse mix of industries, with deep experience in tech and SaaS, healthcare and life sciences, finance and accounting, sales and business development, marketing and creative, operations, nonprofit, legal, and HR. This breadth is intentional — it lets us serve growing Bay Area companies that often need talent across multiple functions, and it gives us a wider candidate network to draw from.

We maintain an active book of roughly 8 to 15 clients at any given time. This is deliberate — large enough to give us strong market visibility and a deep candidate pipeline, but small enough that every client gets senior-level attention rather than being handed off to a junior associate.

We're a fast-fill firm. Our typical turnaround from kickoff to first qualified, vetted candidates is under two weeks — and often sooner for roles in our wheelhouse. We've built our process around speed without sacrificing quality, which is especially valuable for backfills and urgent replacements.

Premier Verified means Clutch independently confirmed Perfect Timing Personnel Services is a legally registered business,
has had its financial risk status checked (Creditsafe: Moderate Risk), and is backed by 6 verified client reviews averaging 5.0 stars.

Learn More

Verified Client Reviews: 6

Overall Review Rating: 5

Source: Clutch

Last Updated: September 1, 2026

Business Entity

Business Entity Name	Perfect Timing Personnel Services, Inc.
Source	California Secretary of State
Jurisdiction of Formation	California
Date of Formation	March 1, 2001
Status	Active
Last Updated	January 14, 2026
ID	2334134

Credit Report Results

International Credit Risk Assessment	Moderate Risk
Source	Creditsafe
Last Updated	January 24, 2026

Learn More About The Clutch Verification Process

Locations (5)

819 A Street #25 San Rafael, CA, United States 94901

2 - 5

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Killeen Group

(1)

Sean Killeen

Perfect Timing Personnel Services

(1)

Grayson Phillips

Additional Connections

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Perfect Timing Personnel Services

We Help People & Businesses Come Together

1 Timezone that we service

5 Locations

Services

Focus

Industries

Clients

Pricing Snapshot

What Clients Have Said

Most Common Project Size

Select a service to see pricing information

Reviews

Perfect Timing Personnel Services Review Insights

Overall Review Rating

Top Mentions

Review Highlights

Professionalism and Market Expertise

Timely Project Delivery

Effective Recruitment Services

No Reported Areas for Improvement

Strong Communication Skills

Reviews mentioning:

Perfect Timing Personnel Services Reviews

Recruiting Services for Employee Benefits Company

BACKGROUND

OPPORTUNITY / CHALLENGE

SOLUTION

RESULTS & FEEDBACK

RATINGS

Recruitment Services for Behavioral Health Nonprofit

BACKGROUND

OPPORTUNITY / CHALLENGE

SOLUTION

RESULTS & FEEDBACK

RATINGS

Recruiting Services for Behavioral Health Services Company

BACKGROUND

OPPORTUNITY / CHALLENGE

SOLUTION

RESULTS & FEEDBACK

RATINGS

Recruiting for Talent Search & Development Firm

BACKGROUND

OPPORTUNITY / CHALLENGE

SOLUTION

RESULTS & FEEDBACK

RATINGS

Recruiting Services for Private Equity Firm

BACKGROUND

OPPORTUNITY / CHALLENGE

SOLUTION

RESULTS & FEEDBACK

RATINGS

Staffing Services for Real Estate Company

BACKGROUND

OPPORTUNITY / CHALLENGE

SOLUTION

RESULTS & FEEDBACK

RATINGS

Portfolio & Awards

About the Team

Our Story

What Sets Us Apart

Quick Facts

Team Breakdown

Tools and Technology

Commonly Asked Questions

How do you typically collaborate with clients?

What roles do you specialize in?

What industries do you specialize in?

How many clients do you work with at a time?

What is your turnaround time?

Verification

Business Entity

Credit Report Results

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Locations (5)

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