Bitontree

BACKGROUND

Please describe your company and position.

I am the Director of Centre for Clinical Psychology

Describe what your company does in a single sentence.

We are psychology clinic that provides treatment for posttraumatic stress disorder and perinatal mental health conditions.

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire Bitontree to accomplish?

• We hired Bitontree to build a patient care system that reflected how our clinic actually operates, not how generic practice management software assumes things should work. We needed something that could support clinical work, administration, and reporting in one place, while still being practical for psychologists to use day to day. A big goal was reducing duplicates work and reliance on disconnected tools.

SOLUTION

How did you find Bitontree?

Clutch Site

Why did you select Bitontree over others?

• Pricing fit our budget
• Good value for cost
• Company values aligned

How many teammates from Bitontree were assigned to this project?

2-5 Employees

Describe the scope of work in detail. Please include a summary of key deliverables.

The project involved designing and developing a custom patient care system from the ground up. This included planning the structure of patient records, defining workflows for clinical and administrative tasks, implementing role based access and ensuring the system was secure and usable in a real clinical environment. Bitontree handled the full development lifecycle and worked with us iteratively as requirements became clearer during use and testing.

RESULTS & FEEDBACK

What were the measurable outcomes from the project that demonstrate progress or success?

The system is fully operational and being used within our organization. All core functionalities we discussed are live and working reliably. From a practical standpoint, it has reduced manual handling, improved consistency in how information is managed, and made day to day operations smoother for staff. The end result went beyond what we initially scoped in terms of completeness and usability.

Describe their project management. Did they deliver items on time? How did they respond to your needs?

Their project management was structured but not rigid. Milestones were met on time, and when we raised questions or requested adjustments, they were addressed without friction. Communication was steady and we never felt like we were chasing updates. They adapted well as the project evolved, which was important given the complexity of the system.

What was your primary form of communication with Bitontree?

Email or Messaging App

What did you find most impressive or unique about this company?

What stood out was their ability to translate clinical and operational needs into practical technical decisions. They didn't just build what was asked verbatim they often suggested better ways to approach a feature based on how it would be used in practice. That level of engagement made the system stronger overall.

Are there any areas for improvement or something Bitontree could have done differently?

There were no issues at all.

BACKGROUND

Please describe your company and position.

I am the Managing Director of Bandweaver Technologies

Describe what your company does in a single sentence.

Bandweaver manufactures and distributes advanced fiber optic monitoring sensors and integrated technologies

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire Bitontree to accomplish?

• We aimed to develop an AI-powered analytics system to improve operational decision-making.
• We wanted a custom software solution to automate workflows and enhance data integration across departments.

SOLUTION

How did you find Bitontree?

• Online Search
• Clutch Site

Why did you select Bitontree over others?

• Pricing fit our budget
• Great culture fit
• Company values aligned

How many teammates from Bitontree were assigned to this project?

2-5 Employees

Describe the scope of work in detail. Please include a summary of key deliverables.

• They built an AI-based predictive analytics engine integrated with a custom software platform.
• Delivered features included real-time dashboards, automated reporting tools, and API integrations with our existing systems.

RESULTS & FEEDBACK

What were the measurable outcomes from the project that demonstrate progress or success?

1. The solution significantly improved our operational efficiency by streamlining key processes and reducing repetitive tasks.
2. It eliminated most of the manual reporting workload and delivered accurate, real-time predictive insights for better decision-making.

Describe their project management. Did they deliver items on time? How did they respond to your needs?

• They followed an agile methodology, delivering each milestone on time without compromising quality.
• Their communication was proactive, and they were quick to accommodate feedback or changes.

What was your primary form of communication with Bitontree?

• Virtual Meeting
• Email or Messaging App

What did you find most impressive or unique about this company?

• Their ability to combine technical excellence with a clear understanding of business goals.
• Their problem-solving approach, which focused on scalability and long-term value for our company.

Are there any areas for improvement or something Bitontree could have done differently?

Honestly, everything was handled exceptionally well; timelines and quality exceeded expectations.

BACKGROUND

Please describe your company and position.

I am the Sourcing Specialist of Community Health Systems

Describe what your company does in a single sentence.

Community Health Systems is one of the nation’s leading healthcare providers.

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire Bitontree to accomplish?

• We engaged Bitontree to help us enhance patient engagement and streamline internal communication by developing an AI-powered voicebot and chatbot.
• The primary goal was to automate appointment scheduling, patient inquiries, and initial triage, thereby improving response times, reducing operational burden on our staff, and enhancing overall patient satisfaction.

SOLUTION

How did you find Bitontree?

• Referral
• Clutch Site

Why did you select Bitontree over others?

• Pricing fit our budget
• Great culture fit
• Referred to me

How many teammates from Bitontree were assigned to this project?

2-5 Employees

Describe the scope of work in detail. Please include a summary of key deliverables.

Bitontree designed and implemented a custom AI voicebot capable of handling high volumes of inbound patient calls, providing appointment scheduling, medication reminders, and general health queries. In parallel, they developed a chatbot integrated into our website and patient portal to assist with FAQs, insurance information, and pre-screening assessments. The deliverables included:

• Requirement analysis and user journey mapping
• Custom AI model development for natural language understanding
• Voicebot and chatbot development with contextual response capabilities
• Integration with our existing EHR and appointment systems
• Deployment, staff training, and technical documentation
• Ongoing support and performance optimization post-launch

RESULTS & FEEDBACK

What were the measurable outcomes from the project that demonstrate progress or success?

After the system went live, we saw a noticeable reduction in the workload on our call center staff and an increase in patients using the self-service options. The appointment scheduling process became more efficient and accurate, leading to fewer missed or rescheduled appointments. We also received positive feedback from patients, who appreciated the faster response times and overall convenience. The automation allowed our team to redirect their focus to more complex and high-priority patient needs.

Describe their project management. Did they deliver items on time? How did they respond to your needs?

Bitontree maintained excellent project management standards. They utilized Agile methodologies with biweekly sprints and delivered milestones consistently on schedule. They were highly responsive to our feedback, provided regular updates, and were proactive in flagging and resolving any issues. The project manager ensured smooth communication and acted as a single point of contact throughout the engagement.

What was your primary form of communication with Bitontree?

• Virtual Meeting
• Email or Messaging App

What did you find most impressive or unique about this company?

What impressed us most was Bitontree’s deep understanding of both AI technologies and the nuances of the healthcare industry. They took time to understand our compliance needs, patient behavior, and workflow constraints. Their ability to merge advanced technical capabilities with user-centered design was exceptional.

Are there any areas for improvement or something Bitontree could have done differently?

Nothing at all

BACKGROUND

Please describe your company and position.

I am the Senior Account Manager of Hook Tangaza

Describe what your company does in a single sentence.

Hook Tangaza is a specialist advisory firm that provides consultancy services to entities operating across the legal services sector, globally.

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire Bitontree to accomplish?

• We engaged Bitontree to develop an AI-based solution that could help automate and enhance our legal research processes, specifically by streamlining document review, extracting key case elements, and supporting faster legal analysis.

SOLUTION

How did you find Bitontree?

• Referral
• Clutch Site

Why did you select Bitontree over others?

• Great culture fit
• Referred to me
• Company values aligned

How many teammates from Bitontree were assigned to this project?

2-5 Employees

Describe the scope of work in detail. Please include a summary of key deliverables.

The project involved creating an AI tool capable of scanning large volumes of legal documents, identifying relevant case laws, summarizing key points, and organizing them into searchable categories. Deliverables included the AI engine, a clean user interface, backend integration with our legal database, and comprehensive documentation.

RESULTS & FEEDBACK

What were the measurable outcomes from the project that demonstrate progress or success?

The AI tool reduced the time spent on manual legal research by almost 50%, and it improved the consistency and accuracy of our internal reviews. It also enabled our legal team to respond to clients more quickly with higher-quality insights.

Describe their project management. Did they deliver items on time? How did they respond to your needs?

Bitontree managed the project with precision. They followed agile methodology with weekly check-ins and deliverables. Everything was completed on time, and they always made themselves available to answer questions or make necessary adjustments.

What was your primary form of communication with Bitontree?

• Virtual Meeting
• Email or Messaging App

What did you find most impressive or unique about this company?

What impressed us most was their ability to adapt cutting-edge AI solutions to the nuances of the legal industry. They didn’t just build what we asked—they offered thoughtful recommendations and insights that made the final product even better.

Are there any areas for improvement or something Bitontree could have done differently?

We had a great experience overall.

BACKGROUND

Please describe your company and position.

I am the Director, Author Marketing and Business Development of American Psychological Association

Describe what your company does in a single sentence.

We're the largest scientific and professional organization representing psychology in the US and is the world's largest association of psychologists.

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire Bitontree to accomplish?

• We hired Bitontree with the specific goal of exploring potential AI solutions for our operations. The objective was to identify how AI could enhance our product and further enhance our client's experience.

SOLUTION

How did you find Bitontree?

Referral

Why did you select Bitontree over others?

• Pricing fit our budget
• Great culture fit
• Good value for cost
• Referred to me
• Company values aligned

How many teammates from Bitontree were assigned to this project?

2-5 Employees

Describe the scope of work in detail. Please include a summary of key deliverables.

Carrying out discovery workshop session Proposing a viable AI solution to implement

RESULTS & FEEDBACK

What were the measurable outcomes from the project that demonstrate progress or success?

Bitontree actively encouraged open discussions and gathered our specific requirements during the workshops. Based on the insights gained, they developed a detailed proposal for AI implementation in our company, covering key deliverables and a strategic roadmap.

Describe their project management. Did they deliver items on time? How did they respond to your needs?

Bitontree's project management was exemplary. They delivered all items on time and responded promptly to our needs

What was your primary form of communication with Bitontree?

• Virtual Meeting
• Email or Messaging App

What did you find most impressive or unique about this company?

What impressed us most was Bitontree's ability to explain complex AI concepts in a manner that was clear and accessible to both our business and technical teams. Their collaborative approach and commitment to understanding our unique requirements set them apart from other agencies we worked with in the past.

Are there any areas for improvement or something Bitontree could have done differently?

We are super happy with their performance.

BACKGROUND

Please describe your company and position.

I am the Internal Advisor Consultant of New York Life Investments

Describe what your company does in a single sentence.

New York Life Investments is comprised of the global asset management businesses of our parent company, New York Life Insurance Company. We offer clients access to specialized investment teams through our family of affiliated boutiques.

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire Bitontree to accomplish?

• Develop a custom AI-driven chatbot to enhance customer engagement and streamline user interactions on our platform
• create a conversational assistant capable of answering common questions, guiding users through our services, and providing personalized recommendations based on their needs

SOLUTION

How did you find Bitontree?

Referral

Why did you select Bitontree over others?

Referred to me

How many teammates from Bitontree were assigned to this project?

2-5 Employees

Describe the scope of work in detail. Please include a summary of key deliverables.

Bitontree built a tailored chatbot solution designed to integrate seamlessly with our existing platform. The chatbot used natural language processing (NLP) to handle a wide range of customer inquiries and employed AI algorithms to offer personalized service suggestions. Including the chatbot’s design and implementation, integration with our internal systems, and a dashboard for monitoring user interactions and chatbot performance.

RESULTS & FEEDBACK

What were the measurable outcomes from the project that demonstrate progress or success?

The chatbot improved customer response times and significantly reduced the workload on our support team. Additionally, it increased user engagement, with more customers utilizing the platform’s features and services after interacting with the bot.

Describe their project management. Did they deliver items on time? How did they respond to your needs?

It was awesome. They had clear communication, handled hurdles expertly, and delivered on time. They were down to earth, personable, and very easy to deal with.

What was your primary form of communication with Bitontree?

• Virtual Meeting
• Email or Messaging App

What did you find most impressive or unique about this company?

They were experts in conversational AI. They work quickly, efficiently, and delivered an A+ product.

Are there any areas for improvement or something Bitontree could have done differently?

We were highly satisfied with Bitontree's work and have no suggestions for improvement. 

BACKGROUND

Introduce your business and what you do there.

I’m the CEO of Triple I, a software company. We provide an AI-powered platform that fully automates ESG reporting, enabling enterprises to meet sustainability regulations efficiently and accurately without consultants or spreadsheets.

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire Bitontree to accomplish for your automated ESG reporting solution?

We hired Bitontree for MVP development.

SOLUTION

Can you describe the scope of work Bitontree handled for your project?

Bitontree has provided end-to-end MVP development, including architecture design consultation and implementation. The team has also delivered sustainability analytic dashboards as part of the MVP.

What is the team composition?

We’ve worked with 2–5 teammates from Bitontree.

How did you come to work with Bitontree?

We found Bitontree through a referral. We chose them over other options because they had high ratings, their pricing fit our budget, they were a great culture fit, and they offered good value for the cost.

What is the status of this engagement?

We started working with Bitontree in May 2025, and our engagement is ongoing.

RESULTS & FEEDBACK

What evidence can you share that demonstrates the impact of the engagement?

We have a functional MVP and tests are still in progress.

How did Bitontree perform from a project management standpoint?

Communication was mainly carried out through virtual meetings and supported adaptive teamwork. Throughout the project, some adjustments to process deadlines occurred, which is a common aspect of IT projects. 

What did you find most impressive about them?

Bitontree’s communication skills and domain expertise are impressive.

Are there any areas they could improve?

Our engagement with Bitontree has been collaborative and professional. One area where things could be strengthened is the delivery time estimation for some features.

BACKGROUND

Introduce your business and what you do there.

I’m the CEO of LogiAI, a company that builds intelligent logistics solutions.

OPPORTUNITY / CHALLENGE

What challenge were you trying to address with Bitontree?

We needed help executing and building our solutions.

SOLUTION

What was the scope of their involvement?

Bitontree has worked with us on all the phases of our project. We’ve built different use cases in logistics, including a control tower, an email manager, and an optimization mesh.

What is the team composition?

We’ve worked with 2–5 teammates from Bitontree.

How did you come to work with Bitontree?

We found them through a referral. We chose them over other options because they had a good team.

What is the status of this engagement?

We started working with them in January 2025, and our engagement is ongoing.

RESULTS & FEEDBACK

What evidence can you share that demonstrates the impact of the engagement?

Bitontree has delivered value to our client, including improvements in efficiency, cost savings, and user satisfaction. Their efficiency has increased by 20%–30%.

How did Bitontree perform from a project management standpoint?

Bitontree’s project management has been good. We communicate via virtual meetings, emails, and messaging apps.

What did you find most impressive about them?

Bitontree is always responsive and open to ideas. The team is highly responsive, flexible, and quick to adapt as requirements evolve. Their communication is open and constructive throughout the project, and they’ve shown a strong willingness to incorporate feedback and iterate.

Are there any areas they could improve?

Our engagement with Bitontree has been smooth, collaborative, and professional overall. One area where things could be strengthened is around design exploration in the early phases. Investing a bit more time upfront in design thinking, visual consistency, and UX refinement would help elevate the overall polish of the final output.

BACKGROUND

Please describe your company and position.

I am the CEO of Karolinska University Hospital

Describe what your company does in a single sentence.

Karolinska University Hospital is one of Europe's largest university hospitals. 

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire Bitontree to accomplish?

We wanted an AI solution to automate patient data management and improve workflow efficiency in our hospital.

SOLUTION

How did you find Bitontree?

• Referral
• Clutch Site

Why did you select Bitontree over others?

• Pricing fit our budget
• Good value for cost
• Referred to me
• Company values aligned

How many teammates from Bitontree were assigned to this project?

2-5 Employees

Describe the scope of work in detail. Please include a summary of key deliverables.

They developed a custom AI system with automated appointment scheduling, predictive analytics for patient flow, and real-time reporting integrated into our hospital management system.

RESULTS & FEEDBACK

What were the measurable outcomes from the project that demonstrate progress or success?

The solution reduced manual work, improved data accuracy, and allowed staff to focus more on patient care, improving overall efficiency.

Describe their project management. Did they deliver items on time? How did they respond to your needs?

Project management was excellent. They delivered on time, maintained clear communication, and responded quickly to feedback.

What was your primary form of communication with Bitontree?

• Virtual Meeting
• Email or Messaging App

What did you find most impressive or unique about this company?

Their expertise in AI and ability to tailor the solution for healthcare needs impressed us the most.

Are there any areas for improvement or something Bitontree could have done differently?

No major issues. Everything was handled professionally from start to finish.