YSM PANDA

BACKGROUND

Please describe your company and position.

I am the Founder of Growing Key

Describe what your company does in a single sentence.

With Growing Key, we go beyond driving traffic. We provide SEO-friendly content and optimization to turn visitors into paying customers, driving sustainable growth.

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire YSM PANDA to accomplish?

• Our primary objective in hiring YSM PANDA was to enhance the overall effectiveness of our email marketing strategy. .

SOLUTION

How did you find YSM PANDA?

Clutch Site

Why did you select YSM PANDA over others?

Good value for cost

How many teammates from YSM PANDA were assigned to this project?

2-5 Employees

Describe the scope of work in detail. Please include a summary of key deliverables.

The project involves developing and managing a professional email outreach system to streamline communication and engagement with external partners, collaborators, and publication editors. The goal is to design and deploy a scalable, automated, and personalized email workflow that aligns with brand tone and ensures high deliverability and response rates.

Key Deliverables:
Email Strategy Development:
Define objectives, audience segments, and outreach goals for guest posting, academic partnerships, and business correspondence.
Template Design & Optimization:
Create professional email templates that reflect the sender’s identity (Dr. Md. Yaikub Hossain Razon) and tone — formal, polite, and authoritative.
Automation Setup:
Implement an automated sending and follow-up system using an email service provider (e.g., Gmail API, Outlook, or Mailchimp).
Personalization Engine:
Integrate dynamic fields for personalized greetings, site-specific mentions, and content proposals tailored to each target organization.
Performance Tracking:
Include analytics to monitor open rates, click-throughs, replies, and conversion metrics, enabling ongoing optimization.
Documentation & Handover:
Deliver full project documentation covering setup instructions, workflows, and best practices for maintaining and expanding the system.
Expected Outcome:
A reliable and efficient email service that increases outreach success, improves communication professionalism, and supports ongoing collaboration with international microbiology and biotechnology networks.

RESULTS & FEEDBACK

What were the measurable outcomes from the project that demonstrate progress or success?

Measurable Outcomes & Project Success Metrics
Outreach Efficiency:
Successfully automated and managed personalized outreach to over 200 targeted websites and editors, reducing manual email time by 75%.
Engagement Rate:
Achieved an average email open rate of 68% and a response rate of 32%, surpassing industry averages for guest post outreach.
Guest Post Approvals:
Secured 15 confirmed guest post placements on reputable microbiology and biotechnology websites within the first 60 days.
Brand Visibility:
Increased brand mentions and backlinks from high-authority scientific domains (DA 50+), enhancing overall SEO visibility by 40%.
Workflow Improvement:
Implemented structured templates and follow-up sequences, leading to a 50% improvement in communication turnaround time.
Data-Driven Optimization:
Integrated tracking and analytics tools to measure open, click, and conversion rates — enabling continuous performance tuning and targeted follow-ups.

Describe their project management. Did they deliver items on time? How did they respond to your needs?

Yes. All tasks were completed on or ahead of schedule. The team managed timelines efficiently and maintained consistent follow-ups to ensure smooth progress without any delays. The project delivered excellent value for the investment. The quality of results and professionalism provided by YSM PANDA far outweighed the cost, making it a highly worthwhile collaboration.

What was your primary form of communication with YSM PANDA?

Virtual Meeting

What did you find most impressive or unique about this company?

Working with YSM PANDA was an outstanding experience. The process was seamless, communication was transparent, and the final outcome demonstrated both expertise and dedication. I would gladly collaborate with them again in future projects.

Are there any areas for improvement or something YSM PANDA could have done differently?

YSM PANDA provided exceptional service with clear communication and outstanding attention to detail. Every deliverable met the agreed specifications and they've exceeded expectations in terms of quality and presentation.