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It's IT. Sh*t breaks. Hackers hack. Fiascos ensue

5.0
6 reviews

Waident is an IT outsourcer that helps pragmatic SMBs reduce the frequency, duration, severity, and cost of the inevitable IT fiasco.  Acting as your proactive and responsive IT function, we deliver the strategy, security, and support that keeps your people productive, your enterprise running, and your data safe.  

 
$25,000+
 
$100 - $149 / hr
 
10 - 49
 Founded
2004
Show all +
Chicago, IL
headquarters
  • 20 North Wacker Drive
    Chicago, IL 3700
    United States
    630.547.7000
other locations
  • 175 N. Patrick Blvd., Suite 160
    Brookfield, WI 53045
    United States
    262-336-8104
  • 526 Crescent Blvd., Suite 300
    Glen Ellyn, IL 60137
    United States
    630-547-7000

Reviews

5.0
6 reviews
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Managed IT Services for Marketing Analytics Company

"They hire very skilled team members across all positions."

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5.0

Quality: 
4.5
Schedule: 
4.0
Cost: 
5.0
Willing to refer: 
5.0
The Project
 
$50,000 to $199,999
 
Jun. 2017 - Ongoing
Project summary: 

Waident Technology Solutions is the managed IT services provider for a data analytics company. They manage email servers, fix broken machines, handle phone issues, and even aided in an office relocation.

The Reviewer
 
11-50 Employees
 
Chicago, Illinois
Eric Abens
Director of Software Engineering, Foresight ROI
 
Verified
The Review
Feedback summary: 

The team's work and dedication to problem-solving and troubleshooting have saved the internal staff time that can be reallocated to other business processes. They've streamlined the onboarding process, giving the company a more professional image when welcoming new employees to the team.

A Clutch analyst personally interviewed this client over the phone. Below is an edited transcript.

BACKGROUND

Introduce your business and what you do there.

I’m the director of software engineering, but I also oversee IT. We’re a marketing and analytics company.

OPPORTUNITY / CHALLENGE

What challenge were you trying to address with Waident Technology Solutions?

Anytime a machine broke or a hard drive died, it would cost me a large portion of my day. I don’t have the background in general systems administration tasks, so they were hired to provide those IT services.

SOLUTION

What was the scope of their involvement?

The more of our company’s infrastructure that we’re willing to share, the more management responsibilities they’re willing to take on. For instance, they started managing our phone system, so we can send tickets to them whenever we’re having phone issues. That saves us a lot of time calling AT&T. They also manage our email server, providing us with a checklist when we’re onboarding a new employee. That makes us seem like a much bigger company than we are in recruitment and onboarding. 

Their team works remotely, but they come on-site when we need their assistance for larger projects. For instance, they helped us set up and move our office when we relocated. They’re available in the Chicago area for onsite assistance. 

What is the team composition?

They have the same resource always managing the help desk phone line. After we communicate our problem, we are assigned an engineer with the experience level needed to solve it. We also have an account manager, who also takes care of administrative IT tasks for us. 

How did you come to work with Waident Technology Solutions?

At the time, we weren’t happy with our IT service provider, and their team worked in our building. That encouraged us to partner with them because they could be onsite in a matter of minutes. They were also priced competitively, and we liked that they were also a smaller, more nimble business.

How much have you invested with them?

We spend about $25,000 each year. At this point, that’s a $75,000 total. 

What is the status of this engagement?

We started working together in June 2017, and our teams are still working together.  

RESULTS & FEEDBACK

What evidence can you share that demonstrates the impact of the engagement?

They’ve really helped us clean up our onboarding and employee exit processes. Without an IT organization, it took a few days for new employees to get set up with a company email and all necessary software. If someone leaves the company, they’re able to handle the individual’s removal from our software systems and other accounts. Now, they’ve taken on much of that management and made it more efficient.

Additionally, they’ve saved me a lot of time fixing broken machines and systems. We’ve also been impressed with their strength in security. They do an annual security training with us, taking the security of our company very seriously.   

How did Waident Technology Solutions perform from a project management standpoint?

They’re also a pretty small company, so I never have to introduce myself more than once to their teammates. If an engineer is having trouble solving an issue, they can easily escalate it to a more senior engineer. They work pretty quickly in that way, always communicating with us when they run into problems.

During our large-scale office move, they came up with checklists and a general plan for the move. That helped us manage our expectations. We were up and running pretty quickly because of that organization. 

What did you find most impressive about them?

They hire very skilled team members across all positions. It doesn’t matter who we’re working with from their company because everyone does such a good job. That level of consistency is difficult to keep up in their space.  

Are there any areas they could improve?

I’m very happy with them. 

Do you have any advice for potential customers?

Listen to their team because they’re experts in the IT space. If you take the time to understand their suggestions, you’ll see that they’re trying to do what’s best for your organization.

5.0
Overall Score
  • 4.0 Scheduling
    ON TIME / DEADLINES
  • 5.0 Cost
    Value / within estimates
  • 4.5 Quality
    Service & deliverables
  • 5.0 NPS
    Willing to refer

Ongoing IT Services for Marketing Agency

"Their expertise and ability to stay ahead on IT issues and products stand out."

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5.0

Quality: 
5.0
Schedule: 
4.5
Cost: 
5.0
Willing to refer: 
5.0
The Project
 
$10,000 to $49,999
 
Jan. 2017 - Ongoing
Project summary: 

Waident Technology Solutions provides IT support to ensure that a marketing agency's systems are secure. Their services also include maintaining IT equipment and workflows.

The Reviewer
 
11-50 Employees
 
Chicago, Illinois
Diana Abens
Director of Administration, SmartForesight LLC
 
Verified
The Review
Feedback summary: 

Top-notch services and timely delivery make Waident Technology Solutions an excellent partner. They work on a ticket-based system to quickly address client needs.

The client submitted this review online.

BACKGROUND

Please describe your company and your position there.

Director of Administration-SmartForesight, LLC dba Foresight ROI We help leading CPG companies improve shopper marketing ROI with a proven, continuous “measure and improve” process.

Foresight ROI has developed its analytic methods from 100-plus years of collective CPG experience, perfected for all types of products and retail formats to support budget allocation, strategy development and path-to-purchase optimization.

OPPORTUNITY / CHALLENGE

For what projects/services did your company hire Waident Technology Solutions?

We are a small company and use Waident as our IT support and security. The also consult for us on contracts with our clients. Clients are very concerned about IT security and Waident has helped us with reassuring our clients we are secure.

What were your goals for this project?

Maintain IT equipment and workflows. IT security. This is ongoing.

SOLUTION

How did you select this vendor?

We were having difficulties with a current provider and we had recommendations for Waident. We have been using them for 3 years and have had no reason to look elsewhere.

Describe the project in detail.

IT security IT equipment IT mainenance IT workflows

What was the team composition?

We have used several levels of Waident's service. They assisted with our company move. They continue to provide upgrades as required by the industry. They advise on client contracts related to IT security and needs. They provide day to day IT support.

RESULTS & FEEDBACK

Can you share any outcomes from the project that demonstrate progress or success?

Waident is consistently top notch and provides professional timely services.

How effective was the workflow between your team and theirs?

The workflow is great. They work on a ticket base system and they are quick to reply and give support.

What did you find most impressive about this company?

The timeliness of their support. Their expertise and ability to stay ahead on IT issues and products stand out.

Are there any areas for improvement?

There could always be a better price.

5.0
Overall Score
  • 4.5 Scheduling
    ON TIME / DEADLINES
  • 5.0 Cost
    Value / within estimates
  • 5.0 Quality
    Service & deliverables
  • 5.0 NPS
    Willing to refer

IT Services for Real Estate Investment Firm

"They are sophisticated and can work with small businesses with a more modest budget."

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5.0

Quality: 
5.0
Schedule: 
5.0
Cost: 
5.0
Willing to refer: 
5.0
The Project
 
Confidential
 
2004 - Ongoing
Project summary: 

Waident Technology Solutions provides ongoing IT support for an investment firm. Their support has carried across several firms and they troubleshoot issues and implement database technology for marketing. 

The Reviewer
 
1-10 Employees
 
Chicago, Illinois
Bruce Cohen
CEO, Wrightwood Financial
 
Verified
The Review
Feedback summary: 

The work has satisfied everyone involved, leading to continued engagement and support. In addition to being timely, responsive, and dedicated to the work, the Waident Technology Solutions team is capable of long term support. 

A Clutch analyst personally interviewed this client over the phone. Below is an edited transcript.

BACKGROUND

Introduce your business and what you do there.

I’m the CEO of Wrightwood Financial, a real estate investment firm. I’ve also had two prior investment firms, too.

OPPORTUNITY / CHALLENGE

What challenge were you trying to address with Waident Technology Solutions?

Waident Technology Solutions has provided IT support for all of my firms.

SOLUTION

What was the scope of their involvement?

They serve as a support function for our businesses, solving any issues as they arise. They’ve also helped with database management and implement technology for efficient dissemination of marketing materials. 

What is the team composition?

John (CEO) is our point of contact, but around 6 people have supported us through the years. 

How did you come to work with Waident Technology Solutions?

John used the work with us and we were one of his first clients. We’ve remained a longstanding, loyal client since then. 

What is the status of this engagement?

We’ve been working together since 2004 and our engagement is ongoing.

RESULTS & FEEDBACK

What evidence can you share that demonstrates the impact of the engagement? 

We’ve all been pleased with their responsiveness, knowledge, and ability to solve problems. 

How did Waident Technology Solutions perform from a project management standpoint?

They are timely and efficient. They communicate thoughtfully and are responsive. 

What did you find most impressive about them?

Their timeliness and customer focus make them stand out. They are sophisticated and can work with small businesses with a more modest budget. 

Are there any areas they could improve?

Nothing comes to mind for them to improve. 

Do you have any advice for potential customers?

Have a good understanding of what services they’re going to provide and communicate well. 

5.0
Overall Score
  • 5.0 Scheduling
    ON TIME / DEADLINES
  • 5.0 Cost
    Value / within estimates
  • 5.0 Quality
    Service & deliverables
  • 5.0 NPS
    Willing to refer

Managed IT Services for Financial Services Company

"They're cost-effective and super reliable."

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5.0

Quality: 
5.0
Schedule: 
5.0
Cost: 
5.0
Willing to refer: 
5.0
The Project
 
Less than $10,000
 
Jan. 2015 - Ongoing
Project summary: 

Waident Technology Solutions maintains all technology, IT systems, and hardware.

The Reviewer
 
1-10 Employees
 
Chicago, Illinois
Jack M. Cohen
CEO, Darkknightventures.net
 
Verified
The Review
Feedback summary: 

The client is satisfied as the specialists maintain an accountable, communicative workflow. They offer timely deliveries and prompt responses to inquiries.

The client submitted this review online.

BACKGROUND

Please describe your company and your position there.

Investor and Consultant

OPPORTUNITY / CHALLENGE

For what projects/services did your company hire Waident Technology Solutions?

i outsource all tech and IT systems, management, hardware to Waident

What were your goals for this project?

certainty and reliability in a cost effective manner

SOLUTION

How did you select this vendor?

I ran the company that was Waident's first client

Describe the project in detail.

thats it

What was the team composition?

primarily Mike Spellman

RESULTS & FEEDBACK

Can you share any outcomes from the project that demonstrate progress or success?

responsive, responsible, timely, they're cost-effective and super reliable.

How effective was the workflow between your team and theirs?

exceptional

What did you find most impressive about this company?

John and Mike

Are there any areas for improvement?

na

5.0
Overall Score
  • 5.0 Scheduling
    ON TIME / DEADLINES
  • 5.0 Cost
    Value / within estimates
  • 5.0 Quality
    Service & deliverables
    love doing business with them and relying on them.
  • 5.0 NPS
    Willing to refer

Managed IT Services for Automation Software Company

"The team cares and is very diligent in their work."

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5.0

Quality: 
5.0
Schedule: 
4.5
Cost: 
4.0
Willing to refer: 
5.0
The Project
 
$10,000 to $49,999
 
Jan. 2020 - Ongoing
Project summary: 

Waident Technology Solutions does network administration for the client. They also run our help desk and manage infrastructure for a database the client hosts.

The Reviewer
 
11-50 Employees
 
Elmhurst, Illinois
Michael Cipriano
Co-Founder & President, Millennia Group, LLC
 
Verified
The Review
Feedback summary: 

The quality of Waident Technology Solutions’ work is excellent. They’re great communicators and provide frequent reports on the status of their work. Customers can expect an organized and responsive team. 

A Clutch analyst personally interviewed this client over the phone. Below is an edited transcript.

BACKGROUND

Introduce your business and what you do there.

I’m the president of Millenia Group, LLC. 

OPPORTUNITY / CHALLENGE

What challenge were you trying to address with Waident Technology Solutions?

We wanted to find someone who could do network administration for us so our developers could have more time to focus on their core responsibilities.

SOLUTION

What was the scope of their involvement?

They’re running a help desk for us to support the computers we use within the organization. Their team provides application support and performs network administration tasks to ensure we keep our network up. They’ve also managed the infrastructure for a database we host. 

What is the team composition?

I work with a team of four. 

How did you come to work with Waident Technology Solutions?

The owner of the company was our neighbor. We have used them for numerous projects over the years, so we knew we could trust them when it came time to outsource network management. 

How much have you invested with them?

We’ve invested between $15,000-$20,000 so far. 

What is the status of this engagement?

We started working on this project in January 2020.

RESULTS & FEEDBACK

What evidence can you share that demonstrates the impact of the engagement? 

We’ve certainly been happy with the quality of their work. The viewpoint they take is the same that we would take if we were doing things internally. We share a similar mindset. 

How did Waident Technology Solutions perform from a project management standpoint?

I think communication is very good. We’ve met with them virtually and in-person to work on the project. I’m not familiar with the internal project management tools they use, but the system they have in place allows them to provide frequent reports on how everything is functioning. 

What did you find most impressive about them?

They’re very responsive. They get back to us very quickly. Our team likes that a lot. They’re also quite organized. 

Are there any areas they could improve? 

The only thing they could improve is to turn off the mandated surveys that we’re directed to every time we submit a ticket with them. 

Do you have any advice for future clients of theirs? 

They're good people. The team cares and is very diligent in their work. 

5.0
Overall Score
  • 4.5 Scheduling
    ON TIME / DEADLINES
  • 4.0 Cost
    Value / within estimates
  • 5.0 Quality
    Service & deliverables
  • 5.0 NPS
    Willing to refer

IT Augmentation for Food & Beverage Consulting Company

"They’re timely, fiscally responsible, and technically able."

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5.0

Quality: 
5.0
Schedule: 
5.0
Cost: 
5.0
Willing to refer: 
5.0
The Project
 
$10,000 to $49,999
 
March 2019 - Ongoing
Project summary: 

Waident Technology Solutions revamped IT infrastructure to optimize space and expand remote capabilities for a food and beverage consulting company. They provide IT support to maintain system functionality.

The Reviewer
 
11-50 employees
 
Oak Park, Illinois
Nancy Rodriguez
Founder & Chairman, Food Marketing Support Services, Inc
 
Verified
The Review
Feedback summary: 

Waident Technology Solutions provided valuable solutions that limited downtime to streamline operations and support a remote workforce. The team is attentive and identifies challenges early to enable effective budgeting. They are transparent and skilled, which results in continued collaboration.

A Clutch analyst personally interviewed this client over the phone. Below is an edited transcript.

BACKGROUND

Introduce your business and what you do there.

I’m the chairman and founder of Food Marketing Support Services, Inc.

OPPORTUNITY / CHALLENGE

What challenge were you trying to address with Waident Technology Solutions?

We had an outmoded IT system and our COO at the time recommended a major upgrade. We needed to build our IT capabilities. We also wanted to downsize our physical space because we have a sizable remote workforce. We also had run our course with our previous IT provider that didn’t explain their services but would send us a ton of invoices.

SOLUTION

What was the scope of their involvement?

Waident Technology Solutions first audited our system. We had an onsite server and two levels in a commercial building. They then submitted a design plan as well as a plan for the project’s execution including timeline, cost, and phases.

We were able to phase in the project over our allotted time and budget, which was important because we’re a small company. They also assisted with our phones because we had to completely change our system when we relocated. That was the process for our conversion to a single floor in a commercial building and increasing our remote access capability.

Throughout that time, their team gave us IT support. If we have an issue, we fill out a service ticket and their team begins the correction. They do backups, licensing, and renewals.  

What is the team composition?

We have a key contact who was instrumental in the audit and strategy. And then, we had a project lead who implemented the strategy.

How did you come to work with Waident Technology Solutions?

I met their CEO through a peer mentoring group. I was impressed by his behavior. He was client-friendly and knowledgeable about his field. He wasn’t a hard sell and didn’t talk over people, which I appreciated.  I liked how he approached his technology, how up-to-date he was, and how small business-friendly he was.

How much have you invested with them?

We’ve spent between $10,000–$50,000 on their services. We book a certain number of hours for a given fee in a month. They use that account and perform their service functions off that account.

What is the status of this engagement?

Our big project started in March 2019 and we’re still working together.

RESULTS & FEEDBACK

What evidence can you share that demonstrates the impact of the engagement? 

Our data access failure rate is less than 1%. We have a 100% success rate with data accessibility even with everyone remote. We started to use SharePoint and I rarely hear about failures with remote access. Their handling of service requests is 100% positive.

How did Waident Technology Solutions perform from a project management standpoint?

They flag our major needs before there are urgent breakdowns. They’re proactive, which allows us to plan our budget. When we fill out a service ticket, we get an immediate response that it’s been received, who it’s assigned to, and when they will begin the correction. They deliver on time and there’s a sense of immediacy about them. We don’t wait for responses.

What did you find most impressive about them?

They’re an incredible team of smart, responsive, and respectful people. They’re fantastic. Their team has really good resources. They’re timely, fiscally responsible, and technically able. I love knowing that my money is well spent with Waident Technology Solutions.

5.0
Overall Score I really value our relationship.
  • 5.0 Scheduling
    ON TIME / DEADLINES
  • 5.0 Cost
    Value / within estimates
    They’re a great value for the spend. I never feel that they’re taking advantage of us. I’m not getting unexpected expenses.
  • 5.0 Quality
    Service & deliverables
  • 5.0 NPS
    Willing to refer
    I recommend them to anyone who asks about IT services.