Scaling Process

BACKGROUND

Please describe your company and position.

I am the Head of Growth of a growth marketing agency.

Describe what your company does in a single sentence.

We're a growth partner for contractors. We generate leads, appointments, automate tasks and much more.

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire Scaling Process to accomplish?

• Design my website
• Build my website
• Website conversion strategy

SOLUTION

How did you find Scaling Process?

• Online Search
• Referral

Why did you select Scaling Process over others?

• High ratings
• Pricing fit our budget
• Good value for cost

How many teammates from Scaling Process were assigned to this project?

2-5 Employees

Describe the scope of work in detail. Please include a summary of key deliverables.

Scaling Process strategized, designed and developed my website from A to Z. 

RESULTS & FEEDBACK

What were the measurable outcomes from the project that demonstrate progress or success?

Working with Scaling Process & Gabriel was a great experience. They helped me build my Webflow website with solid UI/UX design and supported the development of internal AI apps for my business.

Describe their project management. Did they deliver items on time? How did they respond to your needs?

Their speed, transparency, and expertise made the process seamless, helping me save time and get more deals done efficiently. Highly recommend!

What was your primary form of communication with Scaling Process?

• Virtual Meeting
• Email or Messaging App

What did you find most impressive or unique about this company?

What stood out the most was their strategic approach and commitment to results. Unlike many agencies that just generate leads and leave the rest up to you, they have a fully managed system that ensures leads are not only generated but also nurtured and booked into your calendar. Their AI-driven automation and hands-on support make a huge difference in converting leads into actual revenue. Plus, the level of transparency and accountability they bring to the table—through real-time tracking, clear KPIs, and performance guarantees—sets them apart from the typical “set it and forget it” agencies.

Are there any areas for improvement or something Scaling Process could have done differently?

Honestly, not really. If anything, be ready because they get shit done. From the moment you start working with them, they move fast, execute with precision, and keep things laser-focused on results. There’s no fluff, no wasted time—just straight-up performance and growth.

BACKGROUND

Please describe your company and position.

I am the Head of Marketing of Paul Campanella's Auto Centers

Describe what your company does in a single sentence.

We're a multi location full-service auto repair center

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire Scaling Process to accomplish?

• Build a new modern website
• Rebrand company logo

SOLUTION

How did you find Scaling Process?

Upwork

Why did you select Scaling Process over others?

• Good value for cost
• They had the best quality work out of the companies who applied

How many teammates from Scaling Process were assigned to this project?

2-5 Employees

Describe the scope of work in detail. Please include a summary of key deliverables.

Scaling Process was hired to redesign our website and logo.

Key deliverables

• Design a new clean modern website
• Create a website that is both high quality and fast loading
• Create interactive elements to increase session duration and lower bounce rate
• Modernize our old logo
• Transfer meta data and permalinks from old website

RESULTS & FEEDBACK

What were the measurable outcomes from the project that demonstrate progress or success?

They completed the project on time and according to my deliverables.  
They all had excellent communication and responded to any design changes almost immediately. 

Describe their project management. Did they deliver items on time? How did they respond to your needs?

Project management was excellent.  Gabriel was very responsive and immediately addressed all requests, provided regular updates, and gave me access to the figma design and webflow design so I could view the build live in progress.  

What was your primary form of communication with Scaling Process?

• Virtual Meeting
• Email or Messaging App

What did you find most impressive or unique about this company?

From my first interaction, to the responsiveness, and openess (live progress in figma and webflow), I was very impressed.   I also was impressed with the results.  They delivered exactly what I was looking for.

Are there any areas for improvement or something Scaling Process could have done differently?

I'm happy with everything.

BACKGROUND

Please describe your company and position.

I am an executive at sanctions.io Inc.

Describe what your company does in a single sentence.

AML Screening Solutions

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire Scaling Process to accomplish?

• Website refresh

SOLUTION

How did you find Scaling Process?

Online Search

Why did you select Scaling Process over others?

• Pricing fits our budget
• Good value for cost
• Company values aligned

How many teammates from Scaling Process were assigned to this project?

2-5 Employees

Describe the scope of work in detail. Please include a summary of key deliverables.

We recently collaborated with Scaling Process to revamp our Webflow website, aiming for a fresh, modern look that aligns with our brand identity and enhances user experience. The overall process was seamless, exceeding our expectations at every turn. Their team demonstrated exceptional professionalism, making this collaboration not just successful but also enjoyable.

RESULTS & FEEDBACK

What were the measurable outcomes from the project that demonstrate progress or success?

New updated and refreshed Webflow website.

Describe their project management. Did they deliver items on time? How did they respond to your needs?

From the outset, the project was handled with utmost efficiency. Gabriel, our primary contact, ensured clear and timely communication, keeping us in the loop at every stage. Communication was seamless, utilizing Slack and Figma as the main communication channels for fast and efficient turnaround.

• Project Management: From the outset, the project was handled with utmost efficiency. Gabriel, our primary contact, ensured clear and timely communication, keeping us in the loop at every stage. Communication was seamless, utilizing Slack and Figma as the main communication channels for fast and efficient turn around.
• Design and Creativity: The creative prowess of the team is truly commendable. They took our initial ideas and transformed them into a visually stunning and intuitive design. Their attention to detail, innovative approach, and understanding of the latest design trends resulted in a website that not only looks fantastic but also provides a great user experience.
• Technical Execution: Implementing the new design on our Webflow website was flawless. Their developers are clearly well-versed in Webflow, ensuring that every aspect of the site works perfectly across different devices and browsers. They also optimized the website for speed and SEO, which was obviously an important point for us.
• Customer Service: The customer service provided was exceptional. Gabriel and his team were always available to answer our questions, provide updates, and make adjustments based on our feedback. Their proactive approach to customer satisfaction made us feel valued and supported throughout the project.
• Value for Money: Considering the quality of work, the level of expertise, and the outcomes of this project, we believe the services provided by Scaling Process offer excellent value for money.

What was your primary form of communication with Scaling Process?

• Virtual Meeting
• Email or Messaging App

What did you find most impressive or unique about this company?

Overall 5-Star Experience! Our experience has been outstanding across all fronts. They have set a high standard for web design and development services, and we are thrilled with our new Webflow website. We highly recommend Gabriel and his team to anyone looking to elevate their online presence. 
Their team’s proficiency, creativity, and customer-centric approach make them an ideal partner for any web design projects. We look forward to many more projects with Scaling Process in the future and consider them our go-to team for any web design and development work.

Are there any areas for improvement or something Scaling Process could have done differently?

None. Highly engaged, professional and reliable service.

BACKGROUND

Please describe your company and position.

I am the CEO of Mirana Health

Describe what your company does in a single sentence.

We help the healthcare ecosystem connect with medical laboratories and better serve their total available market.

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire Scaling Process to accomplish?

• UI/UX

SOLUTION

How did you find Scaling Process?

Online Search

Why did you select Scaling Process over others?

• High ratings
• Close to my geographic location
• Pricing fits our budget
• Great culture fit
• Company values aligned

How many teammates from Scaling Process were assigned to this project?

2-5 Employees

Describe the scope of work in detail. Please include a summary of key deliverables.

We were seeking a talented UI/UX designer for a contractor position to drive the redesign of our SaaS sales intelligence platform tailored for healthcare companies. This role requires someone who can hit the ground running, collaborating closely with our team during East Coast USA hours and participating in a couple of calls per week to ensure alignment. 
Your first deliverable will be expected shortly after hire, making your immediate contribution essential to our project's success. If you're a proactive designer ready to dive in and make an impact quickly, we'd love to discuss this opportunity with you.

RESULTS & FEEDBACK

What were the measurable outcomes from the project that demonstrate progress or success?

• Great UI, 
• very happy with the product. 
• Responsive and great communication. 

Describe their project management. Did they deliver items on time? How did they respond to your needs?

• Excellent communication. 
• High quality work and constant updates on where things were with the project and how much time we had left to iterate on designs.

What was your primary form of communication with Scaling Process?

• Virtual Meeting
• Email or Messaging App

What did you find most impressive or unique about this company?

Communication, quality and design choice.

Are there any areas for improvement or something Scaling Process could have done differently?

They did a great job.

BACKGROUND

Please describe your company and position.

I am the Founder of Whizzimo.com

Describe what your company does in a single sentence.

Whizzimo.com provides digital teaching tools to literacy educators.

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire Scaling Process to accomplish?

• Move our marketing website to a new hosting platform.
• Redesign the new website.

SOLUTION

How did you find Scaling Process?

Upwork

Why did you select Scaling Process over others?

• High ratings
• Pricing fit our budget
• Good value for cost

How many teammates from Scaling Process were assigned to this project?

2-5 Employees

Describe the scope of work in detail. Please include a summary of key deliverables.

We had our marketing site hosted at Weebly.com. It was outdated and in need of a complete redesign in addition to moving it to a Webflow.

The key deliverables were:

1. A redesign completed in Figma based on the old site.
2. Several new pages designed in Figma.
3. Development of the site in Webflow.
4. Several CMSs created for ongoing content management.
5. Google Analytics setup.

RESULTS & FEEDBACK

What were the measurable outcomes from the project that demonstrate progress or success?

The completed website not only looks amazing, but we are getting more web traffic than ever.

Describe their project management. Did they deliver items on time? How did they respond to your needs?

From the beginning to the end of the project, the Scaling Process team communicated clearly and efficiently with me. We set up a Slack channel that handled most of the communication, but we also communicated through Figma comments, Zoom meetings, and project management software as necessary. And throughout the process, the Scaling Process team was very easy to reach and they responded quickly to all questions that I had.

All deliverables were completed on time and in budget.

What was your primary form of communication with Scaling Process?

• Virtual Meeting
• Email or Messaging App

What did you find most impressive or unique about this company?

The design and development teams at Scaling Process were very skilled and integrated throughout the process. The finished site exactly matched the design, and all of my revisions were implemented in short order, including changes to animations, image resolutions, and more.

Members of the Scaling Process team consistently reached out to me throughout the process to ensure that I was satisfied with the work being done and to let me know that they were open to any and all feedback. They understand that delivering excellent work to clients is of the upmost importance.

Are there any areas for improvement or something Scaling Process could have done differently?

Nothing.

BACKGROUND

Please describe your company and position.

I am the Founder and ESG Advisor of FinComm Services

Describe what your company does in a single sentence.

Information and advisory services in corporate ESG and sustainability reporting

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire Scaling Process to accomplish?

• Rebuild a website
• Be able to update and share content

SOLUTION

How did you find Scaling Process?

Upwork

Why did you select Scaling Process over others?

• Close to my geographic location
• Pricing fit our budget
• Great culture fit
• Original approach (video intro)

How many teammates from Scaling Process were assigned to this project?

2-5 Employees

Describe the scope of work in detail. Please include a summary of key deliverables.

• Produced a new website from scratch
• transferred old site from WIX to Webflow
• added some new branding (building on existing elements
• provided some copywriting
• embedded multiple calls to action
• embedded Calendly
• Offered training so that I can update content and add content (to Blog, FAQ, etc) on my own
• Created a registration page infrastructure for downloadable content

RESULTS & FEEDBACK

What were the measurable outcomes from the project that demonstrate progress or success?

• Functioning website that I am happy with
• Functionalities that I need to promote my services

Describe their project management. Did they deliver items on time? How did they respond to your needs?

• We discussed and scoped out the project at the beginning
• Communication was effective and adequate
• They kept me updated on how the work was progressing and expected deliveries
• They were very responsive to changes I wanted to make to the scope of work

What was your primary form of communication with Scaling Process?

• Virtual Meeting
• Email or Messaging App

What did you find most impressive or unique about this company?

• They are knowledgeable about the services they offer
• They are very approachable, friendly, responsive
• They professional and polite
• They care about customer satisfaction and delivering quality work

Are there any areas for improvement or something Scaling Process could have done differently?

• Perhaps a little more structure and process in customer interactions; they shouldn't shy away from setting some of terms of engagement
• Perhaps a little tighter on meeting deadlines

BACKGROUND

Please describe your company and position.

I am an executive and Independent Contractor of Inks Digital

Describe what your company does in a single sentence.

Elizabeth Cifers Consulting, LLC partners with retina-only ophthalmic practices to help them operate efficiently and maximize profitability, assisting in the areas of revenue cycle management, coding, billing, documentation, and compliance.

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire Scaling Process to accomplish?

• Configure third-party cookie banner
• Migrate to Google Analytics 4
• Set up Google Tag Manager
• Set up Google Search Console
• Set up Microsoft Clarity

SOLUTION

How did you find Scaling Process?

Referral

Why did you select Scaling Process over others?

Referred to me

How many teammates from Scaling Process were assigned to this project?

2-5 Employees

Describe the scope of work in detail. Please include a summary of key deliverables.

We hired Gabriel to assist with conversion to Google Analytics 4, including the configuration of key events and conversions.

• Migrate to Google Analytics 4
• Set up Google Tag Manager
• Set up Google Search Console
• Set up Microsoft Clarity
• Configure third-party cookie banner

RESULTS & FEEDBACK

What were the measurable outcomes from the project that demonstrate progress or success?

• Events fired correctly
• Data populated correctly in data analytics tools
• Cookie banner set up properly

Describe their project management. Did they deliver items on time? How did they respond to your needs?

We passed the original deadline by a few weeks but the work was completed months in advance of the Universal Analytics cutoff date, which is what we were concerned about.

Gabriel and Fakhrul were very responsive, informative, and helpful. They made sure all of the work was completed to our satisfaction.

What was your primary form of communication with Scaling Process?

Email or Messaging App

What did you find most impressive or unique about this company?

Gabriel and Fakhrul were able to translate our goals and primitive understanding of Google Analytics into well-executed, concrete deliverables.

Are there any areas for improvement or something Scaling Process could have done differently?

Gabriel discussed hiring additional team members to assist with workload. This may be a valuable.

BACKGROUND

Please describe your company and position.

I am the Owner of Scale Simply

Describe what your company does in a single sentence.

Fractional Chief Marketing Officer services for SMBs in the MSP and SaaS space.

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire Scaling Process to accomplish?

• Build my website
• Optimize for SEO
• Have branding and design look cohesive.

SOLUTION

How did you find Scaling Process?

Referral

Why did you select Scaling Process over others?

Company values aligned

How many teammates from Scaling Process were assigned to this project?

2-5 Employees

Describe the scope of work in detail. Please include a summary of key deliverables.

I needed to create a website to get my message across and have all the internal pages I needed for my client acquisition strategy. They understood my audience and branding design and delivered a UX/UI platform that has a cohesive branding style. The layout was minimalistic just like I wanted and they also helped me optimize for SEO.

RESULTS & FEEDBACK

What were the measurable outcomes from the project that demonstrate progress or success?

I got my website delivered! Now I can use it for client acquisition.

Describe their project management. Did they deliver items on time? How did they respond to your needs?

Yes. They were always super attentive to my needs, going above and beyond. The communication was extremely efficient and any questions that I had or feedback I gave them was answered very fast. They kept me updated if there was a delay and always let me know how the project was moving along. There were some delays in the beginning but nothing major.

What was your primary form of communication with Scaling Process?

• Virtual Meeting
• Email or Messaging App

What did you find most impressive or unique about this company?

The care they put into each project.They value customer relationships and ensured that I felt taken care of.

Are there any areas for improvement or something Scaling Process could have done differently?

No. It was a great service and experience

BACKGROUND

Please describe your company and position.

I am the Founder of Cle.MD

Describe what your company does in a single sentence.

Cle.MD is a Health Literacy Platform, we democratizing healthcare literacy through AI, giving patients and caregivers the tools to truly understand what’s happening with their bodies.

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire Scaling Process to accomplish?

• Realize and Help Build the Vision for Cle.MD
• Built the full operational app platform
• Keeping Cle.MD on point to enter into marketing and expansion

SOLUTION

How did you find Scaling Process?

Bubble resources

Why did you select Scaling Process over others?

My Initial meeting with Gabriel felt right

How many teammates from Scaling Process were assigned to this project?

2-5 Employees

Describe the scope of work in detail. Please include a summary of key deliverables.

The team at Scaling Process have played an instrumental role in building and launching the first version of CLE.MD, an AI-powered medical companion app designed to transform complex health information into clear, compassionate, and accessible support for patients and caregivers around the world. Their work spanned full-stack development, AI engineering, product refinement, and iterative testing — all within an ambitious timeline.

Key Deliverables:

MVP App Build – Web + Mobile Optimization

Developed core CLE.MD interface and backend infrastructure
Seamless mobile + tablet responsiveness
Multi-language toggle implementation (7+ languages)

Custom AI Chatbot Integration:

Built secure AI backend using OpenAI’s API
Developed layered system prompts to ensure the bot delivers clear, emotionally intelligent responses
Embedded patient-friendly tone across all outputs

Advanced Prompt Structuring & RAG Exploration:

Created flexible prompt system that mirrors user language
Began exploration of Retrieval-Augmented Generation (RAG) for enhanced personalization and contextual recall
Helped fine-tune “follow-up question” engagement logic to improve retention

Secure Authentication + Subscription Infrastructure:

Integrated 2FA login and account tiering (Free / Premium)
Managed user point system for AI usage
Collaborated on UI fixes for login/session longevity

Bug Tracking & Iterative QA Fixes:

Resolved numerous UX bugs and backend issues, including file upload failures, iPad compatibility, and mobile authentication resets
Continually responsive to user feedback and testing rounds

Ongoing Collaboration + Feature Development:

Supported rollout of new features like onboarding cards, chat export, and upgraded system prompts for algorithmic bias prevention
Helped align the app’s product vision with real-world use cases and future scalability

Final Note:

Gab and Ian my main contacts within the project have not only delivered excellent technical work — they’ve been thoughtful collaborators, responsive problem-solvers, and truly aligned with CLE.MD’s mission from the beginning. Their contribution helped bring a deeply human idea into working reality.

RESULTS & FEEDBACK

What were the measurable outcomes from the project that demonstrate progress or success?

Measurable Outcomes from CLE.MD MVP Launch:

Functional MVP Delivered on Tight Timeline

Completed full-stack build of CLE.MD (web + mobile responsive) within 10 weeks
Successfully launched private beta with live users interacting with the AI chatbot

AI Chatbot Engagement Metrics:

Over 400+ user questions answered during internal and beta testing
High response accuracy rated at 92% relevance based on user input feedback
Early feedback shows chatbot tone rated 9.4/10 for warmth, clarity, and trust

Multilingual Feature Rollout:

7 languages successfully implemented and toggled within the UI
Tested by bilingual users and confirmed to preserve tone and clarity

Bug Resolution Velocity:

Over 35+ bugs identified and resolved across devices during beta testing
Improved app stability across iPad, iPhone, and desktop within 72-hour sprints

Subscription & Points System Integration:

Fully functioning freemium upgrade flow and credit tracking system
Stripe integration enabled live $20/month subscription tier
Point use/credit tracking feedback now actively informing V2 UX redesign

AI Prompt System Refinement:

Implemented dynamic prompt layering that mirrors user language and intent
Embedded tone guardrails to ensure bias mitigation and patient-centric output
Added “soft onboarding” to clarify what CLE.MD can and can’t do (improved user trust)

User-Centered Feature Development:

Launched first-time-use onboarding slide (UX feature now part of core flow)
Message color + return key flow adjusted per user testing feedback
Designed feature backlog for: chat sharing, chat summary, and Care Circle collaboration

Describe their project management. Did they deliver items on time? How did they respond to your needs?

Gabriel’s project management was truly exceptional. He maintained clear, consistent communication throughout every phase of development — always proactive, never reactive. From weekly check-ins to urgent bug triage, Gabriel kept the entire build on track, ensuring we stayed aligned across priorities, timeline, and scope.

Despite the complexity of building a medical AI product, the team delivered key milestones on time and adapted quickly when needs shifted. Gabriel made us feel supported, heard, and in control — even when navigating fast-moving iterations. His leadership created a sense of momentum without pressure, and his ability to translate feedback into action was seamless.

In short: the project ran smoothly because Gabriel made sure it did.

What was your primary form of communication with Scaling Process?

• Virtual Meeting
• Email or Messaging App

What did you find most impressive or unique about this company?

What stood out most was their unwavering belief in the mission of this project. From day one, they treated CLE.MD not just as another build — but as a meaningful, world-changing tool. Even though I don’t come from a background in AI or medicine, they made me feel fully capable of leading this vision. They never talked down, never overcomplicated — just rolled up their sleeves and said, “We’ve got this.”

Their blend of deep technical expertise and human-centered collaboration created a rare kind of partnership — one rooted in possibility, purpose, and real belief that we were building something that matters. That kind of support is hard to find — and it made all the difference. I am and continue to be grateful to have this team in my corner.

Are there any areas for improvement or something Scaling Process could have done differently?

To be fair, some of the timing gaps were probably more on my end — being a one-woman show means I wasn’t always as fast on feedback or decisions as I wanted to be. That said, there were a few points where having a bit more visibility into a visual roadmap or next steps would have helped me stay more in sync and reduce the back-and-forth.

But truly — the team was always understanding, flexible, and ready with thoughtful solutions. I never felt judged for moving at a different pace, and I always felt supported. As we grow, I’m excited to lean even more into planning and momentum together.

BACKGROUND

Please describe your company and position.

I am the Owner of Language Bridge

Describe what your company does in a single sentence.

Online Spanish language learning for medical professionals. 

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire Scaling Process to accomplish?

• Website Development

SOLUTION

How did you find Scaling Process?

Online Search

Why did you select Scaling Process over others?

• High ratings
• Company values aligned

How many teammates from Scaling Process were assigned to this project?

2-5 Employees

Describe the scope of work in detail. Please include a summary of key deliverables.

They developed our website. 

RESULTS & FEEDBACK

What were the measurable outcomes from the project that demonstrate progress or success?

Completed website

Describe their project management. Did they deliver items on time? How did they respond to your needs?

They were incredibly responsive and went above and beyond in development of our website and even helped with branding/logo design. 

What was your primary form of communication with Scaling Process?

Virtual Meeting

What did you find most impressive or unique about this company?

They were wonderful to work with, and their team is so responsive and works to deliver your vision. 

Are there any areas for improvement or something Scaling Process could have done differently?

I have no negative feedback for them!