Hotspex Media

Introduce your business and what you do there.

I’m the director of client services at a full-service creative agency specializing in branding and design. 

What challenge were you trying to address with Hotspex Media?

We needed help in various digital projects. 

What was the scope of their involvement?

Hotspex is supporting our team on our various projects. After our client briefs us with their objectives, Hotspex puts together a media plan based on the desired target audience. They study digital channels, make recommendations, and analyze the client’s budgetary constraints. 

What is the team composition?

Depending on the project, we work with 2–3 resources. Jonah (VP of Strategy and Product) is our main point of contact.

How did you come to work with Hotspex Media?

A business partner introduced Hotspex to us, and we worked with them on a project. We enjoyed collaborating with their team, so we sought opportunities to continue our relationship. 

What is the status of this engagement?

We’ve started working together in July 2019, and our partnership is ongoing. 

What evidence can you share that demonstrates the impact of the engagement? 

Hotspex’s support has been helpful in growing our business. Generally, our clients are impressed with their knowledge, thought leadership, and campaign results.   

How did Hotspex Media perform from a project management standpoint?

Hotspex follows their commitments and delivers based on their timeline. They’re excellent project managers — they communicate what they require and follow up when they don’t receive what they need. They’re also very professional. We communicate through emails, Zoom calls, and text messages. 

What did you find most impressive about them?

Hotspex’s way of working makes us feel like they’re a natural extension of our agency. I trust them to always deliver no matter the project’s size. They’re dependable and brilliant. 

Our process is very collaborative — Hotspex is an expert in their field, but they remain open and engaging with our clients and us. This allows us to come up with solutions tailored to our clients’ needs. Like us, they’re also committed to finding success for our clients. 

Are there any areas they could improve?

I can’t think of anything. 

Do you have any advice for potential customers?

Be open, straightforward, and share as much information as possible. They’re wonderful to collaborate with, and it’ll be better to give them more information. You can trust them — treat them as if they’re a part of your team. 

Introduce your business and what you do there.

I am an account director at a PR company. 

What challenge were you trying to address with Hotspex Media?

We hired Hotspex Media to help us with our marketing and advertising. 

What was the scope of their involvement?

Hotspex Media was tasked with developing a digital and out-of-home marketing campaign for a charity we work for. We provided them with a limited budget, but Hotspex Media had to target a large audience across several provinces. So, Hotspex Media reached out to our local transport service to negotiate good rates for the project. 

Hotspex Media contributed to the creative process, working with another team to develop creatives. They then set about posting and managing the campaign on Facebook and Instagram. Hotspex Media also managed the campaign with the transport system and physical postings in various provinces. Throughout the process, Hotspex Media advised our team on our ad spending and how to best use digital and out-of-home ads to reach our target audiences. 

What is the team composition?

We work with two teammates from Hotspex Media, including Josh (President). 

How did you come to work with Hotspex Media?

Our agency had a relationship with Josh before his company became Hotspex Media. We also knew that Hotspex Media was an award-winner on Clutch.co, so there was a high level of trust because they have such a good reputation. 

What is the status of this engagement?

Our partnership with Hotspex Media began in September 2021, and it’s ongoing. 

What evidence can you share that demonstrates the impact of the engagement? 

I have a lot of experience working with companies in a similar space, and I have to say Hotspex Media really exceeds my expectations. Hotspex Media has done a fantastic job navigating the sensitive information we have to explain; I was impressed and happy with the amount of senior-level service we’ve received. They’ve adapted the project several times to meet project challenges and changes, but they’ve done a fantastic job splitting the budget across digital channels to meet our needs. 

How did Hotspex Media perform from a project management standpoint?

Hotspex Media does a stellar job meeting budgets and deadlines. Generally, we communicate with their team via phone calls and email. Hotspex Media’s team is available and quick to respond to our messages. I always have access to their team if I need them. 

What did you find most impressive about them?

Hotspex Media’s consultative services and understanding of the problems we are facing are exceptional. There are a lot of hoops to jump through to ensure our client’s message is presented sensitively and appropriately, and they’ve been able to do that appropriately on various platforms. I feel very comfortable rolling out Hotspex Media’s work because I trust them to understand the gravity and sensitivity of this project. I would 100% work with Hotspex Media on other projects going forward. 

Are there any areas they could improve?

I don’t have anything for Hotspex Media to improve. 

Do you have any advice for potential customers?

Early into the engagement, customers need to communicate clearly with Hotspex Media about their project. It should be clear from the first conversation that Hotspex Media provides good consultative services and are reliable. 

Introduce your business and what you do there.

I’m a programmatic analyst for The Home Depot’s Canadian office.

What challenge were you trying to address with Hotspex Media?

We were looking to reach an audience that we’d targeted.

What was the scope of their involvement?

In the beginning, we had multiple meetings with Hotspex. We discussed the tactic we could use, and they did an audience analysis. We sent them our creative materials, which they took and used to see what they could do for us. They produced a video campaign.

What is the team composition?

Josh (President) and Jonah (VP & Strategy & Product) helped us a lot, but they involved other people. We had a manager who took us through the reports and dashboards they built.

How did you come to work with Hotspex Media?

Before I started working at Home Depot, Hotspex was speaking to the senior programmatic director. She’d known about them and what they did, so we restarted the conversation with them when I joined. Then, we decided it was a good time to start.

How much have you invested with them?

We spent between $100,000–$200,000 CAD (approximately $79,000–$158,000 USD).

What is the status of this engagement?

We began working with them in August 2020, and we finished in August 2021.

What evidence can you share that demonstrates the impact of the engagement?

We saw some positive video completion rates. In terms of emotional content, they highlighted areas that we hadn’t thought of before for our targeting.

How did Hotspex Media perform from a project management standpoint?

They didn’t really work on the project management side. However, they were great with the turnaround. They also knew which questions to ask and what they needed from us so we didn’t beat around the bush.

We mostly communicated over Zoom calls, and we exchanged emails to confirm what we had spoken about.

What did you find most impressive about them?

It was the collaborative nature between Josh and Jonah. They listened to what we wanted and pushed us to build a quality platform together. They were great partners.

Are there any areas they could improve?

I don’t think so. We couldn’t highlight any limitations because they were on our side.

Do you have any advice for potential customers?

Keep an open mind and allow them to do what they’re good at.

Introduce your business and what you do there.

I’m the creative director and co-founder of an e-commerce vegan handbag and accessories brand.

What challenge were you trying to address with Hotspex Media?

We needed help getting our product out into the market. We used to rely on popup shops. When the pandemic hit, we had to rely on e-commerce. It used to be very hard for people to find us. We needed a way to retarget visitors to our site from social media.

What was the scope of their involvement?

Hotspex Media works on our SEO and Google Ads. The team helps us retarget visitors from Instagram and Facebook. They also help us with keyword research and brand assets.

What is the team composition?

We work with an account manager, a billing specialist, and three ads specialist.

How did you come to work with Hotspex Media?

I had a close friend that was doing our SEO. She was very limited in helping us with ROI. I was helping another friend interview options for her company and I came across Hotspex. She saw results after hiring them, so I decided to give them an interview, too.

I spoke to a lot of other options in my own search; an anecdote that stuck out to me about Hotspex was “Anyone can drive a car but Hamilton does it better”. From there, I was sold. They didn’t use confusing jargon like the other companies.

What is the status of this engagement?

We started working together in March 2021, and our work is ongoing.

What evidence can you share that demonstrates the impact of the engagement? 

They’re great to work with, and we’re seeing exceptional results. We’re very happy. We’ve had a higher ROI in the last two months than in the past three years; the results are phenomenal. Whatever they’re doing is working.

How did Hotspex Media perform from a project management standpoint?

They’re so good. Their team provides a link that shows real-time results of what’s going on. It’s all very transparent. We can see which keywords are working and on which platforms.

Even though our written agreement says the turnaround time is 48 hours, I always hear back within three hours or less. They’re very responsive, and the correct person always gets back to us. The team is attentive, and they do a great job of answering our questions.

What did you find most impressive about them?

Their work ethic is exceptional. All the different people I interact with offer the same excellent level of service. That’s what really assures me that their leadership and the environment they create for their employees are so good.

Are there any areas they could improve?

No, I can’t say one bad thing. I refer them to all my entrepreneur friends.

Do you have any advice for potential customers?

My advice is to be willing to trust them. Investing money into a service like this and hoping for results can be scary; if you trust them, things will work out well.

Introduce your business and what you do there.

I’m a partner and the VP of the media department for Twenty6two International.

What challenge were you trying to address with Hotspex Media?

We’ve utilized Hotspex Media as our digital agency partner for about 5–6 years. They handle most of our digital advertising needs for our clients.

What was the scope of their involvement? 

Hotspex Media has done pretty much everything — search, digital, social, paid social, paid video, and paid static. They do provide some strategy on the keyword research side, but we have the most success with them in their execution for our client’s digital media.

What is the team composition? 

Over the years, I’ve probably worked with about 5–6 people.

How did you come to work with Hotspex Media?

Josh (President) pitched me consistently to give Hotspex Media a chance, going so far as to say that he could do the job better than all of the other partners we worked with. I finally decided to try them out. That chance led to another chance, and they ended up overdelivering on what they promised.

How much have you invested with them?

Each campaign is different, but we’ve probably spent about $500,000–$1 million over all the years.

What is the status of this engagement?

We’ve worked with them since 2015.

What evidence can you share that demonstrates the impact of the engagement?

In general, Hotspex Media over-delivers on our campaigns based on benchmarks for the industry. They’re just on top of things, making sure everything starts smoothly and letting us know if there are any issues. The reports are pretty thorough, too, and they’ve certainly improved their formatting and presentation.  

How did Hotspex Media perform from a project management standpoint?

We’ve had 1–2 blips, but they mostly stay on track. They follow up with us, make sure that all of the creative is running properly, and use a platform to produce campaign reports.

What did you find most impressive about them?

Their ability to serve us sets them apart. If things go wrong, they’re transparent about it and are good at compensating. 

The team is also very hands-on. One of the early tests that convinced me to give them all of our business was when we were running a social campaign for a client. The client put everything on their credit card but maxed it out while they were away. Hotspex Media flagged it the Saturday night that it happened, which showed me how much they were on top of things.

Are there any areas they could improve?

We’re feeling some of their growing pains. There have been some new people on our accounts, and they’re also adjusting to remote work. So, it might take a little longer than we’re used to for an email response.

Do you have any advice for potential customers?

If you give Hotspex Media a chance to build a good relationship, then you’ll be pleased to see that they can execute flawlessly. Of course, don’t be afraid to challenge them on strategy.

Introduce your business and what you do there.

I’m the digital marketing manager at a manufacturing company. We specialize in creating stone wool insulation for residential and commercial markets. It’s a unique product that’s sound-absorbing, moisture-resistant, and compliant with industry standards.

What challenge were you trying to address with Hotspex Media?

We hired Hotspex Media to help us reach new markets in the US, looking at demographics and buyer personas.

What was the scope of their involvement? 

Hotspex Media writes our media plans to target specific audiences. We give them a geography to explore along with the background information for certain buyer types, and their team builds the strategy around our focus. 

There’s a huge analytical component, too. They’re figuring out how we can best engage our users, looking at different digital channels and planning the ad buy for that. From there, they manage our PPC campaigns, give us new insights to get better interaction, and suggest how to update or change our creative.

What is the team composition? 

We primarily work with our account manager and a PPC specialist who adjusts our ad spend. Occasionally, we meet with their analytics and display specialist.

How did you come to work with Hotspex Media?

I’d worked with their team before they became Hotspex Media. It was already a strong relationship, so it made sense to move over to the new group. They continued to build out more solutions and offer more services, so I stuck with them.

How much have you invested with them?

We’ve spent about $600,000, including ad spend.

What is the status of this engagement?

I’ve worked with Hotspex Media since May 2018 but was introduced to their team in 2014.

What evidence can you share that demonstrates the impact of the engagement?

Hotspex Media is very hands-on for a limited resource team. I need to have specific information at certain times, and they’ve been a valuable asset in attaining that data. They’re always monitoring our campaigns in the background, so I don’t have to continually do a deep dive into the reports.

How did Hotspex Media perform from a project management standpoint?

Every month, we go through their analytics report to see how our campaigns are doing. That’s looking at if we’re meeting our goals, if our performance is increasing over time, and more. Hotspex Media uses that opportunity to suggest where we could improve our performance.

The team also excels at managing our campaign schedule. We use a different company to handle our creative assets, so Hotspex Media has to coordinate with them to keep on schedule. If we can’t deliver something on time, they’re good about letting us know what the impact is and adjusting the schedule accordingly.

What did you find most impressive about them?

I appreciate that they take the time and energy to understand our products so that they can navigate our markets. They’re an innovative company with an amazing strategy around positioning and repositioning their clients.

Are there any areas they could improve?

No, I’ve been extremely happy with the service that they provide. I wouldn’t change a thing about their work.

Do you have any advice for potential customers?

Educate them on what you’re looking for, and they’ll take the lead from there. The more you let them organize their strategy, the better your campaign will turn out.

Please describe your company and your position there.

I was the VP Digital at a Toronto based marketing firm.

For what projects/services did your company hire Hotspex Media?

Hotspex Media was our preferred, trusted programmatic media partner. We worked hand-in-hand with the Hotspex Media team for all client projects from strategy development through to campaign analytics.

Projects ranged from paid social media, programmatic display, video and paid search. We worked with Hotspex Media on a variety of client projects - automotive, CPG, retail, B2B.

What were your goals for this project?

Our focus for all projects, including this automotive project, was driving conversion online. Wherever possible, we aimed to define conversion as a sale, however often we would have to define it as an appointment booking, seeking a dealer location or calling a dealer.

How did you select Hotspex Media?

Hotspex Media became our preferred partner through our initial RFP process. We had worked with a number of media partners depending on the project, however after many successful projects, they became our lead.

Describe the scope of their work in detail.

We were able to work in true partnership with Hotspex Media and they became an extension of our digital team. For this project we engaged their team with the initial client brief and walked through the brief on a call with the Hotspex team.

We answered any questions, shared our initial thinking and brainstormed some media options. From there the Hotspex team had internal meetings and put together a proposal based on the brief.

This proposal focused on recommended media channels (including strategic rationale), breakdown of spend by channel and estimated outcomes. Once the plan was approved by client, Hotspex media executed all media, provided weekly check-ins on results and provided a final report on results.

The Hotspex Media team also checked in throughout the campaign to make adjustments to the media to improve performance.

What was the team composition?

We worked closely with three members of the team for this campaign - VP, Strategist and Analyst. The team remained consistent throughout the project.

Can you share any outcomes from the project that demonstrate progress or success?

The results of this campaign exceeded expectations - specifically when looking at engagement and conversion through digital media.

How effective was the workflow between your team and theirs?

Program management on this campaign was well above average. The Hotspex Media team was always met timelines and was proactive in flagging any concerns or issues with the campaign.

After initial kick-off calls, most communication took place over email and Slack and was very streamlined and purpose driven. The Hotspex Media team was always accessible and eager to connect to discuss the campaign whenever necessary. They were very focused on customer service.

What did you find most impressive about this company?

Two areas that I found most impressive: 1. They went above and beyond from a customer service standpoint. The level of service never changed - from initial meetings through to delivery of report.

They were a true partner through the highs and lows! 2. Knowledge and approach - the Hotspex Media team always went above and beyond our expectations especially when it came to pushing our thinking about innovative ways to use programmatic media.

They always came to meetings with new ideas or options. They were incredible easy to work with and to collaborate with. Often our meetings would turn into amazing brainstorm sessions - this always made us bring forth the best ideas for our client.

Are there any areas for improvement?

The lines of communication were always open with Hotspex, so there were never any issues that weren't resolved right away.

Introduce your business and what you do there.

I’m an associate brand manager for the Canadian branch of a consumer product company operating within the oral and dental category.

What challenge were you trying to address with Hotspex Media?

While our sectors in other countries had undertaken social media campaigns, we didn’t have any experience in that arena. 2020 marked our first step into social media marketing, and we engaged Hotspex Media to assist us.

What was the scope of their involvement?

We provided them with our media assets, and they informed us of how to best utilize them. They formulated our next steps and what KPIs they would be tracking. We gave them free rein with our materials. They led SEO campaigns, YouTube pre-roll and bumper ads, and Facebook messenger and carousel ads.

What is the team composition?

I worked very closely with Jonah (VP, Strategy & Product, Hotspex Media) and Nikki (Senior Customer Success Manager).

How did you come to work with Hotspex Media

Since the partnership predated my onboarding at the company, I’m not sure how they were selected.

How much have you invested with them?

We spent $350,000 for our first, eight-week campaign. The one they’re currently working on is $35,000 for six weeks, and the last one will be $370,000.

What is the status of this engagement?

The engagement was kicked off in December 2019 and is ongoing. They ran our campaigns to completion, and now they’re on a shorter, interim campaign.

What evidence can you share that demonstrates the impact of the engagement?

They’re doing an excellent job of keeping our brand at top of mind. The timing of our first campaign unfortunately coincided with the pandemic, so we can’t say that we necessarily saw any huge lift in sales. Having said that, our brand and products have effectively been put in front of our target audiences. We’re getting increased brand awareness — and we hadn’t gotten any exposure of that sort previously, so that’s been a big step.

They were patient, understanding, and easy to communicate with. This engagement has helped us learn what questions we should even be asking, especially when we’re new to this kind of project.

How did Hotspex Media perform from a project management standpoint?

Jonah put together a campaign dashboard that reports results and visualizes project progress. Through the tool, we’re able to see exactly how many impressions we’re getting and other marketing activity that’s going on.

Our director is a veteran in the field and hard to impress, but she loved this tool they created. Jonah also ensured that it wasn’t just jargon on the dashboard; he made sure that we understood all the metrics that were being presented to us.

Their communication was incredible. If they needed anything, they were quick to reach out. They were agile and always accessible.

What did you find most impressive about them?

Over time, I’ve built such a great relationship with both Jonah and Nikki. I appreciate how much I’ve learned from them. Jonah even sent me a book that he thought I’d appreciate and learn from. They’re knowledgeable and incredibly thoughtful.

Are there any areas they could improve?

No, I can’t think of anything.

Do you have any advice for potential customers?

Set up regular meetings. The cadence in which you work together and analyze your campaign is extremely important in optimizing their delivery.

Introduce your business and what you do there.

I’m the co-founder and president of a boutique agency.

What challenge were you trying to address with Hotspex Media?

For this engagement, I hired Hotspex Media to support my efforts with a client, who sells a number of home safety locks and baby-proofing solutions. We were working to create a digital presence for the brand. 

They had a Facebook page with less than 30 fans and limited relevant content. I was developing content for their brand and hired Hotspex Media to help amplify the reach and grow the business. 

What was the scope of their involvement?

We used Hotspex Media to run a number of different search engine marketing (SEM) ads to help us gain some footing in the market. They set up several Facebook groups and ran targeted Facebooks Ads, as well. 

What is the team composition?

I’d typically work with Aly (Research Director), Alex (SVP), and Nikki (Senior Account Manager). 

How did you come to work with Hotspex Media?

I’d known Josh (President) previously and he came to us with an opportunity of what he could do for this project. 

How much have you invested with them?

We spent around $500,000 over the course of our engagement. 

What is the status of this engagement?

We worked together from March 2015–December 2019. 

What evidence can you share that demonstrates the impact of the engagement? 

Over the course of our relationship, we were able to drive over 35,000 new fans to the brand page. The business is on the first page for a majority of our keywords on Google. 

The brand has also gained more orders coming through passively as a result. We got a lot of positive feedback after the content was released and led to an increase in overall sales. 

How did Hotspex Media perform from a project management standpoint?

They managed the project perfectly. We were straight up about what we wanted and what we needed to achieve, and they were fantastic at executing on it. 

What did you find most impressive about them?

The intelligence behind their targeting was most impressive. They are able to make a dollar of advertising money go a lot further because of how detailed they got. They made sure we were reaching the right people every time. I’ve referred a number of people to them already. 

Are there any areas they could improve?

We were very happy with the relationship, so no. The only reason we disengaged with them was because the direction went a different way, shifting the spend for business goals, so it had nothing to do with their performance. 

Do you have any advice for potential customers?

If you’re honest and clear about what you want to achieve, they’ll do it for you. 

Please describe your company and your position there.

I work for an independent Advertising Agency located in Toronto that opened its doors in 2010. We also have offices in Calgary and Vancouver. We service a wide variety of clients including Telco, Government, NGO, consumer electronics and travel. We are a full-service advertising agency including account management, strategy, creative services, studio services and interactive development as well as production. We do not do media buying. My role is Director of Client Services and I am the senior point of contact for day-to-day management of our businesses, while ensuring the smooth operation of the Account Services department. In this role, I support growth by providing strategic client direction, building new relationships and maintaining existing client relationships, as well as ensuring that all client projects are implemented and executed according to plan. I am also the main liaison for all departments to ensure efficiencies with the overall processes.

For what projects/services did your company hire Hotspex Media?

Yes, as mentioned above, our challenge is that our agency does not have media buying capabilities. Although we do have a strategic department, we look to partner with agencies that can provide strategic support as it relates to media, particularly with the buying capability. We were not able to fulfill the Client's needs without a media buying partner, and we chose to move forward with Hotspex to fulfill this request. Our opportunity was that we were able to gain a strong partnership with Hotspex, as they are open to taking our lead and in turn providing us with strategic insights for the best media placement. Also, Hotspex has the ability to integrate well with our team and provide cohesive and integrated client solutions as needed.

What were your goals for this project?

Our goals for this project were to rapidly onboard Hotspex to support campaigns, ensuring there was no drop or blackout in market, at the same time helping to increase Centennial program's awareness and enrolment of the low enrolment programs. We anticipated that this partnership would have a positive impact on our business, as historically our clients have really enjoyed working with Hotspex. They are courteous, open, collaborative, engaging and always proactive. Our clients like to feel supported in their efforts, and Hotspex strives to provide this type of client service and support.

How did you select this vendor?

Our team has worked with Hotspex on various clients, dating back to at least 2016. When looking at the Centennial SOW, we looked at two vendors and ultimately selected Hotspex based on their work ethic, dedication, collaboration and positive engagement with our previous clients. Our president and lead client both aligned to moving forward with Hotspex based on their reputation and our recommendation of them, based on our previous experiences.

Describe the scope of their work in detail.

The overall scope of the initiative was media planning and buying as well as tracking and reporting. The channels included were Search, Digital display, social and online video. My role was the primary integrated agency team lead, organizing all project timelines, status meetings/calls, aligning on objectives and ensuring that all deliverables were completed on time and on budget. The campaign that Hotspex supported is the enrolment campaign to ensure that all courses have high student enrolment and engagement. They have been very helpful as the landscape changes weekly, sometimes daily, and they have been able to implement changes and optimizations with a very quick turnaround.

What was the team composition?

The Hotspex team comprised of four individuals during the onboarding phase, and these four individuals continue to help support all initiatives in market. The size of the team did not change over time, and the same level of support has been given throughout. Nikki has provided day-to-day support to the account team, and is client facing for all reporting and general presentations. Jonah supports and oversees Nikki's efforts, and has some client and agency communication. Alexander runs the AdOp team and works closely with Nikki to ensure all campaigns are placed in market in the most efficient way possible. Josh manages the team from a high level, attending some client meetings but is often providing support and oversight both to our agency and to Nikki and Jonah behind the scene.

Can you share any outcomes from the project that demonstrate progress or success?

We onboarded Centennial in the summer of 2019 and Hotspex worked fast and diligently to onboard the business to ensure there were no delays or loss of traction in any of the active campaigns. They provided immediate support to Centennial, providing recommendations to the team for improvement and increased engagement. They integrated very quickly with the teams to learn the business, and were very enthusiastic to put next steps into motion.

How effective was the workflow between your team and theirs?

Hotspex works very closely to integrate their team with our team, providing visibility into their process to ensure we can coordinate and work together accordingly. They communicate both via email and phone calls, and are always available. They work around our schedules to ensure we have sufficient time to connect and work together before client presentations. They are cognizant of managing client and agency expectations and ensuring that all objectives are met.

What did you find most impressive about this company?

Hotspex is very collaborative both with their agency partners and clients. They are always looking to optimize efforts and ensure that client objectives are being reached. They are always available, even on evenings and weekends, and look to provide support in any way they can. They are truly team players and feel like an extension of our agency team. This is the type of relationship our agency is looking for, and one that our clients can appreciate.

Are there any areas for improvement?

Hotspex has been very proactive in addressing any concerns that the client might have, and they ensure that any and all issues are immediately corrected and resolved. At this point, I don't feel that there are any current areas that require improvement and I am confident should we discover issues moving forward, they will be very proactive and supportive in providing corrective measures.