What evidence can you share that demonstrates the impact of the engagement?
The first project had a tight timeline, but Bluegrass Digital still delivered precisely what the client was looking for on time and budget. Since then, for every Veeva project, they’ve met or beaten our deadlines and budgets. Our clients are very happy with their work—it’s hard to find someone who can do those services and who consistently delivers on time or ahead of schedule. Respecting deadlines is very important to our clients and us, so I appreciate Bluegrass Digital’s diligence there.
Their team also never charges us extra for small changes or tweaks that we request. I appreciate that flexibility. I periodically look at other vendors, but I haven’t tried them yet—I’m satisfied with Bluegrass Digital.
How did Bluegrass Digital perform from a project management standpoint?
We have a few dozen people we can reach out to over a Slack channel or Skype group. In our first project, when we were getting to know each other, we did a lot of Skype and phone calls. Now that we’re more comfortable with each other, text communication—such as email, WhatsApp, Skype chat, or Telegram—is our default. I also get regular updates about where they are on the timeline. Their team is easy to work with.
The time zone difference is a challenge—I’m on the east coast in North America, and Bluegrass Digital’s office is in South Africa. We’ve figured out ways to schedule things during the 4–5-hour window where we’re both at the office. They’re also responsive when they’re out of the office, but I don’t expect that from them.
What did you find most impressive about them?
Their timing and responsiveness stand out the most to me. Bluegrass Digital is very good at estimating how long a task will take and get it done within that timeframe or even earlier. A lot of vendors can stay under budget, but not everyone can deliver on time. Timeliness is critical in my line of work, so I appreciate that dedication from them.
Are there any areas they could improve?
The time zone difference is sometimes an issue, but I can’t blame Bluegrass Digital for it. Having them at an office down the street would make it easier for me to plan things rapidly without having to schedule so far in advance. However, we knew their location when we hired them, and their work has been fantastic.
Any advice for potential customers?
Bluegrass Digital is very good at adhering to instructions, so be as clear as possible about what you want them to do. Sometimes, we had them redo things because of some miscommunication on both ends. Make sure to plan for time zone differences as well. If you give them instructions the night before, they’ll often have the work done the next morning.
Bluegrass Digital kept detailed time logs to track the project's progress. While they did come in over budget, the thorough transparency helped manage expectations. The final app allowed end users to transform their business sales processes and even earned the company large, name-brand customers.