Tectome

BACKGROUND

Please describe your company and position.

I am the CEO of Metadologie

Describe what your company does in a single sentence.

We are salesforce consulting partners, helping organizations with customised solutions relevant to the operational goals. 

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire Tectome to accomplish?

• Build a web application to automate core workflows the team was handling manually, including processing incoming requests, organizing data, and triggering follow-up actions efficiently.

SOLUTION

How did you find Tectome?

Online Search

Why did you select Tectome over others?

• Pricing fit our budget
• Great culture fit
• Good value for cost
• Company values aligned

How many teammates from Tectome were assigned to this project?

2-5 Employees

Describe the scope of work in detail. Please include a summary of key deliverables.

-The project began with analyzing the team’s workflows to identify repetitive tasks and bottlenecks. Based on this analysis, a web application was designed and developed to automate these processes. AI features were implemented to classify incoming requests, organize and sort data, and automatically trigger follow-up actions. 

RESULTS & FEEDBACK

What were the measurable outcomes from the project that demonstrate progress or success?

Success will be measured by automating 70-80% of requests, reducing handling time by 40-60%, ensuring 95%+ of follow-ups are accurate, cutting manual errors by 50%, increasing throughput, and maintaining stable production performance.

Describe their project management. Did they deliver items on time? How did they respond to your needs?

Yes, the project was delivered timely. Responsible team who works accurately and shares on time updates. 

What was your primary form of communication with Tectome?

• Virtual Meeting
• Email or Messaging App

What did you find most impressive or unique about this company?

Working with Tectome was a really smooth experience. They understood what we needed and helped us build a web app that automated a lot of our manual workflows, which made our daily work much easier. They were always available to answer questions, listened to feedback, and explained things clearly when needed.

What I appreciated most was that they didn’t just follow instructions, they offered practical suggestions that actually improved the system and made it more usable for our team. The final product works exactly as we hoped and has already made an evident difference in how we handle our processes. I’d happily work with Tectome again and recommend them to anyone looking for web or AI automation solutions.

Are there any areas for improvement or something Tectome could have done differently?

Nothing as such.

BACKGROUND

Please describe your company and position.

I am the Founder and CEO of TrainED

Describe what your company does in a single sentence.

We build AI-powered educational systems for healthcare professionals, designed to bridge the gap between academic knowledge and real-world clinical decision-making.                            Our platform transforms validated scientific content into high-impact learning experiences: advanced exam simulations, adaptive quizzes, and guided exercises that develop step-by-step clinical reasoning mirroring the complexity of real practice. By combining evidence-based medicine, community pharmacy dynamics, and scalable AI infrastructure, we don’t just deliver content we engineer competence. Our ambition is to redefine pharmaceutical training by making it sharper, more practical, and truly aligned with how professionals think, decide, and act.

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire Tectome to accomplish?

• Engineer a proprietary AI system capable of converting complex scientific data into high-value, exam-grade educational products at scale.
• Design and deliver a premium, high-performance platform that combines speed, stability, and a frictionless user experience optimized for engagement and conversion.
• Build a robust and scalable architecture able to support real-time AI processing and long-term growth without performance compromise.
• Automate complex content generation workflows to drastically increase production efficiency while maintaining strict scientific and pedagogical standards.
• Execute the end-to-end transformation from vision to product, turning a highly ambitious concept into a fully functional, market-ready ecosystem.

SOLUTION

How did you find Tectome?

• Online Search
• Referral
• Clutch Site
• Linkedin

Why did you select Tectome over others?

• Pricing fit our budget
• Great culture fit
• Referred to me
• Company values aligned
• AI EXPERTISE

How many teammates from Tectome were assigned to this project?

2-5 Employees

Describe the scope of work in detail. Please include a summary of key deliverables.

The scope of work encompassed the full lifecycle design and development of an AI-powered educational platform, from system architecture and technical strategy to deployment and operational readiness. Key deliverables included the engineering of a scalable, cloud-based infrastructure capable of supporting real-time AI processing, alongside the development of a proprietary content generation engine designed to transform validated scientific material into structured, exam-grade learning assets. On the product side, the engagement delivered a high-performance, production-ready web platform with a refined user experience, integrating advanced training modules such as adaptive assessments, guided reasoning exercises, and certification-level exam simulations aligned with official standards. Additionally, the project implemented end-to-end automation workflows to optimize content production, ensuring consistency, scalability, and strict adherence to scientific and pedagogical requirements. The outcome is a fully deployed, robust, and scalable AI-driven learning ecosystem, engineered for performance, reliability, and long-term growth.

RESULTS & FEEDBACK

What were the measurable outcomes from the project that demonstrate progress or success?

Operation efficiency, product readiness, scalable architecture, Workflow generation and execution, Ai processing architecture

Describe their project management. Did they deliver items on time? How did they respond to your needs?

All produucts and services where perfectly delivered on time and accordingly to the plan we have established before hand 

What was your primary form of communication with Tectome?

• Virtual Meeting
• Email or Messaging App

What did you find most impressive or unique about this company?

Working with Tectome has been a turning point for my project. They don’t just execute tasks, they think in systems and build with scale in mind. I came in with loosely defined ideas, especially around AI, and they turned them into something structured and production-ready. What stands out is ownership. They don’t go for quick fixes; they dig into problems, find the root cause, and fix things properly. Communication is clear and efficient, and they operate like a real team rather than freelancers. Most importantly, they’ve helped turn my core idea into a working, growing product.

Are there any areas for improvement or something Tectome could have done differently?

High level execution was the strong culture of our collaboration and it really reflects the tectome mindset. Great communication and improvementes were constantly made, all along the project. 

BACKGROUND

Introduce your business and what you do there.

I’m an executive at Klean Cosmos, a consumer products and services company focused on biodegradable products.

OPPORTUNITY / CHALLENGE

What challenge were you trying to address with Tectome?

We had three main challenges. First, our old website wasn’t doing anything. People landed on it, read about biodegradables, and left. We needed a site that actually pushed visitors toward a conversation.Second, we were drowning in inquiries. Biodegradables buyers ask a lot of questions before they order: certifications, shelf life, compost standards and we were taking too long to reply. By the time we got back to someone, they’d usually gone quiet. We wanted AI agents that could handle the first round of questions and only pass the serious buyers to us.Third, most of our inbound inquiries come in outside business hours. I didn’t want to keep asking the team to check messages on weekends. The goal was to have something running overnight so leads stayed warm without burning anyone out.In summary, we needed to fix the website, automate the first touch, and let us focus on the buyers who were actually going to order.

SOLUTION

What was the scope of their involvement?

Tectome rebuilt our website from scratch. They created proper product pages, clear sustainability claims, and a structure that routed visitors to an inquiry form instead of dead-ending on a blog post. They also sorted out the SEO basics we’d been ignoring.Moreover, Tectome built AI agents that sit across our website chat, email inbox, and Instagram DMs and handle the first round of every inquiry. The agents answer the repeat questions (shelf life, certifications, packaging specs, MOQs), ask qualifying questions back, and only hand off to our team once a buyer looks serious. They’re trained on our actual product documents, not some generic script.Additionally, Tectome wired the whole system into our CRM so qualified leads land in the right place with the full conversation attached. We don’t copy-paste anything anymore. They also set up basic reporting so I can see how many inquiries came in overnight and what the agents actually said.

What is the team composition?

We worked with 2–5 teammates from Tectome.

How did you come to work with Tectome?

We found them through an online search. We chose them over other options because they had fantastic communication pre- and post-sales and a good clear process.

How much have you invested with them?

We spent around $10,000–$50,000.

What is the status of this engagement?

We started working together in January 2026

RESULTS & FEEDBACK

What evidence can you share that demonstrates the impact of the engagement?

Before working with Tectome, our average first reply to a website inquiry was about 11 hours, usually worse on weekends. Now, it’s under 30 seconds. That’s the one that matters most. Most buyers in our category start with two or three brands in a tab, and the first one to reply usually wins the conversation.Moreover, our qualified leads per week jumped from around eight to 34 inside six weeks of launch. More importantly, the leads reaching our team now are actually serious: the agents filter out the tire-kickers and students doing dissertations on biodegradables. Additionally, we’ve saved roughly 15 hours a week across the team that used to go into manual replies, copy-pasting into our CRM, and chasing quotes. That’s real time we now spend on product and supplier conversations.Furthermore, our inquiry-to-sample-request rate moved from 12% to 27% after the new site and agent layer went live. It’s hard to attribute every point of that to Tectome, but the site and the AI qualifier were the only major changes we made in that window.We can also see where buyers drop off in the inquiry flow, which we never had visibility into before. It’s already shaped two product decisions.Finally, we’ve seen more sales revenue, but I can’t disclose the details.

How did Tectome perform from a project management standpoint?

Tectome’s project management was tight. They ran the project in two-week sprints with a standing weekly call and asynchronous updates in Slack in between. Every sprint had a clear list of deliverables and a demo at the end. Moreover, they delivered on time on every milestone except one. A CRM integration slipped by about five days because our side didn’t get them access fast enough. That was our fault, and they flagged it the moment it became a risk, not after.The thing I appreciated most was that when we asked for something out of scope, they told us.It felt more like working with a partner than a vendor.

What did you find most impressive about them?

First, the depth of their thinking before they wrote a line of code. They spent proper time understanding how our sales actually worked : how buyers ask questions, where we were losing time, what the team hated doing before proposing a single solution. The AI agent setup they built reflected that. It wasn’t a generic chatbot; it was something designed around our actual funnel.Second, their engineering quality. Everything they built felt solid : the site, the integrations, the agent logic. It held up under real traffic and real inquiries without needing babysitting. We could tell they’d shipped production systems at scale, and it showed in how carefully they set things up.In summary, they were thoughtful. They treated the work like it was their own business on the line.

Are there any areas they could improve?

Honestly, there wasn’t much they could improve. If I had to reach something, I’d have liked a bit more written documentation at the handover stage not for the code, which was well-commented, but a simple ops guide for how to tweak agent prompts or add a new FAQ without pinging them. We asked afterward, and they put one together within the week, so it became a non-issue. That was the only thing I could point to.