AI Implementation and Agentic Workflow Development
Spiral Scout builds AI agent systems and production workflow automation for companies that need more than proof-of-concepts. We're a San Francisco-based team of 150+ engineers specializing in AI implementation, Temporal-based orchestration, and legacy system modernization. We're a certified Temporal Solution Provider and the creators of Wippy.ai, an intelligent runtime for production-ready agent systems. 612+ projects delivered since 2010.
We build AI agents that eliminate manual workflows at scale, intelligent automation systems with production-level controls, complex workflow orchestration using Temporal, and legacy platform replacements/refactors that don't disrupt operations.
We don't just build prototypes that sit in PowerPoint. We deploy agent systems companies trust in production with the operational rigor, error handling, auditability, and observability real businesses require. Our engineers embed directly into your workflow, act like owners (not consultants), and ship working systems your team can run independently.
Our clients reviews have shown how we have reduced manual tasks by thousands of hours with intelligent agents, modernized aging systems under tight funding deadlines, cut dashboard load times from 2+ minutes to under 3 seconds and supported companies through acquisitions, funding rounds, and full replatforms without breaking existing operations.
If you're looking for a partner that thinks in outcomes, moves fast without cutting corners, and builds AI systems that work in production, not just demos, that's us. We are the proud global winner for AI Agents at Clutch in 2025 and a recognized AI agent expert by Clutch industry veterens in 2026.
Spiral Scout offers competitive pricing and good value for cost, with project investments ranging from $35,000 to over $500,000. Clients appreciate their flexibility, timely delivery, and effective communication, indicating a solid return on investment across various project sizes.
Clients view Spiral Scout as a trustworthy partner, consistently delivering on promises and maintaining transparency throughout the project lifecycle.
Flexibility and Adaptability
The company is lauded for their flexibility in accommodating client needs and adapting to changes in project scope or requirements, ensuring client satisfaction.
Challenges with Time Zone Differences
While Spiral Scout is praised for their availability, some clients have mentioned challenges due to time zone differences, which occasionally affect real-time communication.
Effective Project Management
Spiral Scout is noted for their effective project management, using tools like Jira, Confluence, and Asana to track progress. They are committed to deadlines and often deliver projects on time or ahead of schedule.
Proficiency in Diverse Technologies
Spiral Scout is praised for their expertise in a wide range of technologies, including Java, PHP, Node.js, React, Python, and Golang. They are adept at handling complex systems and integrating various technologies, which is reflected in the successful completion of projects across different sectors.
Successful Long-term Partnerships
Spiral Scout has established long-term relationships with several clients, who continue to rely on their expertise for ongoing support and new projects.
Staff Augmentation for Game-Based Training Company
IT Staff Augmentation
$50,000 to $199,999
Feb. - July 2020
4.5
Quality
4.5
Schedule
5.0
Cost
5.0
Willing to Refer
4.5
"Their adaptability, commitment to our needs, and quality work impressed us."
Jul 15, 2020
Producer, Game-Based Training Company
Brian McMillan
Verified
Gaming
Stamford, Connecticut
11-50 Employees
Online Review
Verified
Spiral Scout augmented the staff of a game-based training company. The team provided day-to-day development support, creating high-fidelity wireframes with detailed copy & user flow.
The engagement proved to be a key contributor to a healthy partnership with a third-party client. Spiral Scout establishes a smooth workflow through regular communication. The team produces high-quality results in a collaborative manner.
The client submitted this review online.
BACKGROUND
Please describe your company and your position there.
I work for a web development company, specializing in training and educational software. I am the Producer for various in-house and client projects.
OPPORTUNITY / CHALLENGE
For what projects/services did your company hire Spiral Scout?
We hired Spiral Scout developers to assist our internal leads with day-to-day development tasks. Developers have to learn and be comfortable with proprietary software and strict use guidelines.
What were your goals for this project?
In addition to limited custom-code solutions, developers have to primarily identify solutions and build courses using proprietary software tools. They must support the ecosystem with robust investigation, reporting, and overall documentation to boost the ecosystem while simultaneously delivering quality course products on time.
SOLUTION
How did you select this vendor?
Spiral Scout was chosen for their experience with the required toolset and familiarity with what the end-goal products are. They adapt well to changes and are amenable to shifting needs.
Describe the project and the services they provided in detail.
Spiral Scout developers are usually pulled into a project after content & design teams have created high-fidelity wireframes with detailed copy & user flows. They are responsible for using proprietary tools to build out these highly detailed courses.
Whenever the toolset does not provide the ability to execute on design, developers will conduct further investigation into what is needed to update the tools in order to execute. They will often come up with alternate solutions until an update or fix to proprietary tools can be made, at which point they will update accordingly.
Developers also have to coordinate with cross-disciplinary teams to help guide design where there is uncertainty about what can be built. Often attending various meetings to review design concepts and provide insight as to what design options can be completed.
What was the team composition?
Courses typically have a stable product team consisting of a Product Owner, Project Manager, and Producer. 1-2 Tech Leads depending on the scope of the course. 2-4 developers or more depending on scope. The art and content teams can range a bit more but developers will typically only interact with leads and the above core product team.
RESULTS & FEEDBACK
Can you share any information that demonstrates the impact that this project has had on your business?
The work done by Spiral Scout has been a key contributor to a healthy partnership with our client. That partnership has grown tremendously from a client/vendor relationship where we previously worked on one or two courses per year, to over 10 in 2020.
How was project management arranged and how effective was it?
The Spiral Scout team always provides timely communication throughout any given project. We communicate daily via Google Chat / Hangouts, Gmail and within JIRA, GitHub, and wherever needed.
What did you find most impressive about this company?
Their adaptability, commitment to our needs, and quality work impressed us. They respond well to all requests and provide easy to understand feedback for non-technical roles to understand.
Are there any areas for improvement?
Very little to suggest for improvement. I have great confidence in the team here that if any suggestions or requests were made by a client, Spiral Scout would be happy to accommodate.
RATINGS
4.5
"An excellent development partner. The"
Quality
4.5
Service & Deliverables
"Great work that consistently keeps me and my tech leads happy and confident the end results will deliver what we need."
Schedule
5.0
On time / deadlines
"Always open to our needs. Scheduling always felt easy to discuss and never difficult or laborious."
Cost
5.0
Value / within estimates
Willing to Refer
4.5
NPS
"Would gladly recommend.
Web Development & Migration for Lifestyle Product Retailer
Web Development
Confidential
Feb. - May 2020
5.0
Quality
5.0
Schedule
5.0
Cost
5.0
Willing to Refer
5.0
"Spiral Scout has been amazing to work with."
Jul 8, 2020
Digital Marketing Manager, Human Touch, LLC
Megan Harvey
Verified
Other industries
Long Beach, California
51-200 Employees
Online Review
Verified
Spiral Scout developed a website for a lifestyle product manufacturer and retailer. The team was also responsible for website migration, web design, SEO, and digital marketing services.
The project was carried out seamlessly, meeting the needs and expectations of the internal team. Spiral Scout effectively manages projects through clear and open communication. The team possesses the organizational skills and technical knowledge to produce quality results.
The client submitted this review online.
BACKGROUND
Please describe your company and your position there.
Human Touch is the leading provider of high-quality, innovative lifestyle products, massage chairs, and experiences that have been delivering indispensable, life-changing benefits to an ever-growing number of consumers for over 40 years. Products are available at fine furniture stores, back care specialty stores, and mass-market retailers across the U.S., through international retailers and distributors in more than 40 countries, and online at www.humantouch.com. My role within the company is to function as a Digital Marketing Manager, overseeing the company's eCommerce website and managing digital content and advertising on a multitude of online platforms.
OPPORTUNITY / CHALLENGE
For what projects/services did your company hire Spiral Scout?
Spiral Scout completed a major platform migration for us and were extremely flexible, communicated promptly and worked long hours to deliver on time. Their work has received positive feedback from several people in our company ranging from our CEO to our Accounting Department who were impressed with their ability to stay in budget on such a large scale project.
We continue to use them for our web development and intend to keep increasing their scope of work as we discover the broad range of services that is covered by their knowledgeable teams. Spiral Scout leadership is highly collaborative and is always willing to pivot rapidly to meet business goals.
Our project manager is detail oriented and organized and excels at follow-up and keeping our team informed and focused. They have been an excellent fit with our organization.
What were your goals for this project?
We had just over 3 months to complete this migration, in order to meet the Magento 1 platform support cutoff date. We also needed this done in tandem with our regular website maintenance, and had a number of custom website modules that would need to be reconfigured for the new platform.
SOLUTION
How did you select this vendor?
We found Spiral Scout on Clutch.com!
Describe the project and the services they provided in detail.
Spiral Scout has provided us with website development work by way of both maintenance and migration support, as well as exceptional organization and project management support.
They have suggested a number of helpful tools so that we can stay on top of both large and small projects, and have had excellent communication throughout this entire process. We have also sought them out for SEO work, website design, and digital advertising analysis.
What was the team composition?
Spiral Scout has provided us with support from their CEO, Project Manager, Technical Team, SEO Management team, and several website developers. This team has remained much the same size since we initially engaged with them.
RESULTS & FEEDBACK
Can you share any information that demonstrates the impact that this project has had on your business?
Our website migration was seamless, without any type of negative impact on our ranking or website performance, despite the rushed deadline we asked of Spiral Scout.
How was project management arranged and how effective was it?
We used Jira, as well as Confluence to coordinate project management tasks. Until this point, our team had no experience with either of these tools, and Spiral Scout has been wonderful at helping us to understand and maximize our use of these tools.
What did you find most impressive about this company?
Spiral Scout has been amazing to work with. They have really impressed us with their excellent communication, organizational skills, technical knowledge, and willingness to work long hours when needed.
We enjoy our routine maintenance calls with them, and they have been provided us with friendly and informative support for both the migration and also our regular website maintenance.
Are there any areas for improvement?
There really aren't many things I would change about our relationship with this team, and I say that with 100% honesty. Their CEO is always quick to hop on a call with us if we have questions, and they have really been helpful as they explain situations where we may struggle to grasp some of the more technical concepts of these website projects.
RATINGS
5.0
"Wonderful team, exceptional results!!"
Quality
5.0
Service & Deliverables
"With the exception of a few (to be expected!) bugs, everything has turned out really nicely."
Schedule
5.0
On time / deadlines
"This team has been extremely accommodating to our schedule."
Cost
5.0
Value / within estimates
"The pricing they have provided has been very fair."
Willing to Refer
5.0
NPS
"We highly recommend them.
Mobile App & CMS Dev for Mobile Checkout Solution
Custom Software Development
$200,000 to $999,999
Nov. 2019 - Mar. 2020
5.0
Quality
5.0
Schedule
5.0
Cost
5.0
Willing to Refer
5.0
"Spiral Scout’s a great team that we view as part of our company."
Jun 24, 2020
CMO & Co-Founder, Cheque
Meredith Dunn
Verified
Retail
San Francisco, California
1-10 Employees
Phone Interview
Verified
Spiral Scout supported ideation and then executed full stack development of a mobile app for a checkout solution platform. The team developed and integrated a CMS into the platform to manage retail inventory.
Spiral Scout delivered a streamlined platform that has yet to experience downtime. They built flexibility into the development process and provided recommendations, which resulted in product improvements and a successful launch. Their responsiveness and expertise ensured a productive partnership.
A Clutch analyst personally interviewed this
client over the phone. Below is an edited
transcript.
BACKGROUND
Introduce your business and what you do there.
I’m the CMO and co-founder of Cheque.
OPPORTUNITY / CHALLENGE
What challenge were you trying to address with Spiral Scout?
We needed to build our product.
SOLUTION
What was the scope of their involvement?
Basically, we presented them with a scope of work. We reviewed the scope together, talked about our goals, and discussed how they would address specific features. And then, they started to build the app and the CMS.
The product was released in March, which was intended as our beta version. It was meant to be an in-person product — a scan and go app with a backend inventory piece. But then, COVID-19 hit and everything closed.
We quickly transitioned to an online solution, so our beta product became our main, live product. We had real merchants and real shoppers having real experiences on the platform right out of the gate.
What is the team composition?
We had three points of contact. One is a project manager who oversaw the initiative. Another person acted as the brains behind the operation. And then the third person focused on the business aspects of the project. We spoke to them about invoicing and sprints.
How did you come to work with Spiral Scout?
We found them through word of mouth and decided to work with them based on their references. We called and spoke with a bunch of their customers. All of them were happy, so we decided to give them a shot.
How much have you invested with them?
We spent about $350,000 on the project.
What is the status of this engagement?
We started the project in November 2019 and the product rolled out in March 2020.
RESULTS & FEEDBACK
What evidence can you share that demonstrates the impact of the engagement?
Spiral Scout built solid software with clean code, so we haven’t had any downtime. When we launched the product, we quickly had a tremendous volume of users, but everything went seamlessly.
Their team was forward-thinking, creating the design with growth in mind. That helped us tremendously. As we hit the ground running, we were able to make changes and adjustments that Spiral Scout anticipated. They foresaw that needs would arise that we hadn’t written into our development plan.
How did Spiral Scout perform from a project management standpoint?
We talked to our project manager daily. During the development, we had weekly calls when their team showed us their work. We both asked questions and they presented their thoughts.
They’re a responsive team. They showed up at what would be 3 a.m. their time on multiple occasions. Spiral Scout accommodates for any time differences.
What did you find most impressive about them?
Their team actually thinks about the implications and future applications of development requests. If we said that we needed a widget, their team would ask us why and consider the best way to build it. Their team thinks through the implications of requests before executing them. Spiral Scout’s a great team that we view as part of our company.
Are there any areas they could improve?
No, I wouldn’t change a thing about them.
RATINGS
5.0
Quality
5.0
Service & Deliverables
Schedule
5.0
On time / deadlines
Cost
5.0
Value / within estimates
Willing to Refer
5.0
NPS
Branding Services & Web Development for Energy Consultancy
Web Development
Less than $10,000
Dec. 2019 - Jan. 2020
5.0
Quality
5.0
Schedule
4.5
Cost
5.0
Willing to Refer
5.0
"They could see what we wanted and had some really good ideas to help realize our vision."
Feb 4, 2020
Senior Director, Marvel Power Group
Sam Peelle
Verified
Energy & natural resources
San Francisco, California
1-10 Employees
Online Review
Verified
To solidify a boutique consulting firm's brand, Spiral Scout created a logo, compiled a one-pager for prospective clients, and designed a website. They also helped hone the company's messaging.
Spiral Scout was a key partner in establishing the company's brand and online presence. They took client input well, implementing changes quickly to stay on schedule and budget. Besides their creativity and quality of work, the team's professionalism stood out.
The client submitted this review online.
BACKGROUND
Please describe your company and your position there.
Marvel Power Group is a boutique consulting and brokerage firm focusing on energy, water, and transportation.
OPPORTUNITY / CHALLENGE
For what projects/services did your company hire Spiral Scout?
SpiralScout helped us create our brand, new logo, and they did all of the web design and development for our new site.
What were your goals for this project?
We needed someone that could understand our needs and see our vision for how we wanted to position ourselves in the market, and then help us create a brand and online presence around that. We also needed a one-pager we could send out to our prospective clients. They absolutely nailed it on all fronts.
SOLUTION
How did you select this vendor?
After talking with their team we knew they had they could see where we wanted to go with our site and marketing materials. They were also incredibly responsive and easy to work with, and were able to move quickly when speed was of the utmost importance to us. Last, we saw their work with previous clients and loved that they were able to work with a variety of industries and types of brands.
Describe the project in detail.
We started with a logo, and from there we moved to creating our branding and website design. In conjunction with that they helped hone our messaging. After that they led all of the development for our website, mobile site, and marketing materials. We provided input along the way and they usually turned around the changes within hours. They set out a schedule from the beginning and hit every single milestone on time.
What was the team composition?
We primarily communicated with their CEO, John Griffin. John did a really great job being the point person between us and the development team that was working on this for us.
RESULTS & FEEDBACK
Can you share any outcomes from the project that demonstrate progress or success?
We started with basically nothing and by the end had a full fledged brand and online presence. Each step of the way we were able to provide feedback and make changes, and they were really responsive so we could stay on schedule and on budget.
How effective was the workflow between your team and theirs?
Very. It was seamless. We used Figma to provide feedback on the website development and that made it very easy and efficient.
What did you find most impressive about this company?
Three things:
Vision/creativity: They could see what we wanted and had some really good ideas to help realize our vision.
Professionalism: They were on schedule, on budget, and just very easy and professional to work with. We had zero issues.
Quality: There was not one time we didn't have a high quality of work passed over to us for review.
Are there any areas for improvement?
Not that I saw. We are very happy.
RATINGS
5.0
Quality
5.0
Service & Deliverables
Schedule
4.5
On time / deadlines
Cost
5.0
Value / within estimates
Willing to Refer
5.0
NPS
WordPress Website for Startup Accelerator
Web Development
$10,000 to $49,999
Apr. - July 2019
5.0
Quality
5.0
Schedule
4.0
Cost
4.5
Willing to Refer
5.0
"They were a very responsive team—I felt like they were on it at all times."
Aug 23, 2019
Senior Director, Startup Accelerator
Anonymous
Verified
Education
Berkeley, California
51-200 Employees
Phone Interview
Verified
Spiral Scout provided WordPress development support. Using existing wireframes and sketches, they created the website and added key functionalities, including an event calendar and blog features.
The new platform has received great feedback and functions as expected, though some internal changes to meet compliance regulations have been made. The Spiral Scout team was communicative and reliable, and continue to be available for updates whenever necessary.
A Clutch analyst personally interviewed this
client over the phone. Below is an edited
transcript.
BACKGROUND
Introduce your business and what you do there.
I’m the senior director of a startup accelerator.
OPPORTUNITY / CHALLENGE
What challenge were you trying to address with Spiral Scout?
We were trying to overhaul our website and elevate our brand. We wanted the develop a more sophisticated UX design for the site and improve the look and feel.
SOLUTION
What was the scope of their involvement?
We provided Spiral Scout with wireframes and sketches for them to start with and established that we wanted a WordPress site. The site needed a few specific functionalities, including a media page to host our calendar of events. We also wanted to be able to display new features and blog pieces for users to click. Our team provided all the content for the site.
What is the team composition?
It’s hard to tell who exactly was working on our site, but I communicated with John (Co-Founder, Spiral Scout) and one other individual.
How did you come to work with Spiral Scout?
I had previously worked with John’s team when they developed the website for the company I founded a few years ago. I found them through a few recommendations during that time.
How much have you invested with them?
We spent between $16,000–$18,000 on their services.
What is the status of this engagement?
This project ran from April–July 2019, but they’re providing ongoing support for minor updates.
RESULTS & FEEDBACK
What evidence can you share that demonstrates the impact of the engagement?
Everything functions perfectly and looks great. The main constructive feedback we’ve received has been from the public institution we work with since some parts of the site were not compliant with federal regulations.
How did Spiral Scout perform from a project management standpoint?
They performed at a pretty high standard. We mostly communicated through phone and email. Additionally, we now have monthly recurring phone calls to check-in.
What did you find most impressive about them?
They were a very responsive team—I felt like they were on it at all times.
Are there any areas they could improve?
There’s nothing I can think of for them to improve.
Do you have any advice for potential customers?
Our monthly recurring call is something we implemented later in the engagement, and I’d recommend utilizing that if you work with them. It helps to check-in by phone once in a while instead of email.
RATINGS
5.0
Quality
5.0
Service & Deliverables
Schedule
4.0
On time / deadlines
Cost
4.5
Value / within estimates
"There was a lack of communication in the beginning, which led to some misunderstandings about the final cost, so it exceeded my initial idea."
Willing to Refer
5.0
NPS
"This is my second time working with them, and I’ve recommended them to several of the 145 startups that work with us.
DAM System Development for IT Firm
Custom Software Development
$50,000 to $199,999
Jan. 2018 - Ongoing
5.0
Quality
5.0
Schedule
5.0
Cost
5.0
Willing to Refer
5.0
"They manage our expectations well and never sugarcoat what’s going on."
May 6, 2019
Chief Visionary Officer, OGD Solutions
Andrew Grinchuk
Verified
Other industries
Lviv, Ukraine
11-50 Employees
Online Review
Verified
After patching a legacy DAM system, Spiral Scout developed a new system from scratch using JavaScript, PHP, and Go. They also delivered a customer-facing web portal, an image editing tool, and SEO consulting.
Revenue, costs, and traffic have improved with the new system. Beyond delivering results that exceeded expectations, Spiral Scout displays attentive customer service. Their transparent and honest evaluation of challenges and smooth integration with internal resources are particularly notable.
The client submitted this review online.
BACKGROUND
Please describe your company and your position there.
I’m the chief visionary officer at One Group Digital Solutions. We’re an IT firm that helps companies of all sizes design and build world-class software. I manage all incoming sales leads, help with project management, and manage partnerships with sub-contractors.
OPPORTUNITY / CHALLENGE
For what projects/services did your company hire Spiral Scout?
Lacking the necessary bandwidth, we needed a software development partner to help build a digital asset management (DAM) system in PHP and Go. We hired Spiral Scout to manage the project, write the actual code, and perform QA.
What were your goals for this project?
Initially, we had to update a legacy DAM system to get our client through their busy season. Afterward, we set out to build an entirely new system and migrate their data onto the new solution.
SOLUTION
How did you select this vendor?
Our CEO and I considered five outsourced software development companies. At the end of a RFP process, we believed Spiral Scout had the project management and technical chops necessary to deliver the project. They had a lot of experience building DAM systems, and we already had a good relationship with them. A consultant of ours had introduced us a year and a half ago, and Spiral Scout traveled to our offices to visit. This made us quite enthusiastic about working with them.
Describe the project and the services they provided in detail.
After patching up the old system, Spiral Scout helped to describe technical specifications, design high-fidelity mockups of the UX/UI, and deliver a new DAM software solution. Our client had some documentation written by their previous development team, but Spiral Scout used a business analyst to gather all requirements, which they used to create user stories and divide the project up into sprints. Then, they designed wireframes and had their technical team create the entire design and write the code for it. They also provided all bug testing via their internal QA team. Finally, their DevOps resources helped us deploy the project onto our customer’s AWS servers.
The project was a mix of JavaScript, PHP, Go, and AWS. It also required a partial refactor and rewrite of our client’s codebase. Some of the features they helped to build from scratch were a customer facing website, a subscription service for downloading images, an integration with Stripe and Mailchimp, a backend dashboard for our client to manage their users and files and gather reports, and a collaborative image editing and captioning tool. Additionally, they provided and implemented SEO recommendations and wrote documentation on how to use the new software.
What was the team composition?
We’re working with a business analyst, a UX/UI designer, three front- and backend engineers, a QA engineer, a project manager, and a DevOps engineer. Team size fluctuates based on what we need at a specific time.
RESULTS & FEEDBACK
Can you share any information that demonstrates the impact that this project has had on your business?
Our customer experienced an increase in their revenue and website signups and a dramatic improvement in website performance. They were able to decrease their AWS bill from $3500 a month to $800 a month and increase their organic traffic from search engines. Spiral Scout continues to work on the project with our internal team.
How was project management arranged and how effective was it?
Anton (CTO and Co-Founder, Spiral Scout) acted as their lead project manager and was very effective. He communicated clearly and was responsive, keeping us updated throughout the project and constantly re-evaluating the timeline when new features were added. There were also no communication issues. We spoke via daily standups on Discord, as well as on Slack, Skype, and UberConference.
Spiral Scout’s co-founders, John and Anton, were instrumental to our success. We could count on both to maintain contact with us, emailing back in minutes, even during the most challenging parts of the project. Their communications were so clear we could simply forward them to our client. It was truly seamless.
What did you find most impressive about this company?
Their communication and honest and reliable feedback stand out to me. They manage our expectations well and never sugarcoat what’s going on.
Are there any areas for improvement?
The only thing that proved to be a small challenge was the time difference. We had to do calls when it was early morning for our customer (they’re on Pacific Standard Time) so that Spiral Scout’s co-founder could join us. This is a nitpick, but everything else has pretty much gone according to plan.
RATINGS
5.0
Quality
5.0
Service & Deliverables
"We're fully satisfied with the overall quality."
Schedule
5.0
On time / deadlines
"They're always flexible on the time slots."
Cost
5.0
Value / within estimates
"They're worth the money. The cost is reasonable for the market's current state but the quality is above what you can expect."
Willing to Refer
5.0
NPS
"I'm very likely to recommend them.
Web Development & Design for Online Learning Platform
Web Development
$200,000 to $999,999
Jan. 1970 - Ongoing
5.0
Quality
5.0
Schedule
5.0
Cost
5.0
Willing to Refer
5.0
"A crackerjack team of experts, Spiral Scout demonstrates a high level of efficiency, capability, and availability."
Apr 26, 2019
Director of Custom Solutions Strategies, eLearning Brothers
Rich Vass
Verified
Education
American Fork, Utah
51-200 Employees
Phone Interview
Verified
Spiral Scout helped design and build a website to showcase a digital asset library for an e-learning tech company. Key features include e-commerce modules and private portals. The team provides ongoing support.
A long partnership with Spiral Scout has brought in sizable revenue and several industry awards. The team reliably delivers high-quality development work on time. Frequent communication, quick response times, diligence, and technical expertise make for a smooth workflow.
A Clutch analyst personally interviewed this
client over the phone. Below is an edited
transcript.
BACKGROUND
Introduce your business and what you do there.
I’m the director of custom solution strategies for eLearning Brothers. We offer tools, templates, and custom services to help customers provide training.
OPPORTUNITY / CHALLENGE
What challenge were you trying to address with Spiral Scout?
We developed engaging mechanisms for online training portals to help people interact with training content and learn more. We needed a way to organize these templates online for showcasing and browsing. It would allow people to search for what they’re looking for—be it a drag-and-drop, matching, or multiple-choice exercise—and interact with it in a pop-up window.
SOLUTION
What was the scope of their involvement?
Spiral Scout built our first site from scratch. It was a collaborative effort, and each side brought ideas to the table. We didn’t have a hard notion of what the site would be, so they helped us envision it. The team also designed the asset libraries and site interface that structures how users engage with our digital assets.
The site has since become an e-commerce platform, and the libraries are the product side of our business. We’ve now grown to millions of assets, so the structure Spiral Scout built for us is the bedrock on which we run our entire business. Customers can log in to an individualized portal where their teams can collaborate on the digital assets they’ve customized over the years. These private portals are something else Spiral Scout has helped us with.
Typically, our clients design their training materials themselves, but they also come to us to do it. Spiral Scout helps us envision or architect some of the solutions these programs involve. For example, they helped create a social learning app that allows salespeople around the globe to interact with one another. Spiral Scout has supplied everything we needed to help fulfill a particular technical requirement from a client, from design to implementation.
Spiral Scout specializes in Java, but as a full-stack solutions company, there’s really nothing that they don’t touch. Some of our clients choose HTML5 for custom learning interfaces. Spiral Scout has also used React.js and Golang.
What is the team composition?
John (Co-Founder and CEO, Spiral Scout) is our relationship person. He’s always involved with us. JD (Co-Founder and CTO, Spiral Scout) is the programmatic genius and program head. Spiral Scout also put together a team of developers, web architects, and graphic artists. We work with around six people from their team at any given time; John and JD are often involved along with 4–5 backend people. John usually serves as our PM and primary point of contact.
How did you come to work with Spiral Scout?
John started a stock photography site called Cutcaster several years ago. Our co-founders had realized that we needed a portal—with search and e-commerce modules— that could contain all our digital assets. They began looking for stock photo sites, found Cutcaster, and loved its simple interface. We even started using it for some of our daily image needs. One of our founders eventually contacted John and told him they liked what he’d done with the site and that they were looking for something similar. John instantly obliged, and they began the relationship.
How much have you invested with them?
We’ve spent over $500,000.
What is the status of this engagement?
We started working together in the summer of 2009, and the first site launched in January 2010. We continue to work with Spiral Scout on similar builds as well as site edits, upkeep, and general enhancements.
RESULTS & FEEDBACK
What evidence can you share that demonstrates the impact of the engagement?
We’ve seen 100% growth in our revenue year over year since we started working with Spiral Scout. We earned $10 million in revenue last year, $2 million of which came from recurring revenue from the website. SEO and Google AdWords account for much of our traffic, but Spiral Scout has helped us with a lot of custom solutions. We could directly attribute half a dozen industry awards to the work done by Spiral Scout. They have exceeded our expectations.
How did Spiral Scout perform from a project management standpoint?
Spiral Scout is highly responsive. They’re always ahead of the game, and they’ve never dropped the ball on anything. I cannot think of any time when our collaboration failed or we had a challenge with meeting timelines. Our partnership has always been smooth.
I’m not always engaged day-to-day with Spiral Scout in my current role, but our project teams communicate daily through email, IM, and weekly standing calls. Spiral Scout usually uses our collaboration tools such as Basecamp. We’ve also used Google Docs, email, and Skype, and they have a private portal on their website. All our work is remote.
What did you find most impressive about them?
A crackerjack team of experts, Spiral Scout demonstrates a high level of efficiency, capability, and availability. I know their team is busy, but they make us feel like their only client. I can get ahold of John whenever I need to. They are always interested in our success, and teams get staffed immediately on our projects.
Are there any areas they could improve?
We’ve had some issues with time zone differences. There were a few times when we needed to work around the hours, but Spiral Scout is willing to work at any time, day or night. I can’t think of anything else.
Do you have any advice for future clients of theirs?
Clients should set clear expectations and then just let Spiral Scout work.
RATINGS
5.0
Quality
5.0
Service & Deliverables
Schedule
5.0
On time / deadlines
Cost
5.0
Value / within estimates
Willing to Refer
5.0
NPS
Strategic QA Partnership with Digital Marketing Agency
Application Testing
$10,000 to $49,999
Jan. 2018 - Ongoing
5.0
Quality
5.0
Schedule
5.0
Cost
5.0
Willing to Refer
5.0
“The fact that they have two international offices in different time zones allows them to be available almost 24/7.”
Mar 26, 2019
CEO, IM Action
Lyudmila Kiseleva
Verified
Advertising & marketing
Minsk, Belarus
11-50 Employees
Online Review
Verified
Spiral QA (part of Spiral Scout) provides web and mobile app testing for third-party clients. The team assesses software, identifying any technical issues and fixing bugs. They also recommend technical changes where necessary.
Spiral QA (part of Spiral Scout) boasts a talented team of QA engineers who are able to dive deep into complex custom software. Their efforts help minimize downtime while maximizing app performance. On top of their technical skill, the team excels at communication, providing detailed, well-received reports to clients.
The client submitted this review online.
BACKGROUND
Please describe your company and your position there.
I am the CEO at IM Action, an online marketing agency providing clients from a variety of business domains with services such as online strategy development, SEO, PPC advertising, social media optimization, and web analytics.
OPPORTUNITY / CHALLENGE
For what projects/services did your company hire Spiral QA?
We began our strategic partnership with Spiral QA over a year ago. Since then we have utilized their services to test our clients’ web applications and software products.
What were your goals for this project?
Our main goal is to make sure that our clients' web and mobile applications are stable and functioning as expected prior to kicking off strategic marketing campaigns. The applications need to meet both the needs and requirements of their target audience in addition to driving conversions. We always strive for a flawless look and feel as well as an intuitive, bug-free user experience.
SOLUTION
How did you select this vendor?
We worked with John Griffin (CEO, Spiral QA) on a couple of earlier projects with another company of his, and they did a superb job. When we needed a QA team for some of our other projects, we already knew about Spiral QA and were sure that they could execute on the tasks we gave them.
Describe the project in detail.
Spiral QA has performed web and mobile application testing for our clients, including functionality, usability, and performance testing. These software come from a range of business domains like IT, education and e-learning, gaming, e-commerce, and more. As a result, all of their software products are different, and most have rather complex backends; they’re either built from scratch or customized from off-the-shelf solutions. Spiral QA works to identify and resolve any technical issues they find.
What was the team composition?
Spiral QA is made up of a strong team of specialists, each with their own vast expertise and patience that allows them to dive deep into someone else’s code regardless of the technologies, frameworks, and CMSs in use.
Most of the time we’re in touch with John and Kseniya Yuk (Software Testing & QA Engineer, Spiral QA). It’s so helpful that they have two international offices—basically, it means that at any time, day or night, at least one of them is available.
RESULTS & FEEDBACK
Can you share any outcomes from the project that demonstrate progress or success?
The Spiral QA team is thorough, finding technical issues and bugs that need to be fixed as well as actually fixing them. So far, we have worked together on projects for three different clients. For all of them, the Spiral QA team managed to identify existing issues, which allowed our clients to fix and improve their products either before the launch or after. This ensured minimum downtime.
For example, we had a client with an e-commerce travel website that had a lot of visitors but very few conversions. Spiral QA performed usability and performance testing that uncovered serious UX issues and a few interface-related bugs. They provided the client with recommendations on how to fix them. Upon implementing the recommendations, the client’s key metrics improved significantly. The updates ultimately optimized the website for our marketing efforts too.
How effective was the workflow between your team and theirs?
We are more than happy with the job the team does and how they interface, set plans and goals, and meet deadlines. Communication is one of their main strengths. The fact that they have two international offices in different time zones allows them to be available almost 24/7. We also have weekly calls and well-established reporting routines, which our clients consistently report as one of their favorite parts of working with us.
What did you find most impressive about this company?
I’m impressed with their strong communication and reporting routines because they ensure traceability and transparency. Besides that, Spiral QA has a professional attitude toward projects. They treat each client’s project like their own, and it definitely shows in the results.
Are there any areas for improvement?
No, I can’t think of anything.
RATINGS
5.0
Quality
5.0
Service & Deliverables
"They are quick and really spot on with finding and tracing bugs."
Schedule
5.0
On time / deadlines
"The scheduling is awesome. They are a very structured and transparent team to work with."
Cost
5.0
Value / within estimates
Willing to Refer
5.0
NPS
App Dev for Solar Energy System Company
Mobile App Development
$10,000 to $49,999
Jan. 2018 - Ongoing
5.0
Quality
5.0
Schedule
5.0
Cost
5.0
Willing to Refer
5.0
"Spiral Scout works diligently to transform our concepts into high-quality finished designs."
Oct 19, 2018
CEO, Solar Energy System Company
Anonymous
Verified
Energy & natural resources
Somerville, Massachusetts
1-10 Employees
Online Review
Verified
Spiral Scout designed and developed a mobile application to interface with Bluetooth devices and provide stats on the health and performance of solar energy systems.
The project is ongoing, but Spiral Scout has so far delivered excellent products on time and at affordable rates. The team makes themselves available consistently despite time zone differences. They can maximize internal resources as necessary and have made the collaboration effortless.
The client submitted this review online.
BACKGROUND
Please describe your company and your position there.
I’m the CEO of a solar energy system manufacturer. We make charge controllers for off-grid solar energy systems, such as those found on boats, trucks, RVs, street lamps, and other solar-power electronics
OPPORTUNITY / CHALLENGE
For what projects/services did your company hire Spiral Scout?
We wanted to develop a mobile application to support a new product interface. We engaged Spiral Scout to help visualize, design, and implement that product.
What were your goals for this project?
The app will give our customers better access to operational data and insights into the health of their solar power systems.
SOLUTION
How did you select this vendor?
I’ve known John (Co-Founder and CEO, Spiral Scout) for years, and Spiral Scout’s skill set felt like a good fit for this project.
Describe the project in detail.
Spiral Scout oversees the full life-cycle of designing and developing the mobile app. The app will interact with Bluetooth-connected hardware and provide real-time system and performance data on a customer’s solar installation.
What was the team composition?
Our two-person internal team works with John and a small team of engineers and designers from Spiral Scout.
RESULTS & FEEDBACK
Can you share any outcomes from the project that demonstrate progress or success?
While we are still working on this project, we have met internal project goals so far. Spiral Scout works diligently to transform our concepts into high-quality finished designs.
How effective was the workflow between your team and theirs?
Spiral Scout makes the collaboration effortless and pleasant. We’ve divided responsibilities among our two teams to account for each member’s specialization; Spiral Scout has met their assigned goals more quickly and effectively than our internal teams has met ours. John serves as an excellent project manager, and he makes sure his team responds quickly to any inquiries.
What did you find most impressive about this company?
While we have a relatively small project, Spiral Scout has marshaled additional resources to accelerate certain stages as necessary. Their efforts have helped us tremendously.
Are there any areas for improvement?
No, we’ve been highly satisfied with their work.
RATINGS
5.0
Quality
5.0
Service & Deliverables
"They deliver quality products within tight timeframes."
Schedule
5.0
On time / deadlines
"Despite time zone differences between team members, they’ve made scheduling painless."
Cost
5.0
Value / within estimates
"Spiral Scout produces great work at an even better value, and they work with us to keep our project affordable."
Willing to Refer
5.0
NPS
Web and Mobile App Dev for Fundraising Startup
Mobile App Development
$50,000 to $199,999
Jan. 2014 - Jan. 2016
5.0
Quality
5.0
Schedule
5.0
Cost
5.0
Willing to Refer
5.0
“I was blown away by their ability to tackle every challenge”
Oct 10, 2018
Senior Employee, Fundraising App
Anonymous
Verified
Other industries
San Francisco, California
1-10 Employees
Online Review
Verified
Spiral Scout developed a website and iOS app. They provided front- and backend development services and implemented user interactivity features.
The website and mobile app had minimal issues and were successfully able to be displayed for customer acquisition. The Spiral Scout team handled every challenge with unique agility and expertise. They kept an open line of communication and were available throughout the project.
The client submitted this review online.
BACKGROUND
Please describe your company and your position there.
I’m a senior employee of a digital fundraising platform.
OPPORTUNITY / CHALLENGE
For what projects/services did your company hire Spiral Scout?
We needed Spiral Scout to develop our iOS mobile app and perform front- and backend development for our website.
What were your goals for this project?
We wanted to ultimately launch our startup and catch the attention of an influential community.
SOLUTION
How did you select this vendor?
We interviewed several development agencies, but Spiral Scout stood out as the most versatile and budget-friendly.
Describe the project in detail.
Spiral Scout developed the mobile app with a clean interface and recording functionality. The site was built to allow users to make requests and payments on the platform.
What was the team composition?
They provided a team of 6–8 engineers to build our designs.
RESULTS & FEEDBACK
Can you share any outcomes from the project that demonstrate progress or success?
We were able to bring the final product to the market and acquire our initial customers. The app and site had minimal bugs and allowed our business to appear professional.
How effective was the workflow between your team and theirs?
We had a direct line to the engineering, design, operations, and sales departments. We had good communication between the teams.
What did you find most impressive about this company?
I was blown away by their ability to tackle every challenge. As a firm, they were nimble and agile, which made them unique.
Are there any areas for improvement?
We would have preferred paying an end-of-month statement rather than having random payment intervals.
RATINGS
5.0
Quality
5.0
Service & Deliverables
Schedule
5.0
On time / deadlines
Cost
5.0
Value / within estimates
Willing to Refer
5.0
NPS
Showing 21-30 of
51 Reviews
Our Story
Founded in San Francisco in 2010, Spiral Scout evolved from a product studio into an AI-focused engineering partner. We build production-ready AI agent systems, modernize legacy platforms, and orchestrate complex workflows using Temporal. As creators of Wippy.ai and a certified Temporal Solution Partner, we bring product-level thinking to every client engagement. Our team thinks like owners,anticipating issues, solving bottlenecks, and delivering systems built to last. Global Winner for AI Agent
Meet the Team
John W. GriffinCEO
What Sets Us Apart
We Build the AI Systems We Sell to You
We're not consultants theorizing about AI agents. We're the creators of Wippy.ai, a production runtime for intelligent automation. That product work forces us to solve real problems: workflow orchestration, error handling, observability, scalability.
Engineers Who Think Like Owners, Not Vendors
Our team doesn't sit on tickets waiting for direction. We anticipate bottlenecks, challenge assumptions, and solve problems before they become emergencies. Every engineer we assign thinks like the outcome is theirs to deliver because that's how we operate. No hand-holding. No surprises. Just results
Certified Temporal Partner for AI Agents
We're one of the few certified Temporal Solution Providers globally, specializing in workflow orchestration for AI agent systems. While others build chatbot demos, we deploy production-grade automation with error handling, human-in-the-loop controls, and audit trails. Global Winner AI Agents in 2025
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