Software on the road

BACKGROUND

Please describe your company and position.

I am the Founder of Bellaire.AI

Describe what your company does in a single sentence.

Bellaire.ai is an AI-first platform that empowers businesses and individuals to build intelligent, multi‑agent workflows—enabling automated data‑driven tasks like document ingestion, ERP operations, web scraping, and custom AI chatbots—with human oversight and tool integrations in a single, flexible interface

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire Software on the road to accomplish?

• Build, launch, and maintain the entire stack

SOLUTION

How did you find Software on the road?

Online Search

Why did you select Software on the road over others?

proven experieince

How many teammates from Software on the road were assigned to this project?

2-5 Employees

Describe the scope of work in detail. Please include a summary of key deliverables.

Overview
Software on the Road was responsible for the end-to-end development of Bellaire.ai—a no-code/low-code AI automation platform that allows users to build intelligent assistants and workflow agents using Retrieval-Augmented Generation (RAG), large language models (LLMs), custom logic, document ingestion, and tool integrations.

 
1. Product Strategy & Technical Architecture
Workshops & Discovery: Collaborated closely with the founder to define core product features, user personas, and early differentiators in the AI agent and workflow builder space.
Architecture Design: Designed a scalable, multi-tenant architecture that supports:

Long-running workflows
Contextual multi-agent collaboration
Seamless document upload and search
Token-based usage billing
 
2. Core Platform Features
a. AI Assistant & Workflow Builder
Drag-and-drop UI to create workflows using:

Conditional logic
Document-based RAG nodes
Custom instructions for agents
Chatbot triggers
State management and flow visualization
b. Document RAG Engine
Built a document ingestion and chunking pipeline
Implemented vector storage and semantic search
Enabled grounding AI chat on uploaded files
Support for PDFs, Excel, Word, and raw text
c. Multi-Agent Collaboration
Agents can collaborate with shared memory and context
Implemented turn-based reasoning using chain-of-thought prompts
Included tool access (API, code, webhook, database)
d. Token & Usage Management
Token system to meter usage of chat, workflows, and uploads
Stripe billing integration for subscriptions and overages
Admin dashboard to manage plans and limits
 
3. Integrations
LLMs: OpenAI, Anthropic, Mistral, and more
Embeddings & Vectors: OpenAI, Cohere, Hugging Face + Pinecone / Weaviate / ChromaDB
APIs: Zapier, Google Drive, Notion, Slack (planned)
Database access: SQL node with query execution and result chaining
 
4. Frontend Development
Built with React + Tailwind
Built-in chatbot interfaces, file upload UIs, and workflow editor
Multi-language support ready
Dark mode, user authentication (Auth0 or Supabase)
 
5. Backend & Infrastructure
Node.js (TypeScript) backend with Express and WebSocket support
Secure serverless file upload with S3
Task queue and scheduling for async agent runs
Logging, analytics, and error handling
 
6. QA & DevOps
Unit and integration tests
CI/CD pipeline via GitHub Actions
Staging and production environments
Analytics and performance monitoring
 
7. Go-to-Market Support (Optional/Advisory)
Assisted in early pitch decks and product positioning
Built shareable demo workflows for landing pages
 
Key Deliverables

Agent Workflow Builder
Drag-and-drop builder to create intelligent AI workflows

Document RAG System
Document upload, vector indexing, and context-aware QA

Multi-Agent System
Support for multiple agents with tools and memory

 Chat Interface
Fully integrated assistant chat with document awareness

Auth & Tokens
Login system with user token-based usage tracking

Admin Dashboard
Usage metrics, billing, assistant logs

API & LLM Integrations
OpenAI, Anthropic, API tools, external endpoints

Testing & DevOps
CI/CD, monitoring, and production deployment pipeline

RESULTS & FEEDBACK

What were the measurable outcomes from the project that demonstrate progress or success?

 MVP Launched in Under 90 Days

Delivered a fully functional AI automation platform from concept to production in under 3 months, enabling early customer demos and onboarding.
Over 5,000 Files Processed in First Month

Users uploaded and processed over 5,000 documents through the RAG pipeline within the first 30 days of launch, demonstrating immediate product-market interest.
75% User Retention After First Use

The no-code workflow builder and assistant interface achieved a 75% retention rate among first-time users, indicating ease of use and high initial engagement.
Token-Based Pricing Validated with Revenue

The integrated token system and Stripe billing led to paid conversions within weeks, validating the monetization model without a dedicated sales team.
Scalability Proven with 100,000+ Assistant Messages

The infrastructure reliably handled over 100,000 assistant messages and workflow steps without downtime or scaling issues.

Describe their project management. Did they deliver items on time? How did they respond to your needs?

The project was managed using Trello for task tracking and Discord for daily communication, enabling a highly collaborative and transparent development process. I served as the Product Manager and owner, setting priorities and defining the roadmap, while the Software on the Road team took full ownership of execution—from backend to frontend to infrastructure.

They consistently delivered items on time, often ahead of schedule, and adapted quickly to changes in scope or new feature requests. Their responsiveness was exceptional—questions were answered within hours, blockers were proactively flagged, and weekly progress was visible through clear task updates and demoable deliverables.

Even as priorities shifted during the build, they remained flexible and solutions-oriented, which made it feel like a true product partnership rather than a vendor relationship.

What was your primary form of communication with Software on the road?

Email or Messaging App

What did you find most impressive or unique about this company?

What stood out most was their ability to turn abstract ideas into working software, and do it fast. We were building something highly technical: multi-agent AI workflows, RAG pipelines, and dynamic chat interfaces. Most teams would have needed extensive handholding, but SOTR ramped up immediately and started shipping real features immediately.

Their product intuition was also rare—they didn’t just execute specs; they asked smart questions, suggested better ways to approach complex features, and improved UX without being prompted. It felt like I had a seasoned internal team that deeply understood both AI infrastructure and user-facing SaaS.

In short, they're technically elite, highly autonomous, and deeply collaborative—a rare combination in any development partner.

Are there any areas for improvement or something Software on the road could have done differently?

no, nothing i can think of

BACKGROUND

Please describe your company and position.

I am the Chief Executive Officer of the company.

Describe what your company does in a single sentence.

Property data and analytics for commercial real estate properties and markets.c

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire Software on the road to accomplish?

• Ux/Ui redesign and additions
• Backend rework and maintenance
• API implementation and integration
• Strip payment set up and integration

SOLUTION

How did you find Software on the road?

LinkedIn

Why did you select Software on the road over others?

• Pricing fit our budget
• Great culture fit

How many teammates from Software on the road were assigned to this project?

2-5 Employees

Describe the scope of work in detail. Please include a summary of key deliverables.

We tasked Software on the Road (SOTR) with finishing out the front-end and back-end components of our project, and additionally the buildout and set up of our payment infrastructure and system using Stipe.

RESULTS & FEEDBACK

What were the measurable outcomes from the project that demonstrate progress or success?

We had two main measurables when factoring in a measure of success for our project, the first one being the timely completion of our project in the specific configuration that we required. The second measurable we looked at was the smooth transition from a Beta form of our project to a live-launched version of our site. Both measurables were completed by SOTR and excited our initial expectations.

Describe their project management. Did they deliver items on time? How did they respond to your needs?

We worked on a weekly issues-oriented basis with SOTR, meaning every week we would conduct a virtual project update session and discuss any issues or updates that arose the previous week and any changes or updates we felt we needed to be made that week. We would regularly communicate by using either Slack or directly using email.

What was your primary form of communication with Software on the road?

• Virtual Meeting
• Email or Messaging App

What did you find most impressive or unique about this company?

The quality of care and nuance that SOTR brought to every issue, update, bug, or feature addition we wanted or needed to be done.

Are there any areas for improvement or something Software on the road could have done differently?

From our experience with Software on the road, we can't find an area or complaint that would apply to this question.

BACKGROUND

Please describe your company and position.

I am the Product Developer of CapableMaker

Describe what your company does in a single sentence.

We build project management solutions for project based learning environments.

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire Software on the road to accomplish?

• Create a project management platform that allows project-based-learning educators to easily create step-by-step instructions for students.
• Create a project management platform that allows project-based-learning educators to easily curate step-by-step instructions based off of student ability and classroom/lab constraints.

SOLUTION

How did you find Software on the road?

Referral

Why did you select Software on the road over others?

• Pricing fit our budget
• Great culture fit
• Good value for cost
• Referred to me

How many teammates from Software on the road were assigned to this project?

2-5 Employees

Describe the scope of work in detail. Please include a summary of key deliverables.

Create an easy-to-use, simplified project documentation workflow for project based learning educators. Allow educators to easily distribute projects directly to whole classes or individual students utilizing best practices for information sharing. Allow students to view project information "just-in-time" to apply the information learned. Allow teachers to utilize a variety of compliance assurance mechanics to encourage student accountability and reflection of learning and project progress. Empower educators with an at-a-glance dashboard that provides key and pivotal information on students projects, progress, and skill level.

RESULTS & FEEDBACK

What were the measurable outcomes from the project that demonstrate progress or success?

• Successful onboarding of new users including teachers and students. Fast project upload speed that can keep up with most live demonstrations. Decreased interruptions of educators from students allowing educator to utilize precious cognitive bandwith to better facilitate best teaching practices.

Describe their project management. Did they deliver items on time? How did they respond to your needs?

Software on the Road is amazing at delivering items on time and managing projects. They are a "bias-to-action" organization meaning that even during moments of confusion or lack of clarity Software on the Road is able to use their best judgement and keep the project going. They have yet to create re-work for themselves or myself despite my intermittent presence (I am performing my role as an extremely part-time, unpaid volunteer). 

They know how to operate lean and are one of the most efficient teams I've ever seen. I am frequently amazed by their work and their committment is contagious which is helpful when burning the midnight oil. If every institution I worked with could operate as efficiently as Software on the Road the world would be a much better place!

What was your primary form of communication with Software on the road?

Email or Messaging App

What did you find most impressive or unique about this company?

Software on the Road has the ability to take lean communication and deliver exactly what is needed. It is amazing what I have been able to pull off in collaboration with SOTR for as little communication as I have had to have. I work hard to ensure my communications are clear, but sometimes I can not keep up with SOTR output. Despite this, the results continue and always match or exceed my expectations. It is refreshing to work with such high productivity and not frequently feel bogged down by emails and meetings. In this regard, Software on the road was one of the best enterprises I had ever worked with.

Are there any areas for improvement or something Software on the road could have done differently?

Honestly, I have little-to-no criticism to offer Software on the Road. If I had to peg a potential improvement in regard to the process overall it would be that I have struggled to get a read on what the development cost of some feature ideas are versus other feature ideas. Often times, I have wished for a more instantaneous metric of development cost of specific feature ideas so I could include that as a variable in my prioritization decision-making. However, I don't think this is always realistic and I have noticed my intuition improving in this regard as I gain more experience.

BACKGROUND

Please describe your company and position.

I am the CEO of Drinkko Limited LTD

Describe what your company does in a single sentence.

Drinkko is a meeting point between those who love the beer and the interesting prices and the bars that love them. Thanks to Drinkko, the bars can help customers in offering the most important prices for the specific hours of the day, so that the users receive the notifications concerning the prices of the beer in the bars in the open tours.

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire Software on the road to accomplish?

• Comprehensive platform development

SOLUTION

How did you find Software on the road?

Referral

Why did you select Software on the road over others?

Referred to me

How many teammates from Software on the road were assigned to this project?

2-5 Employees

Describe the scope of work in detail. Please include a summary of key deliverables.

We provided comprehensive platform development for a service app designed specifically for the beverage industry. Our work covered the entire project lifecycle, from initial strategy to final deployment and maintenance.

This included:

Discovery & Strategy: We began by defining the app's core objectives and user needs within the beverage market, ensuring it would solve real problems for businesses and consumers.
UI/UX Design: We designed an intuitive and user-friendly interface to simplify complex tasks like ordering, inventory management, and B2B communication.
Full-Stack Development: We built both the front-end (the mobile app for iOS and Android) and the back-end (the server and database) to handle all core services reliably.
Quality Assurance: We conducted extensive testing to ensure the app was bug-free, secure, and performed flawlessly across different devices and network conditions.
Third-Party Integrations: We integrated essential services like payment gateways, mapping services, and push notifications to create a seamless user experience

Key Deliverables:

Fully functional mobile application for both iOS and Android platforms.
A robust and scalable back-end system to manage all app data and business logic.
Custom UI/UX designs tailored for a clean, professional look and feel.
Integration with third-party APIs for payments, logistics, and more.
Comprehensive testing and project documentation.

RESULTS & FEEDBACK

What were the measurable outcomes from the project that demonstrate progress or success?

The project's success was measured by several key outcomes that show our progress in the beverage industry.

Key Outcomes:

User Adoption: We achieved a rapid increase in new sign-ups from restaurants and distributors in our target market, demonstrating clear demand for the platform.
Market Activity: The app successfully processed a significant number of transactions and new orders in the first few months, proving its value as a tool for the beverage supply chain.
Development Efficiency: Our team hit all of our key feature launch deadlines, which allowed us to get to market quickly and start gathering user feedback to drive future growth.

Describe their project management. Did they deliver items on time? How did they respond to your needs?

They were highly responsive to our needs. Their team was always available for communication and quick to address any questions or feedback we had. They showed a great deal of flexibility and were willing to adapt to our changing requirements, which was essential in the dynamic environment of the beverage industry.

What was your primary form of communication with Software on the road?

Virtual Meeting

What did you find most impressive or unique about this company?

What I found most impressive was the company's unique blend of technical excellence and exceptional project management.

They didn't just deliver a product; they provided a truly comprehensive and end-to-end solution. Their ability to manage the entire platform development lifecycle—from initial strategy to final deployment and ongoing support—is a level of maturity you don't always see, especially from a startup.

On top of that, their proactive communication and unwavering responsiveness were particularly unique. They managed to be highly agile and flexible while consistently hitting deadlines. This combination of technical skill and a genuinely collaborative approach is what truly sets them apart and builds a foundation for long-term success.

Are there any areas for improvement or something Software on the road could have done differently?

While the project was a clear success, there are always opportunities for future growth and improvement. In my opinion, two areas could have been approached differently to further enhance the outcome.

Areas for Improvement:

Proactive Long-Term Scalability Planning: While the platform was built to be scalable, the team could have integrated a more detailed, long-term technical roadmap from the very beginning. This would involve planning for how the platform will handle thousands of new businesses and millions of transactions, ensuring the infrastructure is not just functional for today but can support aggressive growth a year or two from now without major overhauls.
Deeper Analytics Integration: The initial focus was on core functionality, which was the right approach. However, a deeper integration of advanced analytics from the start could have provided richer insights into user behavior and market trends. This would have allowed the company to make more data-driven decisions on feature development and marketing, accelerating their growth within the beverage industry.

BACKGROUND

Please describe your company and position.

I am the BREATHWORK PRACTITIONER of LoveYourOwn.life

Describe what your company does in a single sentence.

We offer breathwork, mind-development and transformational games.

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire Software on the road to accomplish?

• app
• breathwork app
• next level developoment latter

SOLUTION

How did you find Software on the road?

Online Search

Why did you select Software on the road over others?

they offered a trial

How many teammates from Software on the road were assigned to this project?

1 Employee

Describe the scope of work in detail. Please include a summary of key deliverables.

simple, breathwork app for a few major conscious breathwork techniques such as box breathing

RESULTS & FEEDBACK

What were the measurable outcomes from the project that demonstrate progress or success?

workable prototype

Describe their project management. Did they deliver items on time? How did they respond to your needs?

swift response and rresults, better than expected

What was your primary form of communication with Software on the road?

Email or Messaging App

What did you find most impressive or unique about this company?

They offered detailed yet efficient communication.

Are there any areas for improvement or something Software on the road could have done differently?

A full brief delivery.

BACKGROUND

Please describe your company and position.

I am the Director of Cartovo

Describe what your company does in a single sentence.

Cartovo is an AI-powered financial marketplace that instantly matches consumers and businesses with personalized loans, credit cards, insurance, and investments, starting with underserved gig workers who traditional banks reject despite good earnings.

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire Software on the road to accomplish?

• Build functional marketplace interface to demonstrate AI-powered financial product recommendations

SOLUTION

How did you find Software on the road?

Online Search

Why did you select Software on the road over others?

• High ratings
• Great culture fit
• Company values aligned

How many teammates from Software on the road were assigned to this project?

1 Employee

Describe the scope of work in detail. Please include a summary of key deliverables.

Build functional web prototype: user onboarding system, financial product recommendation engine, application tracking dashboard, gig worker features, admin panel. Deliverables: responsive web app, clean codebase, AI-ready architecture, investor demo platform. 8-12 week timeline.

RESULTS & FEEDBACK

What were the measurable outcomes from the project that demonstrate progress or success?

Delivered fully functional prototype on time: 100% of core features implemented, responsive design across all devices, sub-2 second load times achieved. Platform ready for investor demos and user testing. Clean codebase with complete documentation delivered. 

Describe their project management. Did they deliver items on time? How did they respond to your needs?

Excellent project management: weekly sprint reviews, clear milestone tracking, delivered all phases on schedule. Highly responsive to feedback with same-day communication. Proactively suggested improvements and handled scope changes professionally. 

What was your primary form of communication with Software on the road?

Email or Messaging App

What did you find most impressive or unique about this company?

They always responded within hours and were proactive about potential issues. Translated complex dev concepts into understandable language. 

Are there any areas for improvement or something Software on the road could have done differently?

Minor improvements: could have provided more detailed time estimates for each feature upfront, and earlier discussion about future scaling considerations. Occasionally needed follow-up for technical documentation clarity. Overall excellent work, just small process refinements for future projects.

BACKGROUND

Please describe your company and position.

I am the Business Development Head of Astro Masons

Describe what your company does in a single sentence.

AI, Fintech, Blockchain and Web3 

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire Software on the road to accomplish?

• Build a prototype for my idea.

SOLUTION

How did you find Software on the road?

• Online Search
• Referral
• Instagram Ad

Why did you select Software on the road over others?

• Pricing fit our budget
• Good value for cost

Describe the scope of work in detail. Please include a summary of key deliverables.

Prototype for web version delivered.

RESULTS & FEEDBACK

What were the measurable outcomes from the project that demonstrate progress or success?

Delivery timeline 

Describe their project management. Did they deliver items on time? How did they respond to your needs?

They were great.

What was your primary form of communication with Software on the road?

• Virtual Meeting
• Email or Messaging App

What did you find most impressive or unique about this company?

That they offer to do a prototype free and deliver it to your inbox free

Are there any areas for improvement or something Software on the road could have done differently?

Of course, but I will pay for that. I wanted web, iOS native and android native, I got web. Also if we are building they should send an email requesting for the idea in full mvp terms or product requirements document.

BACKGROUND

Please describe your company and position.

I am the Medical Doctor of ECareDocta

Describe what your company does in a single sentence.

Remote patient consultation 

Infectious Diseases monitoring 

Health Education 

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire Software on the road to accomplish?

• Improve Access to Healthcare
• Real time monitoring of infectious Diseases

SOLUTION

How did you find Software on the road?

Online Search

Why did you select Software on the road over others?

• High ratings
• Company values aligned

Describe the scope of work in detail. Please include a summary of key deliverables.

Full working app with doctor and patient side 

login and video conferencing 

RESULTS & FEEDBACK

What were the measurable outcomes from the project that demonstrate progress or success?

Deliverable meets project description 

Describe their project management. Did they deliver items on time? How did they respond to your needs?

They were absolutely on time 

What was your primary form of communication with Software on the road?

Email or Messaging App

What did you find most impressive or unique about this company?

Their promptness 

professionalism

The prototype is really great

Are there any areas for improvement or something Software on the road could have done differently?

I rate them 5 on 5 right now 

maybe a few additions to the Disease monitoring otherwise it's perfect 

BACKGROUND

Please describe your company and position.

 I am the CEO of an information technology company 

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire Software on the road to accomplish?

• MVP development
• Business colaboration

SOLUTION

How did you find Software on the road?

• Online Search
• Clutch Site

Why did you select Software on the road over others?

• High ratings
• Great culture fit
• Good value for cost
• Company values aligned

Describe the scope of work in detail. Please include a summary of key deliverables.

Prototpying a compliance solution

RESULTS & FEEDBACK

What were the measurable outcomes from the project that demonstrate progress or success?

Prototype delivery

Describe their project management. Did they deliver items on time? How did they respond to your needs?

Yes 

What was your primary form of communication with Software on the road?

Email or Messaging App

What did you find most impressive or unique about this company?

I was impressed by their delivery and how they were on time

Are there any areas for improvement or something Software on the road could have done differently?

Better and deeper solution delivery

BACKGROUND

Please describe your company and position.

I am an executive at Sonic Virral

Describe what your company does in a single sentence.

Sonic Virral is an AI-powered learning platform and productivity solution for creators.

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire Software on the road to accomplish?

• Create a home page
• Programme Options
• Community Page

SOLUTION

How did you find Software on the road?

Clutch Site

Why did you select Software on the road over others?

Good value for cost

How many teammates from Software on the road were assigned to this project?

1 Employee

Describe the scope of work in detail. Please include a summary of key deliverables.

To create a demo mobile app 

RESULTS & FEEDBACK

What were the measurable outcomes from the project that demonstrate progress or success?

Quick turnaround 

Describe their project management. Did they deliver items on time? How did they respond to your needs?

Yes 

What was your primary form of communication with Software on the road?

Email or Messaging App

What did you find most impressive or unique about this company?

It's impressive the speed at which they delivered the project and their professionalism.

Are there any areas for improvement or something Software on the road could have done differently?

N/A