Custom Developed Site for Nonprofit
- Custom Software Development
- $200,000 to $999,999
- Jan. 2015 - Ongoing
- Quality
- 5.0
- Schedule
- 5.0
- Cost
- 4.0
- Willing to Refer
- 5.0
“Their communication skills are second to none.”
- Other industries
- Washington, District of Columbia
- 51-200 Employees
- Phone Interview
- Verified
new target yielded the UI design, development, interface architecture, testing, hosting, and netFORUM migration of a website. They continue to provide Drupal patching, hosting support, and ongoing development.
Operational costs have decreased by 15%, sites are becoming more popular, and users continue to share only positive feedback. new target’s project management and attention to detail are unparalleled.
A Clutch analyst personally interviewed this client over the phone. Below is an edited transcript.
BACKGROUND
Introduce your business and what you do there.
The American Council for Technology-Industry Advisory Council (ACT-IAC) is a nonprofit educational organization established to improve government through the effective and innovative application of technology. We provide an objective, trusted, and ethical forum where government and industry executives can communicate, collaborate, and learn. We’re the premiere public-private partnership in the government technology community. I’m the IT Chief, and I’m responsible for the technology that supports our members and staff, including our website project.
OPPORTUNITY / CHALLENGE
What challenge were you trying to address with new target?
Several vendors built ACT-IAC’s user interface and website in Drupal with integration to netFORUM. In 2015, we began a major netFORUM upgrade, and decided to take the opportunity to modernize our website simultaneously. We’d had problems with past vendors, and we wanted to do a lot of the development in house, but needed someone to do the more complex work for us.
SOLUTION
What was the scope of their involvement?
new target’s mission was to redesign our website, including developing integration solutions as necessary. They were responsible for all aspects, including design, development, integration, testing, migration, hosting, and support. They worked with our netFORUM support contractor when required on changes to related components.
In 2015, our website was having strange issues, and we’d changed our architecture completely because netFORUM could support some features the older system couldn’t. new target worked with the existing system and migrated parts, depending on whether they worked or not, to netFORUM. We had to move everything in a single day, and we didn’t have anything we could do slowly.
We were replicating data in the old Drupal system because the APIs were not very good. In the new system, we could do much less of that. We now use netFORUM as our system of records, and our Drupal site accesses it to get the information it needs. The site is embedded within our new site, so users can go between them, but they look and feel the same. We had to redo the architecture of a lot of these interfaces, which is probably the hardest thing new target had to do. Much of what’s in the website is a combination of items we developed separately.
They also redesigned our user interface, and it’s completely different than it was before. We moved from focusing on development to enhancement, which is where we implemented new features into our basic system. We did as many things as we could during the first year, and we now have about 6 new features we want to implement every year.
We currently contract them for hosting, hosting support, Drupal patching, operations, and maintenance. They help us if netFORUM changes anything, and they’re also assisting with ongoing development.
What is the team dynamic?
There were 4 main people, including a project manager, lead architect, senior developer, designer, and about 3 more people who came in as needed. When we had to switch project managers, the process went very smoothly.
How did you come to work with new target?
We did a competitive bid where we gave descriptions of what companies needed to accomplish, and then had them come in and do presentations. We’re a member of a netFORUM user group, so we talked to a couple of the companies there who had Drupal environments integrated with netFORUM, and they gave us some recommendations for vendors.
We talked to 4 companies, including new target. It was about a 2-month bid process, and we tried to describe what we wanted to do in a concise manner. Timelines were critical since we had to do 2 projects simultaneously, and communication was also essential to ensure the integration would work properly. Two other companies had recommended new target, and we ultimately decided to bring them on board.
What is the status of this engagement?
We started working together in January 2015, and the initial development was a 9-month project. Since then, we’ve continued contracting new target for hosting, operational support, and enhancements. We plan on keeping them around for quite a while.
RESULTS & FEEDBACK
What evidence can you share that demonstrates the impact of the engagement?
As a result of working with new target, we’ve decreased our operational costs, including hosting and hosting support, by approximately 15%, and our annual enhancement costs have decreased as well. We were in an AWS [Amazon Web Services] environment, but new target moved us over and currently manages it as part of their overall portfolio. They’ve been managing it very well, and according to usage, our sites are becoming more popular. We’ve had only 1 minor outage at the hosting level, so overall, it’s very reliable.
Our annual costs are much lower than they were 3–4 years ago. We now have about 10,000 members, and they all comment on how much cleaner, easier to use, quick, and friendly the new website is. We’ve completely changed that user interface and modernized it, and it’s now a lot more mobile friendly. Our executive director is very happy with the progress.
Other companies have quoted projects at 2–3 times the amount that new target offers. As we move forward, the process that new target has put in place allows us to manage our costs more effectively. They’re very good about estimating costs, and they’ve met every single budget estimate. We only went over budget once, and it was because netFORUM’s documentation was wrong.
How did new target perform from a project management standpoint?
new target has worked closely with us to ensure we plan according to our budgets and schedule constraints. They set up a ticket management system, Zoho, that works extremely well to manage our requests and responses in a transparent fashion. I’m always able to see what’s going on, and if there’s an issue or bug, they explain what they have to do to fix it. Their communication skills are second to none. We’re not a big customer for them, but we get attention when we need it.
Joe [Digital Project Manager, new target] is our project manager. We have regular phone meetings, and in-person meetings when necessary.
What did you find most impressive about them?
One of the reason we started working with new target is because they’re located near us in Alexandria. When we have something major going on, we’re able to drive to their office and talk to them in person. They’re also willing to come to our office, so the entire collaborative atmosphere has made a gigantic difference. Since we do much of the interface development with internal staff, it’s necessary to coordinate our effort to avoid major issues. new target established guidelines to enable us to do our development without impacting their own.
new target is very knowledgeable about what they’re doing, and they understand our problems since they focus on associations. They’ve demonstrated their ability to not only understand our business, but also manage our work on a relatively small budget. Communication has been excellent, as well as the quality of their deliverables.
We’ve run out of funding a couple of times, but we were able to talk about it and figure out solutions as we went through development. They’re very good about working with us on everything and making sure our needs are met. They listen to us instead of lecturing us.
Are there any areas they could improve?
No. They’re a part of our company, so if I have an issue, I can talk to Joe anytime.
RATINGS
-
Quality
5.0Service & Deliverables
-
Schedule
5.0On time / deadlines
-
Cost
4.0Value / within estimates
"They’re not the cheapest around, but they’re definitely not expensive."
-
Willing to Refer
5.0NPS
"I’ve recommended them numerous times.