Evolve Activation

BACKGROUND

Introduce your business and what you do there.

I'm work in marketing at a food production company.

OPPORTUNITY / CHALLENGE

What challenge were you trying to address with Evolve Activation?

We needed people to hand out samples and talk about our products at our booth during an event.

SOLUTION

What was the scope of their involvement?

They hired people to stand at the front of our booth, hand out samples to people, engage with customers and people passing by and introduce them to our product.  They also handled prepping the samples and putting them out there. All I had to do was prepare one sheet about our product, expectations, and guidelines.

What is the team composition?

I work with 2-3 people from their team, including a project manager.

How did you come to work with Evolve Activation?

They were recommended to our division by another division internally.

What is the status of this engagement?

We began working with them in August 2017, and wrapped up in November 2018.

RESULTS & FEEDBACK

What evidence can you share that demonstrates the impact of the engagement?

I was very impressed. Everyone that they've ever hired for us has been warm, friendly, and willing to do whatever's necessary.

How did Evolve Activation perform from a project management standpoint?

They all have great attitudes. I've contacted them only a few weeks before my events in the past and they've been available and able to pull things together for me.

What did you find most impressive about them?

They make things really easy. I give the hires a quick overview and they don't really need any other guidance or monitoring. They take care of everything so you don't have to worry about it.

Are there any areas they could improve?

No, they're a very efficient organization. 

Do you have any advice for potential customers?

The more details you have, the better the project will turn out. If you're confused about what exactly it is you're looking for, just ask them. They're very creative.

BACKGROUND

Please describe your company and your position there.

I am the CEO and founder of Beyond Experiential. We are a turn key entity that offers all inclusive services to brands direct,PR , and Ad agencies for experiential projects.

OPPORTUNITY / CHALLENGE

For what projects/services did your company hire Evolve Activation?

I have known the good people at evolve in one capacity or the other for the better part of the last decade. This particular project was the biggest I've brought to the table yet. A 5 Market tour promoting a new Amazon Prime original film called The Aeronauts that came to me at the last minute that needed an extraordinary amount of work and magic to come to life.

What were your goals for this project?

Beyond was tasked with every aspect of bringing the concept of this tour to life. Building, tracking , mamamagnent of tour budget, full-scale production, event permitting, scouting of locations, on-site management, staffing of performers, brand ambassadors, and labor.

SOLUTION

How did you select this vendor?

As previously stated I've known JT and John Fox at Evolve for over a decade and when this project came to me they were the obvious choice of a preferred partner

Describe the scope of their work in detail.

We work together in detail on every aspect of the above-mentioned services my company was hired to provide for this major scale tour.

What was the team composition?

Myself as executive producer and a team of 4 people from Evolve who marshalled multi duties and responsibilities of the tour.

RESULTS & FEEDBACK

Can you share any outcomes from the project that demonstrate progress or success?

In short the tour was a success! We had less than two and a half weeks to plan a 5 Market all inclusive marketing tour that didn't even have locations cleared with the clients yet when it came to me. Everyone was thrilled with the success and results of the tour.

How effective was the workflow between your team and theirs?

In my nearly 15 years in this business Evolve Activation stands at the top of the list of the best partner I could have ever hoped to find

What did you find most impressive about this company?

Their deep knowledge and unmatched integrity on and off the field ,a 24-hour seven-day-a-week commitment to myself and my clients to make sure that whatever was needed to have happen would happen. Their team were all 5-star generals and had a deep knowledge of this industry with proven relationships and a network of vendors and staff that is very impressive.

Are there any areas for improvement?

I cant think of any , I'm over the moon pleased with them.

BACKGROUND

Introduce your business and what you do there.

I’m the director of events and experiences at a lifestyle company.

OPPORTUNITY / CHALLENGE

What challenge were you trying to address with Evolve Activation?

We worked with Evolve Activation to execute our retail launches and to coordinate event logistics.

SOLUTION

What was the scope of their involvement?

Evolve Activation provided a turnkey set up for us. We gave them a brief including tactics and expectations. Then, their team turned around a proposal including full logistics and executed against it flawlessly. At the event, we had a robust line of individuals who came up to receive their gift bags that Evolve Activation had planned as well as learn more about the grand opening, which was our goal.

What is the team composition?

We worked with between 5–7 individuals. Three people were corporate and, depending on the need, we had 3–5 people on the ground.

How did you come to work with Evolve Activation?

Evolve Activation was recommended by a local agency in San Francisco.

How much have you invested with them?

We’ve spent under $100,000 on their services.

What is the status of this engagement?

We started working together in September 2019 and have an ongoing relationship.

RESULTS & FEEDBACK

What evidence can you share that demonstrates the impact of the engagement? 

The event was organized. They enhanced the experience of those standing in line. The support that they offered was helpful by keeping the space clean and active at the same time.

How did Evolve Activation perform from a project management standpoint?

Their team was able to meet and address all deadlines as well as anticipate any challenges that could arise. Their team communicated well. They provided spreadsheets, rationale, and details. Evolve Activation was helpful and a true partner along the way.

What did you find most impressive about them?

Evolve Activation’s ability to think strategically as well as creatively alongside our brand’s unique. Also, their responsiveness was impressive.

Are there any areas they could improve?

For the most part, they were a great partner that was able to deliver upon our needs.

Do you have any advice for potential customers?

Be clear. Rather than dictating expectations, work with Evolve Activation as a partner. There should be a dialogue because their team can provide expertise to counterbalance the expectations that a brand has.

BACKGROUND

Introduce your business and what you do there.

I’m a VP for an e-sports consulting firm. We provide merchandising, content creation, and advising services for the e-sports industry.

OPPORTUNITY / CHALLENGE

What challenge were you trying to address with Evolve Activation?

We needed help with staffing and organizing a trade show appearance for one of our clients.

SOLUTION

What was the scope of their involvement?

The goal was to drive brand awareness and sign-ups for a client’s new product that hasn’t been released yet. Evolve Activation provided us with energetic staffing to meet those goals over the three-day trade show. 

Our client first provided a brief to find brand ambassadors, which Evolve Activation was responsible for. They managed to achieve extra branding content opportunities to promote the client’s brand on social media channels. 

What is the team composition?

We worked with three executives and four brand ambassadors.

How did you come to work with Evolve Activation?

I’d worked with one of their executives for many years. I reached out to him and asked if Evolve Activation had the capacity and time frame to help our client on short notice. Thankfully, they did, and once we received the client’s approval to push forward and hire their staff, we went from there.

How much have you invested with them?

We spent about $3,000.

What is the status of this engagement?

The engagement lasted from late June until September 2019.

RESULTS & FEEDBACK

What evidence can you share that demonstrates the impact of the engagement?

Evolve Activation was highly professional. They were on time, on track, and on budget on their side, and they followed up with us to make sure we also were on schedule. When the event came around, they also suggested back-up options in case one of the chosen brand ambassadors wouldn’t be available. They really do care about their clients. 

How did Evolve Activation perform from a project management standpoint?

It was a straightforward engagement, so we didn’t need any communication tools besides email and phone calls in case we needed attention in real-time. They always were thorough in following up with the brand ambassadors and us to keep communication as clear as possible.

What did you find most impressive about them?

The executive team checked in on our project regularly just to see how things were going. That extra touch to their services was something I appreciated. 

Are there any areas they could improve?

They could improve some of their profiles, but that’s all I can think of.

Any advice for potential customers?

I’d recommend Evolve Activation to anyone looking for brand activation services for an event against a tight deadline. They are professional, timely, and easy to work with.

BACKGROUND

Introduce your business and what you do there.

I’m a freelance executive producer. I get hired by creative ad agencies to produce experiences. I usually work with an ad agency structure where I’m a producer, but my company is just me.

OPPORTUNITY / CHALLENGE

What challenge were you trying to address with Evolve Activation?

We needed to produce a multi-room haunted house for a marketing campaign for a series of films.

SOLUTION

What was the scope of their involvement?

We hired Evolve Activation to staff our activation with actors, hair and makeup stylists, and directly customer-facing operational staff. Then, they coordinated activations at malls in the Los Angeles area. They provided their own equipment.

What is the team composition?

We worked with 45 teammates.

How did you come to work with Evolve Activation?

I connected with Justin (Director of Account Services & Partner) early in my career through a colleague and friend. We’ve had a relationship for ten years, so it was like a recommendation.

How much have you invested with them?

We spent $250,000.

What is the status of this engagement?

We worked with them from May–August 2021.

RESULTS & FEEDBACK

What evidence can you share that demonstrates the impact of the engagement?

Evolve Activation was very responsive to all our questions and needs. In the middle of our production, LA County went back to COVID-19 regulations, so we had to test the staff and replace people who had tested positive for COVID-19.

Moreover, they were great problem solvers. Evolve Activation worked through several production-related issues and things that came up regarding staffing.

How did Evolve Activation perform from a project management standpoint?

They met our deadline and adjusted to budget issues. The team handled feedback and addressed it in a timely manner.

We didn’t know how they managed what they were doing for us. We primarily communicated through emails and phone. Overall, they made it easy for us as a customer.

Are there any employees from the service provider's team that you would like to give a shout-out to in this review?

Justin and John (Director of Operations, Partner) were outstanding.

What did you find most impressive about them?

They were part of my team and delivered on being a teammate. I trusted them; my issues as a producer were in good hands during the heat of the production. Overall, I could always count on Evolve Activation for support.

Are there any areas they could improve?

No, nothing comes to mind.

Do you have any advice for potential customers?

Be clear with your brief and expectations.