Recruitment Management System for Recruitment Company
- Custom Software Development
- $10,000 to $49,999
- Apr. - Nov. 2025
- Quality
- 5.0
- Schedule
- 5.0
- Cost
- 5.0
- Willing to Refer
- 5.0
"Their project management was highly disciplined."
- Other industries
- London, England
- 1-10 Employees
- Online Review
Acquaint Softtech Private Limited developed a custom recruitment management system for a recruitment firm. The system streamlined candidate sourcing, client engagement, job tracking, and compliance.
Acquaint Softtech Private Limited's work had a positive impact. The new system reduced operational friction and helped the client close roles faster. The team was disciplined in their project management and responsive to the client's needs. Moreover, they truly understood the project.
The client submitted this review online.
BACKGROUND
Please describe your company and position.
I am the Managing Director of Salter Grange
Describe what your company does in a single sentence.
Salter Grange is a specialist recruitment partner in Construction, Property and Engineering. Established in late 2021, it delivers across a range of specialist sectors within the Construction and Property industry. Our vision is to become the most trusted talent provider in the UK and Ireland. We aim to provide our stakeholders with exceptional level of service backed by a wealth of industry knowledge. We are highly passionate about providing quality resource solutions for our clients and seeing our candidates find the perfect career opportunity.
OPPORTUNITY / CHALLENGE
What specific goals or objectives did you hire Acquaint Softtech Private Limited to accomplish?
- To develop a unified custom recruitment management system that replaced multiple disconnected tools and created a single workflow for candidate sourcing, client engagement, job tracking, and compliance.
- To streamline daily operations for consultants by making communication, candidate follow-ups, job progress updates, and document management easier and more efficient.
- To build real-time visibility across the entire recruitment cycle so internal teams and clients could monitor role status, candidate progression, and project updates without relying on spreadsheets or manual reporting.
- To design a platform customized to the nature of construction and property recruitment, ensuring it matched the fast-paced, high-touch communication style required in the industry.
SOLUTION
How did you find Acquaint Softtech Private Limited?
- Online Search
- Clutch Site
Why did you select Acquaint Softtech Private Limited over others?
- Pricing fit our budget
- Good value for cost
- Company values aligned
How many teammates from Acquaint Softtech Private Limited were assigned to this project?
2-5 Employees
Describe the scope of work in detail. Please include a summary of key deliverables.
Acquaint Softtech handled the entire project end-to-end, starting with discovery, workflow mapping, and a deep analysis of how our consultants interact with candidates and clients daily. They spent time understanding the nuances of the construction and property recruitment space, which helped shape the build in a very authentic way.
The scope of work included:
- Designing a centralized recruitment management system that replaced our multiple disconnected tools.
- Creating a candidate tracking module where consultants could log interactions, upload compliance documents, monitor job progress, and set follow-ups.
- Developing a client relationship dashboard with clear visibility over open roles, submitted candidates, interview stages, and communication logs.
- Building a custom reporting engine that allowed our managers to view live operational snapshots instead of relying on manual spreadsheets.
- Implementing automated reminders, compliance alerts, and a role-matching engine to streamline day-to-day activities.
- Ensuring the system worked seamlessly across desktop and mobile so consultants could update information while on construction sites or during client meetings.
Their deliverables were very well structured, including UI prototypes, backend architecture, weekly builds, testing documentation, and a final deployment plan.
RESULTS & FEEDBACK
What were the measurable outcomes from the project that demonstrate progress or success?
The impact of the new software was noticeable almost immediately. Our consultants found it far easier to manage candidate workloads and communicate with hiring managers without juggling multiple tools. The ability to see the entire recruitment cycle, from initial sourcing down to the final placement, in one platform significantly reduced operational friction.
One particular scenario stands out: before the software, managing multiple roles across three active construction projects required constant back-and-forth between spreadsheets and emails. With the new system, consultants were able to track candidates in real-time and share progress updates with our internal team and clients without delay. It helped us close roles faster simply because everyone involved had clear visibility of what was happening at any moment.
Describe their project management. Did they deliver items on time? How did they respond to your needs?
Their project management was highly disciplined. We received updates every week, along with short demo sessions showing what had been completed. Whenever we requested a change, especially during the workflow refinement stage, they responded quickly and provided solutions instead of just taking instructions.
On one occasion, we realized mid-project that our compliance process had become more complicated due to industry requirements. We flagged this to the Acquaint team, expecting delays. Instead, they restructured the compliance module and presented an updated flow within just a few days. Their responsiveness made us feel like the project was always moving forward.
What was your primary form of communication with Acquaint Softtech Private Limited?
- Virtual Meeting
- Email or Messaging App
What did you find most impressive or unique about this company?
What stood out the most was their ability to understand an industry as specific as construction and property recruitment. They didn’t just write code, they immersed themselves in our operational reality. Their team frequently asked questions about real scenarios, such as how we handle bulk candidate submissions or last-minute project hires, and then reflected those insights directly in the system.
Their attention to detail and their willingness to challenge us when they felt something could be improved made the collaboration feel like a partnership rather than a vendor-client relationship.
Are there any areas for improvement or something Acquaint Softtech Private Limited could have done differently?
The only thing we would have appreciated more of is additional training videos or interactive tutorials after deployment. Although they provided documentation and a walkthrough, our team is diverse, and some consultants learn better through interactive content. That said, whenever someone needed help, Acquaint Softtech was always available to jump on a call.
RATINGS
-
Quality
5.0Service & Deliverables
-
Schedule
5.0On time / deadlines
-
Cost
5.0Value / within estimates
-
Willing to Refer
5.0NPS
