We craft ideas into Web & Mobile apps

Octobot is a software boutique specialized in design, develop and grow Web and Mobile apps using Python Django, Angular.js and iOS technologies.

Our highly innovative team of designers and engineers work on crafting ideas into software products, using some of the latest technologies, while keeping a close and personal relationship with our customers during the whole project execution.

 
Undisclosed
 
$50 - $99 / hr
 
10 - 49
 Founded
2014
Show all +
Montevideo, Uruguay
headquarters
  • Octobot
    Bv. Artigas 1127
    Montevideo
    Uruguay
    (+598) 2 406 80 77

Portfolio

Key clients: 
  • Common Threads
  • Compas
  • Bycle
  • Zealpath
  • Agronostico

Zealpath

Zealpath helps managers contract new employees. By using case studies they match business job posts with high quality candidates.

Our clients had a clear idea of what they wanted their business customers and users to experience. The site brings all into a single tool that combines experiences from 3 personas in a very clean workflow. Zealpath is integrated with some popular services, such as Stripe for payments, Mailchimp, for transactional email marketing,and Auth0 for user authentication.

Given their technical background, they took advantage of our usual interaction between developers and the client. Quick and productive daily meetings, end up building the solution they desired.

Agronostico

Agronostico is a company specialized in predictions and forecasts services for Agricultural enterprises. They have built and developed models that aim to optimize decision making based on production, satellite and meteorological data.

With an amazing set of algorithms and complex data, they create vast amounts of information for their customers to give them the most precise and up to date predictions for  their farms.

The first thing we made was design the UX guidelines through prototypes, until we reached the final product, that is an useful webapp map tool, built with Angular.js and Leaflet. Also a Python Django API was built to provide REST API for better integration.

AMSJ

AMSJ is a Medical care centre, that provides its users great attention by phone or in person. This attention is supported by an existing IT infrastructure built as an Intranet service, with all of its users and internal procedures data in the system.

What the Health Centre wanted, was to reduce waiting times and phone calls for appointments coordination. For this, we build a solution for users to request and select the best option for their appointment.

Taking into an account the most frequent scenarios patients go through currently, and analysing how information flows in their system, a UX interactive design was presented.

The final result is  an  Angular.js app that supports most of the cases, and has an extra attention to detail in the consistency of information and error messages to guide users, and relay them a safety feeling.  

Bycle

Bycle is a new company that developed an app to enhance your biking experience. It enable you to use your phone as a GPS and record your ride, while live tracking your route and stats. Then, it allows you to share those videos with your friends and family.

Half of the products is an iOS app that opens when the phone is connected to the bike dock. Working alongside Bycle, we have built the iOS app the client envisioned. By working with agile methodologies and tackling first the hard challenges, we were able to quickly get feedback from Bycle creators as the creation process naturally flowed between them and the developers.

Compas

Compas is a consulting firm that have defined a set of processes and analytics to help companies internationalize.

The company asses other companies in readiness and stakeholder alignment, and suggests the most suitable markets to install.

As they wanted to scale, they developed Passport, an enterprise software that helped them manage the global growth for their customers.

In this project we've worked with them creating new features for the app, and adjusting and improving the data scheme and backend system. This provided everybody a better working experience.

CommonBytes

Common Threads is an NGO that fights against children's obesity by teaching them healthy programs in schools and communities.

Our clients wanted to improve the experience of those children, schools and families who were already participating in their existing programs, but they also wanted to reach more users, in order to help them.

For this, they needed to make their page more attractive for kids, that's why they contact us. We worked together in order to build the wireframes and base design. An Angular.js webapp was developed to support the content, while the games were created with Phraser.js. Tools for content and user management were developed to ease the work for their staff.

Reviews

Sort by

Various Developments for Full-Service Creative Agency

"They never failed to deliver what we asked for within a reasonable amount of time."

Quality: 
5.0
Schedule: 
5.0
Cost: 
5.0
Willing to refer: 
5.0
The Project
 
$50,000 to $199,999
Project summary: 

Octobot originally developed a WordPress website. They have since implemented various projects using HTML, CSS, JavaScript libraries, and APIs. 

The Reviewer
 
501-1000 Employees
 
Minneapolis, Minnesota
Development Director, Full-Service Creative Agency
 
Verified
The Review
Feedback summary: 

Internal staff loved the website's attractive appearance and helpful features. Octobot pivoted seamlessly on many occasions, adapting to abrupt changes and suggesting creative solutions. Their fast turnarounds, attention to detail, and transparent estimates made them a trusted partner. 

BACKGROUND

Introduce your business and what you do there.

We are a full-service advertising agency with five global offices and around 500 employees. I work in our connected experiences team, which creates and manages everything that touches the internet. My role within that team is development director. I oversee the execution of all the visual properties and user experiences we design.

OPPORTUNITY / CHALLENGE

What challenge were you trying to address with Octobot?

We worked with Octobot to build our own website. They refreshed our former one, which was about four years old.

SOLUTION

What was the scope of their involvement?

At our request, Octobot used WordPress as our CMS and platform. We had some familiarity because our previous site was built on it. We explored a few options, but settled on WordPress. Their team hired a WordPress specialist to accommodate this.

We worked with them on about a dozen other projects. The technologies ranged from HTML, CSS, and JavaScript, to iOS app development. We’ve also done some API work with a workflow management tool called Workfront.

Another large project used a JavaScript library. It was developed for a site that used a 360-degree camera to give a virtual tour of an indoor space.

What is the team composition?

From the hours report Octobot gave us, we worked with five or six developers. The developers were all based in Uruguay, but our main point of contact, the co-founder, worked from Minneapolis for most of the year. He was in Uruguay for the first month of the project. Outside of that, he came onsite for meetings and reviews. We had the team from Uruguay on videoconference.

How did you come to work with Octobot?

We had worked with them a lot before this project, so they were a proven partner. Compared to our other options, the price point was also excellent. Otherwise, we would have had to acquire internal development resources or pay twice as much to use a similar local development shop.

Because of our history with Octobot, we knew that they were a good partner who would accommodate our timeline and functionality changes. They also had great attention to detail. We could resend designs and wireframes, and they would implement the functionality and design immediately in very high fidelity. With other remote teams, that can be a long, frustrating cycle of reviews and revisions. We were very happy with the work Octobot did for us in the past. That largely influenced our decision to use them for this project.

How much have you invested with them?

For this project, the cost of their work has been $50,000–$80,000.

What is the status of this engagement?

It’s an internal site, so employees have many opinions on it. We started talking about it internally in October or November 2017. Octobot effectively began developing the site in March 2018.

RESULTS & FEEDBACK

What evidence can you share that demonstrates the impact of the engagement?

We got excellent internal feedback. Everyone in the agency loved the way it looked and functioned, which I largely attributed to Octobot’s attention to detail. They implemented our visual designs at a high fidelity. When we ran into issues, Octobot proactively suggested alternative solutions and enhancements, which we implemented quickly.

We supplied wireframes, designs, animations, and other pieces of functionality for visual implementation. Once we started development, some of those elements proved impractical or simply clunky. Octobot usually brought those situations to us with a potential solution and an estimate of how long its implementation would take. Working with them was exceptionally valuable.

In many cases, their alternative solutions were excellent fixes. Our team could have devised them on their own, but the fact that Octobot could make those suggestions was indispensable. They already had roadmaps for building them, which expedited their path. 

How did Octobot perform from a project management standpoint?

They were very good partners, and flexible with the changes we dictated. We used to communicate with them on Slack. When our company shifted away from it, Octobot didn’t skip a beat. We continued to use email and other tools. 

We gave their co-founder access to Workfront, our internal workflow management tool. He seamlessly communicated through that tool, using it in coordination with Octobot's internal project management tools. It was great to have their co-founder as a local resource. We got the best of both worlds, with face-to-face conversations to hash things out, plus all the benefits of a remote team.

What did you find most impressive about them?

Their key strengths were their flexibility and ability to execute whatever we threw at them, often on very tight timelines. They never failed to deliver what we asked for within a reasonable amount of time, even if it was beyond our initial goal. They were either early, on time, or gave us a heads-up that they couldn't meet a deadline. They were always upfront about the feasibility of those timelines and deliveries. They often hit deadlines early, which was always a bonus.

5.0
Overall Score
  • 5.0 Scheduling
    ON TIME / DEADLINES
  • 5.0 Cost
    Value / within estimates
    Octobot offered exceptional value.
  • 5.0 Quality
    Service & deliverables
    Octobot was an excellent partner who accommodated our needs.
  • 5.0 NPS
    Willing to refer
    I have referred them to people before.

Electronic Identification Platform Dev for Digital Government Agency

"Things that took other providers a month to complete takes Octobot a week."

Quality: 
5.0
Schedule: 
5.0
Cost: 
5.0
Willing to refer: 
5.0
The Project
 
$10,000 to $49,999
 
Sept. 2017 - Ongoing
Project summary: 

Octobot developed an electronic identification platform with two-factor authentication. They’re currently working on adding new features and building mobile apps for both iOS and Android.

The Reviewer
 
200 - 500 Employees
 
Montevideo, Uruguay
Consultant, E-Government Agency
 
Verified
The Review
Feedback summary: 

Octobot’s work produced a 300% growth in registrations to the platform. They’re capable quickly of delivering top-quality work at affordable prices, and their ability to scale their team up and down as needed greatly contributes to a mutually-beneficial and long-lasting collaboration.

BACKGROUND

Introduce your business and what you do there.

I work at an electronic government agency that belongs to the Uruguayan presidency. We manage the country's digital agenda—everything related to e-government—and help citizens to have access to more services.

OPPORTUNITY / CHALLENGE

What challenge were you trying to address with Octobot?

We needed to develop our electronic ID platform.

SOLUTION

What was the scope of their involvement?

Octobot used Python and OpenShift to develop a multi-factor identification platform. It was completed on time and launched in January 2018 for production, and the number of users has exponentially grown. We now continue working with them for developing new features and mobile apps for Android and iOS.

What is the team composition?

They assigned four developers, an architect, and a security advisor.

How did you come to work with Octobot?

All state hires are based on public tenders. The government evaluates potential vendors by basing 70% on the technical capabilities and 30% on their prices. Octobot did very well on the technical side and offered a better price than the company that matched their skills.

How much have you invested in them?

We’ve spent around $200,000 so far.

What is the status of this engagement?

We started working on them in September 2017. We’re on a contract or six more months, which will be renewed for an additional year.

RESULTS & FEEDBACK

What evidence can you share that demonstrates the impact of the engagement?

The number of registrations to the platform grew by 300% thanks to their work. Octobot was also great at meeting deadlines. Their quality and efficiency matched the other companies we’ve worked with before that have a lot more time on the market.

How did Octobot it perform from a project management standpoint?

We use Slack and email for communicating and have meetings every Tuesday. The speed at which the project has progressed is amazing. We haven’t had any delays, which we know is complicated, but they’ve managed to pull it off.

Octobot has also been flexible and understanding whenever our priorities change regarding scaling their resources. When we decided to launch the product in January, we reduced their working hours and increased them again two months ago, which they haven’t had any trouble with.

What did you find most impressive about them?

Things that took other providers a month to complete takes Octobot a week. Their capacity to adapt and take on new technologies really called our attention. They’re also very proactive and agile.

Are there any areas they could improve?

I can't think of anything at the moment. We are very happy with them.

5.0
Overall Score
  • 5.0 Scheduling
    ON TIME / DEADLINES
  • 5.0 Cost
    Value / within estimates
  • 5.0 Quality
    Service & deliverables
  • 5.0 NPS
    Willing to refer

Software Dev for Restaurant Chain

“Octobot took time to understand the pain points that I had and how my business works."

Quality: 
5.0
Schedule: 
4.0
Cost: 
5.0
Willing to refer: 
5.0
The Project
 
$50,000 to $199,999
 
Aug. 2017 - Ongoing
Project summary: 

Octobot developed software for a restaurant chain, centralizing the processes and bringing everything in a single barcode system. The software uses Amazon Web Services and is cloud-based.

The Reviewer
 
200-500 Employees
 
Miami, Florida
Frank Mazza
CEO, Grazzianos Group
 
Verified
The Review
Feedback summary: 

The new software provides a more user-friendly, efficient, and streamlined process which has improved productivity and led to significant savings. They were dedicated, taking time to learn about the business’ needs and meeting deadlines throughout the project, working on weekly sprints.

BACKGROUND

Introduce your business and what you do there.

We own steakhouses and markets in the Miami and Weston areas. I’m the CFO [Chief Financial Officer].

OPPORTUNITY / CHALLENGE

What challenge were you trying to address with Octobot?

We needed software developed for our barcode system.

SOLUTION

What was the scope of their involvement?

They solved the issue that we had with barcode software. We can now centralize our meat purchase as well as baked goods and pastries. We have everything in a single barcode system. They took what we had and made it cloud-based, using Amazon Web Services, to make it more stable. They provided me with the real-time reporting that I needed.

What is the team composition? 

There were 3 people working on the project. I had a primary contact and weekly calls with the team. They worked in sprints, so every week we had deliverables.

How did you come to work with Octobot?

We have an IT company that handles the infrastructure of the restaurants and markets. We had some challenges with the system that had been developed for us two years ago and when talking to the IT company, they mentioned Octobot. 

I had a conversation with Guillermo [CEO and Co-founder, Octobot] and the team in Uruguay and I felt very comfortable with them. The sprints helped build that comfort level because you aren’t just giving them the requirements and not seeing anything for two or three weeks.

How much have you invested with them?

We spent $50,000.

What is the status of this engagement?

We started with this project in late August. We finished the core of it in November, but it’s ongoing because we’re including recipes and adding other features.  

RESULTS & FEEDBACK

What evidence can you share that demonstrates the impact of the engagement?

After we went live, if there were any issues they reacted very quickly. The feedback has been very positive. Our operators are not very tech savvy and they found the new software to be more user-friendly and better for productivity. Before, scanning would take 30–45 seconds per barcode when doing the shipping. Now it’s immediate, and it’s the same for the inventory. We now save one FTE [full-time equivalent] per year.

The system is also more stable and reliable. I feel more comfortable looking at the data and not having to work out if the information is correct. Before the system, we had some downtime where users were experiencing freezing and frustration with the software. Now that’s gone.

How did Octobot perform from a project management standpoint?

They were hitting the deadlines throughout. They have a project management tool they use for the sprints, which I thought was very good. We had a weekly call and had open communication at all times. If there are any issues, we would Skype or FaceTime to get things going. We would send them videos, they could look, and work around any issues. We have a time difference, and if they have to work later hours they did. I was very pleased with that.

What did you find most impressive about them?

Usually, there’s a big disconnect between the programmer side and the business side. Octobot took time to understand the pain points that I had and how my business works. We are in the food industry so products expire and there are different measurements we use. One of the team came from Uruguay to spend some time with us to understand our business. They understood the business side and were able to provide different ways to do things.

Are there any areas they could improve?

I think they could continue to tighten up the weekly deliverables in order to keep their promises.

Do you have any advice for potential customers?

Make sure they use the sprints. This was the first time that I dealt with a developer that did. I found that it worked very well for us.

5.0
Overall Score
  • 4.0 Scheduling
    ON TIME / DEADLINES
    There are always going to be some deliverables that might be pushed back because of other priorities.
  • 5.0 Cost
    Value / within estimates
    We stayed within the budget that was agreed on. I spent more money before trying to keep the other system going so I wish I’d done this sooner.
  • 5.0 Quality
    Service & deliverables
    The software is working how we expected.
  • 5.0 NPS
    Willing to refer
    I haven’t encountered anyone relevant yet, but I would recommend them.

Web Dev for Online Dating Platform

"They were always on time, always reacted quickly, and provided us with what we needed."

Quality: 
5.0
Schedule: 
4.0
Cost: 
5.0
Willing to refer: 
5.0
The Project
 
$10,000 to $49,999
 
May. 2017 - Nov. 2017
Project summary: 

Octobot developed a multi-layered platform for a dating site, built in Django and designed for users, presenters, and administrators.

The Reviewer
 
1-10 Employees
 
Atwerp, Belgium
Founder, Seesr
 
Verified
The Review
Feedback summary: 

Post-launch feedback has been positive from all three entities, the design work being especially praised. Despite its small size, the team impressed with their collaborative skills and willingness to provide worthwhile suggestions for what was a challenging project.

BACKGROUND

Introduce your business and what you do there.

Seesr is an online dating platform that gives users the ability to make a reservation for a certain activity. I founded the company with two others.

OPPORTUNITY / CHALLENGE

What challenge were you trying to address with Octobot?

We wanted to provide activities for people, and we needed a company to develop our platform and have it be as user friendly as possible, in addition to being something new, fancy, and unique.

SOLUTION

What was the scope of their involvement?

It’s three web platforms combined: one for the user, one for the people presenting the activities, and one for the administrator. They used Django. It was a challenging job but we succeeded.

What is the team dynamic?

There were two designers, two developers, and the two owners.

How did you come to work with Octobot?

We sent an request for proposal to 70 companies. The first was Octobot, and my partner went and met them in person. We waited two months for the perfect partner, and the first people we contacted turned out to be the best ones.

How much have you invested with them?

€25,000 [$29,500 USD].

What is the status of this engagement?

We started working together in May of this year. The work was completed in November 2017, but we recently did a new request for a few modifications to improve the user experience, which wasn't part of the initial project.

RESULTS & FEEDBACK

What evidence can you share that demonstrates the impact of the engagement?

We’re pleased with the design. It’s quite fancy, and they made it user friendly for us as administrators. I’m happy with the results and we’re happy as a company. The general conclusion of users and activity providers is that it’s a nice website. We didn’t test that many troubles, and if we had any, they quickly resolved it.

How did Octobot perform from a project management standpoint?

They used Slack and sometimes WhatsApp or email. We were ready two weeks before the deadline. We had weekly follow-up meetings and sent questions back and forth daily. The time difference was sometimes a small issue, but mostly, the response time was quite fast.

What did you find most impressive about them?

They're a small company, but they always try to hit your expectations and meet you in the middle. Everything was negotiable. My favorite thing is how they design things, which is their strength. They always collaborated with us and really improved our ideas.

Are there any areas they could improve?

We’re pleased with the collaboration. Sometimes, we wanted them to work cheaper or respond sooner, but we can’t expect more than they did.

5.0
Overall Score
  • 4.0 Scheduling
    ON TIME / DEADLINES
    We didn’t always know the schedule, and it could've been communicated better.
  • 5.0 Cost
    Value / within estimates
    They present value for money and can improve your ideas.
  • 5.0 Quality
    Service & deliverables
    They were always on time, always reacted quickly, and provided us with what we needed.
  • 5.0 NPS
    Willing to refer

Social Media Web App Dev for Puppy Owner Meetup Firm

"Octobot was proud of the product, and they wanted it to look great. True ownership over the work is hard to find."

Quality: 
5.0
Schedule: 
5.0
Cost: 
5.0
Willing to refer: 
5.0
The Project
 
Confidential
 
Oct. 2016 - 2017
Project summary: 

Octobot developed and designed a social network platform. They took over additional UX and UI design needs after implementing some existing mockups.

The Reviewer
 
1-10 Employees
 
San Francisco, California
Theresa Piasta
Founder, Puppy Mamma
 
Verified
The Review
Feedback summary: 

Octobot took full ownership and put great care into the product. They’re a personable team that will attend in-person meetings or demo days, and they listen and provide thoughtful feedback. They’re professional and manage their projects efficiently.

BACKGROUND

Introduce your business and what you do there.

I am the founder and CEO of Puppy Mama, Inc. We are a social media startup and lifestyle brand.

OPPORTUNITY / CHALLENGE

What challenge were you trying to address with Octobot?

We reached out to them for help on building our platform. We needed to get to MVP and perform market analysis in order to ensure a good product fit. I had initially worked on a mockup of the UI and UX myself, and was looking for a dev team which could bring it to the next level.

SOLUTION

What was the scope of their involvement?

Octobot provided design and development for our platform. Since I was building a women’s brand, it was important to find a female developer, which is hard to do, especially in the US. There are multiple women on Octobot’s team, and all of them are talented. I have been very impressed with their work.

To start, we had two full-time developers, both of whom moved fast and with quality work. But, because I wanted to launch a more sophisticated MVP than what was originally in our contract, we upped the team to three full-time developers, as well as two UX/UI designers.

Immediately prior to our launch, Octobot brought in their senior developer, who worked very hard with the team in order to fix any last-minute bugs. I was impressed with how much emphasis, dedication and care was put into the project. Octobot was proud of the product, and they wanted it to look great. True ownership over the work is hard to find.

How did you come to work with Octobot?

I found them through a friend in a senior position at another tech company in San Francisco. I was considering whether to find a CTO or a dev shop offshore. He gave me quite a few names, and I also received contacts from other friends. I interviewed a few shops, and felt that Octobot not only had a good price, but their principal is also a talented and smart person who listened to us and cared. I told him what my vision was, and he quickly understood it, relaying back what value his team could bring.

Octobot was the best out of all the shops I visited, and I was also impressed with the technical infrastructure in Uruguay. Video and phone calls were the same as when communicating with someone in San Francisco. When I interviewed other companies, the bigger distance and/or lack of infrastructure were a source of frustration. In order to have a true partner, they needed to be accessible and reliable. As a nearshore company, relative to California, Octobot is only four or five hours away from us.

How much have you invested with Octobot?

I’m confident that Octobot would negotiate in good faith with other clients, but our project may be different than others, given that we’ve leveraged them as a full-time member in our team. I was the only employee of the company at the time, so I needed Octobot’s help more than other people may have.

What is the status of this engagement?

We started working with Octobot in October 2016. We spent two to three weeks ensuring that the UX design was exactly what we wanted before moving on to the development phase. We launched in mid-March 2017. We continue the contract with Octobot, but we’ll build more features only after we’ve tested the platform.

RESULTS & FEEDBACK

Could you share any evidence that would demonstrate the productivity, quality of work, or the impact of the engagement?

People have been very impressed with our platform, and have requested introductions to Octobot’s team. They took the software to the net level, creating a sleek design and plugging in different types of modules. I’ve received many compliments.

How did Octobot perform from a project management standpoint?

I couldn’t be happier with Octobot’s team. They’re a pleasure to work with, and we even cracked jokes during our meetings. It wasn’t a dry collaboration; Octobot was in it as much as I was, and it was important to see that passion from the people I was working with.

I was trained on the development process, and got onto the same project tracker as the team. When I identified a bug, I put it in, and we developed a very good rhythm. We’ve been using the django-project-management application, through which I can give overviews of the app by myself.

My husband and I visited Octobot in Uruguay, and we’ve been impressed with their office space. They also surprised us by having the CEO and three other team members come to our office in order to help us with the demo phase.

What did you find most impressive about Octobot?

My husband and I have been very impressed with the work provided by Octobot, and we treat them more as partners, which is hard to find when outsourcing developers. They have been our team since the beginning, and I strongly appreciate their counsel regarding how to make the app better and lessons learned. Instead of just doing what we’re asking them to do, Octobot has given them that extra layer which we hope to see with any third-party partner.

Are there any areas Octobot could improve?

There were issues here and there, but their project management was very professional. Given what downsides could have occurred, I have no complaints. We were given results for testing in order to eliminate any issues later on.

What tips or recommendations could you share that might increase the likelihood of success with Octobot?

Having had the same dev shop from the beginning has allowed us to find a good rhythm, and I strongly recommend that others find the same kind of partner. There is a lot of added value in sticking with one team.

5.0
Overall Score
  • 5.0 Scheduling
    ON TIME / DEADLINES
  • 5.0 Cost
    Value / within estimates
    This is a tough rating to give, given that it’s based on what people want to spend. We could have found less expensive options in India, but in terms of value for the money, I would personally rate Octobot a 5.
  • 5.0 Quality
    Service & deliverables
  • 5.0 NPS
    Willing to refer

MVP Dev for Human Resources Platform

"Their dedication and client service and satisfaction is really good. They want us to be happy."

Quality: 
4.5
Schedule: 
4.0
Cost: 
4.0
Willing to refer: 
4.5
The Project
 
$10,000 to $49,999
 
2017 - Ongoing
Project summary: 

In this ongoing collaboration, Octobot developed an MVP solution for the human resources online platform using Python, Angular JS, and Amazon Web Services.

The Reviewer
 
1-10 Employees
 
Dusseldorf, Germany
Founder, HR Platform
 
Verified
The Review
Feedback summary: 

Octobot’s communications were efficient and their reactions to issues were very good. They showed high levels of interest in delivering a quality product. Octobot went above and beyond helping with the design which ultimately contributed to the value proposition of the platform. 

BACKGROUND

Introduce your business and what you do there.

I’m the founder of zealpath.com

OPPORTUNITY / CHALLENGE

What challenge were you trying to address with Octobot?

We wanted to find a developer to create an MVP solution. We went on to consider several developers and Octobot appeared as one of them. We went ahead and developed an MVP with them.

SOLUTION

What was the scope of their involvement?

They used Python, AngularJS, AWS. In terms of the project, we had a team of 3-4 developers assigned to the project. We’ve had a great experience in the requirements process. They wanted to understand the value proposition and add a business outlook. They weren’t limited to only develop the functionalities but to understand our business objective. They’ve gone above and beyond, contributing and helping us greatly with design. This has contributed to our value proposition and their understanding of how the business works so they can continue helping us.

How did you come to work with Octobot?

We found them online. It’s good to highlight that we wanted to work in English in case the project is transferred to another development. But all of our meetings are in Spanish. The documentation and everything else is in English. This is an advantage.

Their time zone works perfectly with our times in Europe. This is fundamental as we get to catch up with Octobot at the end of our workday.

How much have you invested with Octobot?

10k-50k

 

What is the status of this engagement?

We’re still working with them until May for now.

RESULTS & FEEDBACK

Could you share any evidence that would demonstrate the productivity, quality of work, or the impact of the engagement?

Octobot’s reactions to issues that arise has been very good. They’ve also recognized when parts of the solution needed to be readdressed without charging us extra. Their dedication and client service is really good. They want us to be happy.

 

How did Octobot perform from a project management standpoint?

We’ve used Google Hangouts to do the weekly catchup meetings. We have always used a project manager and they have created all tasks. We haven’t had to figure things out too much. Wireframes included related explanations with the users’ flows. They’ve been able to create their own sprints and tasks.

We haven’t needed Slack. They resolved their issues. Communication was efficient. Our time zones work very well with them.

 

What did you find most impressive about Octobot?

They were able to question themselves on why do certain things before working on a task. In some cases, they found weak points of the product. Having the scrum master who also acted a product manager was able to understand the product.

 

Were there any areas for improvement?

I think this happens with every company with some junior programmers. The person who started to develop the product wasn’t as qualified as others but this didn’t represent a cost for us. People need to learn and we understand companies need to have some junior developers. There were some changes in the assigned developer but it wasn’t a loss for us.

4.0
Overall Score
  • 4.0 Scheduling
    ON TIME / DEADLINES
    Some problems but they always had a good response.
  • 4.0 Cost
    Value / within estimates
  • 4.5 Quality
    Service & deliverables
    They were totally interested in delivering a quality product. They have a business understanding aside from coding.
  • 4.5 NPS
    Willing to refer
    Yes I would recommend them. I would surely promote them.

Mobile App Dev for Biking App Company

"Octobot has incredible communication and accessibility, especially in the case of our two partners from their team."

Quality: 
5.0
Schedule: 
4.5
Cost: 
4.5
Willing to refer: 
5.0
The Project
 
$50,000 to $199,999
 
2015 - Ongoing
Project summary: 

Octobot succeeded in developing and improving the biking company's iOS app and UI/UX. The firm became a strategic partner in achieving business goals. 

The Reviewer
 
1-10 Employees
 
Miami, Florida
Miguel Hidalgo
Founder, Bycle
 
Verified
The Review
Feedback summary: 

Octobot's approach was very humane with incredible communication, accessibility, and reliability. They were very good at achieving goals, handling unexpected circumstances and providing alternatives with the same results regarding UX. The team was able to solve any problems within the course of a week, on average. 

BACKGROUND

Introduce your business and what you do there.

Bycle is a bicycling app. I am a co-founder of the company.

OPPORTUNITY / CHALLENGE

What challenge were you trying to address with Octobot?

We needed to bring our concept to reality. We had been keeping it on the backburner, and weren't able to pass it from design to a fully working app. We needed a development team which could fulfill what we required.

SOLUTION

What was the scope of their involvement?

Octobot not only succeeded in developing our iOS app, but they became a strategic partner in helping us achieve our business goals. We wanted to create not only a working app regarding UI [user interface] and UX [user experience] but also improve the concept itself.

We have used the Swift language with a backend infrastructure on Amazon Web Services. We also used Mandrill for communications with our users, and Mapbox as a mapping software.

Because of our budget and depending on the phase, we've worked with one or two developers from Octobot's team, the average being one resource. Their principal also participated in the project, working closely with us.

How did you come to work with Octobot?

We had been discussing the project with another team and were trying to determine if we could work together. We posted a request and made ourselves available for collaboration. I don't remember the specifics, but there was something in Octobot's approach which we found to be very humane. The team was in the same time zones and spoke the same languages as ourselves and our business partners. This meant that we could have easy communication with Octobot. Their website also looked very good. The prospect was very appealing to us, so I scheduled a Skype interview.

How much have you invested with Octobot?

The cost of Octobot's work has been around $60,000–$70,000 in total so far. We have completed different milestones, each with different costs.

What is the status of this engagement?

We have been working consistently with Octobot since February 2016. The project is ongoing, with Octobot acting as our in-house team.

RESULTS & FEEDBACK

Could you share any evidence that would demonstrate the productivity, quality of work, or the impact of the engagement?

We wanted to create an MVP [minimum viable product] in time for a tech conference. Octobot created a working app which we could run from a phone, rather than an animated proof-of-concept. It allowed us to get a lot more attention, and gain leverage in our negotiations.

We had a technical difficulty before a meeting with Women's Health magazine, and it was critical that we got the app working properly. Even though I was in New York, while Octobot's team was in Uruguay, they were there for us, making the app work minutes before we walked into the meeting. That sense of reliability showed us that we weren't simply outsourcing a project, but bringing in a group of people who would have our backs. Octobot has incredible communication and accessibility, especially in the case of our two partners from their team.

Right now, we are in the beta-testing mode for the app. The best measures I can provide are regarding response and execution rate. Octobot has been very good at achieving our goals and handling unexpected circumstances. The team has been able to solve any problems which popped-up within the course of a week, on average.

Our app works with a specific bike mount, and we needed to add GoPro camera integration to the app. Within one week, Octobot delivered a prototype. Whenever we have a new demo, we're impressed by their work.

How did Octobot perform from a project management standpoint?

We almost have daily communication, and we try to have a full review of our achievements once per week. This gives me a good feeling over the collaboration.

Our project doesn't always involve building fully functional solutions from the start. We may look at proofing a particular feature, and within a week Octobot will deliver a result which we can test.

Octobot has Scrum management for the team, which is extremely effective. The group is very organized, working based on roadmaps and feature-breakdowns. They've pushed us at the same time to conform to the same organization.

Communication is mainly done through Slack, but we also have Google Hangouts sessions and in-person meetings. The relationship with Octobot is personal and approachable. The group isn't very bureaucratic, but they're still very organized. This allows us to brainstorm during every session, conceptualize, and take the app to an actual successful result.

What did you find most impressive about Octobot?

Octobot has helped us understand what was or wasn't possible. Even though we could unleash our imagination and bring new ideas to the table, Octobot always knew how to manage our expectations, which is important. Octobot never said no to anything, but they still let us know what our limitations were. Their abilities regarding software development are very strong. Octobot has been able to manage any challenge we put up, giving us good time estimates. They're also good at providing alternatives which may provide the same results regarding UX.

Are there any areas Octobot could improve?

Every startup will want to spend as little as possible, and Octobot is not the cheapest software development company out there. In general terms, we've never had a real issue, though. Any situations we've encountered in the past, like moving from email to Slack, were always improved on-the-spot. Keeping up with bugs and fixes proved to be difficult recently. We had a single channel on Slack for discussing bugs, but we've made a dashboard on which we upload videos, pictures, and descriptions of particular bugs.

It's not always the best to work with a team from another city, but we have overcome these things through technology. We couldn't be happier with Octobot. It may sound too good to be true, but it's the reason we've kept working with Octobot, even though we found cheaper solutions on the market.

5.0
Overall Score
  • 4.5 Scheduling
    ON TIME / DEADLINES
    We've not had any problems with the schedule, but working from different cities can be difficult. Octobot has worked hard around this, so we never felt we were missing out.
  • 4.5 Cost
    Value / within estimates
    Octobot's cost estimations are almost always accurate. We've also used them for another client, where the budget increased beyond the estimates by a bit. No one can be perfect when working on an hourly basis.
  • 5.0 Quality
    Service & deliverables
    We usually handle design since our team is made up of designers and advertisers. Even though Octobot sometimes didn't receive the necessary resources from us for specific sections of the app, they built them themselves.
  • 5.0 NPS
    Willing to refer
    I would work again with Octobot anytime, and I would 100% recommend them.

Nearshore Dev Support for Computer Software Firm

"The fact that Octobot was willing to adapt to what we wanted was a unique feature."

Quality: 
5.0
Schedule: 
5.0
Cost: 
4.5
Willing to refer: 
5.0
The Project
 
Confidential
 
Nov. 2015 - Ongoing
Project summary: 

Octobot was first hired to help migrate data to AWS [Amazon Web Services]. Their performance led to further dev/design work, which now remains ongoing.

The Reviewer
 
11-50 Employees
 
Palo Alto, California
JD Carluccio
Product Manager, COMPAS
 
Verified
The Review
Feedback summary: 

Key strengths include a flexible and meticulous project planning approach as well as an open line of communication with executive management.

BACKGROUND

Introduce your business and what you do there.

Compass Global Technologies is based in Palo Alto, California. We offer enterprise software for global growth management. Our product helps other tech companies understand where and when to move, and what to do once they expand. We usually work inside the US, but we have clients all over the world. I am the product manager of the company, in charge of everything related to the software that we develop. I'm also in charge of customer success, getting feedback from clients on how to improve our software. 

OPPORTUNITY / CHALLENGE

What challenge were you trying to address with Octobot?

When I came into the company, we were using a different development shop in Colombia. I realized that there were some problems with the processes used by that company, relating to efficiency and time consumed. At that time, we also needed to rebuild our back-end, reworking all our APIs. We were using Parse, which was being shut down by Facebook. We had to migrate to Amazon Web Services. That’s when Octobot came in.

SOLUTION

What was the scope of their involvement?

Octobot acts as our technical and design team. They have assigned a CTO, 3 engineers and a designer for our work. Aside from rebuilding our backend, Octobot also built software for iOS and the web for our company.

How did you come to work with Octobot?

I am from the same country as Octobot's team and an engineer friend also recommended them. I made a request for proposal and contacted several companies for bids on our contract. These companies were in the US, Eastern Europe, India, and South America. Octobot took part in the same competition as everyone else, which was a bit different to what they were used to. This may be one of the reasons why they actually won. Octobot was more willing to adapt to what we were looking for, while the other development shops were stricter.

How much have you invested with Octobot?

The total cost of Octobot's services is above six figures.

What is the status of this engagement?

We started working with Octobot in November 2015. 

RESULTS & FEEDBACK

Could you share any evidence that would demonstrate the productivity, quality of work, or the impact of the engagement?

Octobot has built 4 different versions of our software. The first version, which was released in February 2016, increased our performance by at least twofold.

How did Octobot perform from a project management standpoint?

We use Pivotal Tracker and Trello for product management, as well as Sketch for designs. I track our feature performance, as well as bug count and expenses. One of the reasons for choosing Octobot was that we didn't want a developer that worked hourly, but rather one that worked as an in-house tech team. We needed the ability to track their work as if they were employees. This information is kept transparent within both companies and used to improve everything that we do. Octobot used to have a different development process, more adapted to normal shops. They also used different processes for bug tracking and fixing. We improved Octobot's system and made it more efficient and faster. We focused on splitting different parts of the process in terms of coding and design. Everyone in the team was made aware of what their involvement was. They had their own deadlines and specific templates of information which needed to be filled out. We test the code that Octobot writes using engineers in our team, making sure that it is up to our standards. We have implemented many processes to make sure that we are fast and efficient. These processes also help us achieve good quality.

What did you find most impressive about Octobot?

The fact that Octobot was willing to adapt to what we wanted is a unique feature. It was hard for us to find someone who could adopt our processes and methodologies, tracking the metrics that we wanted to track. Each company has its own way of working, which makes it hard to change a partner's mind. Octobot put every issue into discussion, determining the best way we could achieve something.

We used to track bugs in a specific way. Then we found out that we needed to get more information from the user’s perspective in order to make the process more efficient. We now have a template which we send out to users. We gather information like device type, software version, print screens, and video captures, along with descriptions of the bugs and other user information. This decreased the fixing time by a factor of 5. The fact that Octobot was able to accept this process is quite unique to them.

Are there any areas Octobot could  improve?

Anything that needs fixing will be addressed by sitting down with Octobot's owners. We found solutions to our problems either in the form of a piece of software or increased communication. We are also very transparent. Any issues we encounter with our own clients are related back to Octobot. When they have an issue in terms of development, they'll also come back to us. There hasn't been something which needed improving which wasn't nailed by our teams. 

5.0
Overall Score
  • 5.0 Scheduling
    ON TIME / DEADLINES
  • 4.5 Cost
    Value / within estimates
    Prices can always be lower, so I can't give a perfect rating.
  • 5.0 Quality
    Service & deliverables
  • 5.0 NPS
    Willing to refer
    I have recommended Octobot.

Platform Development for Healthcare Tech Firm

"If I'd gotten a US shop to develop our tool, we would have spent at least three times more, considering how robust it is."

Quality: 
5.0
Schedule: 
5.0
Cost: 
5.0
Willing to refer: 
5.0
The Project
 
$10,000 to $49,999
Project summary: 

Octobot was hired to develop a medical surveying platform aimed at helping physicians improve patient treatments. The project remains ongoing.

The Reviewer
 
1-10 Employees
 
Greater Los Angeles Area
Director of Production, Healthcare Tech Firm
 
Verified
The Review
Feedback summary: 

Pros include rapid development time and a honed agile process well-suited to solving complex engineering challenges. 

BACKGROUND

Introduce your business and what you do there.

I am a general consultant and web developer. I bring vendors and clients together. To a certain extent, I also do project management and move pieces along. I work a lot within advertising, with design-shop vendors, media companies, and publishers. I've known the client in New York for a long time and have occasionally stepped in to help with projects that needed some shepherding. 

OPPORTUNITY / CHALLENGE

What challenge were you trying to address with Octobot?

One of our clients was a group of healthcare marketing veterans. They had a new initiative for running surveys on behalf of pharmaceutical companies. The feedback would help them make marketing decisions. The client needed to build a platform through which these robust surveys could be administered. 

SOLUTION

What was the scope of their involvement?

Octobot built a web-based platform. Using this tool, pharmaceutical companies could query doctors and people in the healthcare industry. Using their feedback, the client could determine how to best market products to the broader medical industry. Octobot built the platform using Python/Django, at the request of our client. They have their own survey analytics software which is used for collected data. Octobot handled everything, from design, to the back-end management platform development, to deployment. The tool can be very complex, given that there is a lot of segmentation, logic, and conditional processing in the back-end. People could respond to custom questions and the platform also features image manipulation. Octobot also dealt with our Amazon hosting. We worked with around 2 developers from Octobot at any given moment. There was one full-time resource working for us, and there were a couple of front-end and back-end people stepping in and out.

How did you come to work with Octobot?

I researched a number of companies which handled Python Django development. I cast a wide net and found a list of companies on quora.com. Some were in the US, while others were in India, Uruguay and so on. I put out an RFP to all of them, around 10 in number. I asked for design and development for the platform. The initial thinking was that we would contract a US-based company for high-end branding. We would then find a cheaper offshore development solution.

Octobot seemed to be a good fit. They're not exactly an A+ branding shop, but they're good at design and development. Octobot seemed to be the right balance between cost-effective and good. We ended up going with them. If the designs provided by Octobot turned out bad, we would cross that bridge when we got to it. It turned out that their designs were good, and development was on-point. Octobot hit the right notes in terms of location, pricing, capabilities and experience.

How much have you invested with Octobot?

The total cost of Octobot's services has been between $35,000 and $40,000.

RESULTS & FEEDBACK

Could you share any evidence that would demonstrate the productivity, quality of work, or the impact of the engagement?

Octobot jumped on everything very fast and the client was happy. We built an internal tool for a market research company. They're very happy with the product, but I don't have metrics beyond that. The tool has done what the group needed, namely a robust way of collecting data from health professionals. It features image manipulations and robust conditional logic. For example, if a pediatrician is more inclined to prescribe a particular drug, they will be sent to a location based on that. The software allows the client to get a good sense based on their objectives and the way in which data is collected.

How did Octobot perform from a project management standpoint?

We used Pivotal Tracker for keeping up with different items, fixes, and changes. We also communicated with Octobot through Skype, Google Hangouts, and weekly calls. Our project manager handled everything internally, providing a good balance. I didn't feel that I needed to get into the weeds with Octobot's developers. The work got done and we weren't waiting on anyone, but I don't know how Octobot divided the workflow.

What did you find most impressive about Octobot?

Octobot is a very good company and I would definitely recommend them. They're good people and they understand the work, which isn't the easiest thing to do. If I'd gotten a US shop to develop our tool, we would have spent at least 3 times more, considering how robust it is. If I'd have gone to India or Indonesia, the work would have been cheaper, but I would've had to chase people down. I've done a lot of offshore work and found that I got what I paid for. The design is usually terrible. Octobot is in the right spot. They're a great fit for any serious work from a company with a good budget.

Are there any areas  Octobot could improve?

I haven't had a bad experience with Octobot.

5.0
Overall Score For the price point, Octobot is a good option, and they're nice guys.
  • 5.0 Scheduling
    ON TIME / DEADLINES
    Octobot was very good in this regard.
  • 5.0 Cost
    Value / within estimates
    For a company with a budget, Octobot offers a good price point. I could have paid 3 times more for a local shop, but it could easily have been just a more expensive solution.
  • 5.0 Quality
    Service & deliverables
    My needs and expectations were met. For the price, it would be hard to have a better outcome.
  • 5.0 NPS
    Willing to refer

Prototype Development for Education Management Nonprofit

"They've been great at finding cost-saving opportunities we could leverage."

Quality: 
4.0
Schedule: 
5.0
Cost: 
5.0
Willing to refer: 
4.0
The Project
 
$50,000 to $199,999
Project summary: 

Octobot is collaborating on the development of a new website. The team managed API integration with both an existing CRM system and an information management system and is now working on advanced development.

The Reviewer
 
51-200 Employees
 
Chicago Metro Area
Curriculum & QA Manager, Nonprofit Organization
 
Verified
The Review
Feedback summary: 

The new website is unique to the company and still in beta-testing. Octobot is engaged and offers a wide range of tools, recommendations, and project management guidance to help reduce costs. The team works efficiently within budget constraints and remains responsive despite a time difference.

BACKGROUND

Introduce your business and what you do there.

We are a non-profit organization providing healthy cooking and nutrition programming for schools and community partners. I am the Curriculum and Quality Assurance Manager of the organization.

OPPORTUNITY / CHALLENGE

What challenge were you trying to address with Octobot?

We were building a new website that would support our programming.

SOLUTION

What was the scope of their involvement?

Another firm was in charge of developing wireframes, while Octobot handled the actual development for our website. The site required logins, which meant integrating with our CRM [customer relationship management] system. It also required integration into another system called Clever, for student information management. Octobot was in charge of this API integration.

Functionality-wise, 50% of the site content was static, while the rest was comprised of trivia, fill-in-the-blank, and matching definitions games.

How did you come to work with Octobot?

Octobot was originally contracted through the firm that handled our wireframes. They worked together in the past. We liked our collaboration with Octobot as a subcontractor, so we brought them in again.

How much have you invested with Octobot?

The total cost of Octobot's services has been in the $50,000 to $75,000 range.

What is the status of this engagement?

Octobot has finished our minimum viable product. We're now starting more advanced development with Octobot for animated card games and so on.

RESULTS & FEEDBACK

Could you share any evidence that would demonstrate the productivity, quality of work, or the impact of the engagement?

Our site is still in the beta-testing phase, so I don't have any user engagement stats. This was the first project of its kind for our company so, in addition to providing development work, Octobot guided us on project management, offering many tools and recommendations.

How did Octobot perform from a project management standpoint?

Octobot stuck well to our schedule and budget. We were using Confluence initially, but we switched to Google Drive at Octobot's recommendation, in order to reduce costs.

What did you find most impressive about Octobot?

Octobot is based in Uruguay. Despite our time difference, their team was responsive during our business hours. We collaborate through email and Skype. I appreciate the fact that I can ping their team just like I would any other colleague.

Octobot was aware of the fact that we are a non-profit and don't have a lot of cash. They've been great at finding cost-saving opportunities which we could leverage. It's been helpful to have the big picture in mind during the project. We've outlined every feature, which has maximized our sprints. Octobot would be a great partner for someone that has a clear idea of their goals. We acted as the expert for our clients' needs, while Octobot made the digital translation.

5.0
Overall Score
  • 5.0 Scheduling
    ON TIME / DEADLINES
    Octobot met our deadlines and also came in early many times. Whenever something got delayed, I knew why it happened and when it would be completed. Any delays occurred because of legitimate reasons, like having to wait for our CRM to become available.
  • 5.0 Cost
    Value / within estimates
    We initially chose Octobot because they were economical, but we found their quality to be excellent.
  • 4.0 Quality
    Service & deliverables
    We received multiple offers during our request for proposal process. Octobot's quality was the best, but I don't have a good benchmark for this type of project.
  • 4.0 NPS
    Willing to refer
    Recommending Octobot would depend on what type of work my colleague was looking for. I'm not aware of Octobot's full capabilities.