Legacy Software Modernization Experts

Business Application Modernizers | Rated #1 Nationally on Bark | Clutch's Top Software Developers in TN

We rebuild outdated business software for non-technical business leaders who've been burned by software developers before—fast, predictable, and fully managed.

Recent result: 18 days after launch, SASS employees save 30% of their time daily. Reports that took 8-10 hours now take 15 minutes.

Why companies switch to us after being burned by other developers:

Min project size
$50,000+
Hourly rate
Undisclosed
Employees
10 - 49
Locations
Columbia, TN
Year founded
Founded 2024
Languages
Timezones

No have been added yet...

Pricing Snapshot

Min. project size $50,000+

Avg. hourly rate Undisclosed

Rating for cost 5 /5

What Clients Have Said

Pilot West Studios offers competitive pricing that fits within client budgets while delivering high-quality results. Clients note good value for cost and effective project management, with projects ranging from custom software development to app creation, all completed efficiently.

This summary is based on verified Clutch reviews.

Most Common Project Size

$50,000 - $199,999 based on 2 reviews

< $49,999 $50,000 - $199,999 $200,000 - $999,999 > $1,000,000

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Modernize Business Software | Pilot West Studios Review Insights

Overall Review Rating

5.0

Quality 5.0
Schedule 5.0
Cost 5.0
Willing to Refer 5.0

Top Mentions

Review Highlights

Efficient Project Delivery

Clients consistently praise Pilot West Studios for their ability to deliver complex projects on time or ahead of schedule. Their ability to ship a complicated MVP quickly and manage large-scale projects efficiently is highly valued. Sentiment: POSITIVE.
Constructive Feedback on Payment Processing

A minor issue with payment processing was noted but resolved after switching processors. This indicates their willingness to address and improve upon challenges. Sentiment: MIXED.
Impactful Results for Clients

Pilot West Studios delivers impactful results, such as reducing time spent on tasks and enabling efficient operations. Clients report significant improvements in process efficiency and user satisfaction. Sentiment: POSITIVE.
High Client Satisfaction

Clients express high satisfaction with Pilot West Studios, noting their professionalism, respectfulness, and commitment to building long-term partnerships. No significant areas for improvement were identified. Sentiment: POSITIVE.
Expertise in Diverse Areas

Pilot West Studios demonstrates expertise in web design, development, marketing, and software applications across various industries including healthcare and sports. Clients appreciate their ability to tailor solutions to unique business needs, showcasing their versatility and technical knowledge. Sentiment: POSITIVE.
Personal Touch and Cultural Fit

Clients appreciate the personable approach and cultural alignment of Pilot West Studios. Their stateside presence and company values resonate well with clients, contributing to a positive working relationship. Sentiment: POSITIVE.

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Modernize Business Software | Pilot West Studios Reviews

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Custom Software Development
Confidential
Nov. 2024 - Ongoing

5.0

Quality: 5.0

Schedule: 5.0

Cost: 5.0

Willing to Refer: 5.0

"They were extremely knowledgeable, educated, and efficient."

Sep 18, 2025

CEO, Single Action Shooter Society (SASS)

Misty Ebersole

Other industries
Akron, Indiana
1-10 Employees
Online Review
Verified

Pilot West Studios has developed proprietary software for a shooting sports governing body. The team has secured legacy data, built a modern system from scratch, and streamlined the client's daily processes.

Since launching the system, the client has saved an average of 30% of their employees' time each day on tedious data entry tasks. Pilot West Studios is driven, communicative, and organized. They deliver on time, provide weekly updates, and prioritize the project. They are respectful and friendly.

BACKGROUND

Introduce your business and what you do there.

I’m the CEO of a membership organization that is the governing body for shooting sports. We promulgate rules for safety and consistency, uniting members interested in Old West history and competitive shooting sports.

OPPORTUNITY / CHALLENGE

What challenge were you trying to address with Pilot West Studios?

We needed to create a custom proprietary software application to streamline our daily processes and replace the outdated system we were currently using.

SOLUTION

What was the scope of their involvement?

Pilot West Studios first secured the integrity of our data, which consisted of 40 years’ worth of legacy data on an outdated database. They then built a modern system according to our specific needs and requirements, custom-tailoring the system around our business functionality. This process brought our operations from an outdated, multi-system, labor-intensive nightmare to a streamlined, modern, clean, and efficient system.

Our project was big. We had specific parameters in a niche market with over 115,000 members, affiliated clubs, sanctioned events, honors and certifications, products, and merchandise. The new system built by Pilot West Studios allowed us to efficiently manage all aspects of our organization, freeing my employees from hours of tedious data entry tasks each day. They built everything from scratch.

What is the team composition?

We worked with two teammates from Pilot West Studios. Although they had a bigger team, Adam and Jake were our main points of contact.

How did you come to work with Pilot West Studios?

I created a job post on a website for app developers and received contact from Jake.

What is the status of this engagement?

We started working together in November 2024 and launched in September 2025. We’re still meeting often, tweaking, and improving small things together along the way. The first phase of this project is complete, but we’ll continue working with Pilot West Studios to fine-tune the program as needed. We look forward to working with them on the second phase of our project.

RESULTS & FEEDBACK

What evidence can you share that demonstrates the impact of the engagement?

Tasks that used to take hours now take minutes. We’re only 18 days post-launch, and my employees now save an average of 30% of their time each day. Further use will allow clear metrics on the business impact overall.

How did Pilot West Studios perform from a project management standpoint?

They were driven, communicative, and extremely well-organized. We received weekly updates and video meetings. Not only did they deliver on time, but we also had to push them back a week or two because we weren’t quite ready internally for the launch. They were always straightforward and transparent with all expectations along the way.

We communicated via email, phone, video meetings, and text. We always felt like our project was a priority, and we could reach out to them in any way.

What did you find most impressive about them?

From the very first conversation and all the way through the project, Pilot West Studios was amazing. They listened with intention and understood my needs without ever making me feel ignorant or incompetent for not speaking the language of coding. Adam and Jake were both friendly, professional, understanding, and respectful of my company’s situation.

They identified my needs as a business owner that doesn’t have an IT department on staff and set out to make all conversations and the product they delivered meet my needs. They were extremely knowledgeable, educated, and efficient — not just in coding and software development, but in people and the business world as well. They made us feel valued and respected with the intention of building a lasting partnership rather than just collecting a paycheck. Good business builds relationships, and Pilot West Studios gets that.

Are there any areas they could improve?

There was nothing they could have done better.

RATINGS

5.0

Custom Software Development Other Application Development
$50,000 to $199,999
June 2025 - Ongoing

5.0

Quality: 5.0

Schedule: 5.0

Cost: 5.0

Willing to Refer: 5.0

"We're very happy with the quality and timeliness of their work. Couldn't have done it without them."

Sep 23, 2025

Founder & CEO, Voafit

Ian Justl Ellis, M.D.

Medical
Arlington, Texas
1-10 Employees
Online Review
Verified

Pilot West Studios has developed an MVP of a patient app for a medical practice. The app needs to include features such as medication tracking, weight tracking, and medication inventory tracking.

Pilot West Studios has delivered a high-quality app in less than three months, exceeding the client's expectations. The team shows excellent expertise in web development and design. Moreover, they are personable and have communicated effectively through email, in-person, and virtual meetings.

The client submitted this review online.

BACKGROUND

Please describe your company and position.

I am the Founder & CEO of Voafit

Describe what your company does in a single sentence.

Voafit is a concierge medical practice specializing in GLP-1 weight loss, hormone, and advanced peptide therapies.

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire Pilot West Studios to accomplish?

Creating a patient app for TRT and GLP-1 patients

SOLUTION

How did you find Pilot West Studios?

Online Search

Why did you select Pilot West Studios over others?

High ratings
Pricing fit our budget
Great culture fit
Company values aligned

How many teammates from Pilot West Studios were assigned to this project?

2-5 Employees

Describe the scope of work in detail. Please include a summary of key deliverables.

Create patient app for advanced measurement of medication levels, medication tracking, weight tracking, medication inventory tracking, etc.

RESULTS & FEEDBACK

What were the measurable outcomes from the project that demonstrate progress or success?

We shipped a complicated patient app MVP in under 3 months (35k lines of code/25k lines of test code). This would have taken other agencies double or triple the time.

Describe their project management. Did they deliver items on time? How did they respond to your needs?

Pilot West has exceeeded expectations. We're very happy with the quality and timeliness of their work. Couldn't have done it without them.

What was your primary form of communication with Pilot West Studios?

In-Person Meeting
Virtual Meeting
Email or Messaging App

What did you find most impressive or unique about this company?

Pilot West has a personal touch and stateside employees, which has been a breath of fresh air. They also clearly have amazing expertise in multiple areas including sales, web design, development, and marketing.

Are there any areas for improvement or something Pilot West Studios could have done differently?

Payment processing was challenging at first but they have switched processors and it is now working smoothly.

RATINGS

5.0

Custom Software Development UX/UI Design
$200,000 to $999,999
June 2024 - Ongoing

5.0

Quality: 5.0

Schedule: 5.0

Cost: 5.0

Willing to Refer: 5.0

"Pilot West Studios ensured we understood how each piece of the project supported our goals."

Sep 17, 2025

CEO, TalkAbroad

Todd Nichols

Other industries
Denver, Colorado
1-10 Employees
Online Review
Verified

Pilot West Studios has designed and implemented a new conversation scheduling system for an English language learning program. The team has developed a modern reservation workflow and backend functionality.

Pilot West Studios' work has led to a functional scheduling system that performs reliably in production. The team's solution provides the first wave of real user feedback on the MVP, helping guide future development. The team excels at project management and communicates clearly and proactively.

The client submitted this review online.

BACKGROUND

Please describe your company and position.

I am the CEO of TalkAbroad

Describe what your company does in a single sentence.

TalkAbroad is an online platform that connects language learners with native speakers around the world, to practice conversation and gain cultural insight.

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire Pilot West Studios to accomplish?

Replace an aging component in our web app.

SOLUTION

How did you find Pilot West Studios?

Online Search

Why did you select Pilot West Studios over others?

Great culture fit
Good value for cost

How many teammates from Pilot West Studios were assigned to this project?

2-5 Employees

Describe the scope of work in detail. Please include a summary of key deliverables.

Summary Pilot West Studios was engaged to design and implement a new conversation scheduling system for an English language learning program. The goal was to test and validate the MVP by embedding it into a live environment and gathering user feedback. The scope included developing a modern reservation workflow, building supporting backend functionality, preparing and loading conversation partner data, and designing the user experience from scheduling through post-conversation access. The project also required setting boundaries to ensure focus on essential functionality, while leaving advanced features and integrations for future phases. Deliverables Scheduling Workflow: A structured process for learners to select topics, choose times, and confirm reservations. System Enhancements: Foundational tools to manage reservations, track events, and support administrative oversight. Data Preparation: Setup of partner schedules and profiles to enable real-world use of the system. User Experience Design: Clear flows for scheduling, partner selection, confirmations, and post-session access (including recordings). Event Tracking: Core event and status framework to monitor reservations and session activity. Defined Boundaries: Explicit exclusions to keep the project focused on testing the MVP rather than expanding into complex integrations or credit/cancellation management.

RESULTS & FEEDBACK

What were the measurable outcomes from the project that demonstrate progress or success?

The project delivered measurable progress in several key areas. A fully functional scheduling system was launched on time and performed reliably in production, demonstrating the quality of both design and implementation. User adoption was immediate within the English learning cohort, with learners successfully completing the full scheduling and conversation flow. Partner data was prepared and integrated, enabling real sessions to occur without manual workarounds. Administrative oversight features allowed internal teams to monitor bookings and session activity more effectively. Most importantly, the system provided the first wave of real user feedback on the MVP, giving the organization actionable insights to guide future development.

Measurable outcomes included:

On-time delivery with all agreed-upon scope completed.
Successful end-to-end scheduling and session completion by learners.
Partner schedules and profiles set up to support live usage.
Stable performance and high reliability of the reservation workflow.
Collection of user feedback to validate the MVP and inform next steps.

Describe their project management. Did they deliver items on time? How did they respond to your needs?

Their project management was excellent. They consistently delivered items on time and kept the work moving forward without delays. Communication was clear and proactive, and they were incredibly responsive to our needs—adjusting quickly whenever questions or changes arose. Overall, the process felt organized, transparent, and highly collaborative.

What was your primary form of communication with Pilot West Studios?

Virtual Meeting
Email or Messaging App

What did you find most impressive or unique about this company?

What I found most impressive about this company was their communication and their ability to consistently connect development work to real business value. They didn't just deliver technical outputs; Pilot West Studios ensured we understood how each piece of the project supported our goals and provided clear, practical impact. This alignment between technical execution and business outcomes set them apart.

Are there any areas for improvement or something Pilot West Studios could have done differently?

At this stage, there aren’t any significant areas for improvement. The project was managed and delivered effectively, and our experience with Pilot West Studios was very positive throughout.

RATINGS

5.0

Showing 1-3 of 3 Reviews

Our Story

We're Your Technical Co-Pilots
Founders, Adam Taylor & Jake Haynes, spent a combined 17 years building software for other companies.
They started Pilot West Studios (out of Nashville, TN) because they saw how small—and medium-sized business owners are experiencing more software challenges.
Yet, there weren't any trusted software companies that business owners could rely on to translate business needs into code.
We created industry-leading guarantees to show that we put our money where our mouth is.

Meet the Team

Before starting PWS, I spent most of my career leading and growing software companies. Now, I take the same approach to growing our customers' businesses by building software that solves real business problems and increases profitability.

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Verified Client Reviews: 3

Overall Review Rating: 5

Source: Clutch

Last Updated: September 23, 2025

Business Entity

Business Entity Name	Pilot West Studios LLC
Source	Tennessee Secretary of State
Jurisdiction of Formation	Tennessee
Date of Formation	August 15, 2024
Status	Active
Last Updated	September 18, 2025
ID	001568715

Credit Report Results

International Credit Risk Assessment	Moderate Risk
Source	Creditsafe
Last Updated	September 25, 2025

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Locations (1)

590 Davis Valley Dr, Columbia, TN 38401 Columbia, TN, United States 38401

2 - 5

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Pilot West Studios

(1)

Jake Haynes

SINGLE ACTION SHOOTING SOCIETY, INC.

(1)

Misty Ebersole

TalkAbroad

(1)

Todd Nichols

Additional Connections

(1)

Modernize Business Software | Pilot West Studios

Legacy Software Modernization Experts

1 Language that we service

1 Timezone that we service

1 Locations

Services

Focus

Industries

Clients

Pricing Snapshot

What Clients Have Said

Most Common Project Size

Select a service to see pricing information

Reviews

Modernize Business Software | Pilot West Studios Review Insights

Overall Review Rating

Top Mentions

Review Highlights

Efficient Project Delivery

Constructive Feedback on Payment Processing

Impactful Results for Clients

High Client Satisfaction

Expertise in Diverse Areas

Personal Touch and Cultural Fit

Reviews mentioning:

Modernize Business Software | Pilot West Studios Reviews

Custom Software Dev for Shooting Sports Governing Body

BACKGROUND

OPPORTUNITY / CHALLENGE

SOLUTION

RESULTS & FEEDBACK

RATINGS

App MVP Development for Medical Practice

BACKGROUND

OPPORTUNITY / CHALLENGE

SOLUTION

RESULTS & FEEDBACK

RATINGS

Scheduling System Dev & Design for Language Learning Program

BACKGROUND

OPPORTUNITY / CHALLENGE

SOLUTION

RESULTS & FEEDBACK

RATINGS

Portfolio & Awards

About the Team

Our Story

Meet the Team

Jake HaynesCEO & Co-founder

Verification

Business Entity

Credit Report Results

Location

Locations (1)

Contact

Connect with Modernize Business Software | Pilot West Studios on Social

Connections

Pilot West Studios

SINGLE ACTION SHOOTING SOCIETY, INC.

TalkAbroad

Additional Connections