How did you select SharePoint software compared to some of the other platforms you could have used?
SharePoint for us was a requirement that was identified within the solicitation that the government provided.
Are you satisfied with SharePoint?
I think it does what we need it to do. SharePoint is a Microsoft product, people are familiar with Microsoft and it’s integrated into Microsoft. All of the information that we’re exporting, exports into the suite that we have easily.
What was your process for selecting PortalFront?
There were 13 companies that bid on the request for proposal that was submitted. We reviewed all of the proposals. Our IT director, me, and the CEO made the final decision. We received price quotes back from everybody to include the technical approach on how they would build and design what was put in the RFP for the SharePoint tool. From 13 companies, it was narrowed down to three. We had the three do a presentation on WebEx. Ultimately, the best company was selected based on their presentation and approach.
What parts of the project was PortalFront involved in?
PortalFront was involved from start to finish. During our meetings with the final three companies we received business plans. PortalFront was involved from the beginning of the concept for the data that would be migrated, to the look and feel of the information, and how it was going to be maintained. PortalFront created everything from the beginning concept all the way to final execution of the system.
Were any other technologies used besides SharePoint?
There’s other technologies for the program, but none that were aligned to the work with SharePoint.
Can you give us a sense of the size of the initiative in dollar terms or personnel hours?
The size of the job is right at $70,000. The number of hours was directly associated with the size of what it was. That was the base. We turned this into a two-phase approach. The initial base phase was just to get the database established with all the key components to it. The key, the tables, what the processes were going to be, and standing up a Web portal was one of the requirements. It had to have the ability to allow individuals to request access, and include a notification system for any information that we dropped into the portal.
So, once the base requirements were established, we shifted to phase two, which kind of expanded on the base. We added a website portal, log-ins, and the notification email. It actually turned into a workflow for each of the processes that we have, and then changed into a dashboard associating each of the processes for the deliverables that we were assigning. Phase two is still ongoing with changes. You don’t really know what fields you may need, and how the information is going to be distributed until you actually start using it with employees in the field. That’s where we are now.
As far as the SharePoint server, everything is working. PortalFront delivered on everything that we needed. It’s just changes for additional things that we think would enhance its capability.
When was the initial part of the project completed?
The end of January of 2013.