Digital products experts

Silver
VERIFIED

Octobot is a digital innovation agency. Our passion is to design, develop, and deploy custom software solutions to transform ideas into products people love. Our team of designers and engineers have worked on a variety of projects from startups and leading companies to governments and non-profit organizations. We would love to hear your ideas!

 
Undisclosed
 
$50 - $99 / hr
 
10 - 49
 Founded
2014
Show all +
Montevideo, Uruguay
headquarters

Portfolio

Key clients: 

Periscope, JCPenney, Trivago, COX, Grazianos, Spacebase, COMPAS

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Zealpath

Zealpath helps managers contract new employees. By using case studies they match business job posts with high quality candidates.

Our clients had a clear idea of what they wanted their business customers and users to experience. The site brings all into a single tool that combines experiences from 3 personas in a very clean workflow. Zealpath is integrated with some popular services, such as Stripe for payments,

Mailchimp, for transactional email marketing,and Auth0 for user authentication.

Given their technical background, they took advantage of our usual interaction between developers and the client. Quick and productive daily meetings, end up building the solution they desired.

Agronostico Image

Agronostico

Agronostico is a company specialized in predictions and forecasts services for Agricultural enterprises. They have built and developed models that aim to optimize decision making based on production, satellite and meteorological data.

With an amazing set of algorithms and complex data, they create vast amounts of information for their customers to give them the most precise and up to date predictions for  their

farms.

The first thing we made was design the UX guidelines through prototypes, until we reached the final product, that is an useful webapp map tool, built with Angular.js and Leaflet. Also a Python Django API was built to provide REST API for better integration.

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AMSJ

AMSJ is a Medical care centre, that provides its users great attention by phone or in person. This attention is supported by an existing IT infrastructure built as an Intranet service, with all of its users and internal procedures data in the system.

What the Health Centre wanted, was to reduce waiting times and phone calls for appointments coordination. For this, we build a solution for users to request and select the

best option for their appointment.

Taking into an account the most frequent scenarios patients go through currently, and analysing how information flows in their system, a UX interactive design was presented.

The final result is  an  Angular.js app that supports most of the cases, and has an extra attention to detail in the consistency of information and error messages to guide users, and relay them a safety feeling.  

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Bycle

Bycle is a new company that developed an app to enhance your biking experience. It enable you to use your phone as a GPS and record your ride, while live tracking your route and stats. Then, it allows you to share those videos with your friends and family.

Half of the products is an iOS app that opens when the phone is connected to the bike dock. Working alongside Bycle, we have built the iOS app the client envisioned.

By working with agile methodologies and tackling first the hard challenges, we were able to quickly get feedback from Bycle creators as the creation process naturally flowed between them and the developers.
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Compas

Compas is a consulting firm that have defined a set of processes and analytics to help companies internationalize.

The company asses other companies in readiness and stakeholder alignment, and suggests the most suitable markets to install.

As they wanted to scale, they developed Passport, an enterprise software that helped them manage the global growth for their customers.

In this project we've worked

with them creating new features for the app, and adjusting and improving the data scheme and backend system. This provided everybody a better working experience.
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CommonBytes

Common Threads is an NGO that fights against children's obesity by teaching them healthy programs in schools and communities.

Our clients wanted to improve the experience of those children, schools and families who were already participating in their existing programs, but they also wanted to reach more users, in order to help them.

For this, they needed to make their page more attractive for kids, that's why

they contact us. We worked together in order to build the wireframes and base design. An Angular.js webapp was developed to support the content, while the games were created with Phraser.js. Tools for content and user management were developed to ease the work for their staff.

Reviews

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Nearshore Dev Support for Computer Software Firm

"The fact that Octobot was willing to adapt to what we wanted was a unique feature."

Quality: 
5.0
Schedule: 
5.0
Cost: 
4.5
Willing to refer: 
5.0
The Project
 
Confidential
 
Nov. 2015 - Ongoing
Project summary: 

Octobot was first hired to help migrate data to AWS [Amazon Web Services]. Their performance led to further dev/design work, which now remains ongoing.

The Reviewer
 
11-50 Employees
 
Palo Alto, California
JD Carluccio
Product Manager, COMPAS
 
Verified
The Review
Feedback summary: 

Key strengths include a flexible and meticulous project planning approach as well as an open line of communication with executive management.

A Clutch analyst personally interviewed this client over the phone. Below is an edited transcript.

BACKGROUND

Introduce your business and what you do there.

Compass Global Technologies is based in Palo Alto, California. We offer enterprise software for global growth management. Our product helps other tech companies understand where and when to move, and what to do once they expand. We usually work inside the US, but we have clients all over the world. I am the product manager of the company, in charge of everything related to the software that we develop. I'm also in charge of customer success, getting feedback from clients on how to improve our software. 

OPPORTUNITY / CHALLENGE

What challenge were you trying to address with Octobot?

When I came into the company, we were using a different development shop in Colombia. I realized that there were some problems with the processes used by that company, relating to efficiency and time consumed. At that time, we also needed to rebuild our back-end, reworking all our APIs. We were using Parse, which was being shut down by Facebook. We had to migrate to Amazon Web Services. That’s when Octobot came in.

SOLUTION

What was the scope of their involvement?

Octobot acts as our technical and design team. They have assigned a CTO, 3 engineers and a designer for our work. Aside from rebuilding our backend, Octobot also built software for iOS and the web for our company.

How did you come to work with Octobot?

I am from the same country as Octobot's team and an engineer friend also recommended them. I made a request for proposal and contacted several companies for bids on our contract. These companies were in the US, Eastern Europe, India, and South America. Octobot took part in the same competition as everyone else, which was a bit different to what they were used to. This may be one of the reasons why they actually won. Octobot was more willing to adapt to what we were looking for, while the other development shops were stricter.

How much have you invested with Octobot?

The total cost of Octobot's services is above six figures.

What is the status of this engagement?

We started working with Octobot in November 2015. 

RESULTS & FEEDBACK

Could you share any evidence that would demonstrate the productivity, quality of work, or the impact of the engagement?

Octobot has built 4 different versions of our software. The first version, which was released in February 2016, increased our performance by at least twofold.

How did Octobot perform from a project management standpoint?

We use Pivotal Tracker and Trello for product management, as well as Sketch for designs. I track our feature performance, as well as bug count and expenses. One of the reasons for choosing Octobot was that we didn't want a developer that worked hourly, but rather one that worked as an in-house tech team. We needed the ability to track their work as if they were employees. This information is kept transparent within both companies and used to improve everything that we do. Octobot used to have a different development process, more adapted to normal shops. They also used different processes for bug tracking and fixing. We improved Octobot's system and made it more efficient and faster. We focused on splitting different parts of the process in terms of coding and design. Everyone in the team was made aware of what their involvement was. They had their own deadlines and specific templates of information which needed to be filled out. We test the code that Octobot writes using engineers in our team, making sure that it is up to our standards. We have implemented many processes to make sure that we are fast and efficient. These processes also help us achieve good quality.

What did you find most impressive about Octobot?

The fact that Octobot was willing to adapt to what we wanted is a unique feature. It was hard for us to find someone who could adopt our processes and methodologies, tracking the metrics that we wanted to track. Each company has its own way of working, which makes it hard to change a partner's mind. Octobot put every issue into discussion, determining the best way we could achieve something.

We used to track bugs in a specific way. Then we found out that we needed to get more information from the user’s perspective in order to make the process more efficient. We now have a template which we send out to users. We gather information like device type, software version, print screens, and video captures, along with descriptions of the bugs and other user information. This decreased the fixing time by a factor of 5. The fact that Octobot was able to accept this process is quite unique to them.

Are there any areas Octobot could  improve?

Anything that needs fixing will be addressed by sitting down with Octobot's owners. We found solutions to our problems either in the form of a piece of software or increased communication. We are also very transparent. Any issues we encounter with our own clients are related back to Octobot. When they have an issue in terms of development, they'll also come back to us. There hasn't been something which needed improving which wasn't nailed by our teams. 

5.0
Overall Score
  • 5.0 Scheduling
    ON TIME / DEADLINES
  • 4.5 Cost
    Value / within estimates
    Prices can always be lower, so I can't give a perfect rating.
  • 5.0 Quality
    Service & deliverables
  • 5.0 NPS
    Willing to refer
    I have recommended Octobot.

Platform Development for Healthcare Tech Firm

"If I'd gotten a US shop to develop our tool, we would have spent at least three times more, considering how robust it is."

Quality: 
5.0
Schedule: 
5.0
Cost: 
5.0
Willing to refer: 
5.0
The Project
 
$10,000 to $49,999
Project summary: 

Octobot was hired to develop a medical surveying platform aimed at helping physicians improve patient treatments. The project remains ongoing.

The Reviewer
 
1-10 Employees
 
Greater Los Angeles Area
Director of Production, Healthcare Tech Firm
 
Verified
The Review
Feedback summary: 

Pros include rapid development time and a honed agile process well-suited to solving complex engineering challenges. 

A Clutch analyst personally interviewed this client over the phone. Below is an edited transcript.

BACKGROUND

Introduce your business and what you do there.

I am a general consultant and web developer. I bring vendors and clients together. To a certain extent, I also do project management and move pieces along. I work a lot within advertising, with design-shop vendors, media companies, and publishers. I've known the client in New York for a long time and have occasionally stepped in to help with projects that needed some shepherding. 

OPPORTUNITY / CHALLENGE

What challenge were you trying to address with Octobot?

One of our clients was a group of healthcare marketing veterans. They had a new initiative for running surveys on behalf of pharmaceutical companies. The feedback would help them make marketing decisions. The client needed to build a platform through which these robust surveys could be administered. 

SOLUTION

What was the scope of their involvement?

Octobot built a web-based platform. Using this tool, pharmaceutical companies could query doctors and people in the healthcare industry. Using their feedback, the client could determine how to best market products to the broader medical industry. Octobot built the platform using Python/Django, at the request of our client. They have their own survey analytics software which is used for collected data. Octobot handled everything, from design, to the back-end management platform development, to deployment. The tool can be very complex, given that there is a lot of segmentation, logic, and conditional processing in the back-end. People could respond to custom questions and the platform also features image manipulation. Octobot also dealt with our Amazon hosting. We worked with around 2 developers from Octobot at any given moment. There was one full-time resource working for us, and there were a couple of front-end and back-end people stepping in and out.

How did you come to work with Octobot?

I researched a number of companies which handled Python Django development. I cast a wide net and found a list of companies on quora.com. Some were in the US, while others were in India, Uruguay and so on. I put out an RFP to all of them, around 10 in number. I asked for design and development for the platform. The initial thinking was that we would contract a US-based company for high-end branding. We would then find a cheaper offshore development solution.

Octobot seemed to be a good fit. They're not exactly an A+ branding shop, but they're good at design and development. Octobot seemed to be the right balance between cost-effective and good. We ended up going with them. If the designs provided by Octobot turned out bad, we would cross that bridge when we got to it. It turned out that their designs were good, and development was on-point. Octobot hit the right notes in terms of location, pricing, capabilities and experience.

How much have you invested with Octobot?

The total cost of Octobot's services has been between $35,000 and $40,000.

RESULTS & FEEDBACK

Could you share any evidence that would demonstrate the productivity, quality of work, or the impact of the engagement?

Octobot jumped on everything very fast and the client was happy. We built an internal tool for a market research company. They're very happy with the product, but I don't have metrics beyond that. The tool has done what the group needed, namely a robust way of collecting data from health professionals. It features image manipulations and robust conditional logic. For example, if a pediatrician is more inclined to prescribe a particular drug, they will be sent to a location based on that. The software allows the client to get a good sense based on their objectives and the way in which data is collected.

How did Octobot perform from a project management standpoint?

We used Pivotal Tracker for keeping up with different items, fixes, and changes. We also communicated with Octobot through Skype, Google Hangouts, and weekly calls. Our project manager handled everything internally, providing a good balance. I didn't feel that I needed to get into the weeds with Octobot's developers. The work got done and we weren't waiting on anyone, but I don't know how Octobot divided the workflow.

What did you find most impressive about Octobot?

Octobot is a very good company and I would definitely recommend them. They're good people and they understand the work, which isn't the easiest thing to do. If I'd gotten a US shop to develop our tool, we would have spent at least 3 times more, considering how robust it is. If I'd have gone to India or Indonesia, the work would have been cheaper, but I would've had to chase people down. I've done a lot of offshore work and found that I got what I paid for. The design is usually terrible. Octobot is in the right spot. They're a great fit for any serious work from a company with a good budget.

Are there any areas  Octobot could improve?

I haven't had a bad experience with Octobot.

5.0
Overall Score For the price point, Octobot is a good option, and they're nice guys.
  • 5.0 Scheduling
    ON TIME / DEADLINES
    Octobot was very good in this regard.
  • 5.0 Cost
    Value / within estimates
    For a company with a budget, Octobot offers a good price point. I could have paid 3 times more for a local shop, but it could easily have been just a more expensive solution.
  • 5.0 Quality
    Service & deliverables
    My needs and expectations were met. For the price, it would be hard to have a better outcome.
  • 5.0 NPS
    Willing to refer

Prototype Development for Education Management Nonprofit

"They've been great at finding cost-saving opportunities we could leverage."

Quality: 
4.0
Schedule: 
5.0
Cost: 
5.0
Willing to refer: 
4.0
The Project
 
$50,000 to $199,999
Project summary: 

Octobot is collaborating on the development of a new website. The team managed API integration with both an existing CRM system and an information management system and is now working on advanced development.

The Reviewer
 
51-200 Employees
 
Chicago Metro Area
Curriculum & QA Manager, Nonprofit Organization
 
Verified
The Review
Feedback summary: 

The new website is unique to the company and still in beta-testing. Octobot is engaged and offers a wide range of tools, recommendations, and project management guidance to help reduce costs. The team works efficiently within budget constraints and remains responsive despite a time difference.

A Clutch analyst personally interviewed this client over the phone. Below is an edited transcript.

BACKGROUND

Introduce your business and what you do there.

We are a non-profit organization providing healthy cooking and nutrition programming for schools and community partners. I am the Curriculum and Quality Assurance Manager of the organization.

OPPORTUNITY / CHALLENGE

What challenge were you trying to address with Octobot?

We were building a new website that would support our programming.

SOLUTION

What was the scope of their involvement?

Another firm was in charge of developing wireframes, while Octobot handled the actual development for our website. The site required logins, which meant integrating with our CRM [customer relationship management] system. It also required integration into another system called Clever, for student information management. Octobot was in charge of this API integration.

Functionality-wise, 50% of the site content was static, while the rest was comprised of trivia, fill-in-the-blank, and matching definitions games.

How did you come to work with Octobot?

Octobot was originally contracted through the firm that handled our wireframes. They worked together in the past. We liked our collaboration with Octobot as a subcontractor, so we brought them in again.

How much have you invested with Octobot?

The total cost of Octobot's services has been in the $50,000 to $75,000 range.

What is the status of this engagement?

Octobot has finished our minimum viable product. We're now starting more advanced development with Octobot for animated card games and so on.

RESULTS & FEEDBACK

Could you share any evidence that would demonstrate the productivity, quality of work, or the impact of the engagement?

Our site is still in the beta-testing phase, so I don't have any user engagement stats. This was the first project of its kind for our company so, in addition to providing development work, Octobot guided us on project management, offering many tools and recommendations.

How did Octobot perform from a project management standpoint?

Octobot stuck well to our schedule and budget. We were using Confluence initially, but we switched to Google Drive at Octobot's recommendation, in order to reduce costs.

What did you find most impressive about Octobot?

Octobot is based in Uruguay. Despite our time difference, their team was responsive during our business hours. We collaborate through email and Skype. I appreciate the fact that I can ping their team just like I would any other colleague.

Octobot was aware of the fact that we are a non-profit and don't have a lot of cash. They've been great at finding cost-saving opportunities which we could leverage. It's been helpful to have the big picture in mind during the project. We've outlined every feature, which has maximized our sprints. Octobot would be a great partner for someone that has a clear idea of their goals. We acted as the expert for our clients' needs, while Octobot made the digital translation.

5.0
Overall Score
  • 5.0 Scheduling
    ON TIME / DEADLINES
    Octobot met our deadlines and also came in early many times. Whenever something got delayed, I knew why it happened and when it would be completed. Any delays occurred because of legitimate reasons, like having to wait for our CRM to become available.
  • 5.0 Cost
    Value / within estimates
    We initially chose Octobot because they were economical, but we found their quality to be excellent.
  • 4.0 Quality
    Service & deliverables
    We received multiple offers during our request for proposal process. Octobot's quality was the best, but I don't have a good benchmark for this type of project.
  • 4.0 NPS
    Willing to refer
    Recommending Octobot would depend on what type of work my colleague was looking for. I'm not aware of Octobot's full capabilities.
Verification

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Verification Level
Silver
VERIFIED
Business Entity
Status
Active
Jurisdiction of Formation
Uruguay
ID
217076740010
Date of Formation
Oct 31, 2012
Last Updated
Jan 29, 2019
Payment & Legal Filings
International Credit Risk Assessment

Per our methodology, the International Credit Risk Assessment rating is determined by our analysis of a credit report and third-party data.

Low Risk
Last Updated
Dec 3, 2019
Client Reviews
VERIFIED CLIENT REVIEWS
13
OVERALL REVIEW RATING
4.9
Source
Clutch
LAST UPDATED
November 14, 2019