Do you have any statistics or metrics to track improvement?
Our goal was to expand the use of document management. eDocs and its predecessors were unpopular and not widely used outside of the team involved in web publishing and electronically filing. We had about 30 out of approximately 1,000 employees using it back then. After some time, we had 250 full-time heavy users, and we’ve now doubled that and hope to triple it. Content Server has been much more popular. It’s much closer to the look and feel of Microsoft Windows. People seem to be using it more than they did eDocs. Employee feedback has been overwhelmingly positive with only a few glitches reported occasionally.
Do you feel you made the right choice to use OpenText?
I think so. Our only issue right now is a licensing dispute. We were not really aware of this issue when we started the project, but the actual technology itself is working just fine.
How did General Networks perform during the project?
They performed wonderfully. They knew us coming in. We were able to sit down with them, and tell them what we wanted to do. Since they already knew us, General Networks had a good idea of how it could be done. They planned for a week and said, “Here’s the plan. What do you think?” They worked with us for the schedule, planning, and the migration. There was a lot of testing, and they were there the whole time, very responsive.
The project was successful?
What’s unique or special about General Networks compared to other vendors you may have worked with?
It’s the responsiveness. When there have been minor glitches, they have a deep knowledge of my organization and Open Text. We send them an email or call them, and they’ll respond immediately, usually with a solution. The General Networks team is just very friendly. They rarely if ever make mistakes.
Is there any area that you think General Networks could improve upon or maybe you would do differently?
The step that caused the most problems was migrating millions of documents. I think if we had to do it all over again, we would’ve started on that much earlier than we did to identify problems earlier. There was some scrambling in the middle of the project trying to figure out why certain documents weren’t getting migrated. There were some issues making sure all of the metadata was getting into the right places. We should’ve started earlier. These problems are more the fault of my organization than General Networks.