dotLinkers IT Recruitment

BACKGROUND

Introduce your business and what you do there.

Tech center that specializes in developing innovative products and services for the betting and gaming industry.

OPPORTUNITY / CHALLENGE

What challenge were you trying to address with the vendor?

By locating qualified applicants in the fiercely competitive Krakow IT market, dotLinkers significantly sped up our hiring process, enabling our company to hire 55 people. Despite our limited resources, they were able to discover qualified applicants while staying within our budget. Every CV we received was perfect, and they took the time to fully comprehend the nature of our roles.

SOLUTION

What was the scope of their involvement? 

They were responsible for delivering candidates for IT roles – Java Developers, Full-stack developers, JS developers, Scrum Masters, QA Engineers, DevOps Engineers and many more

What is the team composition? 

We only have one point of contact, the IT Recruitment Project Manager, although we occasionally speak on the phone with another resource who helps her present applicants and have strategic discussions.

How did you come to work with the vendor?

Head of HR reached out to them based on information from her network.

How much have you invested with them?

Over 400k$ USD

What is the status of this engagement?

After over two years of cooperation we’ve finished the project.

RESULTS & FEEDBACK

What evidence can you share that demonstrates the impact of the engagement?

We immediately received the initial resumes of individuals, and it was amazing how well their talents matched the requirements we had. Depending on the candidates' preferences, they organized technical interviews either online or at our office. Many extremely skilled and committed people were employed by us.

dotLinkers was very efficient; there were no delays and quick responses to all inquiries. The crew at dotLinkers was proactive, approachable, and adaptable. When necessary, they can operate alone with ease while still effortlessly merging with the current team.

How did the vendor perform from a project management standpoint?

We had a dedicated point of contact; she was the recruitment project manager. After preliminary screening, dotLinkers provided us with applicants, and we then assumed control of the recruiting process.

What did you find most impressive about them?

To be able to begin "selling" our company as a fantastic place to work early in the process, which is crucial for the total conversion in the hiring funnel, they conducted extensive research and screening of our company to understand our fundamental values and approach. To save time, it also enabled us to weed out the vast majority of unsuitable candidates.

Are there any areas they could improve?

Everything went without a hitch.

BACKGROUND

Introduce your business and what you do there.

Polish startup founded in 2017 without any investors support, is currently the fastest growing job board for the IT industry in Poland.

OPPORTUNITY / CHALLENGE

What challenge were you trying to address with the vendor?

Our company is  growing quickly and we were looking for talented product manager to join our team. dotLinkers was helping source, review and iterate candidates suited for our roles.

SOLUTION

What was the scope of their involvement?

They provided recruitment services that included finding applicants, contacting them, vetting them, and doing interviews.

What is the team composition?

We work with three members of their team, including their manager and a couple of recruiters.

How did you come to work with the vendor?

They were recommended to us through a networking group, and we picked them because they had a vast amount of experience recruiting developers—experience that proved invaluable.

Since they were familiar how businesses like ours operate, it would appear simpler for them to approach a candidate who would meet our requirements.

What is the status of this engagement?

Our collaboration began in October 2022, and it is currently ongoing.

RESULTS & FEEDBACK

What evidence can you share that demonstrates the impact of the engagement?

We have undoubtedly benefited from working with them since they helped us find the ideal product manager. In addition to their technical competence, they also understand our demands and communicate effectively.

How did the vendor perform from a project management standpoint?

We occasionally meet in person and communicate by phone, email, and meetings.

What did you find most impressive about them?

They have outstanding recruitment expertise in the IT recruitment sector. Additionally, they put a lot of time and effort into learning about our business and culture, which helps them do the assignment effectively.

Are there any areas they could improve?

They are performing wonderfully, therefore I don't think there is much they can do to better.

BACKGROUND

Introduce your business and what you do there.

I’m the CEO of Accolade-Pro, a fitness software company. We have an app that helps gym staff to make more sales.

OPPORTUNITY / CHALLENGE

What challenges were you trying to address with dotLinkers IT Recruitment?

As a startup, finding good front- and backend developers was difficult, so we were looking for the right partner to help us find candidates to augment our development staff. It was important to find proper resources that could align with our requirements and with a good understanding of our market.

SOLUTION

What was the scope of their involvement?

dotLinkers IT Recruitment is helping us with staff augmentation services. We start every hiring process with an initial call so they can understand our needs and the job description of the positions we're trying to fill. Consequently, whenever they find an interesting candidate for us, they send us their resumes, provide important information based on their first screenings, and give us feedback depending on each candidate's professional motivation. 

dotLinkers IT Recruitment's team also offers to handle the initial interviews for the candidates, but we've decided to manage those ourselves.

Currently, despite not having the need to hire more people at the moment, dotLinkers IT Recruitment sends us interesting candidate resumes so we can keep them in our database in case we need them later.

What was the team composition? 

We've been working with one person from dotLinkers IT Recruitment's team.

How did you come to work with dotLinkers IT Recruitment?

I found them through online research.

What is the status of this engagement?

We started working together in November 2022, and the engagement is still ongoing.

RESULTS & FEEDBACK

What evidence can you share that demonstrates the impact of the engagement?

dotLinkers IT Recruitment’s work is very efficient. Rather than sending us a lot of candidates, they only connect us with the ones that effectively cover our needs. So far, they’ve sourced us with five candidates, and we’ve hired two of them, which is a great result for us because it doesn’t feel like they’re sending whatever they have. Additionally, the candidates we’ve hired show motivation for their work.

How did dotLinkers IT Recruitment perform from a project management standpoint?

dotLinkers IT Recruitment’s project management is cost-effective and efficient. In terms of budget, they’ve exceeded our expectations because they don’t try to push higher prices and salaries to make a bigger commission, which I appreciate. Regarding timeframes, they also go above and beyond by trying to find resources quickly, even before our deadlines.

As for communication, their team is very responsive to our feedback and provides good follow-up. In addition, we use email to reach out to each other, and dotLinkers IT Recruitment can also organize meetings upon our requests.

What did you find most impressive about them?

Unlike other staff augmentation agencies, dotLinkers IT Recruitment takes my needs into account and manages a proper screening and interviewing process. This reflects their work efficiency and ability to understand our requirements.

Are there any areas they could improve?

I don’t think there’s anything they can improve on because they listen to my requirements, which results in a good conversion rate of the candidates they send versus the ones we hire.

Do you have any advice for potential customers?

It’s important to establish a budget and know what you want in terms of the profile, the skills, and the technological knowledge you’re looking for in the candidates. Moreover, listen to their feedback and see what they can offer.

BACKGROUND

Introduce your business and what you do there.

I’m the HR generalist and office manager at a company that was recently acquired and integrated into Descartes.

OPPORTUNITY / CHALLENGE

What challenge were you trying to address with dotLinkers IT Recruitment?

We brought them on to help with recruitment. 

SOLUTION

What was the scope of their involvement?

We’ve been looking for software developers, testers, and implementation teammates. Over time, we’ve migrated from looking for potential employees to looking for contractors. 

For each position, we deliver detailed job descriptions. After that step, I meet with the department manager and someone from dotLinkers IT Recruitment. dotLinkers IT Recruitment heads up phone screenings and interviews; they provide summaries of each interview so we can have clear information on each candidate. 

That information can include the candidates' experience level anddotLinkers IT Recruitment’s impression of the candidate. They highlight the advantages and disadvantages of each candidate to help make recruitment successful. 

What is the team composition?

I cooperate with Natalia (IT Recruitment Project Manager).

How did you come to work with dotLinkers IT Recruitment?

We were working with dotLinkers IT Recruitment before the acquisition. 

How much have you invested with them?

We’ve invested less than $10,000. 

What is the status of this engagement?

My ongoing partnership with dotLinkers IT Recruitment started in October 2017. 

RESULTS & FEEDBACK

What evidence can you share that demonstrates the impact of the engagement? 

Since the acquisition, dotLinkers IT Recruitment has identified seven candidates to fill our open positions. We’re very satisfied with the work dotLinkers IT Recruitment has done for us. We primarily look for .NET developers, and since dotLinkers IT Recruitment knows our expectations, their recommendations never fail. 

Our market is challenging to navigate, and dotLinkers IT Recruitment is doing well in finding candidates to fill our positions. 

How did dotLinkers IT Recruitment perform from a project management standpoint?

Natalia is my main point of contact; I appreciate only having one contact to collaborate with. Our communication depends on our in-house team’s preference — some prefer to communicate through Microsoft Teams, but others prefer emails or other forms of written communication. dotLinkers IT Recruitment is open to all forms of communication and is always available to exchange information. 

What did you find most impressive about them?

We haven’t looked for another recruiter because we’re totally satisfied with dotLinkers IT Recruitment. 

Are there any areas they could improve?

No, I don’t think so. 

BACKGROUND

Introduce your business and what you do there.

I’m the marketing coordinator of Xfive, a software development company. We specialize in designing, developing, and delivering digital products worldwide to companies, startups, and agencies.

OPPORTUNITY / CHALLENGE

What challenge were you trying to address with dotLinkers IT Recruitment?

Our local market is very saturated, and our competition is extreme, so we needed help with IT recruitment for our team because we weren’t satisfied with job boards and traditional advertising.

SOLUTION

What was the scope of their involvement?

dotLinkers IT Recruitment works remotely, providing us with resources within their network whenever we’re in urgent need of senior developers for Ruby on Rails and JavaScript. They offer onboarding and training, but we use them solely for recruitment tasks, which include sourcing candidates, approaching them, screening, and conducting interviews.

In addition, we hire companies like dotLinkers IT Recruitment because they use their own networks.

What is the team composition?

We work with three members of their team, including their manager and a couple of recruiters.

How did you come to work with dotLinkers IT Recruitment?

We knew about them through a networking referral and chose them because they had huge experience hiring developers, which was priceless. After all, they knew the markets and how companies like ours work, so it seemed like it’d be easier for them to approach a candidate that could suit our needs.

How much money have you invested in this partnership?

We’ve spent $10,000–$50,000 with them so far.

What is the status of this engagement?

We started working together in October 2016, and the engagement is still ongoing.

RESULTS & FEEDBACK

What evidence can you share that demonstrates the impact of the engagement?

We’ve definitely benefited from working with them — they've recruited 4–5 developers that they’ve recruited for us that are the strongest in the market, even compared with global agencies. Those resources are experienced and top quality. Moreover, they understand our needs, stay with us for many years,  and communicate well in addition to their technical abilities. 

How did dotLinkers IT Recruitment perform from a project management standpoint?

Regarding communication, we have in-person meetings from time to time, email, Slack, and phone calls. In addition to that, they have a talent pool tool where they submit candidates directly to us, which is comfortable for us.

What did you find most impressive about them?

Their recruiting experience in the development market is priceless. Moreover, they spend a lot of time and effort trying to understand our company and culture, which enables them to complete the task successfully.

Are there any areas they could improve?

I don’t think there’s anything they can improve on because they’re doing great.

BACKGROUND

Introduce your business and what you do there.

I’m the HR manager for Europe at a software company.

OPPORTUNITY / CHALLENGE

What challenge were you trying to address with dotLinkers?

We used dotLinkers as an agency when we were starting our new entity. 

SOLUTION

What was the scope of their involvement?

dotLinkers provided us with recruiting services. We provided them with the job descriptions and other specific information about the role. They analyzed potential candidates and relayed relevant materials, like candidates’ CVs, salary requirements, and experiences. 

From there, we’d conduct candidate interviews ourselves. We conducted technical interviews and provided dotLinkers with some feedback on the candidates they provided. Once offers were signed for the candidates dotLinkers sent to us, we relayed the information back to them. 

What is the team composition?

We worked with Natalia (IT Recruitment Project Manager) and one other teammate. 

How did you come to work with dotLinkers?

We accidentally came across dotLinkers — they contacted our VP, who wanted to expand our business. 

How much have you invested with them?

We paid dotLinkers $48 per hour, for a total of $6,000–$10,000. 

What is the status of this engagement?

Our engagement with dotLinkers was from July 2021–April 2022.

RESULTS & FEEDBACK

What evidence can you share that demonstrates the impact of the engagement? 

Since our company was growing, we’ve decided to hire an internal recruitment team, but if our projects expand, we may hire them again. dotLinkers has helped us expand into Poland, which was our goal. The first few candidates we hired in Poland were provided by dotLinkers; we hired 10 teammates through dotLinkers. They did a good job filling the positions that were difficult to fill. 

How did dotLinkers perform from a project management standpoint?

Our cooperation with dotLinkers was very good — we had weekly calls with Natalia, where she was very transparent and clear about the project. When we had no candidates around the holiday season, she was very transparent about it instead of hiding it. We mostly communicated through Google Meet and emails. 

What did you find most impressive about them?

I can’t say anything specific that makes them stand out from other agencies in Poland. 

Are there any areas they could improve?

No, they did a good job.

BACKGROUND

Introduce your business and what you do there.

I’m an executive at a global delivery platform.

OPPORTUNITY / CHALLENGE

What challenge were you trying to address with dotLinkers?

We needed help with HR services.

SOLUTION

What was the scope of their involvement?

dotLinkers provided recruitment services for us; they did the prescreening and sourcing for candidates based on that and were involved in catchups with the hiring managers. They were able to ask questions and calibrate the profiles and the search.

The recruiters were responsible for sourcing the candidates, walking them through the process, scheduling the interviews, extending offers, and negotiating the proposals with the candidates. We were mainly looking for backend engineers using Java which is super popular and hard to get talent.

What is the team composition?

We worked with two recruiters and their manager, and as our needs changed, they brought extra to help with the sourcing and recruiting through a fourth person.

How did you come to work with dotLinkers?

I had worked with them before, and I reached out to one of the co-owners to see if they could help us with this project.

We had another agency we were considering, but after comparing the offers and level of service, we decided to go with dotLinkers.

What is the status of this engagement?

We worked together from September 2019–January 2022.

RESULTS & FEEDBACK

What evidence can you share that demonstrates the impact of the engagement?

It was challenging for recruiters supporting us because we set our bar very high, but they did an amazing job and worked very hard. It was constant collaboration and feedback from them where they were giving us insights into the market.

Overall, the new teammates they resourced for us integrated very well into our company — there wasn’t a difference between their candidates and ours.

How did dotLinkers perform from a project management standpoint?

I try to make them part of the team to make them feel successful and motivated. They acted as a normal team member of our company; we had weekly catchups and communicated mainly on Slack and email.

What did you find most impressive about them?

The recruiters were engaged and committed.

Do you have any advice for potential customers?

Be honest about what you’re looking for; be precise and vocal about it. We had a situation when one of the recruiters wasn’t very professional with English, and it wasn’t working well for us. We gave that feedback, and we got someone else who was better at English.

BACKGROUND

Please describe your company and your position there.

I'm the CTO of Gabi Personal Insurance Agency, recently acquired by Experian.

OPPORTUNITY / CHALLENGE

For what projects/services did your company hire dotLinkers, and what were your goals?

We used dotLinkers' services for a number of positions in our engineering department in Poland. Our goal was to recruit experienced senior engineers that would fit our company culture and stay with us long term.

SOLUTION

How did you select this vendor and what were the deciding factors?

Through a referral. The deciding factor was dotLinkers' focus on helping startups and their unique pre-screening process which saves us a lot of time and produces good quality CVs.

Describe the scope of work in detail, including the project steps, key deliverables, and technologies used.

Finding, pre-screening and submitting candidates for engineering positions in Poland.

How many people from the vendor's team worked with you, and what were their positions?

3 people alltogether, including recruiters and a project/account manager.

RESULTS & FEEDBACK

Can you share any measurable outcomes of the project or general feedback about the deliverables?

A few successful long term high quality hires.

Describe their project management style, including communication tools and timeliness.

Their workflow is very good, and they're reliable and transparent. Timely on-going feedback and process oversight.

What did you find most impressive or unique about this company?

They did a lot of research and screening of our business to understand our core values and approach to be able to start 'selling' Gabi as a great workplace early in the process which is very important for the overall conversion in the hiring funnel. It also helped us eliminate the majority of non-fitting candidates to save time.

Are there any areas for improvement or something they could have done differently?

We would appreciate more incoming CVs, but we also realize how hard it is to find good quality candidates on the Polish market nowadays.

BACKGROUND

Introduce your business and what you do there.

I’m the COO of ThreatMark, a software company. We’ve built a security software solution that we sell to the financial services industry, mainly banks. These days, we have around 120 people. The company started in the Czech Republic, and it has grown. We’re now hiring people in the US.

OPPORTUNITY / CHALLENGE

What challenge were you trying to address with dotLinkers?

Nowadays, finding skilled people is challenging, especially for engineering positions. Also, getting them is hard because the offerings are much higher than the people available. We were trying to scale and search through Europe because we heard the Polish market was good. In summary, our goal was to find good engineers abroad.

SOLUTION

What was the scope of their involvement?

dotLinkers provided recruitment services for one specific position. Initially, we had a session where we described the basics of our company: our key selling points, how our product worked, what we believed was attractive for candidates, and so on. They used several recruiters because we initially thought we’d hire nine people. In the end, we only hired one, but we got 23 candidates.

While doing the screening, we received the CVs and the screening output. dotLinkers were very active until the point of signing the contract. Onboarding was up to us; we didn’t expect them to participate in that.

What is the team composition?

We had a dedicated point of contact; she was the recruitment project manager.

How did you come to work with dotLinkers?

We searched on Google and found them as one of the agencies operating in the Polish market. We selected three Polish agencies and had a call with them. Our experience with dotLinkers made us feel that they could do the job.

How much have you invested with them?

We spent around €19,000 (approximately $19,000 USD).

What is the status of this engagement?

Our hiring wave took about three and a half months, from March–June 2022. We’re still in contact, but we’re not actively searching for candidates right now.

RESULTS & FEEDBACK

What evidence can you share that demonstrates the impact of the engagement?

They succeeded in finding people and convincing them to apply for the job. They sent 23 suitable candidates, many of whom went into deeper discussions and considered our job offer. Moreover, we were surprised with the level of the candidates, which was really high. It confirmed that the Polish market is strong when it comes to engineers. 

How did dotLinkers perform from a project management standpoint?

We had weekly synchronized meetings to go through the candidates and their status. They were really organized, and our project manager was always on time. We mainly communicated via emails.

What did you find most impressive about them?

Their ability to deliver good candidates was their most surprising skill. They delivered motivated and highly skilled candidates — their level was definitely higher than we’d experienced before in the tech market.

Are there any areas they could improve?

I have no specific improvement suggestions.

Do you have any advice for potential customers?

Spend time explaining what’s great about your company and why people should work for you. Candidates pay great attention to this, so check if they understand and can sell that message.

BACKGROUND

Please describe your company and your position there.

I was Head of Technology and Managing Director of global technology center in the company which is revolutionizing construction market by providing dedicated software and propraietary structural system.

OPPORTUNITY / CHALLENGE

For what projects/services did your company hire dotLinkers?

We hired dotLinkers to help us out with recruitment process streamlining as well as providing quick access to the top notch software candidates for a number of open positions.

SOLUTION

How did you select this firm and what were the deciding factors?

The company has been recommended to me by friend of mine. Additionally, they have very strong brand awareness in the IT industry, which was another strong factor.

Describe the project in detail and walk through their service package.

dotLinkers provides services dedicated for the particular need of a client. They always start with processes review and understanding of the company culture, then a couple of different scenarios is being proposed to the client. You can pick and choose between these strategies as needed, you can always change your original choice. We decided to have on-site recruiters.

How many resources from the vendor's team worked with you, and what were their positions?

We had 3 dedicated on-site recruiters and 1 account manager supporting us remotely.

RESULTS & FEEDBACK

Can you share any outcomes from the engagement that demonstrate progress or success?

We received initial candidates resumes very quickly with impressive match of their skills with our exact needs. People who were helping us on-site decided to do initial telephone screening and after that scheduled technical interviews in our office or online based on candidate preference. We hired couple of very dedicated and talented folks.

How effective was the workflow between your team and theirs?

Very effective - no delays, prompt answers to all kind of querries. The dotLinkers team was proactive, open, and flexible. They can easily work on their own when needed, but at the same time they are integrating with existing team seamlessly.

What did you find most impressive or unique about this company?

Fantastic process and goal-oriented approach. No fluff, no fancy power points only raw delivery of what has been agreed. More action less talking.

Are there any areas for improvement or something they could have done differently?

Keep up the good work.